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CITY COUNCIL WORK SESSION
APPROVED
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
CITY OF LINO LAKES
MINUTES
March 5, 2007
: March 5, 2007
. 5:34 p.m.
. 8:10 p.m.
: Councilmember Carlson, O'Donnell,
Stoltz and Mayor Bergeson
: Council Member Reinert
Staff members present: City Administrator, Gordon Heitke; Community Development
Director, Mike Grochala; Associate Planner, Paul Bengston; City Engineer, Jim
Studenski; Public Services Director, Rick DeGardner (part); Chief of Police, Dave
Pecchia; Police Captain, Kent Strege; and City Clerk, Julie Bartell
Administrator Heitke added Item 10 to the agenda entitled "Snow Removal Feedback."
EMERGENCY MANAGEMENT UPDATE
Chief Pecchia introduced Terry Stoltzman, Anoka County Director of Emergency
Management, who gave an overview of the relationship between Anoka County and the
City in emergency management. All cities and counties work off of an emergency
management plan as their baseline for planning, development and training. All
emergencies are managed first at the local level, meaning that local resources are
exhausted first, then county, then state, etc. Mr. Stoltzman is available to assist at the
county level.
Chief Pecchia added that the police department is providing training "three deep",
meaning full training for three individuals in the department. The Council will receive
an update in April on emergency planning including updates to the plan.
I-35W/LAKE DRIVE IMPROVEMENTS
Community Development Director Grochala reported that the final design for the
project has been completed and submitted to MnDOT. The project schedule indicates
city approval of the plans this month with final completion in mid 2008. He reviewed
the aesthetics for the bridge and streetscaping options; both elements are designed in
line with the Legacy at Woods Edge project. Acquisition for 15 of the 16 parcels
required for the project is in place or scheduled with one parcel scheduled for eminent
domain proceedings. The project budget was reviewed including financing options and
a planned contingency for possible overruns. The roadway (Lake Drive) will be kept
open except for a weekend closure for bridge work. The city will eventually have a
discussion about the opening of Marshan Lane.
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CITY COUNCIL WORK SESSION March 5, 2007
APPROVED
46 The council requested advance notice to businesses and residents of any road closures.
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48 SEH Project Manager Mark Dierling used a map to show how construction would be
49 phased and the project layout.
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51 The council will consider approval of the project plans and bid authorization at the
52 March 12 meeting.
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54 REVIEW REGULAR AGENDA ITEMS
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56 Agenda items were reviewed and there were no changes to the regular council agenda.
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58 ATV/SNOWMOBILE ORDINANCE
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60 Police Chief Pecchia reported that the Police Department will be coming to the council
61 in April with a proposed change to this ordinance. They are in the process of reviewing
62 changes and are including input from affected parties. They are also talking with Anoka
63 County about the possibility of providing enforcement services within the park reserve.
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65 CRIME -FREE RENTAL HOUSING/HOUSING MAINTENANCE ORDINANCE
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67 Police Chief Pecchia explained that the department has been working on formulating a
68 policy and ordinance for a year and would like to receive the council's input.
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70 Captain Strege indicated that staff has looked at nationwide concepts for promoting
71 crime free multi -housing as well as working with local communities such as New
72 Brighton and Woodbury where programs are in place. The program that the department
73 will be proposing for Lino Lakes is based on the concept of maintaining rental property
74 to certain standards to deter crime. Resident screening is a part of the program as well
75 as reduction of city fees to property owners to encourage full participation. The
76 program would apply to all rental housing in the city, including single family or double
77 homes. Criminal activity is being displaced by this type of work in other communities
78 so having regulations in place for this city will be an important deterrent.
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80 As these rental standards come on line, the council will consider the question of
81 application of reasonable standards to other housing.
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83 800 Mhz COMMUNIATIONS ORDINANCE DISCUSSION
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85 Police Chief Pecchia explained that a discussion about requiring emergency personnel
86 radio access in all buildings (800 Mhz ordinance) is in the exploratory stages. The
87 department will be discussing the matter with other communities. The goal is certainly
88 not to be a hindrance to development (in the form of increased costs).
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CITY COUNCIL WORK SESSION March 5, 2007
APPROVED
90 ANOKA COUNTY REQUEST FOR LETTER OF SUPPORT FOR
91 NORTHERLY BYPASS
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93 Community Development Director Grochala distributed a draft letter addressed to U.S.
94 Representative Michele Bachmann expressing the City's support for appropriation
95 consideration for the County State Aid Highway (CSAH) 14 Northerly Bypass. A
96 funding request for the project has been submitted by Anoka County. The project
97 would require an Environmental Impact Statement (EIS) due to the area's very
98 environmentally sensitive nature (Rice Creek Chain of Lakes Regional Park). The
99 project is part of a long-term view.
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101 The council concurred with sending the letter.
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103 VLAWMO JOINT POWERS AGREEMENT
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105 Administrator Heitke explained that a concern was raised by the state board that
106 oversees water management, the Minnesota Board of Water and Soil Resources
107 (BWSR), specifically in regard to annual budgeting and project approval. They want
108 the VLAWMO budget to be authorized by a majority vote of the VLAWMO Board.
109 Administrator Heitke provided the council with an e-mail communication from City
110 Attorney Hawkins communicating his opinion on the question of the council
111 authorizing contribution of city funds that will be controlled by a board of directors
112 (VLAWMO) under the joint powers agreement. He has opined that the council has the
113 ability to delegate authority to the board under the current city charter. Also it has been
114 confirmed with VLAWMO that each member community does approve the budget. The
115 question remains and will be clarified regarding BWSR's authority. There is also a link
116 to the water plan in that BWSR could say that they cannot implement that statutory
117 required plan if the budget for it is vetoed by a member community.
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119 Council Member Carlson is a VLAWMO board member and indicated that, with the
120 concurrence of the council, she will be supporting the original, more restrictive city
121 agreement. Meetings will be held with cities on outstanding issues.
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123 2007 GOAL SETTING SESSION
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125 Administrator Heitke noted that the council regularly establishes its annual goals early
126 in the calendar year. He proposed an afternoon session be held on March 28 or 29 and
127 anticipates the session will be a continuing discussion of last year's goals.
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129 The council members present agreed to meet on March 28 at 1:00 p.m. in the city hall
130 community room.
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145 March 26, 2007.
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150 Jul . e Bartell, C
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CITY COUNCIL WORK SESSION March 5, 2007
APPROVED
SNOW REMOVAL FEEDBACK
Administrator Heitke explained that he added this item to the agenda in order to hear
from the council any feedback they received on how city services were accomplished
after the recent heavy snow storms.
The council noted that generally they received no service complaints. They are
concerned, however, about a growing practice among residents of pushing snow from
private property into the street or right of way to be removed by the city.
The meeting was adjourned at 8:10 p.m.
These minutes were considered, corrected and approved at the regular Council meeting held on
P4Pare40.,
y Clerk John Bergeson, Mayor
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