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CITY COUNCIL WORK SESSION
APPROVED
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
CITY OF LINO LAKES
MINUTES
NOVEMBER 6, 2006
: November 6, 2006
. 5:36 p.m.
. 8:25 p.m.
: Councilmember Carlson, O'Donnell,
Reinert, Stoltz and Mayor Bergeson
: None
Staff members present: City Administrator, Gordon Heitke; Director of Administration,
Dan Tesch (part); Community Development Director, Mike Grochala; City Engineer, Jim
Studenski; Chief of Police, Dave Pecchia (part); Associate Planner, Paul Bengtson (part);
and City Clerk, Julie Bartell
I -35W INTERCHANGE PROJECT UPDATE
Community Development Director Grochala provided the Council with an update
regarding the I -35W Interchange Project in terms of design, right of way acquisition and
funding. He stated the design for the improvements is nearing completion. Plans have
been distributed to the Minnesota Department of Transportation and Anoka County for
final review. Once their comments are received SEH, Inc. will make all necessary
modifications and submit the final plan set for agency approval. This is expected to be
complete by mid to late December.
Community Development Director Grochala indicated one outstanding issue is the
streetscaping and aesthetic design of the bridge. Early in the design process Mn/DOT
indicated the need to establish general parameters for the bridge aesthetics to create a
uniform treatment for bridges along the I -35W corridor. However, staff was not satisfied
with the Mn/Dot preferred bridge exterior surfacing.
Community Development Director Grochala stated streetscaping options on Lake Drive
are somewhat limited, but where applicable staff is carrying forward design elements
from the Legacy at Woods Edge project. Most of the landscaping efforts are being
concentrated on the southeast corner of Town Center Parkway and Lake Drive. The
Stormwater management design dictated the placement of a Stormwater pond in this area.
The existing coniferous trees on the site, that currently separate the Marshan Lane
residential area from Lake Drive and the Legacy Development, will be removed for the
pond. SEH is working on a plan that will 1) reestablish this separation and 2) create an
entry feature for the Legacy development.
Community Development Director Grochala advised Dan Wilson, Wilson Development
Services, has begun the right-of-way acquisition process on behalf of the City. A total of
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CITY COUNCIL WORK SESSION NOVEMBER 6, 2006
APPROVED
• 1 sixteen (16) parcels are affected by the project. The total appraised value of the right -of -
2 way to be acquired is approximately $1,300,000. Offer letters, accompanied with a copy
3 of the property appraisal, were distributed to property owners as of September 27, 2006.
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5 Community Development Director Grochala stated the City is nearing agreement on
6 several parcels and Mr. Wilson will continue to work with property owners to reach an
7 agreement for direct purchase. However, to insure that ongoing property negotiations do
8 not jeopardize the project construction or state and county funding staff will be requesting
9 Council authorization, on November 13, 2006, for the City Attorney to commence with
10 eminent domain proceedings. Through this process the City Attorney will be seeking
11 District Court approval to acquire parcels by eminent domain and authorizing quick take
12 provisions that establish a possession date. Again, staff is hopeful that all acquisition can
13 be obtained by direct purchase and will continue to negotiate with property owners
14 throughout the process.
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16 Community Development Director Grochala advised the estimated project cost is
17 approximately $10,200,000. Anoka County has provided $4.1 million in their 2007
18 budget for the project. The City was recently notified that Mn/DOT approved the
19 application for Local Road Improvement funding in the amount of $400,000. This brings
20 Mn/DOT's total contribution to $800,000. City staff is working with Springsted Inc., and
21 Kennedy & Graven to evaluate funding options for the remaining $5.7 million.
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23 This item will appear on the regular Council agenda Monday, November 13, 2006, 6:30
24 p.m.
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26 LAKEWOOD APARTMENTS — LEGACY AT WOODS EDGE
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28 Community Development Director Grochala advised at the October 23, 2006 City
29 Council meeting the Hartford Group asked the City Council to consider an amendment to
30 the PUD for the Lakewood Apartments. Part of that amendment was consideration of a
31 request to remove the balconettes from the exterior elevation of the building. Council did
32 not approve the removal of balconettes and requested that Hartford Group revisit options
33 regarding the elevation of the building.
