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CITY COUNCIL WORK SESSION
APPROVED
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
CITY OF LINO LAKES
MINUTES
DECEMBER 4, 2006
: December 4, 2006
. 5:35 p.m.
. 10:00 p.m.
: Councilmember Carlson, O'Donnell,
Reinert, Stoltz and Mayor Bergeson
: None
Staff members present: City Administrator, Gordon Heitke; Community Development
Director, Mike Grochala; City Planner, Jeff Smyser (part); City Engineer, Jim Studenski
(part); Public Services Director, Rick DeGardner (part); Finance Director, Al Rolek;
Chief of Police, Dave Pecchia; Administration Director, Dan Tesch; and City Clerk, Julie
Bartell (part)
NORTH OAKS DEVELOPMENT COMPANY
Community Development Director Grochala stated North Oaks Companies currently
owns approximately 100 plus acres with the City of Lino Lakes. The property is located
immediately west of Centerville Road and adjacent to County Road J. The site lies
within a Stage 2 Growth Area (2010-2020) and is guided for both medium density and
low density sewered residential use.
Community Development Director Grochala advised staff has previously met with the
owners to discuss potential development options for the site. They are aware that the City
is preparing to commence with the Comprehensive Plan update and have indicated their
interest in participating in the process.
Ms. Chris Heim, North Oaks Companies, came forward and provided a history of the
noted property as well as the North Oaks Company.
Mr. Gary Eagles, North Oaks Companies, distributed a master concept plan for the area.
Ms. Heim reviewed the concept plan noting the area is zoned residential and slated for
development in 2010. She stated North Oaks Companies hope to do some type of mixed
use development on the property. North Oaks Companies would like the Council to
consider that when updating the Comprehensive Plan.
Community Development Director Grochala stated staff would be looking at all land uses
within the City when the Comprehensive Plan is updated.
CITY COUNCIL WORK SESSION DECEMBER 4, 2006
APPROVED
. 1 COUNTY ROAD 49/J MASTER PLAN UPDATE
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3 City Planner Smyser advised staff is making great progress in the master planning process
4 for the Hodgson/County Road J area. Recall that an open house was held in March 2005.
5 Since then staff has been communicating with property owners, developers, the highway
6 departments of Anoka and Ramsey Counties, and the City of Shoreview. Staff is bringing
7 a draft Master Plan document through a public review process. Staff is recommending an
8 amendment of the Comprehensive Plan to incorporate the Hodgson/County Road J
9 Master Plan.
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11 City Planner Smyser stated the Planning and Zoning Board reviewed a draft of the Master
12 Plan at its last meeting on November 8 and recommended proceeding with the process.
13 An open house was held on November 15. The Planning and Zoning Board will hold a
14 public hearing on December 13.
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16 City Planner Smyser reviewed the Master Plan in detail noting is it a concept plan.
17 However, some of the components of the concept plan are definite. He also provided a
18 summary of the comments received at the open house.
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20 City Planner Smyser stated staff is recommending the Council incorporate the Master
21 Plan and its objectives into the Comprehensive Plan.
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23 REGULAR AGENDA ITEMS
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25 Item 3Ai, Public Hearing and Second Reading of Ordinance 14-06, Establishing the 2007
26 Fee Schedule — Council directed staff to clarify language regarding storm water
27 management fees.
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29 Item 4A, Grant from Target — this item may be added to the regular Council agenda.
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31 The following items were added to the Community Calendar:
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33 December 4, 2006, Truth in Taxation Meeting, 6:00 p.m.
34 December 18, 2006, Council Work Session, 5:30 p.m.
35 December 18, 2006, Truth in Taxation (if necessary), 6:00 p.m.
36 December 19, 2006, Board Appointment Interviews, 5:30 p.m.
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38 There were no other changes to the regular Council agenda.
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40 CONCLUSION OF LONG TERM FINANCIAL ANALYSIS — PARK
41 DEDICATION FUND
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43 Finance Director Rolek reviewed the background of the interfund loan from the Area and
• 44 Unit Fund used to purchase the 67 acre parcel of property to be developed into a
45 recreational facility. The loan was to be repaid from the proceeds of the bond referendum
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CITY COUNCIL WORK SESSION DECEMBER 4, 2006
APPROVED
1 that failed in 2001. The auditors have strongly recommended that the City cure this
2 deficit to the Dedicated Parks fund.
