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CITY COUNCIL WORK SESSION MAY 18, 2005
APPROVED
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
CITY OF LINO LAKES
MINUTES
: May 18, 2005
5:37 p.m.
. 10:47 p.m.
: Councilmember Carlson, Dahl,
Reinert (5:43) Stoltz, and Mayor
Bergeson
: None
Staff members present: City Administrator, Gordon Heitke; Community Development
Director, Michael Grochala; Finance Director, Al Rolek (part); City Engineer, Jim
Studenski (part); Police Chief, Dave Pecchia (part); Economic Development Coordinator,
Mary Alice Divine (part); and Public Safety Office Manager, Renee Kaulfuss (part)
CENTER POINT ENERGY, DONNA CARLSON
Councilmember Carlson stated she has been reading about Center Point Energy buying
other companies. North Central was purchased by Center Point and North Central had
serviced parts of Lino Lakes for many years.
City Administrator Heitke advised the City has made an inquiry to Center Point regarding
the number of service lines this will affect in Lino Lakes as far as replacement and the
timeline. He indicated he would update the Council when he receives a response from
them.
UPDATE ON INTERCHANGE IMPROVEMENT PROJECTS, MICHAEL
GROCHALA
Community Development Director Grochala advised the Council previously authorized a
preliminary plan for the interchange and bridge construction. That plan is currently being
revised based on comments received from Anoka County.
Community Development Director Grochala stated a public open house would be held on
June 28, 2005. There will also be a website created that will include all of the
information on the project. Staff will also review the revised plan at a future Council
work session. The City is cost-sharing the preliminary plan with Anoka County. Staff
will also be submitting an application for federal funds to pay for the bridge. In January
2006, the status of the federal funds will be determined. If federal funds are available, the
project is scheduled for 2007. If there are no federal funds available, there may be state
funds, which would allow for a 2006 project. If no federal or state funds are available for
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CITY COUNCIL WORK SESSION MAY 18, 2005
APPROVED
1 the project, the City will have to revisit the base plan for just the improvements on Lake
2 Drive.
3
4 Community Development Director Grochala advised there is still $1 million dollars
5 available for the 35E interchange final design. Staff is waiting to see what the Senate
6 does with those funds.
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8 Community Development Director Grochala referred to the County Road 14 project and
9 advised Anoka County is putting together concepts for the bridge design. Staff will be
10 looking at a final concept plan and traffic modeling based on that design. Anoka County
11 is also applying for federal funds for that project.
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14 ROAD RECONSTRUCTION COMMUNICATION PLAN, SPRINGSTED INC.
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16 City Administrator Heitke advised Ms. Terri Heaton and Mr. Craig Rapp of Springsted
17 Inc. are present to discuss assistance they could provide the City of Lino Lakes with
18 developing a communications plan and preparing and presenting public information
19 related to the road reconstruction referendum in order for the public to be informed when
20 voting on the issue.
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22 City Administrator Heitke stated staff is requested that the City Council consider
23 obtaining professional assistance in developing and implementing an effective
24 communications plan related to the road reconstruction referendum.
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26 Mayor Bergeson requested Acting Mayor Stoltz chair this portion of the meeting.
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28 Ms. Heaton stated the goal this evening is to talk through what Springsted thinks is
29 appropriate for a communications plan. She requested Council feedback on the draft plan
30 noting Springsted would then modify the plan and price it appropriately.
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32 Ms. Heaton advised the purpose of the study is to facilitate the development and
33 implementation of a communication and citizen awareness plan for the City of Lino
34 Lakes fall roads and streets bond referendum. The plan would include actions that lead to
35 informing voters, but would not include marketing and/or promoting bond referendum
36 approval.
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38 Ms. Heaton stated Springsted recently completed a Pavement Management Financing
39 plan that identifies financing for the Pavement Management Plan (PMP) completed by
40 the City during 2004. The PMP Study concluded that by completing street sealcoating
41 and maintenance on the most advantageous schedule (maximizing investment so that
42 replacement is delayed until absolutely necessary) the City could save more than
43 $11,000,000 over the next 10 years.
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45 Ms. Heaton stated the City is required, by its Charter, to hold a referendum for street/road
46 improvement projects that are partially assessed. The City's primary means for financing
47 street improvements is through assessments. Unlike most other cities in Minnesota, the
CITY COUNCIL WORK SESSION MAY 18, 2005
APPROVED
• 1 City of Lino Lakes requires referendum approval in order to fully implement the PMP
2 and capture the potential savings.
3
4 Ms. Heaton advised Springsted's role is to assist the City in defining the ballot question
5 (s) to be asked, based upon the goals of the Council and the needs of the City. Springsted
6 would implement the agreed upon Communication Plan strategies in order to provide
7 comprehensive information to the voters prior to the referendum.
