HomeMy WebLinkAbout12/18/2006 Council Minutes (3)COUNCIL MINUTES DECEMBER 18, 2006
APPROVED
• 1 CITY OF LINO LAKES
2 MINUTES
3
4 DATE : December 18, 2006
5 TIME STARTED : 6:32 p.m.
6 TIME ENDED : 8:05 p.m.
7 MEMBERS PRESENT : Councilmember Carlson, O'Donnell, Reinert,
8 Stoltz and Mayor Bergeson
9 MEMBERS ABSENT : None
10
11 Staff members present: City Administrator, Gordon Heitke; City Attorney, Scott Baumgartner;
12 Community Development Director, Michael Grochala; Chief of Police, Dave Pecchia; Finance
13 Director, Al Rolek; Director of Administration, Dan Tesch (part); and City Clerk, Julie Bartell
14
15 OPEN MIKE
16
17 No one was present for open mike.
18
19 SETTING THE AGENDA
20
21 The agenda was approved as presented.
S22
23 CONSENT AGENDA
24
25 Council Member Stoltz moved to approve the Consent Agenda, as presented. Council Member
26 Reinert seconded the motion. Motion carried unanimously.
27
28 ITEM ACTION
29
30 Consideration of Expenditures:
31
32 December 18, 2006 (Check No. 78892 -
33 78988, $626,269.61) Approved
34
35 Centennial Fire District (Check No. 15415-
36 15429, $4,802.54) Approved
37
38 December 4, 2006 Council Work Session
39 Minutes Approved
40
41 December 4, 2006 City Council Meeting
42 Minutes Approved
43
•44 December 11, 2006 Council Work Session
45 Minutes Approved
1
COUNCIL MINUTES DECEMBER 18, 2006
APPROVED
1
2 Application of Centennial Middle School PTA
3 To Conduct an Excluded Bingo Event on
4 February 2, 2007, Centennial Middle School,
5 399 Elm Street Approved
6
7 FINANCE DEPARTMENT REPORT, AL ROLEK
8
9 Public Hearing, 2007-2011 Five Year Financial Plan:
10
11 Consideration of Resolution No. 06-207, Adopting the 2007-2011 Five Year Financial Plan, Al
12 Rolek — Finance Director Rolek advised staff has prepared a draft Five Year Financial Plan for the
13 years 2007-2011. The Plan includes all of the required elements. The Plan first addresses the Public
14 Service Program and lists anticipated personnel and other resources needed to meet these needs over
15 the five-year term. Projectionss of the City's tax capacity and tax levy authority are presented next,
16 followed by projected revenues (Revenue Program) for the next five years. A detailed projection of
17 anticipated program expenditures follows. Finally, the Capital Improvement Plan (CIP) is presented
18 which addresses future needs in the areas of infrastructure extension and replacement, equipment
19 replacement and part improvements. Project descriptions, costs estimates, financial resources and
20 cash flow analyses are included within the CIP, and constitute projected budgets for future capital
21 needs.
S22
23 Finance Director Rolek presented the highlights of the Plan noting the assumptions used in the Plan
24 are based upon both historical data and projections of future growth and needs. The Plan includes
25 two tax base growth scenarios based on assumptions leaning from a conservative to a less
26 conservative approach. These, in turn, lead to tax rates resulting from those assumptions. In general,
27 an inflation rate of three percent (3%) was used in projecting future expenditures. This percentage
28 varies somewhat based upon what is known about inflation of particular factors, industries, etc.
29 Existing statutes were used to calculate available taxing capacity and taxing authority. More detailed
30 assumptions and factors are listed throughout the document.
31
32 Mayor Bergeson opened the public hearing at 6:55 p.m.
33
34 Ms. Cori Duffy, 6256 Hollow Lane, came forward and asked how conservation development will
35 affect the growth rate of 147 new homes built per year. She also expressed concern regarding the
36 addition of a rental inspector. She stated rental property within the City might affect the safety of the
37 community and citizens.
38
39 Finance Director Rolek advised conservation development was included in the 147 average numbers
40 of new homes to be built per year.
41
42 Community Development Director Grochala stated there are currently rental units within the City.
43 The Lakewood project would be the first apartment complex built in the City. The Plan anticipates
•44 the need for a rental inspector to be in year 2011.
45
2
COUNCIL MINUTES DECEMBER 18, 2006
APPROVED
• 1 Council Member O'Donnell moved to close the public hearing at 7:00 p.m. Council Member Stoltz
2 seconded the motion. Motion carried unanimously.
