HomeMy WebLinkAbout06/05/2006 Council MinutesCITY COUNCIL WORK SESSION JUNE 5, 2006
APPROVED
• 1 CITY OF LINO LAKES
2 MINUTES
3
4
5 DATE : June 5, 2006
6 TIME STARTED : 5:40 p.m.
7 TIME ENDED : 10:47 p.m.
8 MEMBERS PRESENT : Councilmember Carlson, O'Donnell (8:10)
9 Reinert, Stoltz and Mayor Bergeson
10 MEMBERS ABSENT : None
11
12
13 Staff members present: City Administrator, Gordon Heitke; Community Development
14 Director, Michael Grochala; Finance Director, Al Rolek; City Engineer, Jim Studenski
15 (part); and City Clerk, Julianne Bartell
16
17
18 REGULAR AGENDA ITEMS
19
20 Item 6A, Consideration of Resolution No. 06-53, Conditional User Permit for Accessory
21 Drive-through Facility and Restaurant Outdoor Dining Facilities, Millers Crossroads
22 Shopping Center. Council directed staff to confirm attendance with the City Attorney or
• 23 have a written response from the City Attorney available.
24
25 There were no other changes to the regular Council agenda.
26
27 NPDES MS4 PERMIT
28
29 Mr. Jakes advised in compliance with the provisions of the Clean Water Act, as amended,
30 Minnesota Statutes Chapters 115 and 116, as amended, and Minnesota Rules Chapter
31 7001, the City adopted a Storm Water Pollution Prevention Plan and authorized its
32 submittal to the Minnesota Pollution Control Agency (MPCA) as part of the City's
33 application for enrollment in the State of Minnesota's General National Pollution
34 Discharge Elimination System (NPDES) Phase II Permit Authorizing the City's discharge
35 of storm water.
36
37 Mr. Jakes stated the NPDES MS4 Permit authorizes discharge of storm water within a
38 framework of a Stormwater Pollution Prevention Plan (SWPPP), which has 6 control
39 measures with a total of 34 mandatory best management practices (BMPS).
40
41 Mr. Jakes advised the permit has been revised to meet the requirements of a May 2003
42 Minnesota Court of Appeals decision in which the court required the MPCA to provide
43 opportunity for public review of the SWPPP, and address nondegradation for all waters.
44 The permit now includes new public notice requirements and new Appendices D and E,
• 45 which contain nondegradation requirements for Selected MS4s.
46
CITY COUNCIL WORK SESSION JUNE 5, 2006
APPROVED
• 1 Mr. Jakes referred to the included BMP Timeline/Implementation Schedule that was also
2 included in the Council packets.
3
4 2005 AUDIT REPORT
5
6 Finance Director Rolek stated Darwin Viker of Larson, Allen, Weishair & Company was
7 present this evening to distribute the 2005 Annual Financial Report and provide an
8 overview of the City's financial statements, present the auditor's management analysis
9 and answer questions with regard to the financial condition of the City.
10
11 Mr. Viker referred to the Comprehensive Annual Report and pointed out the
12 Management's Discussion and Analysis section. He noted this is a narrative overview
13 and analysis of the financial activities of the City of Lino Lakes for the fiscal year ended
14 December 31, 2005. He indicated this section has not been audited.
15
16 Mr. Viker briefly reviewed the basic financial statements of the City. He referred to
17 Management Report and reviewed the auditor's comments and suggestions to more
18 efficiently run the City's operations or improve its internal controls.
19
20 This item will appear on the regular Council agenda Monday, June 12, 2006, 6:30 p.m.
21
22 HARDWOOD CREEK DEVELOPMENT UPDATE
• 23
24 Community Development Director Grochala advised the Hardwood Creek Development
25 team has been working with staff and Anoka County to determine the scope of
26 transportation improvement necessary to facilitate development of the site. Primarily
27 these discussions have centered on the upgrade of CSAH 54 (20th Avenue) to a four lane
28 divided roadway, the interchange, and the extension of 21st Avenue North. Additional
29 traffic modeling has been completed and has led to additional discussions with Anoka
30 County regarding the proposed 3/4 access at the CSAR 14/21st Avenue intersection and the
31 possibility of realigning the existing CSAH 54 to the east of its existing location.
