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Home My WebLink About06/11/2007 Council MinutesCOUNCIL MINUTES June 11, 2007 APPROVED •1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE : June 11, 2007 6 TIME STARTED : 6:30 p.m. 7 TIME ENDED : 7:40 p.m. 8 MEMBERS PRESENT : Councilmember Carlson, O'Donnell, Reinert, 9 Stoltz and Mayor Bergeson 10 MEMBERS ABSENT : None 11 12 Staff members present: City Administrator, Gordon Heitke; City Attorney, William Hawkins; 13 Community Development Director, Michael Grochala; Police Captain, Kent Strege (part); City 14 Engineer, Jim Studenski; City Clerk, Julie Bartell 15 16 PUBLIC COMMENT 17 18 Katy Allen, Allure Salon/Spa, Spirit Hills Center, addressed the council. She thanked the City for 19 responding to the Spirit Hills tenants regarding their parking issues. A letter was presented to the 20 council explaining the tenants' remaining concerns. The tenant group is continuing to request the 21 assistance of the council in the matter. 22 •23 Mayor Bergeson indicated that the letter would be reviewed by council and staff. 24 25 Jim Szyplinski, Mansetti's Pizza & Pasta, Spirit Hills Center, presented a letter to the council. He 26 disagrees with some of the findings offered by the City and urges that there be further study and 27 review of the issues. 28 29 Owner of Cuppajo's Espresso Cafe, Spirit Hills Center, added that the current parking provisions are 30 obviously not adequate for the center. The parking problem is hurting some businesses because 31 people see the cars, think the businesses are jammed and they don't stop. The property owner should 32 come to the discussion table on the issue. 33 34 SETTING THE AGENDA 35 36 The agenda was approved as presented. 37 38 CONSENT AGENDA 39 40 Council Member Stoltz moved to approve the Consent Agenda, Items 1A through 1C. Council 41 Member Carlson seconded the motion. Motion carried unanimously. 42 43 ITEM ACTION • 44 45 Consideration of Expenditures: 1 COUNCIL MINUTES June 11, 2007 APPROVED 12 June 11, 2007 (Check No. 80228 - 3 80342, $460,162.83) Approved 4 5 Centennial Fire District (Check No. 2686- 6 2702, $24,162.83) Approved 7 8 May 29, 2007, 2007 Council Work Session 9 Minutes Approved 10 11 Consider Resolution No. 07-88, Authorizing Approved 12 Performance Agreement with Taylor Corp 13 (Ad Graphics, Inc) for Parking & Stormwater 14 Improvements 15 16 FINANCE DEPARTMENT REPORT, AL ROLEK 17 18 2006 Audit Report — Brock Geyen of Larson Allen, LLP, briefly reviewed the City's 2006 Annual 19 Financial Report and the auditor's management analysis. (A full overview of the reports had been 20 provided at the council work session.) The audit included review of the City's financial transactions 21 and reporting in 2006 and is conducted with accepted auditing standards. The City has been the 22 recipient of a certificate representing excellence in financial reporting and that standard has been • 23 upheld in this year's audit. The audit report also includes reports on legal compliance, internal 24 control and management issues. 25 26 There was a request to staff from the Council for detailed information on development escrow 27 accounts, including who owes, how much and for how long. 28 29 The Council commended finance staff for achievement in the area of award winning financial 30 reporting and urged submission of this year's report for award consideration. 31 32 Council Member Reinert moved to accept the 2006 Audit Report as presented. Council Member 33 O'Donnell seconded the motion. Motion carried unanimously. 34 35 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH 36 37 There was no report from the Administration Department. 38 39 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA 40 41 Conditional Offer of Employment for Vacant Police Officer Position — Captain Strege reported 42 that the City has gone through the recruitment process for the position of police officer and a 43 recommendation is being forwarded to extend a conditional offer of employment to Heather Meyer. • 44 COUNCIL MINUTES June 11, 2007 APPROVED •1 Council Member Carlson moved that a conditional offer of employment be extended to Heather 2 Meyer. Council Member Stoltz seconded the motion. Motion carried unanimously. 3 4 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER 5 6 There was no report from the Public Services Department. 7 8 COMMUNITY DEVELOPMENT DEPARTMENT REPORT, MICHAEL GROCHALA 9 10 Consideration of Resolution No. 07-83, Approving Grading Only Development Agreement, The 11 Preserve — City Engineer Studenski explained that a preliminary plat was previously approved for 12 this development and a request is now before the Council for approval to begin grading on the site. 13 Staff has prepared an appropriate development contract requiring a letter of credit and a cash escrow 14 for city related costs and is presenting the contract for council consideration. 15 16 It was noted by the Council that a related request for earth material storage and excavation is pending; 17 is it appropriate to consider approval of grading previous to conclusion on that matter. 