HomeMy WebLinkAbout01/18/2006 Council Minutes•
•
COUNCIL WORK SESSION JANUARY 18, 2006
APPROVED
1
2 CITY OF LINO LAKES
3 CITY COUNCIL WORK SESSION
4 MINUTES
5
6 DATE : January 18, 2006
7 TIME STARTED : 5:35 p.m.
8 TIME ENDED : 9:28 p.m.
9 MEMBERS PRESENT : Councilmember Carlson, O'Donnell, Reinert,
10 Stoltz and Mayor Bergeson
11 MEMBERS ABSENT : None
12
13
14 Staff members present: City Administrator, Gordon Heitke; Community Development
15 Director, Mike Grochala; City Planner, Jeff Smyser (part); City Engineer, Jim Studenski
16 (part); Associate Planner, Paul Bengtson (part); Public Services Director, Rick
17 DeGardner; Chief of Police, Dave Pecchia (part); and City Clerk, Julianne Bartell
18
19 SUPER RINK REQUEST — CENTENNIAL YOUTH HOCKEY ASSOCIATION
20
21 Public Services Director DeGardner stated representatives from the Centennial Youth
22 Hockey Association (CYHA) are present this evening to present their proposal for a
23 partnership with the cities of Lino Lakes, Circle Pines and Centerville for the construction
24 of an indoor hockey rink at the National Sports Center.
25
26 Public Services Director DeGardner advised City staff has attended some of the Super
27 Rink Expansion Advisory Board meetings and has met with Ms. Lisa Hockert, President
28 of CYHA, and Mr. Paul Erickson, Executive Director of the Minnesota Amateur Sports
29 Commission (MASC). While staff certainly feels that this is a worthwhile and needed
30 project, staff has been very straightforward with the current financial situation the City of
31 Lino Lakes currently faces. For example, staff has indicated that the 2006 General Fund
32 Budget has already been adopted and there are zero dollars in the City's contingency
33 fund.
34
35 Mr. Jim Heron, resident of Lino Lakes, came forward and stated he has three children in
36 the CYHA program. He stressed the need for an indoor rink because the program can no
37 longer rely on outdoor rinks.
38
39 Mr. Jack Sergent, resident of Lino Lakes, stated he has four children in the program. He
40 stated his family travels all over the Twin Cities for ice time. There is a definite need for
41 additional ice time in the area.
42
43 Ms. Lisa Hockert, President of CYHA, stated the biggest need for CYHA is ice time in an
44 indoor facility.
45
•
•
•
COUNCIL WORK SESSION JANUARY 18, 2006
APPROVED
1 Mr. Paul Erickson, Executive Director of MASC, stated quality youth hockey programs
2 are dependent on indoor ice.
3
4 Ms. Hockert presented a proposal for a partnership for the construction of an indoor
5 hockey rink at the National Sports Center in Blaine. She noted 69% of participants in the
6 program reside in Lino Lakes.
7
8 Mr. Erickson provided the background on how ice arenas are typically financed and
9 operated by cities. He stated that the presence of the National Sports Center allows for a
10 unique opportunity for neighboring communities. This proposal calls for the cities of
11 Circle Pines, Lino Lakes and Centerville to share the backing of 1,340 ice hours/year for
12 20 years. The CYHA contributes 680K. The cities of Circle Pines, Lino Lakes and
13 Centerville contribute collectively 100K. The formula is as follows: Lino Lakes 72%;
14 Centerville 16%; and Circle Pines 12%.
15
16 Mr. Erickson also reviewed an ice sales plan ensuring all hours are sold. He provided the
17 background on the National Sports Center. He advised the rink is under construction and
18 would be opening in October 2006. He indicated the MASC would like to have the City
19 take action by the end of February 2006.
20
21 Mayor Bergeson advised the City has already made the 2006 budget commitments.
22 However, the Council would have a discussion about the proposal.
23
24 Councilmember Carlson suggested the Park Board review the proposal and provide input
25 to the Council.
26
27 ` Mr. Erickson added ice hours could be offered to the Park and Recreation programs
28 within the City. He also suggested the possibility of the Council passing a resolution
29 pledging funds for the project at some point in the future.
30
31 LINO LAKES YMCA PROJECT
32
33 Associate Planner Bengtson distributed revised copies of the resolution regarding the
34 YMCA project. He stated the City has a final plan for the YMCA. The biggest issue was
35 the architectural standards within the Town Center. Staff has worked with the YMCA on
36 this issue.
37
38 Associate Planner Bengtson reviewed a detailed drawing of the building noting the
39 proposed structure has integrated a number of climatic response devices that meet the
40 design guidelines. The Planning and Zoning Board recommended approval of this
41 application at their January 11 regular meeting. Staff is also recommending approval
42 based on the noted conditions.
