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HomeMy WebLinkAbout03/28/2005 Council MinutesAPPROVED •1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE : March 28, 2005 6 TIME STARTED : 6:34 P.M. 7 TIME ENDED : 7:31 P.M. 8 MEMBERS PRESENT : Councilmembers Carlson, Dahl, Reinert, and Mayor 9 Bergeson 10 MEMBERS ABSENT : Councilmember Stoltz 11 12 Staff members present: City Administrator, Gordon Heitke; City Clerk, Ann Blair; Community 13 Development Director, Michael Grochala; City Engineer, Jim Studenski; Public Service Director, 14 Rick DeGardner; Bill Hawkins, City Attorney 15 16 OPEN MIKE 17 18 There was none. 19 20 SWEARING IN OF NEW POLICE OFFICERS 21 22 Mayor Bergeson noted there are three police officers that he would be swearing in. He gave a brief •23 biography of each of the officers, after which he performed the swearing-in ceremony. The officers 24 are Bill Kubes, Wayne Wegener, and Chris Bragelman. 25 26 SETTING THE AGENDA 27 28 The agenda was approved as presented. 29 30 CONSENT AGENDA 31 32 Councilmember Carlson moved to approve the Consent Agenda, as presented. Councilmember 33 Reinert seconded the motion. 34 35 Motion carried unanimously. 36 37 ITEM ACTION 38 39 A. CONSIDERATION OF EXPENDITURES: 40 41 i) March 28, 2005 (Check No. 73311 - 42 73434, $318,664.59). Approved 43 •44 ii) Centennial Fire District (Check No. 14653 - 45 14672, $3,934.26). Approved COUNCIL MINUTES March 28, 2005 APPROVED • 46 47 B. CONSIDERATION OF RESOLUTION NO. 48 05-38, DESIGNATING NATIONAL INCIDENT 49 MANAGEMENT SYSTEM IN CITY OF 50 LINO LAKES Approved 51 52 C. CONSIDERATION OF RESOLUTION NO. 53 05-46, SUPPORTING LEGISLATION REQUEST - 54 NORTH METRO I-35 W CORRIDOR COALITION Approved 55 56 FINANCE DEPARTMENT REPORT, AL ROLEK 57 58 There was none. 59 60 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH 61 62 A. Tentative Offer of Employment for Police Officer Position, Gordon Heitke 63 64 City Administrator Heitke summarized the Staff report, indicating Staff recommends approval with 65 the conditions outlined. 66 •67 Councilmember Carlson moved to approve the Conditional Offer of Employment to Joel Martin for a 68 Police Officer position. Councilmember Dahl seconded the motion. 69 70 Motion carried unanimously. 71 72 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA 73 74 There was none. 75 76 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER 77 78 A. Consideration of Resolution No. 05-36, Authorizing Preparation of Plans and 79 Specifications for Water Tower #2 Maintenance and Painting, Rick DeGardner 80 81 Public Service Director DeGardner summarized the Staff report, indicating Staff recommends 82 approval. 83 84 Councilmember Carlson moved to adopt Resolution No. 05-36 Authorizing Preparation of Plans and 85 Specifications for Water Tower #2 Maintenance and Painting. Councilmember Reinert seconded the 86 motion. 87 88 Motion carried unanimously. •89 90 Resolution No. 05-36 can be found in the City Clerk's office. 2 COUNCIL MINUTES March 28, 2005 APPROVED •91 92 B. Consideration of Resolution No. 05-37, Approving Plans and Specifications, and 93 Authorizing Advertisement for Bids, Birch Street Trail Project, Rick DeGardner 94 95 Public Service Director DeGardner summarized the Staff report, indicating Staff recommends 96 approval. 97 98 Councilmember Carlson asked if funding for this came from Park Dedication fees, to which Public 99 Service Direction DeGardner indicated they did. 100 101 Councilmember Dahl moved to adopt Resolution No. 05-37 Approving Plans and Specifications and 102 Authorizing Advertisement for Bids for Birch Street Trail Project. Councilmember Reinert seconded 103 the motion. 104 105 Motion carried unanimously. 106 107 Resolution No. 05-37 can be found in the City Clerk's office. 108 109 COMMUNITY DEVELOPMENT DEPARTMENT REPORT, MICHAEL GROCHALA 110 111 A. Consideration of Resolution No. 05-39, Approving Development Agreement, Turnberry Abi 12 Crossing, Jim Studenski 13 114 City Engineer Studenski summarized his report, indicating Staff recommends approval. 115 116 Councilmember Dahl asked how the park dedication amount was derived, since the preliminary plat 117 was approved in September of 2004. City Engineer Studenski noted that for this development the fee 118 was a set amount of $25,000, since there were previous factors from previous portions of the project 119 that had an affect on the dollar amount. 