HomeMy WebLinkAbout05/04/2005 Council MinutesCITY COUNCIL WORK SESSION MAY 4, 2005
APPROVED
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3 CITY OF LINO LAKES
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8 DATE : May 4, 2005
9 TIME STARTED : 5:37 p.m.
10 TIME ENDED : 9:50 p.m.
11 MEMBERS PRESENT : Councilmember Carlson, Dahl
12 Reinert, Stoltz and Mayor Bergeson
13 MEMBERS ABSENT : None
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15 Staff members present: City Administrator, Gordon Heitke; Community Development
16 Director, Michael Grochala; City Engineer, Jim Studenski; City Planner, Jeff Smyser
17 (part); Chief of Police, Dave Pecchia (part); and Associate Planner, Paul Bengtson (part)
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20 POTENTIAL RESTRUCTURING OF VLAWMO, JEFF MCDOWELL
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22 Mr. Jeff McDowell, representative of the Vadnais Lake Area Water Management
23 Organization (VLAWMO), advised the process of restructuring the organization is
24 moving along. The Council received an invitation to a General Joint Powers Meeting of
• 25 the Membership on May 25, 2005. He noted an agenda has not yet been prepared, but the
26 issue of restructuring would be discussed.
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28 Mr. McDowell stated a decision should be made regarding the restructuring of
29 VLAWMO. The Council indicated at the last meeting they are leaning towards a merger.
30 He asked if the Council is ready to pass a resolution approving the merger of VLAWMO
31 with another organization.
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33 The Council determined a resolution would not be considered until after the joint meeting
34 on May 25, 2005. Council action on this matter would be taken at the June 13, 2005
35 regular Council meeting.
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37 Mr. McDowell distributed copies of resolutions that have already been approved
38 regarding the merger of VLAWMO.
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40 2004 ANNUAL POLICE REPORT, DAVE PECCHIA
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42 Chief Pecchia advised he would review the 2004 Annual Police Report at the next
43 Council work session.
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45 WEST SHADOW LAKE DRIVE PETITION, MIKE GROCHALA
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47 Mayor Bergeson excused himself from the discussion regarding the West Shadow Lake
• 48 Drive Petition.
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CITY COUNCIL WORK SESSION MAY 4, 2005
APPROVED
• 1 Community Development Director Grochala advised on April 25, 2005 the Council
2 received a petition from property owners along West Shadow Lake Drive requesting that
3 the Council order the feasibility study. A revised petition was submitted to the City on
4 April 29, 2005 with 52 signatures. Section 8.04 of the City Charter provides that an
5 improvement may be instituted by a petition of at least twenty-five percent in number of
6 the benefited property owners together with a resolution adopted by an affirmative vote
7 of the majority of all the Council (3/5 vote). Forty-seven signatures have been verified
8 with Anoka County property owner records, which represent 62 percent of the benefited
9 property owners.
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11 Community Development Director Grochala stated the City and property owners have
12 discussed the improvement of West Shadow Lake Drive, Sandpiper Drive and Shadow
13 Court for several years. From an infrastructure standpoint, regardless of the outcome of
14 this process, improvements to this road will be necessary. In addition to the poor road
15 condition, the area has a need for an improved stormwater conveyance system. Problems
16 also exist regarding existing on-site sewage treatment systems. Given the proximity to
17 Reshanau Lake, it is in the best interest of the City to further evaluate improvements to
18 this area.
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20 Community Development Director Grochala stated that based upon the petition received,
21 there also appears to be significant interest from adjacent property owners to, at a
22 minimum, provide answers to the feasibility of improvements in this area and reduce the
23 growing uncertainty of project timing, cost and scope.
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25 Community Development Director Grochala noted issues regarding the Comprehensive
26 Plan would need to be addressed if the project goes forward with sewer and water.
27 However, these issues are not substantially different from those addressed with the
28 Comprehensive Plan amendments approved for Elm Street, Marshan Lane, and Lois Lane
29 for similar sewer and water projects.
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31 Community Development Director Grochala advised the feasibility study is proposed to
32 be funded, on an interim basis, from the City's Trunk Utility Area and Unit Fund. If the
33 project is accepted by the benefiting property owners and approved by the voters, these
34 costs would be recovered through assessments and voter -approved tax levy. In the event
35 that the project is not approved, the City would not be able to recover these costs. The
36 Council should be aware that the trunk utility fund cannot continue to absorb these
37 engineering costs without a dedicated repayment source.
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39 Community Development Director Grochala stated staff has previously suggested that
40 future feasibility studies would need to be funded from the general fund to avoid the
41 potential for deficit project funds. Questions were raised regarding conformity to City
42 Charter requirements. The City Attorney has provided a written opinion confirming the
43 City's ability to use general funds for the cost of feasibility studies.
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45 Community Development Director Grochala advised staff is recommending approval of
46 Resolution No. 05 — 62, Declaring Adequacy of Petition and Ordering Preparation of
• 47 Report, West Shadow Lake Drive Area and Utility Improvements.
