HomeMy WebLinkAbout04/03/2006 Council Minutes•
•
•
CITY COUNCIL WORK SESSION
VAPPROV F;I)
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT:
CITY OF LINO LAKES
MINUTES
APRIL 3, 2006
: April 3, 2006
. 5:39 p.m.
. 10:23 p.m.
: Councilmember Carlson, O'Donnell,
Reinert, Stoltz and Mayor Bergeson
: None
Staff members present: City Administrator, Gordon Heitke; Community Development
Director, Michael Grochala; Director of Administration, Dan Tesch (part); Public
Services Director, Rick DeGardner; Chief of Police, Dave Pecchia (part); Economic
Development Coordinator, Mary Alice Divine (part); Finance Director, Al Rolek; City
Engineer, Jim Studenski (part); and City Clerk, Julianne Bartell
ANOKA COUNTY ASSESSOR — EXPLANATION OF MARKET VALUE
TRENDS
Ms. Linda Weiner, Assessor for Lino Lakes, distributed information regarding the
breakdown of properties and growth within the City. She advised the City is the closest it
has ever been to market value. The State of Minnesota does require homes be at 95% to
105% of market value.
Ms. Weiner also handed out a list of properties that were sold last year noting there were
almost 500 sales. She included a list of homes that were on the market within the City as
of this morning.
Ms. Weiner stated the biggest change in Lino Lakes is typically land values. There was
an average of 8-10% increase in structures. She provided an example of how evaluations
are done. She also stated she believes the school district levy that passed resulted in the
large increase in Lino Lakes. She noted commercial land values in Lino Lakes were also
adjusted.
Ms. Weiner advised the cause of the large increase in market valuations occurred due to
the combination of correcting values, the school district levy and market trends.
GATEWAY SIGN CONCEPTS
Economic Development Coordinator Divine presented gateway sign options as well as
pricing for each of the three options. She noted no dollars have been budgeted for the
gateway sign this year. She asked the Council to keep in mind the approximate cost of
$35,000 for a gateway sign during the next budget process.
1
•
•
•
CITY COUNCIL WORK SESSION APRIL 3, 2006
APPROVED
2 REGULAR AGENDA ITEMS
3
4 Item 3C, Offer of Employment to Tim Noll as a Police Officer — Information regarding
5 Mr. Noll's education, background, etc. will be included in the Friday update.
6
7 There were no other changes to the regular agenda.
8
9 SILVERA MEMORIAL
10
11 Chief Pecchia advised the Shawn Silvera Memorial Highway concept is being worked on
12 at the State level. The issues with the proposal include that the proposed roadway is a
13 federal highway and there would have to be exceptions to the Federal Highway
14 Guidelines. The Department of Transportation is testifying against the proposed bill.
15
16 Chief Pecchia stated the Police Department does appreciate the Council's support on this
17 bill. However, the Police Department is requesting that Council members stop discussing
18 this issue and stop making comments about having a City memorial as well. Officer
19 Silvera's family needs to be left alone at this time. Any memorial discussions regarding a
20 memorial at this point are way too premature.
21
22 Chief Pecchia advised the family and the Police Department still have many other issues
23 to deal with such as the upcoming trial. He again requested that Council members stop
24 discussing this issue out of respect for the family and the Police Department.
25
26 Chief Pecchia noted that eventually a City policy should be drafted regarding memorials
27 within the City. He stated again that those discussions are way too premature and would
28 take place at some point in the future.
29
30 VOICE-OVER IP/GENERATOR HOOKUP/ACCESS CONTROL SYSTEM
31
32 Public Services Director DeGardner stated the City has been notified by the Centennial
33 School District that they will no longer be able to provide telephone service to the civic
34 complex effective July 15, 2006.
35
36 Staff is recommending that the City convert to a Voice -Over IP system to provide
37 telephone service at the civic complex and public works facility. An IP (Integrated
38 Platform) system allows voice, data, and video to be transmitted over a single network.
39
40 Public Services Director DeGardner advised the estimated project cost is $40,000. The
41 City also has to be prepared to fund up to $10,000 (worst case scenario) for potential
42 outside consultant fees (Berbee). On-going operating/maintenance costs are expected to
43 be approximately $1,925 per month. The City is currently spending $1,525 per month for
44 the operations/maintenance of the existing telephone system.
45
2
•
•
CITY COUNCIL WORK SESSION
,APPROVED
APRIL 3, 2006
1 Public Services Director DeGardner noted to ensure that the change over is completed by
2 July 15, 2006 the Council should approve the installation of the Voice -Over IP System
3 immediately.
4
5 It was the consensus of the Council to direct staff to draft a resolution authorizing the
6 Voice -Over IP System.
7
8 This item will appear on the consent agenda Monday, April 10, 2006, 6:30 p.m.
9
10 Public Services Director DeGardner stated currently there is not any type of emergency
11 power backup for City Hall and the ECFE should electrical service be disrupted to the
12 civic complex. The existing generator provides back-up power to the Police Department
13 only. Hooking up the generator to provide back-up power to the entire civic complex will
14 result in the City's ability to continue services in case of a power outage. The total
15 project cost to connect the existing generator to the entire civic complex is $70,000.
16
17 Public Services Director DeGardner stated staff has researched the installation of an
18 Access Control System (card readers and security management software) for City Hall.
19 The best long term way to provide a secure environment that can be controlled/monitored
20 is to install an Access Control System.
21
22 Public Services Director DeGardner advised the cost to install an Access Control System
23 amounts to $11,150 for the four interior doors leading to the work area. It would cost an
24 additional $9,000 to install the system to the two "exterior door locations".
