HomeMy WebLinkAbout06/22/2005 Council Minutes•
CITY COUNCIL WORK SESSION JUNE 22, 2005
APPROVED
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3 CITY OF LINO LAKES
4 MINUTES
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8 DATE : June 22, 2005
9 TIME STARTED : 5:40 p.m.
10 TIME ENDED : 10:25 p.m.
11 MEMBERS PRESENT : Councilmember Carlson, Dahl,
12 Reinert, Stoltz, and Mayor
13 Bergeson
14 MEMBERS ABSENT : None
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17 Staff members present: City Administrator, Gordon Heitke; Community Development
18 Director, Michael Grochala; Finance Director, Al Rolek (part); Chief of Police, Dave
19 Pecchia (part); Economic Development Coordinator, Mary Alice Divine (part);
20 Environmental Specialist, Marty Asleson (part); City Planner, Jeff Smyser (part); and
21 City Clerk, Ann Blair (part)
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24 AUAR REVIEW, DSU
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26 Mr. John Shardlow, Dahlgren, Shardlow and Uban, Inc., advised they are progressing
27 through the AUAR project and are present this evening to provide an update to the
28 Council. The purpose of the update is to review the process, clarify the June 27 motion,
29 review major issues and mitigation strategies and review purpose of the draft and final
30 mitigation plan. He noted a final mitigation plan is not a requirement at this time.
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32 Mr. Shardlow reviewed the AUAR process, advising the City Council will be asked to
33 authorize distribution of the Draft AUAR document for the 30 -day public comment
34 period on June 27, 2005. The vote to authorize distribution for the public comment
35 period does not 1) endorse or commit the City to a specific development scenario; 2)
36 endorse or adopt anything in the document; and 3) endorse or commit the City to any
37 actions or projects within the AUAR area.
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39 Ms. Ciara Schlichting, Dahlgren, Shardlow and Uban Inc., reviewed the five major issues
40 and draft mitigation strategies in relation to those issues.
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42 Ms. Schlichting advised the Final Mitigation Plan would be prepared after the public
43 comment period. The City Council authorizes distribution for a 10 -day agency objection
44 period. If no objections are filed, the Final Mitigation Plan must be adopted by the City
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CITY COUNCIL WORK SESSION JUNE 22, 2005
APPROVED
1 Council. Future projects will need to be consistent with the Mitigation Plan, which is
2 determined by the Council.
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4 Ms. Schlichting outlined the next steps in the process, including adoption of the Final
5 AUAR and Final Mitigation Plan.
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7 This item will appear on the regular Council agenda Monday, June 27, 2005, 6:30 p.m.
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9 COMMUNICATIONS PLAN, SPRINGSTED INC., HIMLE HORNER, INC.
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11 Ms. Terri Heaton, Springsted Incorporated, advised Springsted Incorporated proposed to
12 partner with Himle Horner Inc. to provide strategic counsel and assist in the management
13 of public information necessary to communicate with residents and businesses regarding
14 the adoption and implementation of the Pavement Management Plan for Lino Lakes.
15 This contract will include:
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17 1. Designing the public information plan, including messaging, tactics and a
18 timeline.
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20 2. Developing financial estimates and the impact of specific ballot
21 question(s).
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23 3. Providing counsel for City staff and other contractors on individual
24 implementation steps.
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26 4. Assist City staff in the development and review of communication
27 materials, as requested.
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29 5. Advising the City Council and staff on any additions to the public
30 information plan that will be needed if a fall referendum is authorized.
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32 Ms. Heaton stated Himle Horner Inc. would provide an assessment of public information
33 efforts related to street/road improvement projects, including recommendations for future
34 action, to City Council and staff at the end of this contract. Todd Rapp, Managing
35 Director, will serve as the project lead for Himle Horner Inc. on this contract.
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37 Ms. Heaton stated this engagement is proposed to last from July 15 to November 15,
38 2005, with a monthly fee of $6,250 plus out-of-pocket expenses.
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40 Mr. Rapp advised the goal of the plan is to have the citizens of Lino Lakes more engaged
41 in the Pavement Management Plan (PMP) and to provide an assessment and
42 recommendations of the City's goals in relation to the City's strategies in achieving those
43 goals.
