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CITY COUNCIL WORK SESSION
APPROVED
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
CITY OF LINO LAKES
MINUTES
AUGUST 17, 2005
: August 17, 2005
. 5:38 p.m.
. 11:19 p.m.
: Councilmember Carlson, Dahl,
Reinert, Stoltz, and Mayor Bergeson
: None
Staff members present: City Administrator, Gordon Heitke; City Engineer, Jim Studenski
(part); Finance Director, Al Rolek; Chief of Police, Dave Pecchia; Economic
Development Coordinator, Mary Alice Divine (part); Planning Associate, Paul Bengtson
(part); City Planner, Jeff Smyser (part); and Public Services Director, Rick DeGardner
HARDWOOD CREEK DEVELOPMENT UPDATE, MARY ALICE DIVINE
Economic Development Coordinator Divine advised representatives from Hardwood
Creek are present this evening to provide an update to the City Council. The City has
received an application for a Comprehensive Plan Amendment from the developer. Staff
is in the process of reviewing that application.
Mr. Greg Hayes, Hardwood Creek, stated they have continued working through the
process including meeting with City staff. He referred to the concept plan noting there is
80-95 acres of green space included in the plan. The development team is currently
working on a detailed plan for the project.
Mr. Hayes referred to a draft phasing plan advising the phasing of the project would move
from the south to the north due to the utilities. The development team will come back to
the City Council with a more detailed plan as they continue to work through the process.
VLAWMO, JEFF MCDOWELL
Mr. Jeff McDowell, Lino Lakes representative of VLAWMO, stated the Joint Powers
Agreement expires at the end of this year. However, by state law, VLAWMO has to put
together a water plan. The City Council needs to address the following:
1. Whether or not the member community agrees to extend the Joint Powers
Agreement for one more year.
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CITY COUNCIL WORK SESSION AUGUST 17, 2005
APPROVED
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2 2. The member community agrees to support the 2006 Board -approved
3 budget of $344,000.
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5 Mr. McDowell advised he still feels the organization should merge with Ramsey /
6 Washington.
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8 Council directed staff to confer with the City Attorney regarding any ramifications of the
9 City Council passing a resolution of support for a merger with Ramsey / Washington.
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11 Resolution of support for VLAWMO to merge with Ramsey / Washington was added to
12 the regular Council agenda Monday, August 22, 2005, 6:30 p.m.
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14 LAKEVIEW DRIVE FEASIBILITY, JIM STUDENSKI
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16 City Engineer Studenski advised information on the submitted petition for the extension
17 of City utilities along Lakeview Drive was presented at the July 20, 2005 Council work
18 session.
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20 City Engineer Studenski stated the next step is to order the preparation of a report on
21 sanitary sewer and water service. The study will cover Lakeview Drive from Elm Street
22 to North Road. The study will address, on a preliminary basis, design, cost, assessment,
23 schedule and other issues as they relate to providing City utility service to this area.
24 Surveys and soil borings will be performed to assist in preparation of the report. The cost
25 of the Feasibility Study will not exceed $45,000. Funding of the study must be
26 determined.
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28 City Engineer Studenski indicated staff is requesting direction from the Council as to the
29 next step that staff should take in response to the utility extension. Items that must be
30 addressed by the City Council include: study funding, comprehensive plan, MUSA, street
31 reconstruction schedule, funding of trunk improvements and assessments of the street
32 portion of the project.
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34 Council directed staff to check on the possibility of a moratorium on ordering feasibility
35 studies until a policy can be adopted. Council also directed staff to respond to the
36 residents with a letter that includes approximate costs that also includes the road
37 reconstruction, to see if there is still support for the project.
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39 Council requested that staff come back to the Council with recommendations in relation
40 to adopting a feasibility study policy. Staff should also look into the possibility of
41 establishing criteria for the submittal of petitions for projects.
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43 2006 BUDGET, AL ROLEK
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CITY COUNCIL WORK SESSION AUGUST 17, 2005
APPROVED
1 Finance Director Rolek distributed the 2006 Proposed Budget. He stated staffs goals in
2 preparing the budget were to maintain current service levels to citizens, ensure each
3 department has adequate resources to perform their functions, provide resources for
4 maintaining local streets, provide for the replacement of work equipment and provide a
5 small contingency for unforeseen circumstances that may arise throughout the year while
6 maintaining a level tax rate. It is incumbent upon staff to present a budget that represents
7 the needs of the community and is fiscally responsible to the taxpayers.
