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HomeMy WebLinkAbout02/12/2007 Council MinutesAPPROVED • 1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE : February 12, 2007 6 TIME STARTED : 6:30 p.m. 7 TIME ENDED : 9:18 p.m. 8 MEMBERS PRESENT : Councilmember Carlson, O'Donnell, Reinert, 9 Stoltz and Mayor Bergeson 10 MEMBERS ABSENT : None 11 12 Staff members present: City Administrator, Gordon Heitke; City Attorney, William Hawkins; 13 Community Development Director, Michael Grochala; City Engineer, Jim Studenski; City Planner, 14 Jeff Smyser; Economic Development Coordinator, Mary Divine; Chief of Police, Dave Pecchia 15 (part); and City Clerk, Julie Bartell 16 17 OPEN MIKE 18 19 No one was present for open mike. 20 21 SETTING THE AGENDA .22 23 The agenda was approved as presented. 24 25 SPECIAL PRESENTATION 26 27 Recognize Outgoing Board Members — The Mayor presented a plaque to outgoing advisory board 28 member Tom Vacha (Economic Development Advisory Committee); Plaques will be sent to outgoing 29 members Kathy Hansmann (Economic Development Advisory Committee), Constance Grundhofer 30 (Environmental Board), Sara Norman (Environmental Board), and Aaron Frederickson (Park Board). 31 32 CONSENT AGENDA 33 34 Council Member Stoltz moved to approve the Consent Agenda, as amended. Council Member 35 Reinert seconded the motion. Motion carried unanimously. 36 37 ITEM ACTION 38 39 Consideration of Expenditures: 40 41 February 12, 2007 (Check No. 79275 - 794111, Approved 42 $278,758.94) 43 • 44 Centennial Fire District (Check No. 2501- Approved 45 2530, $27,758.94) COUNCIL MINUTES February 12, 2007 APPROVED • 46 47 January 22, 2007 Closed Council Meeting Approved 48 Minutes 49 50 January 22, 2007 Council Work Session Approved 51 Minutes 52 53 January 22, 2007 City Council Meeting Approved 54 Minutes 55 56 Resolution No. 07-24, approving a Temporary Approved 57 On -Sale Liquor License for Lino Lake Lions Club 58 Prime Rib Dinner at St. Joseph's Church on 59 March 3, 2007 60 61 Resolution No. 07-22, Approving Payment Request Approved 62 No. 9 (Final) and Compensating Change Order No. 1, 63 Construction of Well Pump House #5 64 65 Resolution No. 07-23, Approving the Blaine Water Approved 66 Interconnection Joint Powers Agreement .67 68 FINANCE DEPARTMENT REPORT, AL ROLEK 69 70 There was no report from the Finance Department. 71 72 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH 73 74 Public Hearing and Consideration of Resolution No. 07-25, Approving a Private Dog Kennel 75 license for Margo Polta, 575 Ash Street — City Clerk Bartell explained that the City code allows for 76 the issuance of kennel licenses for people who wish to keep more than two dogs. There are two types 77 of kennel licenses — private for up to four dogs that are kept basically as pets, or commercial for more 78 than two dogs that are kept for commercial reasons such as boarding, grooming or breeding. 79 80 Margo Polta of 575 Ash Street has applied for a private kennel license. She was first required to 81 obtain a conditional use permit for her property. A permit was approved by the City in September of 82 2006. 83 84 The police department then conducted an inspection of her property and prepared a checklist 85 indicating that she meets the requirements of the code and understands the conditions under which a 86 kennel license can be maintained. Based on their investigation, the police department is 87 recommending approval of the license. 88 • 89 Licenses are issued on an annual basis and a public hearing is required. 90 2 COUNCIL MINUTES February 12, 2007 APPROVED .91 Mayor Bergeson opened the public hearing at 6:40 p.m. 92 93 There being no one present wishing to speak, Council Member Carlson moved that the public hearing 94 be closed. Council Member O'Donnell seconded the motion. Motion carried unanimously. 95 96 Council Member Reinert moved to approved Resolution No. 07-25, as presented. Council Member 97 O'Donnell seconded the motion. Motion carried unanimously. 98 99 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA 100 101 There was no report from the Public Safety Department. 102 103 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER 104 105 There was no report from the Public Services Department. 106 107 COMMUNITY DEVELOPMENT DEPARTMENT REPORT, MICHAEL GROCHALA 108 109 Consideration of Resolution No. 07-21, Approving Amendment of Comprehensive Plan to 110 Incorporate the Hodgson/County Road J Master Plan — Senior Planner Smyser reviewed his 111 written report and attachments. The process of developing a master plan for this intersection has been W12 underway for about two years and has included working with area property owners and residents, as 13 well as the Anoka County Highway Department regarding signalization of the intersection. The 114 Planning & Zoning Board received updates throughout the process and, after holding a public hearing, 115 voted to recommend approval of the Comprehensive Plan amendment to incorporate this master plan. 116 117 Senior Planner Smyser reviewed the existing sewer and water systems that are indicative of the 118 service issues and future infrastructure needs in the area. A fundamental assumption of the plan is to 119 not displace current businesses but still provide development opportunity. Regarding green space, 120 there are a few wetland areas involved; trails and green space will be planned. Access management, 121 or planning around determined access points, is one planning tool involved; limiting access allows for 122 efficiency as well as traffic management. Regarding traffic, the addition of a signal at Hodgson and 123 County J is seen as mandatory. 