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CITY COUNCIL WORK SESSION MAY 4, 2005
APPROVED
• 1 City Engineer Studenski distributed a 2007 Street Reconstruction schedule with Election
2 for the Shenandoah and West Shadow Lake Drive reconstruction projects.
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4 Councilmember Carlson referred to Chapter 8 of the Pavement Management Policies
5 regarding special assessments and asked for clarification from the City Attorney.
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7 This item will appear on the regular Council agenda Monday, May 9, 2005, 6:30 p.m.
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9 Mayor Bergeson returned to the discussion for the remaining agenda items.
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11 LOIS LANE UTILITY EXTENSION REQUEST, JIM STUDENSKI
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13 City Engineer Studenski advised the City received a petition from Tim Anderson
14 requesting the extension of City utilities to his property and stating his neighbor to the
15 west is also interested.
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17 City Engineer Studenski stated the Mar Don Acres area has had previous interest in
18 extending City utilities along Lois Lane. Several neighborhood meetings were held
19 without consensus of the residents. In 2003, the Hailey Manor Subdivision project (east
20 end of Mar Don Acres) was approved and MUSA was allocated to this area. A
21 neighborhood meeting was held on December 15, 2003 in a follow up to a petition
22 received from five residents west of Hailey Manor. The attendees were curious about the
23 utility extension, but did not want to pursue the utility extension any further.
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25 City Engineer Studenski advised staff is requesting Council direction as to the next step
26 that staff should take in response to the utility extension. He noted a study for the utility
27 project would cost approximately $2,000.00.
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29 Council directed staff to obtain an estimate of cost to order the feasibility study. The
30 Council should then accept the petition and would have to pass a resolution to order the
31 feasibility study if the project moves forward.
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33 This item will appear on the Council work session agenda Wednesday, May 18, 2005,
34 5:30 p.m.
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36 PAVEMENT MANAGEMENT PROGRAM, JIM STUDENSKI
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38 City Engineer Studenski advised at the November 17, 2004 Council work session, staff
39 presented the Pavement Management Report (PMR) dated November 16, 2004 to the
40 City Council. At the March 9, 2005 work session, staff presented the Pavement
41 Management Financing Report. On April 6 and April 20, 2005, the Pavement
42 Management Policies were presented to the Council.
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44 City Engineer Studenski stated it was requested at the April 20, 2005 meeting that the
45 PMR and Pavement Management Financing Report be accepted by the Council. It was
46 also requested at the April 20, 2005 meeting that the Council adopt the Pavement
• 47 Management Policies.
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CITY COUNCIL WORK SESSION MAY 4, 2005
APPROVED
1 City Engineer Studenski reviewed an example of the maximum assessment rate within
2 the Pavement Management Policies based on various scenarios.
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4 Councilmember Stoltz left the meeting at 8:16 p.m.
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6 The Council suggested minor language changes to the policies relating to special benefits
7 and general funds.
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9 This item will appear on the regular Council agenda Monday, May 9, 2005, 6:30 p.m.
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11 ROAD RECONSTRUCTION COMMUNICATION PLAN, GORDON HEITKE
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13 City Administrator Heitke advised he has no additional information regarding the road
14 reconstruction communication plan. Staff did distribute a tentative schedule for the road
15 reconstruction projects.
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17 City Administrator Heitke stated staff is recommending an outside agency be utilized for
18 the road reconstruction communication plan.
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20 Council directed staff to schedule Springsted at the May 18, 2005, Council work session
21 to discuss a proposal for the communication plan, including the costs.
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23 CHARTER COMMISSION CORRESPONDENCE, GORDON HEITKE
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25 City Administrator Heitke distributed a draft letter to the Charter Commission from the
26 City Council. The letter apologizes for the unfortunate timing of events that occurred
27 relating to the joint Commission/Council meeting scheduled April 14, 2005.
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29 The Council requested language changes and directed staff to send the letter to the
30 Charter Commission Members.
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32 GOALS SETTING DATE, GORDON HEITKE
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34 City Administrator Heitke advised a Goals Setting Meeting should be scheduled.
35 Council directed staff to schedule a Goals Setting Meeting on Thursday, May 26, 2005 at
36 noon for lunch. The meeting will begin at 1:00 p.m.
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38 REGULAR AGENDA ITEMS
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40 Item 3A, Restructuring of VLAWMO — This item was removed from the regular agenda.
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42 Item 6Bi and 6Bii, Apollo Landing — The Council requested information on restrictions
43 in relation to final approvals of each user on the site. Staff indicated that information will
44 be distributed in the Friday update.
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46 Item 6Cii and 6Cii, Fairview Clinic — Councilmember Carlson excused herself from the
47 discussion regarding this item.
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CITY COUNCIL WORK SESSION
APPROVED
1 There were no other changes to the regular agenda.
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3 The meeting was adjourned at 9:50 p.m.
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MAY 4, 2005
5 These minutes were considered, corrected and approved at the regular Council meeting held on
6 June 13, 2005.
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11 Ann Bl , City Clerk
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15 Transcribed by:
16 Kim Points
17 TimeSaver Off Site Secretarial, Inc.
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