120 121 Councilmember Dahl asked when the new amount per unit became effective, and City Engineer 122 Studenski responded that it was 30 days after publication of the revised ordinance. He was unsure of 123 that exact date. 124 125 Councilmember Reinert asked if the new rate only applies to new developments starting the approval 126 process, or if it would apply to cases already approved as well. City Engineer Studenski stated 127 anything coming to the City Council new in 2005 would use the new rate, and those developments 128 already in the process would be evaluated on a case-by-case basis to see how far they were in the 129 approval process when the rates were changed. 130 131 Councilmember Reinert moved to adopt Resolution No. 05-39 approving the Development 132 Agreement for Turnberry Crossing. Councilmember Dahl seconded the motion. 133 �34 Motion carried unanimously. 135 3 COUNCIL MINUTES March 28, 2005 APPROVED 036 Resolution No. 05-39 can be found in the City Clerk's office. 137 138 B. Consideration of Resolution No. 05-40, Approving Development Agreement, Highland 139 Meadows East 2"d Addition, Jim Studenski 140 141 City Engineer Studenski summarized his report, indicating Staff recommends approval. 142 143 The applicant, Steve Schmidt, stated he is seeing an assessment on individual units, however he 144 believes many of those should have been paid by the title company. He asked to have Staff re - 145 evaluate these fees. He also questioned the requirement of having roads and utilities completed 146 before building permits are issued. 147 148 City Engineer Studenski advised that as of last year, the City did implement the policy of having 149 certain portions of the roads and utilities completed before building permits are issued. He noted 150 there is an allowance for one model home per ten acres of development land so the builders can get 151 started selling. He noted this policy was changed because they had situations where the roads were 152 not ready, or temporary gas tanks were used because the utilities were not available, and they wanted 153 to avoid this type of situation. 154 155 Mr. Schmidt indicated he has no problem providing a guarantee that these things will get done, but he 156 has two kinds of buildings they will be using and would like to provide models of each this year. City 57 Engineer Studenski indicated Staff could work with the developer concerning the model home factor; IP58 however they do not want to get in the situation of having a lot of homes built before the other 159 elements are completed. He stated that concerning the assessments, Staff has reviewed the costs and 160 none were duplicated; however they can double check the records. 161 162 Councilmember Reinert moved to adopt Resolution No. 05-40 approving Development Agreement, 163 Highland Meadows East 2nd Addition. Councilmember Carlson seconded the motion. 164 165 Motion carried unanimously. 166 167 Resolution No. 05-40 can be found in the City Clerk's office. 168 169 C. Consideration of Resolution No. 05-41, Approving Development Agreement, Millers 170 Crossroads 2"d Addition, Jim Studenski 171 172 City Engineer Studenski summarized the Staff report, indicating Staff is recommending approval of 173 this request. 174 175 Councilmember Reinert asked if this addition is the same as previous additions in this development, 176 which he believes to be sub -standard. City Engineer Studenski stated this addition of the 177 development is the same as the previous additions. 178 �79 Councilmember Carlson moved to adopt Resolution No. 05-41 approving Development Agreement 180 for Millers Crossroads 2nd Addition. Councilmember Dahl seconded the motion. 4 COUNCIL MINUTES March 28, 2005 APPROVED 0181 182 Motion carried. Vote: 3:1 Councilmember Reinert opposed. 183 184 Resolution No. 05-41 can be found in the City Clerk's office. 185 186 D. Consideration of Resolution No. 05-42, Approving Preparation of Plans and 187 Specifications, Well No. 5 Pumphouse, Jim Studenski 188 189 City Engineer Studenski summarized the Staff report, indicating Staff recommends approval of the 190 request. 