3
4 Finance Director Rolek stated staff is recommends establishing a repayment plan for the
5 interfund loan. An outright transfer of the funds would not be an appropriate use of the
6 Area and Unit funds, which were collected to implement trunk sewer and water facilities.
7 The loan can be repaid in installments of $100,000 per year over a 12 year period with a
8 moderate rate of interest of 3% per annum. The source of the repayments would be 50%
9 from park dedication fees and 50% from the General Fund. The General Fund has run a
10 budget surplus over the last several years. Staff recommends that $50,000 of any budget
11 surplus be dedicated to the repayment of the interfund loan until the loan is satisfied. In
12 most years, should the budget contingency not be used during the year, a surplus would
13 result. If in any year there is no budget surplus the term of the payment plan would be
14 extended accordingly. As a result of this plan, there may be an impact on the rate of park
15 development over this repayment period; however, given the projections included in the
16 draft Five Year Plan, this does not appear to be a significant concern.
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18 Finance Director Rolek stated if, at some point in the future, it is determined that the City
19 should divest itself oft his property, the proceeds would flow into the Dedicated Parks
20 fund to be used toward repaying any unpaid loan balance and/or completing development
21 in any of the remaining City parks.
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23 The Council directed staff to move forward with the repayment plan formulizing a
24 resolution to be included on the December 18 City Council agenda.
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26 Mayor Bergeson called for a short break at 7:55 p.m.
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28 Mayor Bergeson reconvened the meeting at 8:00 p.m.
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30 FIVE YEAR FINANCIAL PLAN
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32 Finance Director Rolek referred to a draft 2007-2011 Five Year Financial Plan. The Plan
33 was developed with the underlying values of meeting the City's obligations to the citizens
34 of Lino Lakes, maintaining service levels, and holding the line on costs and taxes in a
35 growth environment.
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37 Finance Director Rolek reviewed the Plan in detail noting it must be recognized and
38 reiterated that this is a financial plan, not a budget, and it does not constitute authorization
39 for future spending. The City budget will continue to be prepared annually, and current
40 needs will continue to be presented to the Council on an annual basis. While it is
41 Council's, and staffs intention to be fiscally responsible, it is possible that future
42 budgetary needs may differ from what is outlined in the Five Year Plan, resulting in a tax
43 rate higher or lower than anticipated in the plan. Likewise, the Five Year Plan will be
44 updated each year and City needs reassessed at the time of renewal.
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CITY COUNCIL WORK SESSION DECEMBER 4, 2006
APPROVED
1 Council directed staff to look at reasonable recommendations to level the tax capacity for
2 years four and five within the plan. Those recommendations will be discussed after the
3 regular Council meeting on Monday, December 11. Council also directed staff to
4 schedule a public hearing for the Five Year Plan on Monday, December 18, 2006.
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6 RICE CREEK WATERSHED DISTRICT APPOINTMENT
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8 City Administrator Heitke stated at the November 6 Council work session, the upcoming
9 vacancy on the Rice Creek Watershed District Board was discussed. After speaking with
10 Anoka County administrative staff and the County Commissioner, staff was informed that
11 no municipalities submitted an eligible list of nominees; therefore the County Board will
12 be appointing an individual who has directly submitted their name to the Board or has
13 been suggested by a County Commissioner. There is no deadline for the submission
14 process and the appointment decision has not been scheduled.
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16 Council directed staff to submit a letter of recommendation to the Anoka County Board
17 for Mr. Karth's appointment prior to the December 8 County Board meeting.
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19 The meeting was adjourned at 10:00 p.m.
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21 These minutes were considered, corrected and approved at the regular Council meeting held on
22 December 18, 2006.
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2 25 Plit6P
27 Juli. nne Bartell, Cit Clerk John Bergeson, Mayor
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29 Transcribed by:
30 Kim Points
31 TimeSaver Off Site Secretarial, Inc.
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