HomeMy WebLinkAbout06/08/2005 Council Minutes•
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CITY COUNCIL WORK SESSION JUNE 8, 2005
APPROVED
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3 CITY OF LINO LAKES
4 MINUTES
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6 DATE : June 8, 2005
7 TIME STARTED : 5:38 p.m.
8 TIME ENDED : 10:32 p.m.
9 MEMBERS PRESENT : Councilmember Carlson, Dahl
10 Reinert, Stoltz and Mayor Bergeson
11 MEMBERS ABSENT : None
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13 Staff members present: City Administrator, Gordon Heitke; Community Development
14 Director, Michael Grochala; City Engineer, Jim Studenski; Chief of Police, Dave Pecchia
15 (part); Finance Director, Al Rolek (part); and Economic Development Coordinator, Mary
16 Alice Divine (part).
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19 2004 FINANCIAL AUDIT, AL ROLEK
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21 Finance Director Rolek advised Darwin Viker of Larson, Allen, Weishair & Company is
22 present this evening to distribute the 2004 Annual Financial Report and provide an
23 overview of the City's financial statements, present the auditor's management analysis
24 and answer any questions with regard to the financial condition of the City.
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26 Mr. Viker advised the audit took place back in March. He indicated he would provide an
27 overview of the audit. He noted the City has received a Certificate of Achievement for
28 Excellence in Financial Reporting from the Government Finance Officers Association of
29 the United States and Canada for its 2003 Comprehensive Annual Financial Report. He
30 stated he believes the report for 2004 continues to uphold the standards of reporting
31 excellence that this prestigious award represents.
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33 Mr. Viker referred to the Comprehensive Annual Financial Report noting the basic
34 financial statements are the responsibility of the City's management. The auditor's
35 responsibility is to express an opinion on these basic financial statements based on the
36 audit.
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38 Mr. Viker provided an overview of the audit noting the Management's Discussion and
39 Analysis section is new to the audit and provides a synopsis of the City's financial
40 activities.
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42 Mr. Viker referred to the City of Lino Lakes, Minnesota Other Auditor Reports Year
43 Ended December 31, 2004. He reviewed the highlights of each report noting the
44 auditor's suggestions for the City's consideration. He stated he understands some of the
45 recommendations are in the process of implementation or may already have been
CITY COUNCIL WORK SESSION JUNE 8, 2005
APPROVED
• 1 implemented; however, those points are noted so that effective follow-up can be
2 accomplished.
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4 Councilmember Carlson requested additional information on the Developer Escrow
5 Accounts.
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7 This item will appear on the regular Council agenda Monday, June 13, 2005, 6:30 p.m.
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9 VLAWMO REORGANIZATION, GORDON HEITKE
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11 Mayor Bergeson advised three Councilmembers attended the joint meeting of
12 VLAWMO. The Councilmembers reported the City's position regarding the
13 reorganization is still undecided.
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15 City Administrator Heitke advised the Council does not need to take action at this time.
16 Tomorrow VLAWMO is expecting to set up a budget for next year. He distributed the
17 proposed budget, noting it is 2 Y2 to 4 times higher than last year's budget.
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19 Councilmember Carlson requested information on the impact on taxpayers and what they
20 will get from those additional dollars in regard to merging or not merging the
21 organization.
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23 Council also directed staff to get additional information on whether or not the City would
24 end up in the RCWD and the ability to levy for the watershed.
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26 This item will appear on the Council work session agenda Wednesday, June 22, 2005,
27 5:30 p.m.
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29 CIVIC COMPLEX ENERGY ASSESSMENT, GORDON HEITKE
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31 City Administrator Heitke distributed a report noting the City Hall building was
32 previously assessed for construction problems. He stated staff believes the building can
33 be fixed for under $50,000. Staff will get bids for the repairs if the Council would like to
34 proceed. The City could use the Antenna Lease Revenue Funds to finance the
35 expenditure.
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37 Council directed staff to locate an additional report on the condition of the building and
38 bring that report forward at the next Council work session.
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40 This item will appear on the Council work session agenda Wednesday, June 22, 2005,
41 5:30 p.m.
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43 MEETING MINUTES CORRECTIONS — APRIL 6, APRIL 20, 2005
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• 45 Mayor Bergeson called for a short break at 7:45 p.m.
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CITY COUNCIL WORK SESSION JUNE 8, 2005
APPROVED
1 Mayor Bergeson reconvened the meeting at 7:55 p.m.
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3 Mayor Bergeson advised there are two sets of minutes that have previously been
4 discussed. The Council needs to determine what to do with those sets of minutes as far as
5 changes and action.
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7 Councilmember Carlson referred to the April 6, Council Work Session minutes page 6,
8 line 35, and changed the sentence to read "Since that time, the Charter Commission has
9 requested that these types of expenditures not be allocated to the Charter Commission
10 area of the City budget since they were not initiated or approved by the Charter
11 Commission".
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13 Councilmember Carlson also referred to page 7, paragraph 4, and requested comments
14 regarding the Council meeting with the Charter Commission in relation to a retraction
15 from the Charter Commission be added to the paragraph.
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17 Councilmember Carlson stated she would like the section regarding Charter Cities
18 Workshop of the April 6, 2005 minutes in a verbatim format due to its importance.
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20 Councilmember Carlson referred to the April 20 Council Work Session minutes page 5,
21 line 20 and asked for clarification regarding the City Administrator's comment "of this
22 issue not being resolved."
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24 Councilmember Dahl referred to the April 6 Council Work Session minutes, section
25 regarding Charter Commission Request, also is in a verbatim format.
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27 Council directed staff to get information on the cost of a verbatim transcript for two
28 sections of the minutes as well as the entire set of minutes. Council also directed staff to
29 remove the April and April 20 meeting minutes from the consent agenda and add them
30 to the regular agenda.
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32 REGULAR AGENDA ITEMS
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34 Item 1F, Consider Minutes of May 9, 2005 City Council Meeting — Councilmember
35 Carlson referred to page 3, line 134 and changed the word "suggested" to "asked if'.
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37 Item 1G, Consider Minutes of May 18, 2005 Council Work Session - Councilmember
38 Carlson referred to page 1, line 26 and changed the words "has been servicing" to "had
39 serviced". She also referred to page 2, line 26 and changed the word "profession" to
40 "professional".
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42 Item 6A, Consideration of Economic Development Advisory Committee (EDAC) 5 -year
43 Strategic Plan — Councilmember Carlson asked for clarification regarding Goal 1,
44 Objective 1.
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CITY COUNCIL WORK SESSION JUNE 8, 2005
APPROVED
1 Item 6D and 6E, Receiving Report and Calling Hearing on Improvements, Shenandoah
2 Area and West Shadow Lake Drive Street and Utility Improvements — Mayor Bergeson
3 excused himself from the discussion during these items.
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5 There were no other changes to the regular agenda.
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7 Councilmember Dahl requested the Council receive an update from the City's Historical
8 Committee.
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10 It was the consensus of Council that Mayor Bergeson would report to Harry Brull that the
11 City Administrator's review had been completed.
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13 The meeting was adjourned at 10:32 p.m.
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15 These minutes were considered, corrected and approved at the regular Council meeting held on
16 June 27, 2005.
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21 Ann Blair, City Clerk John Bergeson, Mayor
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25 Transcribed by:
26 Kim Points
27 TimeSaver Off Site Secretarial, Inc.
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