25
26 Staff recommends that funding for the above project(s) be designated from the Capital
27 Projects Fund.
28
29 It was the consensus of the Council to direct staff to move forward with providing
30 emergency power backup for the entire civic complex and the Access Control System
31 based on the following:
32
33 1. Information is obtained regarding an electricity rate break if the generator is
34 utilized at peak times.
35 2. Policies are put in place regarding the Access Control System.
36 3. Information is obtained regarding a buzzer at the front desk to open the
37 doorway.
38 4. Consideration is given to implementing a badge system in conjunction with
39 the Access Control System.
40
41 The Council also determined a discussion regarding Council members having card keys
42 to the building would be held at the next Council work session.
43
3
CITY COUNCIL WORK SESSION APRIL 3, 2006
,APPROVED
1 CSAH 49 BRIDGE REPLACEMENT PROJECT UPDATE
2
3 Community Development Director Grochala advised the 49/Hodgson Road Bridge is
4 going to be replaced this summer by Anoka County. The bridge will be closed for three
5 months, beginning the day after school is out.
6
7 Community Development Director Grochala stated the County has identified poor soil
8 conditions and has to excavate where a City watermain is located. The City is going to
9 have to relocate the entire water line. The project will be done as part of the overall
10 project and the City will have to reimburse the County for the work that is done.
11
12 Community Development Director Grochala advised the City would have to enter into a
13 joint powers agreement (JPA) with the County for the project. The JPA will be brought
14 forward for Council consideration at a future Council meeting.
15
16 .2006 - 2007 COUNCIL GOALS
17
18 City Administrator Heitke stated the City Council conducted a Council retreat on
19 February 20-21, 2006, which included the identification of priority goals. In view of the
20 now known date for the presentation of the results of the community survey, staff has
21 waited to complete the finalization of the 2006 — 2007 goals, objectives and actions until
22 after receiving the results of the survey to allow for any needed changes in issues or
23 priorities based on those results.
24
25 City Administrator Heitke stated the communication process to be developed by staff
26 with assistance from identified Council members has been discussed at the staff level. It
27 is planned that this activity will be completed and presented to the Council at the May
28 Council work session. Other decisions made by the Council at the retreat have already
29 been implemented. Staff has initiated work on the analysis of the City's long term
30 financial situation and future Council fmancial work session. It is planned to have the
31 analysis competed to allow for a special Council work session to be held in late May or
32 early June.
33
34 BLOCK PARTY APPLICATIONS
35
36 City Administrator Heitke advised staff previously indicated to the City Council that the
37 block party application and approval process would be reviewed for the purpose of
38 improving the process for both the Council and applicants. Staff has completed this
39 review and is recommending that the approval of block party permits be an administrative
40 action.
41
42 City Administrator Heitke stated staff has revised the application form and developed a
43 permit requirement agreement and notification form for affected parties. The new forms
44 and agreement will ensure that the applicant understands all City regulations related to
45 block parties, inform City staff of the planned specific activities and hours, and will allow
4
•
CITY COUNCIL WORK SESSION
APPROVED
APRIL 3, 2006
1 staff to determine whether all affected parties are aware of the planned event and whether
2 there are any objections. As always, any applicant may appeal the administrative decision
3 to the City Council.
4
5 It was the consensus of the Council to direct staff to move forward with the new proposed
6 block party application approval process.
7
8 CITY COUNCIL ETHICAL GUIDELINES
9
10 Councilmember O'Donnell advised that with the assistance of staff, he prepared the
11 updated and revised City Council guidelines, which are now complete.
12
13 City Administrator Heitke distributed a copy of the excerpts from the Council retreat
14 relating to this issue noting which of those excerpts would be added to the draft.
15
16 The Council discussed the proposed City Council guidelines noting the following
17 changes:
18
19 1. A statement would be added to the Purpose indicating the Code of Conduct
20 does not supersede state statutes or state laws.
21
22 2. The paragraph regarding Agenda Preparation would be rewritten.
23
24 3. The addition of "as soon as possible" would be included in the paragraph
25 regarding the Sharing of Information.
26
27 4. The words "appropriately informed" would be added to the paragraph
28 regarding Coordination with City Staff.
29
30 5. The words "of non-public information" would be added to the paragraph
31 regarding Confidential Information.
32
33 6. The words "should be voted on" would be added to the paragraph regarding
34 Orientation.
35
36 7. The words "private, personal, and political purposes" would be added to the
37 paragraph regarding Use of Public Resources.
38
39 City Administrator Heitke advised another draft of the City Council Ethical Guidelines,
40 including the above changes, would be distributed to the Council at the upcoming
41 Council meeting.
42
43 ADVISORY APPOINTMENTS
44
45 The Council voted on the Advisory Board Annual Appointments.
5
•
•
•
1
2
3 Mayor Bergeson reconvened the meeting at 10:15 p.m.
4
5 City Clerk Bartell announced the appointments noting there was one tie. Another vote
6 was taken by the City Council.
7
8 The appointments to the City Advisory Boards will be announced at the regular City
9 Council meeting Monday, April 10, 2006, 6:30 p.m.
10
11 The Council directed staff to invite the new board members to the joint meeting with the
12 City Council Wednesday, April 5, 2006, 6:30 p.m.
13
14 The meeting was adjourned at 10:23 p.m.
15
16 These minutes were considered, corrected and approved at the regular Council meeting held on
17 April 24, 2006.
18
19
20
2
22 "-'IAlie Bartell, CJohn' Clerk rgeso , Mayor
23
CITY COUNCIL WORK SESSION APRIL 3, 2006
APPROVED
Mayor Bergeson called for a short recess at 10:05 p.m. while the votes were tabulated.
24
25 Transcribed by:
26 Kim Points
27 TimeSaver Off Site Secretarial, Inc.
28
6