HomeMy WebLinkAbout08/27/2007 Council Minutes•
•
•
CITY COUNCIL WORK SESSION
APPROVED
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
CITY OF LINO LAKES
MINUTES
August 27, 2007
: August 27, 2007
. 5:32 p.m.
. 6:00 p.m.
: Councilmember Carlson, O'Donnell,
Reinert, Stoltz and Mayor Bergeson
: None
Staff members present: City Administrator, Gordon Heitke; Community Development
Director, Mike Grochala; Chief of Police, Dave Pecchia ; City Engineer, Jim Studenski;
Finance Director, Al Rolek; and City Clerk, Julie Bartell
The council first confirmed that they would hold a special work session following this
evening's council meeting. The purpose would be to review the preliminary 2008 budget.
REVIEW REGULAR AGENDA ITEMS
Minutes of the August 6, 2007 Work Session — There was a request to correct the
minutes to remove the following language from line 147, "and an article was in place".
That correction would reflect that the article was not in place at the time of the work
session.
Item 4E, Contract with Centennial School District for youth service officer — Chief
Pecchia indicated that some of the figures in the staff report would be corrected by the
Finance Officer when the necessary information is available.
There were no changes to the regular Council agenda.
Council Member Reinert requested that the following two items be added to the work
session agenda as time allowed: administrator's review and city hall access policy.
Council Member Carlson concurred with the request to add the city hall access policy
item.
Administrator's Review — It was confirmed at all council member and staff responses
regarding the review were included in the official file.
City Hall Access Policy - There was a request to review the city's policy regarding
council member access to the city hall facility and offices. It was suggested that the Lino
Lakes' policy of not allowing council member access to city offices is unique. One
member noted that city office access isn't allowed for the Circle Pines council members.
CITY COUNCIL WORK SESSION August 27, 2007
APPROVED
45 There was a suggestion that all council members should have the opportunity to review
46 the background on the policy before any reconsideration. The recollection was that the
47 decision coincided with the decision to update the city hall security system.
48
49 The council agreed to discuss the matter further at the September work session; they will
50 have the background information for that discussion.
51
52 The meeting was adjourned at 6:00 p.m.
53
54 These minutes were considered, corrected and approved at the regular Council meeting
55 held on September 10, 2007.
56
57
59 58 PAP
60 lia ne Bartell, / ity erk John Bergeson, Mayor
61
•
•
• 1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
4111 23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
•44
45
CITY COUNCIL WORK SESSION
APPROVED
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
CITY OF LINO LAKES
MINUTES
August 27, 2007
: August 27, 2007
. 7:35 p.m.
. 9:45 p.m.
: Councilmember Carlson, O'Donnell,
Reinert, Stoltz and Mayor Bergeson
: None
Staff members present: City Administrator, Gordon Heitke; Finance Director, Al Rolek;
Community Development Director, Mike Grochala; Director of Public Safety, Dave
Pecchia; Director of Public Services, Rick DeGardner; Director of Administration, Dan
Tesch; and City Clerk, Julie Bartell
REVIEW OF PRELIMINARY 2008 BUDGET
Finance Director Rolek presented the budget review. He noted staffs goals in preparing
the 2008 budget: maintain service levels and adequate departmental resources, maintain
city infrastructure and equipment, complete the comprehensive plan update, maintain a
small reserve, all while maintaining a level tax rate. The budget includes three new staff
positions: a patrol officer as well as a city engineer and assistant (moving engineering
services in house from the current contractual services). The budget continues the capital
equipment replacement program with a phase out of the debt program to save on
financing costs. It fully funds the maintenance portion of the adopted Pavement
Management Plan and also provides funding to continue the storm drainage system
maintenance program. It will be the final year for the Target and Kohl's tax abatement
and the YMCA abatement will begin. He reviewed the proposed 2008 tax rates, noting
that the proposed budget would result in a slight property tax increase for some properties
but would maintain or slightly reduce the current tax rate.
Director Rolek responded to questions. The pending special session of the state
legislature is not expected to affect the Lino Lakes' tax situation.
Analyses have indicated that a change to in-house engineering staff would be cost
effective as opposed to out sourcing of that service. It's a change that is included in the 5
Year Plan. Staff will provide further details on the proposed change.
The plan to offset the loss of revenue from non -business licenses and permits was
explained including anticipation of savings and an increase in investment earnings. On
the possibility of a change to self insurance for health care, Mr. Rolek explained that the
city's group isn't big enough to make that work.
1
CITY COUNCIL WORK SESSION August 27, 2007
APPROVED
• 1 Individual departmental budget decreases were reviewed.
2
3 The council requested more information and discussion of the recreation center/land
4 situation.
5
6 The budget contingency level will be discussed further.
7
8 The council confirmed that they would continue the budget review and Finance Director
9 Rolek requested that council members forward their requests to him to allow staff to
10 prepare for full discussion.
11
12 The meeting was adjourned at 9:45 p.m.
13
14 These minutes were considered, corrected and approved at the regular Council meeting
15 held on September 24, 2007.
16
17
18 I
19 -fii
20 u i. r e Bartell, Cit . Clerk
21
John Bergeson, Mayor