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9 City Finance Director Rolek advised the state legislature has again suspended payment of
10 Market Value Homestead Credit (MVHC) in 2006. While the state continues to offer a
11 credit on property tax bills, the amount of which is deducted directly from the City's
12 certified levy, the amount is not being paid back to the City through the MVHC program.
13 In other words, the state is not paying their portion of the property tax, causing a
14 significant gap in the funding of services. In order to avoid cutting back on service levels
15 to residents of the City, staff must include an overlevy along with the general levy to fill
16 the gap, which results from the suspension of the state aid payments.
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18 Finance Director Rolek reviewed the highlights of the proposed budget. He advised the
19 budget as proposed for 2006 is $8,952,114, an $807,403 (9.91%) increase from the
20 budget adopted for 2005. The City's tax base over the last year grew by 11.92%. The
21 City's total levy is proposed to increase by 15.58%. This percentage includes the MVHC
22 overlevy as explained. The tax rate is estimated to increase from 42.223% to
23 approximately 44.479% (42.442% before the addition of the MVHC overlevy). (This is
24 an estimate based upon a number of factors that were also estimated. Adequate
25 information is not available at this time to calculate a more accurate figure.) Because
26 much of the tax base increase is market-driven, it is expected that the City portion of the
27 tax bill will increase between 5 —11 % before factoring in the market value homestead
28 credit overlevy. Much of the increase pertains to needed capital outlay and to goal -
29 oriented expenditure. While the proposed budget results in a property tax increase, staff
30 feels that the budget presented fulfills most needs of the community and is fiscally
31 responsible to the taxpayers.
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33 Finance Director Rolek noted the City must set the maximum tax levy and be certified to
34 the Anoka County Auditor by September 15, 2005.
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36 Finance Director Rolek distributed a list of possible areas to decrease expenditures to
37 maintain a level tax rate, disregarding the market value credit. The list also included
38 expenditure requests the City has received and are not included in the proposed 2006
39 budget.
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41 The Council directed staff to schedule a special budget meeting Tuesday, August 30, 4:30
42 p.m. Council also requested staff provides many options of possible reductions to
43 eliminate $350,000 to $500,000 from the proposed 2006 budget without eliminating
44 personnel.
CITY COUNCIL WORK SESSION AUGUST 17, 2005
APPROVED
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2 BLUE HERON DAYS UPDATE, GORDON HEITKE
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4 City Administrator Heitke advised there are no last minute items to consider in relation to
5 Blue Heron Days. He advised the City Council should arrive at the parade Saturday,
6 August 20, 2005, at 10:00 a.m.
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8 BLOCK PARTY APPLICATION AND APPROVAL PROCESS, GORDON
9 HEITKE
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11 City Administrator Heitke advised staff is working on revising the block party application
12 and approval process. When the revisions are completed, they will be presented to the
13 City Council.
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15 TEMPORARY YMCA OFFICE SPACE REQUEST, GORDON HEITKE
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17 City Administrator Heitke advised two week ago, a memo was distributed to determine if
18 anyone had questions or concerns about the YMCA request to establish a temporary
19 office in the Lino Lakes Civic Complex. A concern was expressed and it was requested
20 that the Council discuss this issue.
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• 22 Chief Pecchia advised there is space in the Police Department and he is very comfortable
23 with a YMCA staff person temporarily using office space. However, if the YMCA staff
24 person knows there is a concern with that, she will not be comfortable and it would be
25 better to office in the Administration building.
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27 It was the consensus of the Council that they are comfortable with a YMCA staff person
28 using temporary office space in the Administration building.
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30 REGULAR AGENDA ITEMS
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32 Item 6Ai, Consideration of Resolution No. 05 — 124, Approving Preliminary Plat, E.G.
33 Rud — Council directed staff to research the parcel of property that was to be set aside for
34 a City sign.
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36 Resolution supporting the merger of VLAWMO with Ramsey / Washington was added to
37 the regular agenda.
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39 There were no other changes to the regular Council agenda.
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41 The meeting was adjourned at 11:19 p.m.
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43 These minutes were considered, corrected and approved at the regular Council meeting held on
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44 September 26, 2005.
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CITY COUNCIL WORK SESSION
APPROVED
Jean Vi , Deputy Clerk
10 Transcribed by:
11 Kim Points
12 TimeSaver Off Site Secretarial, Inc.
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AUGUST 17, 2005
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Bergeson, Mayor
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