HomeMy WebLinkAbout07/06/2005 Council Minutes•
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CITY COUNCIL WORK SESSION JULY 6, 2005
APPROVED
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3 CITY OF LINO LAKES
4 MINUTES
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8 DATE : July 6, 2005
9 TIME STARTED : 5:35 p.m.
10 TIME ENDED : 9:35 p.m.
11 MEMBERS PRESENT : Councilmember Carlson, Dahl,
12 Reinert (7:25 p.m.), Stoltz and Mayor
13 Bergeson
14 MEMBERS ABSENT : None
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16 Staff members present: City Administrator, Gordon Heitke; Community Development
17 Director, Michael Grochala; City Engineer, Jim Studenski; Chief of Police, Dave
18 Pecchia; City Planner, Jeff Smyser (part); Public Services Director, Rick DeGardner
19 (part); and Economic Development Coordinator, Mary Alice Divine (part)
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22 HARDWOOD CREEK DEVELOPMENT
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24 Mr. Greg Hayes, Hardwood Creek Development, stated his intent this evening is to
25 provide the Council with an update on the project.
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27 Mr. Hayes stated the development team has had two community open houses, one
28 neighborhood meeting, and ongoing City staff meetings. The development team has also
29 been serving on the advisory committee for the AUAR. Good, positive input has been
30 received at all of the meetings. Based on that input, it appears that good planning and
31 good development is a priority.
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33 Mr. Hayes advised the development team has created a draft concept of the project and a
34 larger concept plan for the retail area. The team is ready to move forward and would like
35 comments from the City Council.
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37 Mr. Hayes reviewed the infrastructure improvements that would be necessary for the
38 project. He noted the housing within the project would include a lot of variety and many
39 different types and levels of housing. It is anticipated that work on the project will begin
40 in the spring of 2006.
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42 Community Development Director Grochala stated total build out of the project would
43 take 3-5 years. The development would have to work in conjunction with the interchange
44 and roadway improvements in that area.
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CITY COUNCIL WORK SESSION JULY 6, 2005
APPROVED
1 Mr. Hayes stated he welcomes comments from the Council and those comments can be
2 funneled through City staff.
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4 INFRASTRUCTURE IMPROVEMENTS FOR LEGACY AT WOODS EDGE,
5 BOB MOBERG OF SEH INC.
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7 Community Development Director Grochala advised this item is on the regular agenda
8 for the Council meeting Monday night. SEH Inc. is present this evening to provide an
9 overview of the proposed improvements. Staff is requesting Council action to approve
10 the plans and authorize advertisement for bids.
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12 Mr. Bob Moberg, SEH Inc., reviewed a map of the proposed improvements noting the
13 Hartford Development is not being included in the proposed improvements at this time.
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15 Mr. Moberg also reviewed a map of the proposed sanitary sewer improvements as well as
16 the road reconstruction projects included in the plan. Work on the project is anticipated
17 to being in fall 2005.
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19 Mr. Moberg advised a retaining wall would be constructed from City Hall along the
20 roadway for approximately 150 feet. The wall will not be seen from the roadway or
21 development.
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23 Approving Plans and Specifications and Authorizing Advertisement for Bids, Legacy at
24 Woods Edge Improvements, will appear on the regular Council agenda Monday, July 11,
25 2005, 6:30 p.m.
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27 Mr. Jason Snyder, owner of Bobbie & Steve's Gas Station, introduced himself and stated
28 he is happy to be in Lino Lakes and is looking forward to being involved with the
29 community.
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31 COUNTY ROAD J / HODGSON ROAD MASTER PLAN UPDATE, JEFF
32 SMYSER
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34 City Planner Smyser stated he would like to update the Council on the County Road J /
35 Hodgson Road master plan. The main issue with the project is where the infrastructure
36 will be constructed. Staff has put together a concept plan and held an open house for
37 residents in the area. The open house was very successful. Based on the comments
38 received at the open house, the concept plan has been revised. TKDA is working on
39 those final revisions. Staff is discussing the revised plan with residents. The sewer and
40 water route is the most challenging aspect of the plan.
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42 City Planner Smyser noted a developer is looking at the possibility of developing a senior
43 assisted housing project on the property north of the 49 Club. The developer would like
44 to know if the Council is supportive of that possibility.
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CITY COUNCIL WORK SESSION JULY 6, 2005
APPROVED
1 Council directed staff to inform the developer that the Council is supportive of the
2 possibility of a senior assisted -living project on that site.
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4 Councilmember Carlson excused herself from the meeting at 7:18 p.m.
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6 Councilmember Reinert arrived at the meeting at 7:25 p.m.
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8 LETTER OF SUPPORT FOR PARK AND POOL FACILITY APPLICATION AT
9 CSAH 14 AND I -35E INTERCHANGE, MIKE GROCHALA
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11 Community Development Director Grochala advised Anoka County has been working on
12 the conceptual design of the CSAH 14 II -35E Interchange. As the Council is aware the
13 County is pursuing federal funding for the interchange reconstruction (2009-2010 dollars)
14 in this year's project solicitation process.
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16 Community Development Director Grochala stated as an interim measure, the County is
17 proposing to incorporate some temporary improvements to the interchange including a
18 loop in the northwest quadrant, a new street access east of 21st Avenue to service parcels
19 south of CSAR 14, and signalization of the ramp intersections. The County is also
20 proposing to incorporate a park and pool lot, to be located in the southwest quadrant of
21 the interchange (east of the gas station).
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23 Community Development Director Grochala advised Anoka County is currently
24 submitting an application for federal Congestion Mitigation Air Quality (CMAQ) funding
25 to assist with the project. The inclusion of the park and pool lot in to the proposed project
26 enhances the chance of a successful application.
