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HomeMy WebLinkAbout04/20/2005 Council MinutesCITY COUNCIL WORK SESSION APRIL 20, 2005 APPROVED • 1 2 3 CITY OF LINO LAKES 4 MINUTES 5 6 7 8 DATE : April 20, 2005 9 TIME STARTED : 5:35 p.m. 10 TIME ENDED : 10:00 p.m. 11 MEMBERS PRESENT : Councilmember Carlson, Dahl, Reinert, 12 Stoltz and Mayor Bergeson 13 MEMBERS ABSENT : None 14 15 16 Staff members present: City Administrator, Gordon Heitke; City Engineer, Jim 17 Studenski; Chief of Police, Dave Pecchia (part); Community Development Coordinator, 18 Mary Alice Divine (part); and City Clerk, Ann Blair (part) 19 20 21 REQUEST FOR 2 A.M. CLOSING FOR ON -SALE LIQUOR 22 ESTABLISHMENTS, ANN BLAIR • 23 24 City Clerk Blair advised at the August 5, 2003 Work Session, the City Council 25 considered the issue of bar closing hours. This was in response to the July 1, 2003 state 26 legislature's change making it possible for on -sale liquor establishments to stay open 27 until 2 a.m., provided the City's ordinance allows this. 28 29 City Clerk Blair stated the opinion of City staff at that time was that there was no hurry to 30 adopt a 2 a.m. policy, and there was an interest in determining whether or not this created 31 additional problems for other communities. The Council expressed a willingness to 32 consider the matter further in the future. 33 34 City Clerk Blair stated Mr. Chad Wagner, Miller's on Main, contacted the City recently 35 to request that the Council consider an ordinance change to allow for the 2 a.m. closing, 36 and stated other establishments in the City support this request also. He stated he felt 37 Lino Lakes establishments were losing business due to the current restriction on hours. 38 39 City Clerk Blair indicated that following this request, she received a copy of a letter dated 40 April 12, 2005, requesting this change from Chad Wagner of Miller's on Main, Tom Katt 41 of Red Oak Steaks & Wine, and Jeff Moore, of Trapper's Bar and Grill. 42 43 City Clerk Blair reviewed the surrounding communities' bar closing times noting that 44 most of the nearby communities have now predominantly chosen to allow for a 2 a.m. 45 closing time. 46 • 47 City Clerk Blair advised if the Council wishes to consider a 2 a.m. closing, a very minor 48 change to the existing ordinance would be required and this could be brought forth in • • • CITY COUNCIL WORK SESSION APRIL 20, 2005 APPROVED 1 time to accommodate the annual licensing cycle. If the Council should desire to make an 2 ordinance change, and this occurred, establishments would then also complete the 2 a.m. 3 application to allow for a later closing. Establishments would need to individually apply 4 for the 2 a.m. closing. 5 6 Police Chief Pecchia advised that the Police Chiefs he has talked to in cities that have a 2 7 a.m. closing time have indicated there has not been an increase in calls of service due to 8 the later closing time. He stated it appears patrons are going out later due to the later 9 closing time as opposed to being out drinking longer. 10 11 Councilmember Reinert inquired as to whether having additional flexibility in the closing 12 time might be a factor new establishments would look for when deciding whether to 13 locate in this area. Economic Development Coordinator Divine commented she had 14 heard this expressed, and felt it would be viewed positively by potential on -sale 15 businesses. 16 17 The Council directed staff to move forward with the ordinance change to allow a 2 a.m. 18 closing time within the City of Lino Lakes. 19 20 RETAIL PROPOSAL ON SCHWAN'S SITE, MARY DIVINE 21 22 Economic Development Coordinator Divine advised Schwan's new facility is under 23 construction in the Marshan Business Park and the site on Lake Drive is for sale for 24 commercial use. 25 26 Economic Development Coordinator Divine stated one of the original goals in the 27 development of the MarketPlace was to provide access to Market Drive. Currently, 77th 28 Street is a right-in/right-out, and residents living north of MarketPlace often cut through 29 Schwan's to get to Market Drive. 30 31 Economic Development Coordinator Divine advised a commercial developer met with 32 City staff and is interested in purchasing the Schwan's site on Lake Drive for a retail use. 33 The development as proposed could not provide access to Market Drive without cutting 34 through the Schwan's site and making it unusable for the retailer. The developer 35 explored alternative development plans that might improve site and road issues, including 36 the potential for incorporating the Vacha property to the north. 