18 19 City Engineer Studenski explained that the grading contract is done in a standard format and 20 regulations allow the developer to bring in the materials necessary for grading from anywhere. 21 22 The Council discussed the possible impact of trucks hauling in dirt for the grading; City Engineer • 23 Studenski suggested there could be some adjustment of the work hours noted in the contract. 24 25 Council Member Reinert moved to approve Resolution No. 07-83 with the addition of the following: 26 1) the hours of operation should be addressed; 27 2) based on safety concerns, there may be additional restrictions required and implemented on 28 the hauling of materials. 29 Council Member O'Donnell seconded the motion. 30 31 There was further discussion of the agreement specifics and a request that more information be 32 provided on the actual number of trucks involved. Clarification was provided by the City Attorney 33 that the matter of the grading agreement and the related matter of the conditional use permit for 34 material storage could be considered together without a legal issue. 35 36 Council Members Reinert and O'Donnell withdrew the motion and second. 37 38 Council Member Reinert moved that the matter be tabled. Council Member O'Donnell seconded the 39 motion. The motion carried unanimously. 40 41 Mayor Bergeson left the chair; Acting Mayor O'Donnell took the chair. 42 43 Consideration of Resolution No. 07-84, Accepting Feasibility Study and Calling for Hearing on • 44 Improvements, West Shadow Lake Drive Area — City Engineer Studenski noted that the feasibility 45 report regarding street, storm water, sanitary sewer and watermain improvements for West Shadow 3 • • • COUNCIL MINUTES June 11, 2007 APPROVED 1 Lake Drive ordered by the City is complete and before the council. Staff is recommending acceptance 2 of the report and that a public hearing be scheduled for July 9, 2007 regarding the proposed 3 improvements. The history of consideration of improvements for the area was reviewed and it was 4 noted that the proposed cost of improvements has risen approximately 16% in the past two years. 5 6 Council Member Stoltz moved to approve Resolution No. 07-84, as presented. Council Member 7 Reinert seconded the motion. The motion carried. Mayor Bergeson abstained from voting. 8 9 Consideration of Resolution No. 07-85, Accepting Feasibility Study and Calling for Hearing on 10 Improvements, Shenandoah Area — City Engineer Studenski noted that the feasibility report 11 regarding street, storm sewer, and watermain improvements for the Shenandoah area ordered by the 12 City is complete and before the council. Staff is recommending acceptance of the report and that a 13 public hearing be scheduled for July 9, 2007 regarding the proposed improvements. The cost of the 14 improvements has risen since the last consideration of the matter. 15 16 There was a request from the Council that the process used to bring both the Shenandoah and West 17 Shadow Lake Drive improvements to the public should allow for maximum communication from the 18 citizens. 19 20 Council Member Reinert moved to approve Resolution No. 07-84, as presented. Council Member 21 Carlson seconded the motion. The motion carried. Mayor Bergeson abstained from voting. 22 23 Mayor Bergeson took the chair. 24 25 Consideration of Resolution No. 07-86, Approving Plans and Specifications and Authorizing 26 Advertisement for Bids, Lino Park Improvements - City Engineer Studenski explained that the 27 proposed improvements are included in the 2007 Park Board goals and reviewed the work on a map. 28 The improvements are fully funded and staff is anxious to get the work done and the park open. 29 30 Council Member Carlson moved to approve Resolution No. 07-86, as presented. Council Member 31 Stoltz seconded the motion. Motion carried unanimously. 32 33 UNFINISHED BUSINESS 34 35 There was no Unfinished Business. 36 37 NEW BUSINESS 38 39 Consider approval of the May 29, 2007 City Council Meeting Minutes 40 (Council Member Reinert absent) 41 42 Council Member Carlson moved to approve the minutes, as presented. Council Member O'Donnell 43 seconded the motion. Motion carried. Council Member Reinert abstained from voting. 44 45 COMMUNITY CALENDAR JUEN 12 THROUGH JUNE 25, 2007: 4 • • • 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 COUNCIL MINUTES APPROVED June 11, 2007 4 Tuesday, June 14 4. Wednesday, June 13 Thursday, June 14 4 Thursday, June 14 4 Wednesday, June 20 Monday, June 25 4 Monday, June 25 6:30 p.m., City Hall Library 6:30 p.m., Council Chambers 6:30 p.m., Community Room 6:15 p.m., Hugo City Hall 6:30 p.m., Community Room 5:30 p.m., Community Room 6:30 p.m., Council Chambers Charter Review Task Force Planning & Zoning Charter Commission Special Meeting I-35WE Coalition Comp Plan Adv. Panel Council Work Session Council Meeting ADJOURN There being no further business, Council Member O'Donnell moved to adjourn at 7:40 p.m. Council Member Stoltz seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting of June 25, 2007. Julianne Barte , City Cl 5 PisOrdev John Bergeson, Mayor