32
33 Community Development Director Grochala stated as previously proposed and agreed
34 upon by Anoka County, Centerville and Lino Lakes, the new CSAR 14/21St Avenue will
35 be constructed as a % intersection with the CSAH 14 reconstruction. A 3/4 intersection
36 allows for both right-in/right-out movements as well as left turns onto 21St Avenue. The
37 proposed intersection was designed in this fashion due to its proximity to the freeway
38 ramps, to satisfy Anoka County access spacing guidelines, and improve mobility and
39 safety along the corridor. However, as traffic studies have been refined it is becoming
40 apparent that the limitation of access focuses more traffic onto CSAH 54 and its
41 intersection with CSAH 14.
42
43 Community Development Direction Grochala stated while additional analysis is
44 necessary it is apparent that in both the short term and long term forecasts CSAH 54
• 45 begins to take a more predominant role in the areas transportation system. The traffic
46 modeling conducted so far indicates that a full access to the north at 21st Avenue, with
CITY COUNCIL WORK SESSION JUNE 5, 2006
APPROVED
• 1 signals, may improve the overall operation of the area's transportation system. Anoka
2 County has been hesitant to modify their proposed plans based in part on the intersections
3 inconsistency with their access spacing guidelines as well the significant debate over the
4 intersection during the CSAH 14 design process.
5
6 Community Development Director Grochala advised in order to address the accessing
7 spacing issues the development team has also proposed the possibility of realigning
8 CSAH 54 to tie directly into CSAH 54 immediately east of the Main Street Bank. There
9 appears to be many advantages to this design however, the access to southbound 21st
10 Avenue becomes problematic. Additionally, Centerville is uncertain, at this time, what
11 impact the realignment would have on their downtown project. The development team
12 and City staff are coordinating review efforts with the City of Centerville. Anoka County
13 has stated that they do not want to proceed with any consideration of the realignment
14 unless there is a local request to do so.
15
16 Community Development Director Grochala stated the development team is looking at a
17 lot of different options to develop an efficient transportation system in this corridor.
18
19 Ms. Caroline Krawl came forward and stated the overall system had a lot more problems
20 that what was originally anticipated. The traffic system has to be looked at in a more
21 comprehensive way.
22
23 Mr. Bruce Bojar, Westwood, came forward and presented the traffic simulations for each
24 scenario as well as the projected peak traffic volumes.
25
26 Councilmember O'Donnell arrived at 8:10 p.m.
27
28 Mr. Bojar displayed drawings of alternatives for each intersection noting the advantages
29 and disadvantages of each option.
30
31 Ms. Krawl stated the development team is going to continue working on the options and
32 do further analysis. Once that analysis is complete, those studies will be brought back to
33 the Council as well as the City of Centerville.
34
35 The majority of the Council indicated support to continue studying the alternative options
36 for the overall traffic system in this area.
37
38 COMMUNITY FESIVAL FUNDING
39
40 Finance Director Rolek advised he sent out a list -serve to other communities to find out if
41 they contributed monetarily to community celebrations or provided in-kind contributions,
42 and whether the city was the coordinator of the event. He indicated he received upwards
43 of 70 responses.
44
•
1 CITY COUNCIL WORK SESSION JUNE 5, 2006
APPROVED
• 1 Finance Director Rolek stated the responses varied widely relative to city contributions
2 toward the events. Most contributed in-kind services such as police patrol, setting
3 barricades, park and recreation coordination, etc. About 44% of those responding made
4 monetary contributions, with the majority of these committing their contributions to
5 specific functions, such as a fireworks display. The contributions ranged from $1,500 to
6 $40,000, with proceeds coming mostly from property taxes, cable franchise fees or
7 charitable gambling proceeds. Some communities solicited donations or had a
8 refreshment stand or some other activity to cover some of these costs.
9
10 Finance Director added in most cases (80%), the event was coordinated by an agency
11 other than the city, such as JC's, the Chamber of Commerce or citizen group.
12
13 Finance Director Rolek also distributed a list of 2006 Budget requests cut from the final
14 budget. He stated staff is looking at some type of in-kind contribution such as police
15 services or use of softball fields.
16
17 Mr. Brad Sanford, Board Member of Blue Heron Days, came forward and requested use
18 of the softball fields, equipment, and umpires and clean up. He noted the big sponsor for
19 Blue Heron Days fell through this year.
20
21 City Administrator Heitke advised Public Services Director DeGardner has indicated his
22 only concern with the softball in-kind services is having maintenance staff present during
23 games and the hiring of umpires.
