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CITY COUNCIL WORK SESSION
APPROVED
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
CITY OF LINO LAKES
MINUTES
OCTOBER 2, 2006
: October 2, 2006
. 5:42 p.m.
. 10:10 p.m.
: Councilmember Carlson, O'Donnell,
Reinert, Stoltz and Mayor Bergeson
: None
Staff members present: City Administrator, Gordon Heitke; Community Development
Director, Mike Grochala (part); City Engineer, Jim Studenski (part); Chief of Police,
Dave Pecchia (part); City Planner, Jeff Smyser (part); Environmental Specialist, Marty
Asleson (part); and City Clerk, Julie Bartell (part)
SILVERA MEMORIAL
City Administrator Heitke stated last April, during discussion of the legislation
designating the Shawn Silvera Memorial Highway, the Council briefly discussed other
possible forms of recognition. Naming a park was suggested as well the idea put forth by
Officer Silver's friends and co-workers of the Lino Lakes Police Department that a
memorial be constructed at the Police Station. Some thought and research had been put
into a possible design and cost for that memorial. The minutes from that meeting note
"that eventually a City policy should be drafted regarding memorials within the City". It
was concluded that at some time in the future this policy would be developed and
discussed by the Council.
City Administrator Heitke advised because the decision was made to wait 4-5 years until
some point in the future, staff has not developed a policy for Council consideration. City
Administrator Heitke referred to Resolution No. 98-47, which regulates the naming of
parks within the City. He noted that the resolution was passed in response to a request to
name a park after a family member.
Jennifer Silvera came forward and a read a letter outlining her support for naming a park
in honor of Shawn Silvera.
Ms. Kay Stansbury came forward and stated she believes the City would be proud to
name a park after Shawn Silvera. She stated we honor politicians, sports figures, etc. and
we should also honor our police officers.
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CITY COUNCIL WORK SESSION OCTOBER 2, 2006
APPROVED
1 Council directed staff to initiate a committee to establish a policy relating to memorials
2 within the City and to review Resolution No. 98-47 regulating the naming of parks within
3 the City.
4
5 Jennifer Silvera recommended Kay Stansbury to serve on that committee.
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7 This item will be discussed again at a future Council work session.
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9 CONCEPT PLAN/COMPREHENSIVE PLAN UPDATE/AMENDMENT —
10 ROBINSON FAMILY
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12 Community Development Director Grochala stated the Robinson family has approached
13 the City and Lino Lakes Development, LLC to consider a master planned mixed use
14 residential community. The approximately 655 -acre development area is located in the
15 northwest quadrant of the City on what is predominately the Robinson Sod Farms. Lino
16 Lakes Development, LLC is comprised of Bancor Group, Plum Investment Company,
17 and Tradition Development as well as two other equity partners. The development team
18 has been involved in some of the premier residential developments in the Twin Cities
19 including Wild Meadows in Medina, Cobblestone Lake in Apple Valley and the Spirit of
20 Brandtjen Farm in Lakeville.
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22 Community Development Director Grochala stated the Robinson Family and Lino Lakes
23 Development, LLC are aware that the City is beginning its 2008 Comprehensive Plan
24 update. They are requesting consideration of their concept and the opportunity for the
25 project to be evaluated as part of the City's comprehensive planning process.
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27 Mr. Scott Robinson came forward and provided the history of the property and introduced
28 the development team lead.
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30 Mr. David Newman, Bancor Group, introduced the partners within the development team
31 noting a key element throughout the process is trust between the City and development
32 team.
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34 Mr. Peter Pflaum, Plum Investment, provided his background and reviewed previous
35 projects that he was involved with.
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37 Mr. Tip Enebak, Tradition Development, also provided his background information
38 noting the projects he has worked on.
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40 Mr. Newman reviewed the concept plan for the site in detail noting their mission
41 statement and the benefits of a master planned community. He requested guidance from
42 the Council in terms of moving forward with the project.
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44 Community Development Director Grochala provided the staff analysis of the land use
45 indicating the Council has previously discussed there are significant advantages to master
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CITY COUNCIL WORK SESSION OCTOBER 2, 2006
APPROVED
1 planning. However, these advantages must be balanced with the community attitudes
2 toward growth within the City. From this perspective there does not appear to be a better
3 opportunity to address this balancing act than by reviewing the project development as
4 part of the Comprehensive Plan update.
5
6 Community Development Director Grochala outlined the staff comments in response to
7 the developer's request and asked for Council direction on whether or not to proceed.
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9 The Council indicated agreement that staff and the developer should proceed with the
10 next step within the process.
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12 Mayor Bergeson called for a short break at 8:10 p.m.
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14 Mayor Bergeson reconvened the meeting at 8:23 p.m.
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16 REQUEST FOR CITY CODE AMENDMENT/EXCEPTION
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18 Council Member Carlson indicated she would like an opinion from the City Attorney
19 regarding participating in this discussion. She advised she would move to the back of the
20 room and not participate until the City's Attorney's opinion is obtained.