124 125 Carolyn Krall, AIA, Landform, provided an overview of the master plan. She noted that the plan 126 began with the concept of improving the area as a gateway to the city and it became a holistic plan to 127 ensure a comprehensive approach that considers existing businesses as well as new development. 128 The businesses are envisioned to be neighborhood -oriented, maintaining that character for the 129 roadways. Residential elements, including green space, are envisioned to include life cycle housing. 130 There is strong consideration for pedestrian movement. 131 132 On the question of including conservation development standards, Senior Planner Smyser explained 133 that the city's current Parks and Open Space Plan will dictate that development in this area will be �34 conservation development. Also, a natural next step to achieve desired uses in the area would be 135 rezoning consideration. The area of Ware Road and County Road J is included in planning efforts 3 COUNCIL MINUTES February 12, 2007 APPROVED *36 and city staff has spoken with the City of Shoreview to confirm a coordinated approach. The plan is 137 not driven by any development that is on the table but was initiated to get something is place before 138 development comes in. Absolutes identified in the plan are the location of the intersection north of 139 Hodgson and County Road J, two access points established on each side of the main intersection, 140 buildings to each corner with pedestrian improvements, and the requirement for enclosed trash areas. 141 Planner Smyser confirmed that zoning and land use designations don't always match and that is 142 something that should be considered with updating the comprehensive plan. The mixed use 143 designation in the case of this plan allows for semi -industrial but staff recommends that 144 zoning/specific use deserves a formal discussion in the future, after the comprehensive plan update. 145 146 Two council members requested that the matter of future planning action for the area be added to the 147 council's next work session agenda. 148 149 Wendy Jensen, owner of the property at 4545 Hodgson Road, addressed the council. She indicated 150 that she has honored the master planning process for the past two years but is now concerned and 151 frustrated that a related matter has turned up on the agenda for the next Planning & Zoning Board 152 when this master plan is just before the council. 153 154 It was clarified that the matter currently before the Planning & Zoning Board is a separate issue and 155 appropriately so. 156 Ang 57 Council Member Carlson moved to amend the master plan document by deleting the following from W58 Page 30: "...creating access locations and...", and "That is, a development plan that differs from the 159 land use map in minor ways should not be rejected automatically as consistent with the map." 160 161 The motion was seconded by Council Member Stoltz and passed on a unanimous voice vote. 162 163 Council Member Reinert moved to approved Resolution No. 07-21, with the inclusion of the 164 approved amendments to the master plan document. Council Member Carlson seconded the motion. 165 Motion carried unanimously. 166 167 Consideration of Resolution No. 07-27, approving plans and specifications and authorizing 168 advertisement for bids for the Legacy at Woods Edge Project, Phase 4, Trail Improvements - 169 Community Development Director Grochala reported that the council previously authorized 170 preparation of plans and specifications for the public improvements in the Legacy at Woods Edge 171 Project. The first three phases of those improvements are already underway. The fourth and final 172 phase is construction of bituminous trail; the approval of plans for the trails and authorization to 173 advertise for bids is before the council. Funding for the improvement is planned through special 174 assessment and park dedication fees included in the development. 175 176 Council Member O'Donnell moved to approved Resolution No. 07-27, as presented. Council 177 Member Carlson seconded the motion. Motion carried unanimously. 178 a79 Consideration of Resolution No. 07-28, declaring intent to bond for the 35W and Lake Drive 1111'180 Improvement Project — Community Development Director Grochala explained that this city, county 4 COUNCIL MINUTES February 12, 2007 APPROVED •81 and state funded improvement project will require the issuance of bonds for a portion of financing. 182 The IRS requires that the city declare the intent to bond prior to encumbering costs; it is, however, a 183 non-binding declaration. 184 185 Council Member Stoltz moved to approved Resolution No. 07-28, as presented. Council Member 186 Reinert seconded the motion. Motion carried unanimously. 187 188 UNFINISHED BUSINESS 189 190 There was no Unfinished Business. 