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28 Community Development Director Grochala stated staff is requesting Council consent to
29 send a letter of support.
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31 Council directed staff to send a letter of support of the Park and Pool Facility application
32 at CSAH 14 and I -35E interchange.
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34 CIVIC COMPLEX ENERGY ASSESSMENT, RICK DEGARDNER
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36 Public Services Director DeGardner reviewed the background of the Civic Complex
37 energy assessment noting the first findings of the building envelope evaluation using
38 thermal imaging suggested that the areas of the wall system had potential deficiencies.
39 The Institute of Environmental Assessment (IEA) recommended that further evaluation of
40 the exterior wall systems be done to verify anomalies during the thermal imaging
41 evaluation.
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43 Public Services Director DeGardner advised to resolve these issues, necessary tasks were
44 divided into four categories: remove the existing mold, improve mechanical systems,
45 improve monitoring of the entire mechanical system, and improve building envelope.
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CITY COUNCIL WORK SESSION JULY 6, 2005
APPROVED
1 Public Services Director DeGardner stated earlier this year, the Center for Energy and
2 Environment (CEE) performed an inspection of the integrity of the building envelope
3 using infrared thermography and airflow tracer smoke. Significant air leakage and heat
4 loss were confirmed at the roof -wall joints and penetrations in the wall around the
5 buildings. Several corrective measures were recommended to improve the exterior shell
6 of the civic complex. That report was distributed to the Council at the June 15, 2005
7 Council work session. City staff has performed the air sealing of accessible areas at the
8 perimeter of the wall joints and windowsills. The remaining work to be completed needs
9 to be done by qualified air barrier contractors. Weather -protecting the building exterior
10 will not only result in energy cost savings, but will also eliminate the potential for
11 moisture incursion to occur.
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13 Public Services Director DeGardner advised staff is asking the City Council to authorize
14 staff to proceed with soliciting quotes for the necessary improvements.
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16 Council directed staff to move forward with soliciting quotes for the necessary
17 improvements. If the bid is more than $50,000 the City will have to proceed with the
18 formal bid process.
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20 2005-2006 PROPOSED COUNCIL HIGH-PRIORITY GOALS, OBJECTIVES,
21 ACTIONS, GORDON HEITKE
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23 City Administrator Heitke advised staff took the goals and objectives the City Council
24 established at the Goal Setting Session in May and developed a Goals and management
25 Action Plan 2005-2006. A copy of the draft was distributed to the Council.
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27 Community Development Director Grochala reviewed the objectives and key action steps
28 relating to the following goals:
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30 1. Complete Town Center
31 2. Improve the City's Image
32 3. Plan for and Implement Needed Local and Regional Transportation
33 Improvements
34 4. Adopt a Redevelopment Revitalization Plan
35 5. Complete 35E Corridor AUAR, and Master Planning
36 6. Diversify the City's Tax Base
37 7. Update the Comprehensive Plan Through a Process that Begins with a
38 Citizen Survey and Community Visioning
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40 Chief Pecchia reviewed the objectives and key action steps in relation to the goal to
41 Maintain a High Level of Public Safety.
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43 Public Services Director DeGardner noted the objectives and key actions steps in relation
44 to the goal to Expand and Fund Recreational Facilities.
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CITY COUNCIL WORK SESSION JULY 6, 2005
APPROVED
1 City Administrator Heitke reviewed the objectives and actions in relation to the Basic
2 Operation Principles (BOPS).
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4 Council suggested a disclaimer be noted on the document that the objectives and key
5 action steps are dependent upon the 2006 budget, which has not yet been determined.
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7 This item will appear on the regular Council agenda Monday, July 11, 2005, 6:30 p.m.
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9 CITY SURVEY, GORDON HEITKE
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11 City Administrator Heitke stated funds were included in the 2005 budget for a City
12 survey. Staff priorities have been to complete the Pavement Management Program,
13 feasibility studies, etc. in order to allow for a street improvement referendum this
14 November. With these tasks completed, and in response to recent Council discussions,
15 staff has placed the issue of a City survey on the agenda to discuss proceeding with this
16 project.
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18 City Administrator Heitke noted the last citizen survey was completed in 1996 and was
19 enclosed in the Council packets. Staff is seeking direction as to whether this project
20 should be initiated by staff at this time by seeking information and proposals to design
21 and conduct the survey from qualified organizations for future Council consideration.
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23 Council directed staff to seek information and proposals to design and conduct a City
24 survey.
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26 CIRCLE PINES JOINT POWERS AGREEMENT REQUEST, GORDON HEITKE
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28 City Administrator Heitke advised the City of Circle Pines has requested a joint powers
29 agreement be added to the regular Council agenda Monday night so they can utilize the
30 pipes on the property they have purchased.
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32 Council directed staff to add this item to the regular Council agenda Monday, July 11,
33 2005, 6:30 p.m. with the understanding that the City Attorney and staff are comfortable
34 with the agreement and all outstanding issues are resolved.
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36 REGULAR AGENDA ITEMS
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38 Council requested the public hearings for the Shenandoah Area and West Shadow Lake
39 Drive Street improvement projects be moved earlier in the meeting.
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41 Item 1C, Authorize Solicitation of Quotes for Civic Complex Energy Conservation
42 Improvements — Council authorized this during the work session so this item was
43 removed from the regular agenda.
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CITY COUNCIL WORK SESSION JULY 6, 2005
APPROVED
• 1 There were no other changes to the regular agenda.
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3 The meeting was adjourned at 9:35 p.m.
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5 These minutes were considered, corrected and approved at the regular Council meeting held on
6 August 8, 2005.
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9 a afdriti•
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11 Ann B air, City Clerk John Bergeson, Mayor
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15 Transcribed by:
16 Kim Points
17 TimeSaver Off Site Secretarial, Inc.
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