37 38 Economic Development Coordinator Divine referred to a proposed alternative 39 development included in the packets. This alternative accomplishes the following: 40 41 1. Provides a roadway to Market Drive that will not occur otherwise. 42 2. Incorporates the Vacha property into the commercial shopping center area. 43 3. Creates commercial pads for two additional retail users. 44 4. While this proposal does not show 77th Street closed, it could provide an 45 opportunity to do so, eliminating this right-in/right-out onto Lake Drive. 46 CITY COUNCIL WORK SESSION APRIL 20, 2005 APPROVED • 1 Economic Development Coordinator Divine stated costs of acquiring both sites make the 2 project economically unfeasible for this developer. According to the initial pro forma, it 3 would take $500,000 in Tax Increment Financing (TIF) assistance. An initial TIF 4 analysis determined it would require 10 years of TIF. 5 6 Economic Development Coordinator Divine stated staff is seeking Council direction in 7 regard to whether the benefits gained from providing an established roadway, 8 redeveloping the Vacha property, and providing additional commercial tax base that 9 meets the objectives of the Comprehensive Plan outweighs 10 years of foregoing the new 10 taxes. If the Council does not wish to proceed with this alternative, the developer will 11 continue to pursue the first option of developing only on the Schwan's site. 12 13 Council requested a clearer map of the site plan and more details in relation to what the 14 developer is proposing. Council also directed staff to communicate to the developer the 15 strong recommendation from engineering staff to close 77th Street. 16 17 This item will appear on the Council work session agenda Wednesday, May 4, 2005, 5:30 18 p.m. 19 20 PAVEMENT MANAGEMENT POLICIES, JIM STUDENSKI 21 22 City Administrator Heitke advised as part of the Pavement Management Program (PMP), • 23 staff presented the draft Pavement Management Plan to the Council on April 6, 2005. 24 The intent of the policy is to establish the procedures for implementation of the PMP. 25 These procedures include the overall street condition rating; project financing, special 26 assessment determination and maintenance. 27 28 City Administrator Heitke advised minor revisions would be made to the draft Pavement 29 Management Plan. Staff is requesting direction from the Council as to any changes that 30 may be needed to the policies prior to staff placing this on the May 9 Council agenda for 31 adoption. Staff also needs to know whether any significant changes to these policies 32 should be expected as staff is in the process of updating the Five Year Financial Plan, 33 using these policies as the basis for identifying, scheduling and funding pavement 34 management projects. 35 36 Council directed staff to provide a draft of a motion to receive and accept the Pavement 37 Management Report and Finance Report as well as a draft of a motion to approve the 38 Pavement Management Plan at the May 4, 2005, Council work session. 39 40 Councilmember Carlson also requested more information regarding the storm water 41 utility fee, clarification regarding the method of assessment, and Comprehensive Plan 42 references. 43 44 ROAD RECONSTRUCTION PROJECTS, JIM STUDENSKI 45 • 46 Mayor Bergeson excused himself from the discussion and requested Councilmember 47 Stoltz chair this portion of the meeting. 3 • • • CITY COUNCIL WORK SESSION APRIL 20, 2005 APPROVED 1 2 City Engineer Studenski advised at the last City Council meeting, it was requested to 3 review the Road Reconstruction projects at the next Council work session. Also, staff 4 needs to know how to proceed with this year's and future years reconstruction projects. 5 City Engineer Studenski stated staff is requesting direction from the Council as to 6 whether: 7 8 1. Submit only the Shenandoah Reconstruction project for the 2005 9 Referendum. 10 2. Prepare West Shadow Lake Drive Feasibility Study without utility 11 improvements. 12 3. Replace the failed West Shadow Lake Drive project with another street 13 reconstruction for the 2005 Referendum. 14 4. Schedule the failed West Shadow Lake Drive project for a 2006 15 Referendum. 16 17 Acting Chair Stoltz stated that due to a difference in philosophies, he would support 18 option 1. 19 20 Councilmember Carlson indicated she is also in favor of option 1. 21 22 Councilmember Reinert advised he is in favor of option 2. However, he would prefer the 23 referendum include utility improvements for West Shadow Lake Drive. 24 25 Councilmember Dahl stated she is undecided at this point. 26 27 City Engineer Studenski indicated staff would continue to work through the process with 28 the Shenandoah Reconstruction project for the 2005 Referendum. 