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HomeMy WebLinkAbout10/23/2006 Council Minutes (2)• 1 2 COUNCIL MINUTES OCTOBER 23, 2006 APPROVED CITY OF LINO LAKES MINUTES 3 4 DATE : October 23, 2006 5 TIME STARTED : 6:35 p.m. 6 TIME ENDED : 9:20 p.m. 7 MEMBERS PRESENT : Councilmember Carlson, O'Donnell, Reinert, 8 Stoltz and Mayor Bergeson 9 MEMBERS ABSENT : None 10 11 Staff members present: City Administrator, Gordon Heitke; City Attorney, Bill Hawkins; 12 Community Development Director, Michael Grochala; City Engineer, Jim Studenski; Finance 13 Director, Al Rolek (part); Associate Planner, Paul Bengtson; Chief of Police, Dave Pecchia (part); 14 and City Clerk, Julie Bartell 15 16 OPEN MIKE 17 18 No one was present for open mike. 19 20 SETTING THE AGENDA 21 .22 Item 1B, Consider Approval of October 2, 2006 Council Work Session Minutes was removed from 23 the Consent Agenda. 24 25 Item 1 E, Accept Donation of Charitable Gambling Proceeds in the Amount of $1,000 from the Ladies 26 Auxiliary of VFW Post 6583 to Assist with Annual Safety Camp Costs was moved to Item 8B under 27 New Business. 28 29 Turtle Triathlon Donation Presentation was added under Special Presentations. 30 31 Resolution No. 06-173, Accepting Donation from Turtle Triathlon was added to the Consent Agenda. 32 33 The agenda was approved as amended. 34 35 SPECIAL PRESENTATIONS 36 37 Presentation on Centennial School District Highlights, 2005-2006 and Initiatives for 2006-2007, 38 Roger B. Worner, Superintendent of Schools — Mr. Roger Worner, Superintendent of Schools, 39 came forward and updated the City Council on the 2005-2006 Centennial School District highlights. 40 A copy of the Centennial Schools Stockholders Report was distributed. He thanked City 41 Administrator Heitke as well as all City staff for their help and support. 42 43 Mr. Worner reviewed the Centennial School District No. 12 Fact Sheet and well as the District's •44 initiatives for 2007-2008. He noted the student's achievement scores are well above the national 45 average. He thanked the City Council for the opportunity to speak to them this evening. 1 COUNCIL MINUTES OCTOBER 23, 2006 APPROVED • 1 2 Turtle Triathlon — Lieutenant Scott McGuire came forward and stated the Turtle Man Triathlon has 3 gone through the City of Lino Lakes for many years. The reserve officers handle the event. 4 5 Mr. Mark Songhum, Committee Member, came forward and stated the Committee has enjoyed a 6 good working relationship with the City of Lino Lakes for many years. He presented t -shirts and 7 running caps to the City Council and presented a medal to Lieutenant McGuire. He also presented a 8 donation check to the City of Lino Lakes in the amount of $5,600. 9 10 It was noted that next year would be the 25th year of the Turtle Triathlon. The event has always been 11 a very safe and that is due to the City's officers that help with the event. 12 13 Resolution No. 06-173, Accepting Donation from Turtle Triathlon was added to the Consent Agenda. 14 15 CONSENT AGENDA 16 17 Council Member Stoltz moved to approve the Consent Agenda, as amended. Council Member 18 Reinert seconded the motion. Motion carried unanimously. 19 20 ITEM ACTION 21 . 22 Consideration of Expenditures: 23 24 October 23, 2006 (Check No. 77905 - 25 78141, $918,893.78) Approved 26 27 28 October 9, 2006 City Council Meeting 29 Minutes Approved 30 31 September 25, 2006 City Council Meeting 32 Minutes Approved 33 34 Resolution No. 06-174, Authorizing Certification 35 Of Delinquent Water and Sewer Utility Charges for 36 Collection with the 2006 Property Taxes Payable in 37 2007 Approved 38 39 Application for Exempt Permit for St. Joseph's 40 Catholic Church to Conduct Raffle at the 41 Annual Venison Feed, November 22, 2006 Approved 42 43 Application for Exempt Permit for St. Joseph's 44 Catholic Church to Conduct Annual Turkey Bingo 45 Event, November 21, 2006 Approved 2 COUNCIL MINUTES OCTOBER 23, 2006 APPROVED •1 2 Resolution No. 06-171, Approving Final Pay 3 Request, 2005 Surface Water Management Project Approved 4 5 Resolution No. 06-173,Accepting Donation from Turtle 6 Triathlon in the Amount of $5,600 Approved 7 8 FINANCE DEPARTMENT REPORT, AL ROLEK 9 10 Consideration of Resolution No. 06-175, Awarding