43
44 It was the general consensus of the Council that the project falls short of what was
45 anticipated.
COUNCIL WORK SESSION JANUARY 18, 2006
APPROVED
. 1 Mayor Bergeson requested the Council look at sample materials that will be used on the
2 facility.
3
4 This item will appear on the regular Council agenda Monday, January 23, 2006, 6:30 p.m.
5
6 HARDWOOD CREEK — COMPREHENSIVE PLAN AMENDMENT
7
8 City Planner Smyser advised the staff report has not changed significantly since it was
9 last presented. He pointed out the minor changes in the resolution and advised the report
10 was revised to address the site design issues first.
11
12 This item will appear on the regular Council agenda Monday, January 23, 2006, 6:30 p.m.
13
14 DRAFT PLANNING STUDY, HODGSON/CR J AREA
15
16 City Planner Smyser advised staff has been working the past year on a study of the land
17 and infrastructure around the intersection of Hodgson Road (CSAH 49) and County Road
18 J (Ash Street). The goal is a planning document that will be adopted by the City Council
19 as the guide for development in that area.
20
21 City Planner Smyser stated the draft report was included in the Council packets. The
22 draft is unfinished and in no way should it be considered a final report. The Planning and
23 Zoning Board saw the draft document in December, and supported the proactive approach
24 to planning. The Planning and Zoning Board also supported a senior housing campus
25 concept.
26
27 City Planner Smyser advised there are two prospective developments in the area. The
28 larger infrastructure planning issues are the priority, but the City should remember that
29 these developments would construct or contribute toward the provision of needed
30 infrastructure.
31
32 City Planner Smyser reviewed the report in detail indicating staff is not making
33 recommendations for a final plan at this time. That will come after more discussions with
34 developers, landowners, and other government jurisdictions, Planning and Zoning Board
35 and the City Council. Ultimately, the plan will need to provide guidance on alignments
36 of water, sanitary sewer, and the roads needed for proper access and circulation.
37
38 PETITION TO AMEND CITY CHARTER
39
40 Mayor Bergeson noted the response from the City Attorney regarding the petition to
41 amend City Charter was included in the Council packets.
42
43 City Administrator Heitke distributed copies of the petition received to not allow City
• 44 Council Members (including the Mayor) to also be members of the Lino Lakes Charter
45 Commission at its September 26, 2005 meeting. Councilmember Carlson raised a
COUNCIL WORK SESSION JANUARY 18, 2006
APPROVED
• 1 question as to whether the petition followed all the requirements for petitions set forth in
2 the Charter. A legal opinion was sought to address that question.
3
4 City Administrator Heitke stated that due to other agenda issues and since there was no
5 immediate need to consider the petition request; consideration of the petition was
6 deferred for a future time. The person submitting the petition recently requested that the
7 petition be discussed this evening.
8
9 The Council directed staff to obtain details about the process and schedule for petitions
10 according to state statute and the Charter. The process and schedule will then be
11 discussed at a future meeting.
12
13 Councilmember Carlson stated she would also like to know the petition requirements
14 according to the law. She suggested the petition be changed to meet state requirements to
15 avoid confusion in the future with other petitions.
16
17 WINTER PARKING ORDINANCE — UPDATE FROM POLICE DEPARTMENT
18
19 Police Chief Pecchia referred to a winter parking restriction sign that is posted within the
20 City. The winter parking ordinance did go through the City process prior to being
21 approved. Police Chief Pecchia provided the figures relating to citations and tickets that
22 have been issued since the ordinance was passed.
• 23
24 Police Chief Pecchia advised the ordinance is working for the City. However, staff is
25 willing to review the ordinance annually.
26
27 SURVEY QUESTION ON SPORTS STADIUM
28
29 City Administrator Heitke advised at the November 28, 2006 special Council work
30 session, the Council reviewed and approved the questions for the community survey. On
31 December 19, 2005, the Council approved having Decision Resources, Inc. add to the
32 survey to determine public opinion on Anoka County holding a referendum prior to the
33 implementation of a county -wide sales tax to partially fund a sports stadium. Decision
34 Resources Ltd. (DRL) drafted questions to ascertain public opinion on that issue and the
35 Council reviewed the proposed sports stadium survey questions at the January 4, 2006
36 work session meeting. There was an objection to the questions as drafted by Decision
37 Resources Ltd. A transcript of that portion of the meeting was sent to DRL for their
38 review. They have submitted an alternative question for the Council's consideration.
39
40 City Administrator Heitke stated staff is requesting direction as to which of the submitted
41 DRL questions is to be incorporated into the survey, or if there are other comments or
42 instructions for DRL.
