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Home My WebLink About01/14/2008 Council MinutesCOUNCIL MINUTES January 14, 2008 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 REGULAR COUNCIL MEETING 4 January 14, 2007 5 6 TIME STARTED : 6:30 p.m. 7 TIME ENDED : 6:30 p.m. 8 MEMBERS PRESENT : Council Member Stoltz, Gallup and Mayor 9 Bergeson 10 MEMBERS ABSENT : Council Member Reinert, O'Donnell 11 12 Staff members present: City Administrator, Gordon Heitke; City Attorney, Scott Baumgartner; 13 Community Development Director, Michael Grochala; City Engineer, Jim Studenski; Finance 14 Director, Al Rolek; City Planner, Jeff Smyser; City Planner, Paul Bengtson; and City Clerk, Julie 15 Bartell 16 17 SWEARING IN OF ELECTED COUNCIL MEMBERS — City Clerk Bartell administered 18 the oath of office to elected/reelected council members/mayor Bergeson, Stoltz and Gallup. 19 20 PUBLIC COMMENT 21 22 Bob Bening, 6788 E Shadow Lake Drive, presented information to the council and asked them to consider an alternative to the proposed amendments to Chapter 8 of the City Charter. The 24 alternative would replace Sections 8.05 and 8.09 of the amendment recommended by the Charter 25 Commission. He would appreciate it if the council would consider this amendment along with 26 their current review of proposed charter amendments. 27 28 Mayor Bergeson noted that the council is beginning its review process of the Charter 29 Commission amendment. 30 31 SETTING THE AGENDA 32 33 The agenda was reviewed. Since only three council members were present, Item 6A (requiring a 34 4/5 council vote) was postponed. Items 7A, 8A and 8B (minutes) were also postponed. 35 36 CONSENT AGENDA 37 38 Council Member Stoltz moved to approve the Consent Agenda. Council Member Gallup 39 seconded the motion. Motion carried. 40 41 ITEM ACTION 42 43 Consideration of Expenditures: 44 i) January 14, 2008 (Check No. 81932 through 82101), •45 $327,008.31; Approved 46 ii) Centennial Fire District (Check No. 3055 through 1 COUNCIL MINUTES January 14, 2008 APPROVED 047 3080), $48,532.94 Approved 48 49 Resolution No. 08-02, Accepting Bids and Awarding 50 Farmland Lease Agreement Approved 51 52 Resolution No. 08-06, Anoka County Agreement for 53 Residential Recycling Program Approved 54 55 Resolution No. 08-09, Authorizing the Issuance of Approved 56 2008 Certificates of Indebtedness 57 58 FINANCE DEPARTMENT REPORT, AL ROLEK 59 60 Five -Year Financial Plan Public Hearing — Finance Director Rolek noted that it is good 61 financial policy and planning to adopt a long-term financial plan and the city is required to do so 62 by the City Charter. A five year plan was approved last year. That document has been updated 63 to another year out and has been under review by the council. A PowerPoint summary of the 64 plan was presented. Mr. Rolek stressed that the plan is a working document and does not 65 authorize spending. Staff will utilize the information in the Plan in the preparation process for 66 the annual budget. Staff is not asking for action this evening but seeks public comment only; 67 the document will be back before the council at the next meeting for further consideration. 68 •69 When asked how the sealcoating and overlay projects are selected, Finance Director Rolek 70 explained that the city currently has $385,000 earmarked for those improvements, to be 71 increased by 5% per year. The sealcoating is a revolving process, taking an area of streets and 72 redoing them every 5-6 years. 73 74 City Engineer Studenski explained that the City's Pavement Management Plan rates the city's 75 streets. Rating for sealcoating is included. When a roadway reaches an age when sealcoating is 76 no longer feasible, overlay is recommended. The usable life of the street is extended 77 substantially by the program. 78 79 When asked to explain the status of the bond rating, Finance Director Rolek noted that the City 80 has been fortunate to be upgraded several times over the past few years. The current Moody's 81 rating is AA3. The ratings are based on the city' credit worthiness and an upgrade improves the 82 cities finance cost situation. 83 84 When asked how the town square development appears in the Five Year Plan, Finance Director 85 Rolek explained that the Town Center project has slowed as have construction projects 86 nationwide. Staff continues to look to tax increment from the development to help finance 87 certain projects including the Lake Drive/I35 Interchange project as well as the city's 88 contribution to the YMCA project. Once those obligations are met, the value of the increment 89 will benefit the city's general fund. 90 dr91 Mayor Bergeson opened the public hearing at 7:15 p.m. 2 2 COUNCIL MINUTES January 14, 2008 APPROVED •93 There was no one present wishing to speak. 94 95 Council Member Gallup moved to close the public hearing. Council Member Stoltz seconded 96 the motion. Motion carried. 