191 192 Councilmember Dahl asked if this well will satisfy the city demands for quite awhile, or if another 193 well would be needed soon. City Engineer Studenski indicated that as stated in their well plans, 194 another well will be needed soon. He stated that it is not only difficult to keep up with demands on 195 hot days now, but if a well were to go down for any reason they would have an issue of vulnerability. 196 He indicated that adding another well in the near future would allow them to perform maintenance on 197 the existing wells or protect the city if something should happen to an existing well. 198 199 Councilmember Reinert stated he remembers from the plan the Council reviewed a few years ago 200 there were eight wells total, and this well is actually two to three years behind. City Engineer 201 Studenski verified that was correct. .02 03 Councilmember Carlson noted that originally, this well was not on this site on the Comprehensive 204 Water Plan the Council approved. She asked how large developments such as the Village will help 205 offset the cost of this well to the taxpayers. 206 207 Community Development Director Grochala indicated funding for the wells comes from the trunk 208 utility charges. He explained that Area Unit Charges, which all new development has to pay, are 209 demand charges. He stated any development that goes in adds demand to the systems, and is charged 210 per acre as well as per unit, so as development takes place, new money is put in this fund to handle 211 upcoming needs. He noted the last well was constructed in the city in 1996, and since then City Hall, 212 Kohl's, Target, the industrial park and much of the east side development has been added, all of 213 which paid into this fund. 214 215 Councilmember Carlson questioned if the money is in this fund to pay for a new well. Community 216 Development Director Grochala stated it is part of the City's Five-year Capital Improvement Fund, 217 and was included in the 2003 plan. He stated the fund is identified as a funding source for Well No. 218 5, however the Finance Director would need to determine exactly how the funds are used. He noted 219 that lift stations and other things are also paid for with this fund. 220 221 Councilmember Carlson asked if the City would be bonding for this well also. Community 222 Development Director Grochala indicated he does not know at this time. 223 •24 Mayor Bergeson asked Staff to provide the Council with a report on the monies available in the Trunk 225 Utility Fund. 5 COUNCIL MINUTES March 28, 2005 APPROVED .26 227 Councilmember Reinert moved to adopt Resolution No. 05-42 approving Preparation of Plans and 228 Specifications, Well No. 5 Pumphouse. Councilmember Dahl seconded the motion. 229 230 Motion carried. Vote: 3:1 Councilmember Carlson opposed. 231 232 Resolution No. 05-42 can be found in the City Clerk's office. 233 234 E. 2007 Street Improvement Project, Michael Grochala 235 236 Mayor Bergeson noted that one Councilmember is absent, and another is expected to abstain. He 237 asked for the City Attorney's opinion on whether they can proceed with this item. 238 239 City Attorney Hawkins indicated the action requires a 4/5 vote, and since Mayor Bergeson will be 240 abstaining due to being an owner on West Shadow Lake Drive, it is his recommendation that that 241 portion of the action be tabled until the next meeting when a full Council is present. 242 243 i. Consideration of Resolution No. 05-44, Authorizing Preparation of Feasibility 244 Study, West Shadow Lake Drive Street and Utility Improvements 245 246 Councilmember Reinert moved to table action on Preparation of Feasibility Study, West Shadow Lake Drive Street and Utility Improvements. Councilmember Dahl seconded the motion. 48 249 Motion carried. Vote: 3:0:1 Mayor Bergeson abstained. 250 251 ii. Consideration of Resolution No. 05-45, Authorizing Preparation of Feasibility 252 Study, Shenandoah Area Street and Utility Improvements 253 254 Community Development Director Grochala summarized the Staff report, indicating Staff 255 recommends approval. 256 257 Councilmember Carlson clarified that since they are only looking at the Shenandoah Area, the cost 258 would be approximately $30,000. She asked what response Staff received during the neighborhood 259 meetings. She also questioned if the City has the necessary easements, and if there are any 260 Comprehensive Plan issues. 