3
4 Council Member Stoltz moved to approve Resolution No. 06-207, as presented. Council Member
5 O'Donnell seconded the motion. Motion carried with Council Member Carlson voting no.
6
7 Consideration of Resolution No. 06-213, Adopting a General Timeline for the Preparation,
8 Submission and Adoption of the Five Year Financial Plan, Al Rolek — Finance Director Rolek
9 advised Resolution 06-213 outlines the staff recommendations for establishing the Council's desired
10 timeline for the preparation, submission and annual adoption of the Five Year Plan.
11
12 Council Member Reinert moved to approve Resolution No. 06-213, as presented. Council Member
13 Carlson seconded the motion. Motion carried unanimously.
14
15 Consideration of Resolution No. 06-208, Adopting the 2006 Tax Levy Collectible in 2007, Al
16 Rolek — Finance Director Rolek advised the final 2006 Tax Levy, collectible in 2007, includes dollars
17 for the general operating budget as well as dollars for special levies for tax abatement and general
18 bonded debt. The levy provides resources for salary and wage adjustments, capital outlay and
19 equipment replacement, street and storm drainage maintenance and a contingency for unforeseen
20 emergencies. The levy is reduced from the amount proposed and adopted in September of this year
21 due to the refinancing of the Civic Center bond issue.
S22
23 Council Member O'Donnell moved to approve Resolution No. 06-208, as presented. Council
24 Member Stoltz seconded the motion. Motion carried with Council Member Carlson voting no.
25
26 Consideration of Resolution No. 06-209, Adopting the 2007 General Operating Budget, Al
27 Rolek — Finance Director Rolek advised the final 2007 budget represents an 11.37% increase over the
28 same period. The City's levy for 2007 will increase by 6.01%. The budget provides resources for
29 Council priorities, additional staff position, salary and wage adjustments, capital outlay and
30 equipment replacement, street and storm drainage maintenance and repair and a contingency for
31 unforeseen circumstances.
32
33 Council Member Reinert moved to approve Resolution No. 06-209, as presented. Council Member
34 O'Donnell seconded the motion. Motion carried with Council Member Carlson voting no.
35
36 Consideration of Resolution No. 06-210, Adopting the 2007 Water and Sewer Operating
37 Budget, Al Rolek — Finance Director Rolek advised the City Council reviewed the proposed 2007
38 Water and Sewer Operating Budgets at their Budget work session held August 21, 2006. The budgets
39 include the cost of depreciation of infrastructure as an expense, and recovery of this cost is
40 incorporated into the utility rate structure.
41
42 Council Member Stoltz moved to approve Resolution No. 06-210, as presented. Council Member
43 Reinert seconded the motion. Motion carried unanimously.
44
3
COUNCIL MINUTES DECEMBER 18, 2006
APPROVED
• 1 Consideration of Resolution 06-211, Adopting the 2007 Recreation Fund Budget, Al Rolek -
2 Finance Director Rolek advised the City Council reviewed the proposed 2007 Recreation Fund
3 Operating Budgets at their Budget work session held August 21, 2006. The budget being presented
4 for approval has not changed since the work session. The Recreation Fund is a special revenue fund
5 and operates from revenues collected from recreation fees. No part of the tax levy is used to finance
6 Recreation Fund operations. The budget for 2007 estimates that a surplus of $15,195 will be realized
7 in this fund.
8
9 Council Member Carlson moved to approve Resolution No. 06-211, as presented. Council Member
10 Stoltz seconded the motion. Motion carried unanimously.
11
12 Consideration of Resolution 06-212, Approving a Repayment Plan for Interfund Loan for
13 Recreation Complex Land Purchase, Al Rolek — Finance Director Rolek stated in 1999 the City
14 purchased a 67 acre parcel of property on the east side of the City to be developed into a recreational
15 facility. The purchase was financed through an interfund loan from the Area and Unit fund to the
16 Dedicated Parks Fund.
17
18 Finance Director Rolek advised staff recommends establishing a repayment plan for the interfund
19 loan. The loan can be repaid in installments of $100,000 per year over a 12 -year period with a
20 moderate rate of interest of 3% per annum. The source of the repayments would be 50% from park
21 dedications fees and 50% from the General Fund. If in any year there is no budget surplus, the term
22 of the payment plan would be extended accordingly. As a result of this plan, there may be an impact
MP 23 on the rate of park development over this repayment period; however, given the projections included
24 in the draft Five Year Plan, this does not appear to be a significant concern.