the Sale of $3,025,000 General Obligation 11 Capital Improvement Plan Refunding Bonds, Series 2006E, Al Rolek — Finance Director Rolek 12 advised on September 25, 2006, the City Council approved Resolution No. 06-147 calling for the 13 issuance of $3,025,000 G.O. Capital Improvement Plan Bonds to finance acquisition of the City Hall 14 and Police Department portions of the Civic Center Complex from the Lino Lakes EDA. 15 16 Consideration of Resolution No. 06-176, Awarding the Sale of $1,745,000 General Obligation 17 water Revenue Refunding Bonds, Series 2006F, Al Rolek — Finance Director Rolek advised on 18 September 25, 2006, the City Council approved Resolution No. 06-148 calling for the issuance of 19 $1,745,000 G.O. Water Revenue Refunding Bonds to refinance the outstanding balance of the G.O. 20 Water Revenue Bonds 1996B. 21 • 22 Finance Director Rolek stated bids for these issues were received earlier today and Terri Heaton of 23 Springsted is here to present the results of the bidding process. 24 25 Ms Tern Heaton, Springsted, came forward and reviewed the bids for both of the bonds noting the 26 low bidders. Based on the bids, the City will save more dollars than originally anticipated. 27 28 Council Member Carlson moved to approve Resolution No. 06-175, as presented. Council Member 29 O'Donnell seconded the motion. Motion carried unanimously. 30 31 Council Member Reinert moved to approve Resolution No. 06-176, as presented. Council Member 32 Stoltz seconded the motion. Motion carried unanimously. 33 34 Ms. Heaton presented the City with a plaque commemorating the City's recent upgrade in its bond 35 rating. She outlined what the upgrade means to the City in terms of tax savings to citizens. The 36 upgrade saved the City approximately $60,000 just this past year. She read Moody's report relating to 37 the City and its upgrade. She congratulated the City as well as City staff on the City's rapid upgrades 38 in bond ratings. 39 40 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH 41 42 Hire Terina Peterson as Part -Time CSO — City Administrator Heitke advised the promotion of 43 William Owens to the position of police officer has left a vacancy in the Community Service Officer 044 (CSO) program. Terina Peterson has been acting on a temporary basis as CSO for approximately six 45 months. It is staff's recommendation to offer this part-time position to Ms. Peterson. 3 COUNCIL MINUTES OCTOBER 23, 2006 APPROVED 1 2 Council Member O'Donnell moved to offer Terina Peterson the position of part-time Community 3 Service Officer, as presented. Council Member Carlson seconded the motion. Motion carried 4 unanimously. 5 6 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA 7 8 Authorize Execution of Centennial School District Agreement for Youth Resource Officer for 9 2006-2007 School Year — Chief Pecchia stated the Lino Lakes Police Department is requesting that 10 the Lino Lakes City Council renew the Youth Resource Officer Service Agreement with the 11 Centennial School District for the 2006/2007 school year. 12 13 Council Member Carlson moved to renew the Youth Resource Officer Service Agreement with the 14 Centennial School District, as presented. Council Member Stoltz seconded the motion. Motion 15 carried unanimously. 16 17 Proclamation in Support of Recognizing October as Crime Prevention Month in the City of 18 Lino Lakes — Chief Pecchia stated staff is requesting that the City Council acknowledge the Crime 19 Prevention Month Proclamation in support of recognizing October as Crime Prevention month in the 20 City of Lino Lakes. 21 •22 Chief Pecchia reviewed crime prevention activities within the Police Department and read the 23 Proclamation. 24 25 Council Member Reinert moved to approve the Crime Prevention Month Proclamation in support of 26 Crime Prevention Month, as presented. Council Member Carlson seconded the motion. Motion 27 carried unanimously. 28 29 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER 30 31 There was no report from the Public Services Department. 