29 30 Road Reconstruction Projects will appear on the Council work session agenda 31 Wednesday, May 4, 2005, 5:30 p.m. 32 33 City Administrator Heitke advised the Communication Plan would also appear on the 34 next Council work session agenda. 35 36 Mayor Bergeson returned to the Council discussion regarding the remaining agenda 37 items. 38 39 FINANCIAL ACCOUNTING FOR CHARTER -RELATED EXPENDITURES, 40 GORDON HEITKE 41 42 City Administrator Heitke stated at the April 6, 2005 Council work session, the Council 43 discussed the requests of the Charter Commission to modify the 2004 financial records to 44 account for staff -initiated Charter -related expenditures differently and to account for them 45 differently in the future. Since the draft minutes of the Charter Commission infer that 46 there was something "wrong" with the accounting of expenditures, staff requested that 47 the City Council either confirm that there was nothing technically improper with the 2004 CITY COUNCIL WORK SESSION APRIL 20, 2005 APPROVED • 1 accounting of expenses, based on the City Auditor's opinion, or further investigate this 2 issue in order to make a determination. 3 4 City Administrator Heitke stated the Council intended to discuss this issue at the April 14 5 joint Council/Charter Commission meeting. Since the City Attorney suggested to 6 Councilmembers that the meeting should occur at the Charter Commission's meeting 7 with the LMC staff attorney, it is assumed that this issue was not resolved at the April 14 8 meeting and will require further Council direction. 9 10 Ms. Paulette Warren, Charter Commissioner, stated she is appalled that the Council and 11 Commission cannot have discussions. Communication between the two bodies will 12 eliminate making mountains out of molehills. 13 14 Councihnember Carlson suggested the Charter Commission receive an apology from the 15 City Council as a whole, regarding the joint meeting cancellation. 16 17 LMC REQUEST TO PRESENT TO THE CHARTER COMMISSION, GORDON 18 HEITKE 19 20 City Administrator Heitke referred to a letter dated April 13, 2005, from Ms. Rylee 21 Retzer, League of Minnesota Cities. The letter indicated Ms. Retzer would be happy to 22 speak to the Charter Commission but is requesting an invitation from the City Council. .23 24 It was the consensus of the Council to invite Ms. Retzer to speak to the Charter 25 Commission on a date to be determined by the Charter Commission. 26 27 Council also indicated the intent is to schedule a joint Council/Charter Commission 28 meeting after Ms. Retzer speaks to the Charter Commission. 29 30 City Administrator Heitke advised that as he listens to the Council, he does not believe 31 that the issue of the Charter Commission's role and authority is resolved within the 32 Council, and urged the Council to address this in the future. 33 34 Mayor Bergeson called for a short break at 9:25 p.m. 35 36 Mayor Bergeson reconvened the meeting at 9:33 p.m. 37 38 PARADE FLOAT, GORDON HEITKE 39 40 City Administrator Heitke advised the idea of a City parade float was suggested at the last 41 Council work session to utilize in the annual Blue Heron Days Parade as well as other 42 community events. 43 44 Economic Development Coordinator Divine stated there is a company that is looking for 45 a used snowmobile trailer to use for a parade float. New trailers cost approximately •46 $3,500.00. Staff is hoping to locate a used trailer. 47 CITY COUNCIL WORK SESSION APRIL 20, 2005 APPROVED 1 Council directed staff to continue to work on finding a used snowmobile trailer. Staff 2 will inform the Council if a used trailer is not located by May 18, 2005. 3 4 SET DATE FOR ADMINISTRATOR'S REVIEW, COUNCILMEMBER 5 CARLSON 6 7 Councilmember Carlson stated she would like to set a date for the City Administrator's 8 review before summer begins, school is out and people are on vacation. 9 10 City Administrator Heitke advised he would try to schedule a review with the facilitator 11 by May 24, 2005. The meeting will begin at 6:00 p.m. Staff will update the Council on 12 the status of the meeting. 13 14 REGULAR AGENDA ITEMS 15 16 Items 1B, March 14, 2005 City Council Meeting, Item 1D, March 28, 2005, City Council 17 Meeting, and Item 1E, March 29, 2005 Special Work Session (AUAR) were removed 18 from the consent agenda and put on the regular Council agenda due to Councilmember's 19 absences. 20 21 There were no other changes to the regular Council agenda. 22 23 The meeting was adjourned at 10:00 p.m. 24 25 These minutes were considered, corrected and approved at the regular Council meeting held on 26 May 9, 2005. 27 28 29 30 31 Ann Bl. , ity Clerk JohtBergeson, MKyor 32 33 34 Transcribed by: 35 Kim Points 36 TimeSaver Off Site Secretarial, Inc. 37 • 6