8
9 Ms. Heaton explained the development of the Communication Plan will rely upon
10 information already developed in conjunction with the PMP financing plan, including:
11 potential funding sources, the impact of any debt service and special assessments by
12 project, and the offsetting impact of the PMP savings on such payments. The methods of
13 cit -wide communications would be approved by the City Council. Springsted would
14 work directly with the City Council to determine objectives, specific wording for the
15 ballot, referendum process, and Communication Plan. This work would be completed in
16 conjunction with Bond Counsel.
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18 Ms. Heaton reviewed the background information, plan components and provided
19 background information on Mr. Rapp, Vice President, who would be working on the
20 Communication Plan.
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22 Mr. Rapp advised the plan is an outline and not a final plan. He reviewed the proposed
• 23 development and implementation of the plan as well as Springsted's expectations. He
24 also outlined Springsted's role and estimated compensation for the plan.
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26 Mr. Rapp noted the plan could be used as a model for future communication plans as long
27 as future Councils share the same goals as the current Council.
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29 Finance Director Rolek indicated the cost of the plan would be charged to the
30 "Consultants" line item within the existing budget under the Streets Department.
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32 Acting Mayor Stoltz advised the Council would read over the information and discuss the
33 issue again at the June 8, 2005 Council work session. Springsted will provide a refined
34 plan at that meeting.
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36 LOIS LANE UTILITY EXTENSION REQUEST, JIM STUDENSKI
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38 City Engineer Studenski advised the City received a petition from Mr. Tim Anderson at
39 547 Lois Lane requesting the extension of City utilities to his property and stating his
40 neighbor to the west is interested as well.
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42 City Engineer Studenski stated that based on Council direction, staff has determined the
43 cost of the feasibility study will not exceed $2,500.00. The study will address, on a
44 preliminary basis, design, cost, assessment schedule and other issues as they relate to
45 providing City utility service to this area.
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CITY COUNCIL WORK SESSION MAY 18, 2005
APPROVED
1 Mr. Anderson stated he has been waiting for the extension of utilities since the
2 development of Blue Bill Ponds. He requested the Council authorize the study so the
3 project can move forward.
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5 This item will appear on the regular Council agenda Monday, May 23, 2005, 6:30 p.m.
6
7 PUBLIC SAFETY ANNUAL REPORT, DAVE PECCHIA
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9 Chief of Police Pecchia advised the 2004 Public Safety Annual Report was previously
10 distributed to the Council. He thanked Ms. Kaulfuss, Public Safety Office Manager, the
11 Council and residents for all of their support.
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13 Chief of Police Pecchia presented the highlights of the 2004 Annual Report, including the
14 organizational chart, budget, statistics and special programs. He noted that based on Part
15 1 Crime Statistics, Lino Lakes is the safest city within Anoka County.
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17 Chief of Police Pecchia reviewed the Public Safety Department goals for 2005 that
18 include the enhancement of the Community Policing Philosophy.
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20 Councilmember Carlson requested the 2004 figures for the Crime Index Rates.
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22 This item will appear on the regular Council agenda Monday, May 23, 2005, 6:30 p.m.
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24 AUAR/HARDWOOD CREEK DEVELOPMENT SITE UPDATE, MICHAEL
25 GROCHALA
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27 Community Development Director Grochala advised staff is currently working with the
28 Alternative Urban Areawide Review (AUAR) Consultant Team to prepare the Draft
29 Alternative Urban Areawide Review (DAUAR) document. He referred to a proposed
30 schedule for that process. Staff is anticipating that the draft document will be ready for
31 Council action to authorize distribution at the June 27, 2005 City Council meeting.
32 Meetings have been set up with the Environmental Board and the AUAR Advisory Panel
33 on June 7 and June 9, respectively, for their review of the document. Comments received
34 will be provided to the City Council.
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36 Community Development Director Grochala advised planning for the Hardwood Creek
37 development site has been suspended for the most part, pending completion of the AUAR
38 process. Following release of the DAUAR, the development team would like to
39 recommence neighborhood meetings for the purpose of gathering public input on the
40 development design. There are no requirements within the AUAR process that would
41 preclude these meetings from taking place. There has also been interest expressed by
42 neighboring property owners to begin this dialogue. It is anticipated that the public input
43 and the AUAR and Mitigation Plan will shape the overall master plan for the site.
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45 Community Development Director Grochala stated staff is anticipating, following
46 completion of the AUAR process, an application requesting a Comprehensive Plan
47 Amendment for the site and rezoning to Planned Unit Development (PUD).
CITY COUNCIL WORK SESSION MAY 18, 2005
APPROVED
• 1
2 Community Development Director Grochala requested Council direction regarding this
3 process and what the Council's expectations are for the development project review.