32 33 COMMUNITY DEVELOPMENT DEPARTMENT REPORT, MICHAEL GROCHALA 34 35 Consideration of Resolution No. 06-177, Amending PUD Final Plan for Lakewood Apartments 36 - Legacy at Woods Edge, Paul Bengtson — Associate Planner Bengtson stated on October 24, 2005 37 the City Council approved Resolution No. 05-161, which approved the PUD Final Plan for the 38 Lakewood Apartments. Lakewood Apartments is a mixed use building consisting of first floor 39 commercial with apartments also on a portion of the first floor, and the floors above. 40 41 Associate Planner Bengtson advised Hartford Group Inc. has requested to make some changes to the 42 Lakewood Apartments project to address some issues that have come up while creating construction 43 documents for the project. They are proposing the following changes: 44 4 COUNCIL MINUTES OCTOBER 23, 2006 APPROVED 1 • Alter the elevations by removing the balconies and `balconettes' in favor of slider 2 windows. 3 • Add a third color to the palette 4 • A revised central element to address the condition of approval requiring such. 5 6 Associate Planner Bengtson provided the staff analysis of the requested changes noting Hartford 7 Group Inc. has submitted revised elevations and revised architectural renderings of the elevation. 8 9 Mr. Frank Jaynes, representative of Hartford Group Inc., came forward and outlined the reasons for 10 requesting the elimination of the balconies from the plan including budget constraints that may cause 11 the project to be eliminated completely. 12 13 Mayor Bergeson moved to approve Resolution No. 06-177, as presented. 14 15 Motion failed due to lack of a second. 16 17 Council Member Reinert moved to table Resolution No. 06-177 to the November 13, 2006 City 18 Council meeting. Council Member O'Donnell seconded the motion. 19 20 The Council suggested a discussion of what other options may be available to add to the design and 21 look of quality to the building in the absence of the balconies be held at the next Council work • 22 session. 23 24 After much discussion, Mayor Bergeson called for a short recess at 8:33 p.m. 25 26 Mayor Bergeson reconvened the meeting at 8:50 p.m. 27 28 Mayor Bergeson advised staff has requested delay of action on this item until the end of the meeting. 29 30 Council Member Reinert, maker of the motion, agreed to delay action of this item. 31 32 Consider Resolution No. 06-178, Accepting Quotes and Awarding Contract, 2006 Boulevard 33 Tree Planting, Marty Asleson — Community Development Director Grochala advised quotes for the 34 2006 Boulevard Tree Planting project were received and publicly opened on October 13, 2006. The 35 low bid was received from Midwest Landscapes in the amount of $12,611.00. The funding for 36 boulevard tree planting is provided by developer escrow funds. 37 38 Council Member Carlson moved to approve Resolution No. 06-178, as presented. Council Member 39 O'Donnell seconded the motion. Motion carried unanimously. 40 41 Adopting Assessments, Jim Studenski 42 43 Consideration of Resolution No. 06-163, Adopting Special Assessments for Individual Utility • 44 Connections — City Engineer Studenski stated staff has received requests from several property 45 owners to connect to City utilities. Each resident has submitted a signed waiver, which waives their 5 COUNCIL MINUTES OCTOBER 23, 2006 APPROVED • 1 rights to a hearing and waives their rights to appeal under the Lino Lakes City Charter and/or 2 Minnesota Statute 429 provided that the assessment associated with the improvement is levied against 3 their properties. The City is prepared to adopt the assessments for the individual properties that 4 requested connection to City utilities. 5 6 Council Member O'Donnell moved to approve Resolution No. 06-163, as presented. Council 7 Member Reinert seconded the motion. Motion carried unanimously. 8 9 Consideration of Resolution No. 164 to 170, Adopting Special Assessments for Developer and 10 Improvement Projects — City Engineer Studenski noted a list of development projects that are 11 substantially complete, and therefore City staff is prepared to adopt the assessments accordingly. 12 Each developer has reviewed and approved the assessments, respectively. 13 14 Council Member Stoltz moved to approve Resolution No.'s 06-165 to 06-170, as presented. Council 15 Member Carlson seconded the motion. Motion carried unanimously. 16 17 UNFINISHED BUSINESS 18 19 There was no Unfinished Business. 