25
26 Council Member O'Donnell moved to approve Resolution No. 06-212, as presented. Council
27 Member Reinert seconded the motion. Motion carried unanimously.
28
29 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH
30
31 Promotion to Officer Rumpsa to Sergeant, Dan Tesch — Administration Director Tesch stated in
32 order to increase the City's compliment of sergeants to five, the City recently underwent an internal
33 promotional process. A posting produced a number of applicants. After testing and interviewing,
34 staff has selected Officer Mike Rumpsa for the position of Sergeant. This will be effective January 1,
35 2007.
36
37 Council Member Stoltz moved to offer the position of Sergeant to Mike Rumpsa, as presented.
38 Council Member Carlson seconded the motion. Motion carried unanimously.
39
40 Promotion of Officer to Captain, Dan Tesch — Administration Director Tesch stated staff is
41 recommending the promotion of Sergeant Kent Strege to the newly created position of Captain. The
42 promotion would be effective January 1, 2007. This position has been incorporated into the 2007
43 operating budget.
• 44
4
COUNCIL MINUTES DECEMBER 18, 2006
APPROVED
41) 1 Council Member O'Donnell moved to approve the promotion Sergeant Kent Strege, as presented.
2 Council Member Reinert seconded the motion. Motion carried unanimously.
3
4 Conditional Job Offers to Two Police Officer Candidates, Dan Tesch — Administration Director
5 Tesch stated the City has gone through recruitment process to replace two budgeted, vacant police
6 officer positions. In order to bring these officers on as soon as possible, staff would like authorization
7 to make conditional offers of employment to Peter Knoll and Terina Peterson. This offer is continent
8 upon successful completion of background checks, as well as physical and psychological tests.
9
10 Council Member Carlson moved to allow staff to make conditional offers of employment to Peter
11 Knoll and Terina Peterson, for the position of police officer, as presented. Council Member Stoltz
12 seconded the motion. Motion carried unanimously.
13
14 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA
15
16 Consideration of Resolution No. 06-215, Approving Emergency Management Mitigation Plan,
17 Dave Pecchia — Chief Pecchia advised the County of Anoka is participating in a hazard mitigation
18 planning process and is requesting participation by all cities and townships within their jurisdiction.
19 This resolution allows the City of Lino Lakes to participate in the Anoka County Multi -Jurisdictional
20 Hazard Mitigation Plan.
21
22 Council Member Reinert moved to approve Resolution No. 06-215, as presented. Council Member
• 23 O'Donnell seconded the motion. Motion carried unanimously.
24
25 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER
26
27 There was no report from the Public Services Department.
28
29 COMMUNITY DEVELOPMENT DEPARTMENT REPORT, MICHAEL GROCHALA
30
31 Legacy at Woods Edge Development Contract, Michael Grochala -
32
33 Consideration of Resolution No. 06-195, Approving the Assignment and Release of Certain
34 Obligations Under the Contract for Private Development with Hartford Development, Inc.,
35 Michael Grochala — Community Development Director Grochala advised Hartford Group has
36 submitted a plan and received approvals for Lakewood Apartments, which will be owned by a limited
37 liability company, LLAH Limited Partnership. This action releases the Hartford Group from the
38 conditions that will be assumed by the limited partnership. This release will be delivered upon
39 approval of the site development agreement with LLAH Limited Partnership.
40
41 Mayor Bergeson moved to approve Resolution No. 06-195, as presented. Council Member
42 O'Donnell seconded the motion. Motion carried unanimously.
43
44 Consideration of Resolution No. 06-196, Approving the Release of Obligations Under Contract
45 for Subdivision/PUD with Hartford Development Inc., Michael Grochala — Community
5
COUNCIL MINUTES DECEMBER 18, 2006
APPROVED
41) 1 Development Director Grochala stated the Assignment and Release includes a provision that extends
2 the Timeline for Commencement and Construction of the project. The new provisions require that
3 construction must commence by January 15, 2007 and be completed by April 15, 2008.