191 192 NEW BUSINESS 193 194 Consideration of Resolution No. 07-29, accepting the 2030 Vision Plan — Community Visioning 195 Committee (CVC) Chair Kathryn Gallup initiated a PowerPoint presentation outlining the activities 196 and recommendations of the city's visioning project, Spotlight on 2030. There was a review of the 197 process used to prepare this broad blueprint for the city for the next 25 years. The effort began with a 198 group of citizen volunteers and continued over a five month process that included community forums, 199 formation of project issue teams and culminated with the report before the council. The two main 200 goals that emerged are: 1) Ensure quality land use, growth management, and preservation of the 201 community's unique natural resources and amenities; and 2) Sustain and increase the overall quality . 02 of both the community and the lives of its residents. 03 204 Chair Gallup introduced the chairs of the individual project issue teams: Cheryl Sanchez, Community 205 Residential and Neighborhood Development; Peter Brown, Roads and Transportation; Steve 206 Granquist, Economic and Commercial Development; and Judy Brunner, Community Amenities and 207 Natural Resources. Each reviewed the vision and goals identified by their project team. 208 209 Chair Gallup extended thanks to all the citizens who participated in the process and noted that the full 210 plan is available to all citizens in its entirety on the city's Web site and in the City Hall library. 211 212 Carl Neu, Neu & Associates, consultant to the visioning project, added that this project continued the 213 city's tradition of good planning and the report is a credit to the group and their work. 214 215 The council offered thanks to Mr. Neu for his assistance in facilitating the project. Mary Alice 216 Divine, Economic Development Coordinator, was recognized for her lead staff work on the visioning 217 project. 218 219 The council offered kudos, hats off and a high -five to the dedicated citizens who worked on the 220 visioning project and thanked them for the report. 221 222 Council Member Stoltz moved to approved Resolution No. 07-29, as presented. Council Member 223 Reinert seconded the motion. Motion carried unanimously. *24 5 025 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 46 47 248 249 250 251 252 253 254 255 256 257 258 259 260 261 262 263 264 265 266 267 *68 269 COUNCIL MINUTES February 12, 2007 APPROVED Consideration of Resolution No. 07-26, approving the comprehensive plan update process and establishing the comprehensive plan advisory panel — Community Development Director Grochala introduced consultant Ciara Schlichting, DSU, Inc., who presented information on the process for the city's comprehensive plan update. The update is the third of a three-step process that began with a resident survey followed by the visioning project. Movement to the next step, the comp plan update, should be seamless. The definition of this community planning involves a systematic, on-going process to accomplish the community goals that have been presented. The topics that will be included in the update process were reviewed as well as the process and how it will be phased. The inclusion of the Rice Creek Watershed District Resource Management Plan is an unprecedented element and a great marriage of planning. The core of the process will be an advisory group comprised of citizens. A communication plan is in place to guide the process. Council Member O'Donnell moved to approve Resolution No. 07-26, as presented. Council Member Reinert seconded the motion. Motion carried unanimously. Consideration of Resolution No. 07-30, appointing the visioning committee to study the City Charter — The council noted that this matter came up at the most recent council work session when the matter of roads and reconstruction were discussed as part of the visioning report. The council wished to see if there was interest in forming a citizen led task force to look at reviewing the City Charter. City Administrator Heitke noted, as far as membership of the group, Kathryn Gallup (chair of the Citizen Visioning Committee) will contact visioning group members to see if they are interested in the effort. She is comfortable that there will be at least seven people who will serve. Council Member Carlson disclosed that her husband is a member of the Lino Lakes Charter Commission, however, that results in no direct financial benefit to her. Council Member Carlson moved that membership opportunities for this group that will study the charter be advertised and members selected through an open process. Council Member O'Donnell seconded the motion for discussion purposes, and indicated that he believes the responsibility should remain with the visioning group as that will keep the process citizen driven. Motion lost on a voice vote. Council Member O'Donnell moved to approved Resolution No. 07-30, as presented. Council Member Stoltz seconded the motion. Motion was approved on a voice vote; Council Member Carlson voted nay. COMMUNITY CALENDAR NOVEMBER 28 THROUGH DECEMBER 8, 2006: • Wednesday, February 14 Monday, February 19 • Monday, February 26 • Monday, February 26 6:30 p.m., Council Chambers Holiday — City Hall Closed 5:30 p.m., Community Room 6:30 p.m., Council Chambers Planning & Zoning President's Day Council Work Session Council Meeting 6 COUNCIL MINUTES APPROVED February 12, 2007 .70 271 ADJOURN 272 273 There being no further business, Council Member O'Donnell moved to adjourn at 9:18 p.m. Council 274 Member Stoltz seconded the motion. Motion carried unanimously. 275 276 These minutes were considered and approved at the regular Council Meeting, February 26, 2007. 277 278 279 APP280 ,:� � , 281 Julianne : artell, City erk John Bergeson, Mayor 282 •