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22 City Administrator Heitke advised staff has received a request to grant an exception from
23 Section 402.02 of the City Code to not require the connection of Old St. Joes Church to
24 the City sewer system. It has been explained to staff that the restored building will be
25 used for special events such as weddings.
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27 City Administrator Heitke stated staff finds that the proposed use of the facility, which
28 includes human occupancy and human use of the building, does not meet the grounds for
29 exemption by the Council as allowed for in Section 402.02, first paragraph.
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31 City Administrator Heitke advised Mr. Brausen has also inquired as to whether the code
32 could be amended to accomplish his request. At this time staff has no recommendation
33 for amendment of this section of the code.
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35 Mr. Theodore Brausen came forward and outlined his request for exception to the City
36 ordinance with special circumstances allowing them to install a storage tank for the sewer
37 system.
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39 The Council directed staff to get an opinion from the City Attorney regarding the
40 requested exception from the City ordinance to install a storage tank.
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42 NATURE'S REFUGE EAW
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44 City Planner Smyser advised Nature's Refuge is a conservation development project that
45 was the topic of a May 31 presentation to a joint meeting of the City Council and all the
46 advisory boards. The site lies north of Main Street, generally between Lake Drive and
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CITY COUNCIL WORK SESSION OCTOBER 2, 2006
APPROVED
1 Wood Duck Trail. The project would have restoration and management plan for the
2 conservation area.
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4 City Planner Smyser stated the City does not yet have a project application. The City does
5 have an Environmental Assessment Worksheet (EAW). Information gathered through the
6 EAW process will inform the design of the project before the submittal of a formal
7 development application.
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9 City Planner Smyser noted the process for distribution and comment on the EAW. The
10 City Council will then determine if potential impacts of the project are significant enough
11 to require the preparation of an Environmental Impact Statement. If not, the Council will
12 adopt a finding of no significant impact and the environmental review process ends. The
13 developer then will begin to prepare the final design of the project and application
14 information.
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16 City Planner Smyser advised the decision to distribute the EAW for public comment is
17 not an approval of the development project. The City is following the environmental
18 review process as required by state statute and the rules of the EQB.
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20 Council requested a list of agencies that the EAW will be distributed to.
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22 This item will appear on the regular Council agenda Monday, October 9, 2006, 6:30 p.m.
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24 REGULAR AGENDA ITEMS
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26 Item 6B, Consider 1St Reading of Ordinance No. 10-06, Rezone Certain Real Property
27 from LB, Limited Business, to NB, Neighborhood Business, Lot 1, Block 16, Millers
28 Crossroads, located at the southeast corner of Birch Street and Hodgson Road — It was
29 noted that this item should read "Second Reading".
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31 Item 1F, Consideration of Resolution No. 06-160, approving a Special Event and Cabaret
32 Permit for Mansetti's Pizza for a Halloween Party with tent, music and beer garden on
33 Saturday and Sunday October 28 and 29 — The Council directed staff to inform Mansetti's
34 that the Council is concerned about excessive noise.
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36 MNDOT DISBURSEMENT OF TURNBACK FUNDS
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38 Community Development Director Grochala advised in 1996 the City Council entered
39 into an agreement with the State of Minnesota providing for a portion of Trunk Highway
40 49 to be turned back to the City. Approximately .28 miles of the roadway was transferred
41 to City jurisdiction. The roadway is not part of the City's Municipal State Aid Systems
42 MSAS).
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44 Community Development Director Grochala stated under State requirements the City is
45 eligible to receive state aid reimbursement for reconstruction of the roadway or accept a
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CITY COUNCIL WORK SESSION OCTOBER 2, 2006
APPROVED
1 lump sum payment. The City is currently eligible to receive a lump sum payment in the
2 amount of $955,404.00. These funds are for use by the City on the state aid system.
3
4 This item will appear on the regular Council agenda Monday, October 9, 2006, 6:30 p.m.
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6 NIMS TRAINING
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8 Chief Pecchia distributed a copy of an email regarding training required by FEMA. He
9 stated the City needs to schedule a two-hour meeting to go over the procedures. He also
10 requested a half hour time slot at every Council work session to go over the plan.
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12 The Council scheduled the NIMS training on December 12, 2006, 6:00 p.m.
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14 ADDING AGENDA ITEMS
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16 The Council directed staff to look into the City Code and state regulations regarding any
17 stipulations relating to Council Members adding agenda items for Council meetings and
18 work sessions.
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20 This item will be discussed at the next Council work session.
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22 VLAWMO UPDATE
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24 City Administrator Heitke referred to a copy of the letter that was sent to VLAWMO
25 regarding the City's position on this matter.
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27 CLOSED MEETING
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29 City Administrator Heitke advised there would be a closed meeting Monday, October 9,
30 6:00 p.m. to discuss a personnel issue.
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32 The meeting was adjourned at 10:10 p.m.
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34 These minutes were considered, corrected and approved at the regular Council meeting held on
35 December 11, 2006.
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40 u i e BaSIAP dir4.14
rtell
City Clerk John Bergeson, Mayor
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43 Transcribed by:
44 Kim Points
45 TimeSaver Off Site Secretarial, Inc.
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