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35 Mr. Frank Janes, Hartford Group, came forward and outlined a memo indicating Hartford
36 Group is moving forward with the removal of the balconettes. He referred to an updated
37 rendering of the project.
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39 This item will appear on the regular Council agenda Monday, November 13, 2006, 6:30
40 p.m.
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42 ADVISORY BOARD APPOINTMENTS
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• 44 Administration Director Tesch updated the Council on the annual appointments and term
45 expirations. He stated board vacancies would be announced in the City newsletter that
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CITY COUNCIL WORK SESSION NOVEMBER 6, 2006
APPROVED
1 will be mailed November 14. The deadline will be December 4 at the close of the
2 business day. He asked the Council to schedule dates to interview the applicants.
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4 Council directed staff to schedule board vacancy interviews December 14 and December
5 19.
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7 REGULAR AGENDA, NOVEMBER 13, 2006
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9 There were no changes to the regular Council agenda.
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11 RICE CREEK WATERSHED APPOINTMENT
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13 City Administrator Heitke referred to information regarding an upcoming vacancy on the
14 Rice Creek Watershed District Board of Managers. In recent years, the City of Lino
15 Lakes has not submitted a list of nominations to the County Board, but has submitted
16 letters of support for applicants.
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18 City Administrator Heitke noted Mr. Harvey Karth has submitted a letter to the City
19 soliciting the support of the Council for this position.
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21 The Council determined the City would wait and see who applies for the upcoming
22 vacancy and then determine whether or not to submit a recommendation. Council also
23 directed staff to contact Mr. Andy Cardinal regarding a recommendation for the vacancy.
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25 OLD ST. JOE'S CHURCH SEWER CONNECTION
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27 Council Member Carlson excused herself from the discussion regarding this issue.
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29 City Administrator Heitke advised at the October 9, 2006 Council work session City staff
30 reported that they had received a request to grant an exception from Section 402.02 of the
31 City Code to not require the connection of Old St. Joe's Church to the City sewer system.
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33 City Administrator Heitke stated staff was directed to seek an opinion from the City
34 Attorney. He referred to the City Attorney's response advising the City Attorney had
35 indicated the request does not meet the requirements for an exception nor are there
36 special circumstances to allow for a variance.
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38 The Council directed staff to obtain information regarding an exception that would
39 include an agreement outlining parameters for use of the facility, identifying unique
40 features of the situation to grant a variance, maintenance and safety recommendations and
41 a requirement for monitoring levels of a holding tank. Council directed staff to work with
42 the City Attorney on these issues and contact Mr. Brausen.
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CITY COUNCIL WORK SESSION NOVEMBER 6, 2006
APPROVED
• 1 RFP FOR SERVICES
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3 City Administrator Heitke stated during discussions of the 2007 preliminary budget, it
4 was suggested that the Council consider whether to issue a request for proposals (RFP)
5 for professional services for 2007.
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7 Council directed staff to develop a policy for RFP's on a rotating basis completing one
8 every year. Staff will issue a request for legal proposals for 2007. The Council will
9 allow City Attorney Hawkins to address the Council regarding this issue.
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11 2007 COUNCIL SCHEDULE
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13 City Clerk Bartell distributed and reviewed a proposed 2007 Council Meeting Schedule
14 noting two work session dates fall on holidays. She asked for direction regarding
15 rescheduling those work sessions.
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17 Council directed staff to reschedule a Council work session on January 3 and September
18 5, 2007.
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20 The meeting was adjourned at 8:25 p.m.
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S 22 These minutes were considered, corrected and approved at the regular Council meeting held on
23 November 27, 2006.
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28 u e Bartell, City ler 1141641'
ohn Bergeson, Mayor
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32 Transcribed by:
33 Kim Points
34 TimeSaver Off Site Secretarial, Inc.
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