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5 The Council indicated the developer could begin to schedule neighborhood meetings.
6 The Council also indicated community input and support, especially in terms of the 147
7 homes per year, is very important and must be included in this process.
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9 PARADE FLOAT, MARY DIVINE
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11 Economic Development Coordinator Divine distributed pictures of the float currently
12 being used by the Blue Heron royalty. She stated staff has located one used trailer that
13 could be purchased for $2,300. She requested Council authorization for a total of $5,000
14 to purchase the trail and supplies and decorations for the float.
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16 It was the consensus of Council to authorize the $5,000 expenditure to purchase and
17 decorate a parade trailer.
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19 Economic Development Coordinator Divine added the Anoka County Historical Society
20 is willing to put up a City of Lino Lakes display in the lobby of City Hall in honor of the
21 City's 50t Anniversary. The Historical Society is also willing to have a booth at Blue
22 Heron Days. She suggested the City sell some sort of commemorative item at the booth.
S 23
24 Council directed staff to move forward with a City of Lino Lakes display, booth and
25 commemorative items at Blue Heron Days.
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27 Mayor Bergeson called for a short break at 9:50 p.m.
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29 Mayor Bergeson reconvened the meeting at 9:58 p.m.
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31 COMPLAINT RELATED TO VFW BUILDING, MICHAEL GROCHALA
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33 Community Development Director Grochala advised the City received a written
34 complaint related to the VFW building project. He referred to a copy of the complaint
35 dated May 6, 2005.
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37 Community Development Director Grochala advised staff is looking into the complaint
38 and addressing the issues. Staff is looking at additional screening to address the noise
39 issues and helicopter issue. The complaint regarding the parking lot and garbage will be
40 resolved when construction is completed.
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42 Community Development Director Grochala indicated staff would be drafting a letter to
43 the VFW regarding these issues. The letter will include a date that all outstanding issues
44 must be resolved by, or the City will take action.
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• 46 LAND PURCHASE INQUIRY, GORDON HEITKE
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CITY COUNCIL WORK SESSION MAY 18, 2005
APPROVED
1 City Administrator Heitke advised the City of Circle Pines has inquired about purchasing
2 some property from the City for their new Law Enforcement Center. The property in
3 question has restrictions relating to storm water drainage.
4
5 Community Development Director Grochala advised the City can only use the property
6 for storm water drainage. The City of Circle Pines would also use the property for
7 additional storm water drainage. However, the only potential for Circle Pines is to
8 increase the drainage area. Staff is not sure at this point if the City of Lino Lakes could
9 even sell the property.
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11 City Administrator Heitke advised he would inform the City of Circle Pines that the
12 Council has not ruled out the possibility of selling the property but more information is
13 necessary before a determination can be made.
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15 GOAL SETTING SESSION, GORDON HEITKE
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17 City Administrator Heitke advised the May 26, 2005 Goal Setting Session would begin at
18 noon for lunch and the meeting would begin at 12:30 p.m.
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20 MINUTES OF APRIL 6,11,20 MEETINGS, CAROLINE DAHL
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22 Councilmember Dahl referred to the April 6, 2005 Council work session minutes. She
23 advised she did a verbatim transcription of the section relating to the League of
24 Minnesota Cities Charter Commission Workshop. She stated she would prefer the
25 minutes be done verbatim and questions the cut and paste section of the minutes.
26
27 Councilmember Dahl advised she would go back through the minutes and make her
28 suggested changes at the regular Council meeting Monday night.
29
30 Councilmember Carlson referred to the April 11, 2005 Council minutes, page 8, line 363
31 which read "Councilmember Carlson asked if the City received a petition from 25% of
32 the affected property owners that would ensure that a feasibility study would be
33 completed". She corrected this page to read, "brought to a vote" following "study" rather
34 than "would be completed."
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36 REGULAR AGENDA ITEMS
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38 Council directed staff to add the following items to the Community Calendar:
39
40 1. City Council Meeting, May 23, 2005, 6:30 p.m.
41 2. City Administrator Review, May 24, 2005, 6:00 p.m.
42 3. Goal Setting Session, May 26, 2005, 12:00 — 6:30 p.m., Fire Hall
43 4. VLAWMO Meeting, May 25, 7:00 p.m., City of White Bear Lake
44
45 Mayor Bergeson reminded the Council the pre -review items for the City Administrator
46 need to be sent back by noon on Friday.
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CITY COUNCIL WORK SESSION MAY 18, 2005
APPROVED
1 There were no other changes to the regular Council agenda.
2
3 The meeting was adjourned at 10:47 p.m.
4
5 These minutes were considered, corrected and approved at the regular Council meeting held on
6 June 13, 2005.
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15 Transcribed by:
16 Kim Points
17 TimeSaver Off Site Secretarial, Inc.
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A , City Clerk
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