20 21 NEW BUSINESS .22 23 Consider Approval of October 9, 2006 City Council Meeting Minutes (a portion of the meeting 24 was closed) Council Member Reinert was absent — Council member O'Donnell moved to approve 25 October 9, 2006 City Council Meeting Minutes, as presented. Council Member Carlson seconded the 26 motion. Motion carried with Council Member Reinert abstaining. 27 28 Accepting Donation from Ladies Auxiliary VFW Post 6583 to Defray Cost of Annual Safety 29 Camp, Julie Bartell — City Clerk Bartell advised the Ladies Auxiliary VFW Post 6583 had made a 30 contribution to the Centennial Fire District to defray the cost of the annual Safety Camp. In 31 remaining consistent with past practice, staffs recommendation is for the Council to accept the 32 donation of charitable gambling proceeds from the Ladies Auxiliary of the VFW Post 6583 in the 33 amount of $1,000 and authorize the issuance of a check in the amount of $1,000 to the Centennial 34 Fire District to be used for the annual Safety Camp. 35 36 Council Member Carlson moved to accept the donation of charitable gambling proceeds from the 37 Ladies Auxiliary of VFW Post 6583 in the amount of $1,000 and authorize the issuance of a check in 38 the amount of $1,000 to the Centennial Fire District to defray the cost of the annual Safety Camp, as 39 presented. Council Member Stoltz seconded the motion. Motion carried unanimously. 40 41 COMMUNITY CALENDAR OCTOBER 24 THROUGH NOVEMBER 13, 2006: 42 43 City Council Work Session, Monday, November 6, 2006, 5:30 p.m. 44 45 Park Board Meeting, Monday, November 6, 2006, 6:30 p.m. 6 COUNCIL MINUTES OCTOBER 23, 2006 APPROVED 1 2 Planning and Zoning Board Meeting, Wednesday, November 8, 2006, 6:30 p.m. 3 4 City Council Meeting, Monday, November 13, 2006, 6:30 p.m. 5 6 COMMUNITY DEVELOPMENT DEPARTMENT REPORT, MICHAEL GROCHALA 7 8 Continuation of Resolution No. 06-177, Amendment to the Planned Unit Development — Final 9 Plan — Community Development Director Grochala advised the only alternative to the action this 10 evening is to move forward with possible options to replace the balconies that is budget neutral. 11 12 Mr. Jaynes advised the noise ratings on the freeway side of the project would have exceeded what is 13 allowed and either the balconies would have had to be removed or more expensive doors would have 14 had to be installed. He indicated Hartford would try to come up with alternatives to the balconies and 15 present those at the next Council work session. 16 17 Council Member Reinert suggested the Council move forward with the two other elements included 18 in the requested changes. 19 20 Mr. Jaynes agreed to move forward with the other requested changes. 21 22 Council Member Reinert withdrew the motion to table this item. Council Member O'Donnell 23 withdrew the second of the motion. 24 25 Council Member Reinert moved to approve Resolution No. 06-177, excluding the requested change 26 in regard to altering the elevations by removing the balconies and `balconettes' in favor of slider 27 windows. Council Member O'Donnell seconded the motion. Motion carried unanimously. 28 29 Council Member Reinert moved to table the issue of the removal of the balconies for action on the 30 November 13, 2006 City Council meeting. Council Member Stoltz seconded the motion. 31 32 City Attorney Hawkins advised the City could post a special meeting on the November 6 Council 33 work session if this issue is resolved and the Council would like to take action at that meeting. 34 35 Motion carried with Mayor Bergeson voting nay. 36 37 Council Member Stoltz moved to direct staff to post a special meeting on November 6, 2006 if 38 Council action is necessary at that meeting. Council Member Reinert seconded the motion. Motion 39 carried unanimously. 40 41 ADJOURN 42 43 There being no further business, Council Member Carlson moved to adjourn at 9:20 p.m. Council • 44 Member Stoltz seconded the motion. Motion carried unanimously. 45 7 • • COUNCIL MINUTES APPROVED OCTOBER 23, 2006 1 These minutes were considered and approved at the regular Council Meeting, November 13, 2006. 2 3 5 .. P 814' 6 Ju Tann: Bartell, City I lerk Jo Bergeson, Mayor 7 8 Transcribed by: 9 Kim Points 10 TimeSaver Off Site Secretarial, Inc. 11 8