24
25 Council directed staff to work with Mr. Sanford and quantify the costs of requested in -
26 kind services. Council also asked staff to provide recommendations to the Council in
27 regard to in-kind services and information about contributions being tax deductible.
28
29 This item will appear on the Council work session agenda Monday, June 26, 2006, 5:30
30 p.m.
31
32 LAKE DRIVE/I-35W INTERCHANGE PROJECT UPDATE
33
34 Community Development Director Grochala advised staff is currently working with SEH,
35 Inc. to complete the final design on the interchange project. Right-of-way acquisition
36 will commence within the next two months. Approximately 18 parcels bordering the
37 project may be affected. The majority of acquisitions involve, for the most part, a strip
38 acquisition parallel with Lake Drive. Two parcels may need to be acquired in their
39 entirety. In addition to road right-of-way, there will be a need to acquire both drainage
40 and utility easements, as well as trail easements over portions of the project area.
41 Temporary easements will also be required to allow for the new construction to match
42 into existing conditions.
43
44 Once the limit of right-of-way is confirmed the acquisition process will commence. SEH
io45 Inc. is preparing a Right -of -Way plat that will identify each proposed acquisition. Staff is
CITY COUNCIL WORK SESSION JUNE 5, 2006
APPROVED
. 1 anticipating this will be brought to the Council for consideration in early July. Appraisals
2 will be completed and/or updated on each parcel and reviewed with the property owner.
3 Staff is working with Dan Wilson of Wilson Development Services on the property
4 acquisition. Staff is attempting to make offers on all the properties by mid July. The
5 primary goal is to acquire all the properties by direct purchase. However, if a settlement
6 cannot be reached with all parties it may be necessary to commence eminent domain
7 proceedings. Such proceedings cannot be initiated until 60 days have elapsed from the
8 date of the original offer.
9
10 Community Development Director Grochala noted in light of the recent media coverage
11 and state legislation regarding eminent domain, that the parcel acquisition is for a public
12 purpose to improve safety and mobility along Lake Drive. Additionally, the City needs to
13 have possession of the necessary right-of-way and easements before County and State
14 approval of the plans and allocation for funding. Based on the existing project schedule
15 staff is anticipating bidding the project in late January or early February. Any delays in
16 parcel acquisition may negatively impact feasibility of the project.
17
18 LINO LAKES VISIONING PROJECT
19
20 City Administrator Heitke advised the Council committed to underwriting a community
21 visioning project in its 2006 goals and provided funding for this activity in its 2006
22 budget.
• 23
24 Staff sought proposals for four consultants who have a record of conducting community
25 visioning. DSU and the Hoisington Group have responded that they are unable to
26 undertake this project within the next few months due to heavy workloads. Carl Neu and
27 Assoc. and Springsted Inc. have submitted proposals for Council consideration.
28
29 City Administrator Heitke outlined the proposals noting the proposal and alternatives
30 within the Springsted proposal provide for differing numbers of meetings and numbers of
31 participating groups which influences the costs of the services. Mr. Neu included with
32 his proposal examples of visioning products from three communities which resulted from
33 processes ranging from being more inclusive and expensive to less inclusive and
34 expensive that the process used in his proposal, should Council wish to expand or reduce
35 the process and project cost.
36
37 The Council determined the City would move forward with a community approach and
38 Mr. Neu's proposal, provided there is a cap on the cost of the project in the amount of
39 $30,000.
40
41 CITY HALL ACCESS — SECURED AREAS
42
43 City Administrator Heitke stated during the discussions related to installing a new
44 security system for the Lino Lakes Civic Center Complex and staff office area, questions
• 45 were raised as to who needs to access to secured areas.
1 CITY COUNCIL WORK SESSION JUNE 5, 2006
APPROVED
11
2 After some discussion, Council directed staff to place this item on the regular Council
3 agenda for action.
4
5 This item will appear on the regular Council agenda Monday, June 12, 2006, 6:30 p.m.
6
7 The meeting was adjourned at 10:47 p.m.
8
9 These minutes were considered, corrected and approved at the regular Council meeting held on
10 June 26, 2006.
11
1214
418"0"'
13
Juli e Bartell, Ci Cle; ohn Bergeson,
g � Mayor
16
17 Transcribed by:
18 Kim Points
19 TimeSaver Off Site Secretarial, Inc.
20
•
•
6