43
•
•
•
•
COUNCIL WORK SESSION JANUARY 18, 2006
APPROVED
1 Mr. Ron Stolch, resident of Lino Lakes, came forward and asked for an explanation on
2 why DRL believes the first proposed question would give a more clear answer than the
3 second proposed question.
4
5 Councilmember O'Donnell suggested the Council move forward with the second
6 proposed question.
7
8 Councilmember Stoltz asked why the first set of proposed questions was sent back to
9 DRL.
10
11 Councilmember Carlson explained her reasons for having concern over the first set of
12 questions indicating those questions were not in line with the Reinert Resolution.
13
14 Councilmember Reinert stated the City will end up with less information but he would
15 support moving forward with the second proposed question.
16
17 The majority of the Council supported the second proposed question. Council directed
18 staff to submit the second question to DRL and move forward with the City survey.
19
20 City Administrator Heitke advised the library question would remain as proposed by the
21 Library Board unless the Council directs otherwise.
22
23 Mayor Bergeson called for a short break at 8:18 p.m.
24
25 Mayor Bergeson reconvened the meeting at 8:27 p.m.
26
27 REGULAR AGENDA ITEMS
28
29 Item 7A, December 14, 2005 Council Work Session Minutes — Councilmember Carlson
30 referred to page 5, line 20 and added a comma and the word "she" after the word
31 employees.
32
33 Item 7B, December 19, 2005 City Council Meeting Minutes — Councilmember Carlson
34 referred to page 7, line 290 and requested the sentence to read "Councilmember Carlson
35 stated she has confidence in the survey and believes the resolution on the referendum is
36 the most effective way to act as Council".
37
38 Item 7C, September 8, 2005 Special Council Work Session Minutes — Staff noted the
39 Council never voted on these set of minutes.
40
41 There were no other changes to the Council agenda.
42
43 2006 COUNCIL WORK SESSION SCHEDULE
44
•
•
•
COUNCIL WORK SESSION JANUARY 18, 2006
APPROVED
1 City Administrator Heitke stated there was interest at the last meeting for possibly
2 changing the work session meeting night. Staff feels strongly that there is a need for a
3 significant work session at least once a month. Scheduling that meeting on a Monday
4 will not interfere with City Advisory Board schedules.
5
6 The Council discussed having work sessions on the first Monday of every month, as well
7 as mini work sessions prior to Council meetings.
8
9 The Council determined a significant Council work session would be scheduled the first
10 Monday of every month. A mini work session would be scheduled immediately prior to
11 the second City Council meeting of the month. Staff will distribute work session packets
12 the Wednesday before the Monday work session. The Council will receive their regular
13 Council meeting packet at that work session. Both work sessions will begin at 5:30 p.m.
14 The new schedule will start in either mid February or the first of March 2006.
15
16 CHARTER COMMISSION FILES LOCATION
17
18 City Administrator Heitke stated in order to maintain the current security policy related to
19 the City Hall offices, staff relocated the files of the Charter Commission into a new
20 locking file cabinet, which is secured to the wall within the Community Room storage
21 closet.
22
23 City Administrator Heitke advised the Charter Commission has objected to this resolution
24 to the security issue. They wish to continue to have their records in the file cabinet that
25 was purchased in 2000 out of their budget. The design and size of the cabinet will limit
26 the ability for tables and chairs to be stored in the Community Room closet. Staff's
27 response to the request to have their files placed back into their original cabinet was to
28 secure it to the wall in the corner of the Community Room.
29
30 City Administrator Heitke stated that since this decision was made, the Charter
31 Commission has indicated that this is unacceptable, as they do not feel it is secure. (The
32 cabinet is locked and the Community Room is locked except for times that it is in use by
33 staff or groups that have reserved the room. Only staff has keys to this room.)
34
35 City Administrator Heitke stated staff is seeking direction from the Council as to how it
36 wishes to accommodate the Charter Commission's records in City Hall. Another option
37 that has not been suggested for consideration is to put casters under the existing Charter
38 Commission cabinet and move it into the room for their meetings and other times when
39 they wish to access their records.
40
41 The Council discussed many options and directed staff to ask the Charter Commission if
42 they would prefer to have staff return their file cabinet to the old location in City Hall
43 making it clear to them they must obtain their records during staff hours; or leave the
44 cabinet in the closet in the Community Room.
45
•
•
COUNCIL WORK SESSION
APPROVED
JANUARY 18, 2006
1 The meeting was adjourned at 9:28 p.m.
2
3 These minutes were considered, corrected and approved at the regular Council meeting held on
4 February 13, 2006.
5
6
7
8
9
10
11
12
13
14
Bartell, ity Clerk
Transcribed by:
Kim Points
TimeSaver Off Site Secretarial, Inc.
7
Jo erg on, Mayor