261 262 Community Development Director Grochala indicated it was mixed, and often depended on the 263 condition of the homeowner's well. He stated Staff has concern about continuing wells on small lots, 264 and most of these are small lots. He indicated there is also a desire to get fire protection available to 265 the area. He stated his opinion is it comes down to the cost for most people. He stated that in the 266 Shenandoah area they may need easements for storm water management, but for the water main they 267 already have the necessary easements with the right-of-way. He advised there are no Comprehensive 268 Plan issues for Shenandoah as there may be with West Shadow Lake Drive. •69 6 COUNCIL MINUTES March 28, 2005 APPROVED 410270 Councilmember Dahl commented that $85,000 for the Feasibility Study is a lot of money not to be 271 able to re -coup if the improvements do not pass. 272 273 Councilmember Carlson moved to adopt Resolution No. 05-45 Authorizing Preparation of Feasibility 274 Study, Shenandoah Area Street and Utility Improvements. Councilmember Dahl seconded the 275 motion. 276 277 Councilmember Carlson noted that this part of the street improvements are easier to deal with because 278 there are not Comprehensive Plan or re -zoning issues. She indicated that she does not remember too 279 many residents of this area coming to the City Council with concerns. She noted they have not done a 280 survey, and still thinks it would be helpful to do a city-wide survey to find out the goals of the 281 citizens. She indicated they have had two instances where they have had the citizens turn down 282 projects, not because they did not want the project, but because they did not want to go as high as the 283 Council was proposing. 284 285 Mayor Bergeson stated he would concur with the comment that they could benefit from doing a 286 survey, however this action is only for the engineering aspects. He noted if this moves forward they 287 would need a separate action for a referendum and may want to consider a survey at that time. 288 289 Motion carried unanimously. Councilmember Carlson voted yea. Councilmember Dahl voted yea. 290 Councilmember Reinert voted yea. Mayor Bergeson voted yea. Councilmember Stoltz was absent. .91 92 Resolution No. 05-45 can be found in the City Clerk's office. 293 294 Community Development Director Grochala noted Staff would be doing some engineering on the site 295 over the next few days in case the Council receives questions on what activity is taking place. He 296 stated questions could be referred to him or to City Engineer Studenski. 297 298 F. Consideration of Resolution No. 05-43, Approving Joint Powers Agreement with Anoka 299 County, Birch/Hodgson Improvement Project, Jim Studenski 300 301 City Engineer Studenski summarized the Staff report, indicating that Staff is recommending approval. 302 303 Councilmember Dahl moved to adopt Resolution No. 05-43 Approving a Joint Powers Agreement 304 with Anoka County for the Birch/Hodgson Improvement Project. Councilmember Reinert seconded 305 the motion. 306 307 Motion carried unanimously. 308 309 Resolution No. 05-43 can be found in the City Clerk's office. 310 311 UNFINISHED BUSINESS 312 13 There was none. 314 7 COUNCIL MINUTES March 28, 2005 APPROVED 5315 NEW BUSINESS 316 317 There was none. 318 319 COMMUNITY CALENDAR MARCH 29 THROUGH APRIL 11, 2005: 320 321 A) Tuesday, March 29, 2005, 5:30 p.m., Council Special Work Session 322 323 B) Wednesday, March 30, 2005, 6:30 p.m., Environmental Board Meeting 324 325 C) Monday, April 4, 2005, 6:30 p.m., Park Board Meeting 326 327 D) Wednesday, April 6, 2005, 5:30 p.m., Council Work Session 328 329 E) Thursday, April 7, 2005, 7:00 a.m., EDAC Meeting 330 331 F) Monday, April 11, 2005, 6:30 p.m., City Council Meeting 332 333 ADJOURN 334 335 There being no further business, Councilmember Dahl moved to adjourn at 7:31 p.m. Councilmember • 336 Carlson seconded the motion. • 37 338 Motion carried unanimously. 339 340 These minutes were considered and approved at the regular Council Meeting, April 25, 2005. 341 342 343 • imlaredostv 344 345 Ann Blair, City Clerk John Bergeson, Mayor 346 347 Transcribed by: 348 Karen Bucklen 349 TimeSaver Off Site Secretarial, Inc. 350 • 8