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CITY COUNCIL WORK SESSION JUNE 22, 2005
APPROVED
1 Mr. Rapp provided a background of Himle Horner Inc. noting their similar client
2 experience. He noted the initial strategic recommendations, reviewed Himle Horner's
3 roles and compensation for the plan. He indicated the contract would not include
4 advocating for the passage of any proposed ballot referendum.
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6 This item will appear on the regular Council agenda Monday, June 27, 2005, 6:30 p.m.
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8 YMCA FINANCING, SPRINGSTED INC.
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10 Economic Development Coordinator Divine stated at the Council meeting on June 27,
11 2005, Agenda Item 6C calls for the City Council to consider calling for a public hearing
12 for the establishment of Tax Abatement in the Legacy at Woods Edge project area, and
13 providing a business subsidy for the YMCA through tax abatement. The actual public
14 hearing will take place on Monday, July 25, 2005.
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16 Ms. Terri Heaton, Springsted Incorporated, provided the background of the YMCA
17 project, stating the City committed to financing $1,500,000 for the construction of the
18 facility and $500,000 of land. She reviewed the options for financing the City's portion,
19 recommending the City utilize GO Abatement Bonds. Springsted is also recommending
20 the City utilize Tax Exempt Private Debt to assist the YMCA with their portion of the
21 funding. She advised that with Tax Exempt Private Debt, if right of first refusal is
22 obtained, the City controls the use of the land. If right of first refusal is not possible, the
23 City may consider Lease Revenue Bonds to protect the City's investment.
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25 Ms. Heaton reviewed the financing timeline, noting groundbreaking for the project is
26 scheduled for October, 2005.
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28 Calling for Public Hearing Regarding Tax Abatement in Connection with YMCA Project
29 will appear on the regular Council agenda Monday, June 27, 2005, 6:30 p.m.
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31 VLAWMO RESTRUCTURING, GORDON HEITKE, JEFF MCDOWELL
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33 City Administrator Heitke advised Jeff McDowell, Lino Lakes representative of Vadnais
34 Lakes Area Watershed Management Organization (VLAWMO,) is present to update the
35 Council with the most recent information and his perspective on the possible merger of
36 VLAWMO. The VLAWMO 2006 Budget and Cost Allocation to Member Units was
37 distributed.
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39 Mr. McDowell advised the VLAWMO Board would like an official position from each of
40 the cities involved. The VLAWMO Board voted 4-3 to continue on as a JPA to maintain
41 location control.
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43 Mr. McDowell advised he strongly feels merging is the appropriate option for the
44 VLAWMO organization.
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CITY COUNCIL WORK SESSION JUNE 22, 2005
APPROVED
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2 Council directed staff to prepare two resolutions: one to approve the merging of
3 VLAWMO and one to show support for VLAWMO continuing as a JPA.
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5 This item will appear on the regular Council agenda Monday, June 27, 2005, 6:30 p.m.
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7 Mayor Bergeson called for a short break at 9:30 p.m.
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9 Mayor Bergeson reconvened the meeting at 9:35 p.m.
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11 CONSIDER SUPPORT OF "NO PARKING" ON SUNSET, DAVE PECCHIA
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13 Chief Pecchia advised staff is asking for Council support of "No Parking" on Sunset
14 during the school year from 7:00 a.m. to 3:00 p.m. He stated residents have issues with
15 parked cars in front of mailboxes and safety is also an issue. The City of Blaine is
16 enforcing the "no parking" on their side of the street.
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18 Chief Pecchia stated there is ample parking for students in the school parking lot
19 available by permit as well as a free parking lot further from the school.
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21 Council directed staff to draft a letter of support for "no parking" on Sunset in
22 conjunction with the City of Blaine.
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24 REGULAR AGENDA ITEMS
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26 Item 1E, Consider Meeting Minutes of Administrator Review — Councilmember Carlson
27 requested a copy of the report from this meeting.
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29 There were no other changes to the regular Council agenda.
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31 The meeting was adjourned at 10:25 p.m.
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33 These minutes were considered, corrected and approved at the regular Council meeting held on
34 July 25, 2005.
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37 (�/� +, ,
38 IPAPAted.Pki
39 Ann Blair, City Clerk John Bergeson, Mayor
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43 Transcribed by:
44 Kim Points
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CITY COUNCIL WORK SESSION JUNE 22, 2005
APPROVED
1 TimeSaver Off Site Secretarial, Inc.
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