4
5 Mayor Bergeson moved to approve Resolution No. 06-196, as presented. Council Member
6 O'Donnell seconded the motion. Motion carried unanimously.
7
8 Consideration of Resolution No. 06-214, Approving Extension of Metropolitan Council Grant
9 Agreement and Loan to LLAH Limited Partnership, Michael Grochala — Community
10 Development Director Grochala advised the City of Lino Lakes obtained a $225,000 grant under the
11 Livable Communities Act Local Housing Incentives Account on December 16, 2004 for the purpose
12 of helping to finance Lakewood Apartments in the Legacy at Woods Edge Project. The grant
13 agreement has an expiration of December 31, 2006.
14
15 Community Development Director Grochala stated Hartford Group and LLAH Limited Partnership
16 are expected to close on the financing of the property in late December and begin construction shortly
17 thereafter. Due to delay in the start of construction, the Metropolitan Council has agreed to extend
18 the grant for one year upon approval by the City Council.
19
20 Community Development Director Grochala stated the developer has requested, in order to facilitate
21 their financing, that the grant be provided in the form of a 30 -year interest free loan. The grant
22 agreement authorizes the City to use grant funds to make deferred loans. Because the EDA is the
23 administrator of Development District NO. 1 in which this project will occur, legal counsel has
24 advised that the EDA is the appropriate authority to provide this loan.
25
26 Council Member Stoltz moved to approve Resolution No. 06-214, as presented. Council Member
27 Reinert seconded the motion. Motion carried unanimously.
28
29 Consideration of Resolution No. 06-216, Approving Change Order No. 2, Legacy at Woods
30 Edge, Phase II, Street Lighting Project, Michael Grochala — Community Development Director
31 Grochala advised on April 24, 2006 the City Council awarded the Legacy at Woods Edge Phase 2 -
32 Streetlighting Improvements contract to W.H. Response. The current approved contract amount,
33 including construction ($486,200.84) and 15 -year maintenance agreement ($145,800.00) is
34 $632,000.84.
35
36 Community Development Director Grochala stated the installed lighting system would be extended
37 along Lake Drive from Town Center Parkway to Apollo Drive in conjunction with the Lake Drive
38 improvement project. Twenty lights are proposed to be installed on the east side of the road adjacent
39 to the new trail.
40
41 Community Development Director Grochala advised W.H. Response has proposed to complete the
42 work in accordance with the existing unit prices including the cost per unit for the 15 -year
43 maintenance agreement. The total for Change Order No. 2 is in the amount of $132,737.07. The total
.44 revised contract amount, with the change order is $764,737.91. The change order represents a 21%
45 increase in the contract amount. Change orders cannot exceed 25% of the original contract amount.
6
COUNCIL MINUTES DECEMBER 18, 2006
APPROVED
41, 1
2 Council Member O'Donnell moved to approve Resolution No. 06-216, as presented. Council
3 Member Stoltz seconded the motion. Motion carried unanimously.
4
5 UNFINISHED BUSINESS
6
7 TimeSaver Presentation, Mayor Bergeson — Mayor Bergeson presented TimeSaver's Secretary,
8 Kim Points, with a plaque and thanked her for the years of service.
9
10 NEW BUSINESS
11
12 There was no New Business.
13
14 COMMUNITY CALENDAR DECEMBER 19, 2006 THROUGH JANUARY 8, 2007:
15
16 Board Appointment Interviews, Tuesday, December 19, 2006, 5:30 p.m.
17
18 Environmental Board Meeting, Wednesday, December 20, 2006, 6:30 p.m.
19
20 Christmas Eve Holiday, City Hall Closed, Friday, December 22, 2006
21
22 Christmas Day Holiday, City Hall Closed, Monday, December 25, 2006
up 23
24 New Year's Eve Holiday, City Hall Closed, Friday, December 29, 2006
25
26 New Year's Day Holiday, City Hall Closed, Monday, January 1, 2007
27
28 Park Board Meeting, Tuesday, January 2, 2007, 6:30 p.m.
29
30 Council Work Session, Wednesday, January 3, 2007, 5:30 p.m.
31
32 City Council Meeting, Monday, January 8, 2007, 6:30 p.m.
33
34 ADJOURN
35
36 There being no further business, Council Member Carlson moved to adjourn at 8:05 p.m. Council
37 Member Stoltz seconded the motion. Motion carried unanimously.
38
39 These minutes were considered and approved at the regular Council Meeting, January 8, 2007.
40
41
42
43 Julianne B . ell, City C rk
Ali 44
ler 45
AV& iddej
John Bergeson, Mayor
Transcribed by: Kim Points, TimeSaver Off Site Secretarial, Inc.
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