97 98 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH 99 100 Consider Annual Appointments — Administration Director Tesch outlined the list of annual 101 appointments as it was updated after the council work session discussion. 102 103 Council Member Stoltz moved to approve the list of annual appointments as presented. Council 104 Member Gallup seconded the motion. Motion carried. 105 106 Accept Resignation of Police Officer Matt Vana - Administration Director Tesch noted that 107 Lino Lakes police officer Matt Vana has submitted his resignation; Mr. Vana has accepted a law 108 enforcement position in another city. 109 110 Council Member Gallup moved to accept the resignation of Police Officer Matt Vana. Council 111 Member Stoltz seconded the motion. Motion carried. 112 113 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA 414 15 There was no report from the Public Safety Department. 116 117 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER 118 119 There was no report from the Public Services Department. 120 121 COMMUNITY DEVELOPMENT REPORT, MICHAEL GROCHALA 122 123 1st Reading of Ordinance No. 01-08, Amending the Zoning Ordinance to Establish A Time 124 Limit For Completion of Exterior Improvements To Structures — City Planner Smyser noted 125 that staff is presenting an ordinance to address a problem related to building improvements not 126 being completed for extended periods of time. The amendment would establish a time limit for 127 completion of exterior improvements to structures. Regarding building permits that have already 128 been issued, language has been added that will impact outstanding permits by making the new 129 regulations effective as of the effective date of the ordinance. 130 131 Council Member Gallup moved to dispense with full reading of the ordinance. Council Member 132 Stoltz seconded the motion. Motion carried. 133 134 Council Member Stoltz moved to approve 1st reading of Ordinance No. 01-08 as presented. 135 Council Member Gallup seconded the motion. Motion carried as follows: Yeas, 3; Nays none; 136 Absent, 2 (O'Donnell, Reinert). •37 3 COUNCIL MINUTES January 14, 2008 APPROVED •38 Public Hearing. Consider 1st Reading of Ordinance No. 17-07, Vacating a portion of the 139 drainage and utility easement on Lot 16 Block 4 of the recorded plat Park Grove 140 141 Since an inadequate number of council members were present to approve the ordinance, the 142 council opted to postpone consideration except that the public hearing would be opened and 143 continued. 144 145 Mayor Bergeson opened the public hearing at 7:30 p.m. There was no one present wishing to 146 speak. 147 148 Council Member Gallup moved that the public hearing be continued to January 28, 2008. 149 150 Marshan Meadows 2"d Addition 151 - Resolution No. 08-07, Approving Preliminary Plat, Marshan Meadows 2"d Addition; 152 - Resolution No. 08-05, Approving Development Agreement for Marshan Meadows 2nd 153 Addition; 154 Resolution No. 08-08, Approving Final Plat for Marshan Meadows 2nd Addition, Paul 155 Bengtson 156 157 City Planner Bengtson noted that Bruggeman Homes has requested approval of a two lot 158 residential subdivision to be known as Marshan Meadows 2"d Addition. A report outlining a 159 proposed preliminary plan, development agreement and final plan was presented. Staff is •60 recommending approval of the project with conditions noted in the report except that condition 161 number six should be removed. 162 Staff will also correct a discrepancy in the development agreement regarding the developer's 163 deposit; it should read that 35% of the total estimated cost of city improvements is required. 164 165 Council Member Stoltz moved to approve Resolution Nos. 08-07, 08-05, and 08-08 as presented 166 and corrected. Council Member Gallup seconded the motion. Motion carried. 167 168 Resolution No. 08-10, Accepting Land Donation, Outlot A, Woodridge Estates and Outlot B, 169 Woodridge Estates — City Planner Smyser explained that the developer of the Woodridge Estates 170 neighborhood wishes to donate two wetland outlots that are landlocked and usable for development. 171 Staff recommends that the city accept the donation. 172 173 Council Member Gallup moved to approve Resolution No. 08-10 as presented. Council Member 174 Stoltz seconded the motion. Motion carried. 175 176 Resolution No. 08-04, Approving Final Payment, 2007 Street Overlay Project — City Engineer 177 Studenski reported that the 2007 Overlay project has been satisfactorily completed and staff is 178 recommending final payment to the contractor, WB Miller, Inc. 179 180 Council Member Stoltz moved to approve Resolution No. 08-04 as presented. Council Member 4681 Gallup seconded the motion. Motion carried. 2 183 UNFINISHED BUSINESS 4 COUNCIL MINUTES 185 None 186 187 NEW BUSINESS 188 189 None 190 191 192 193 194 195 196 197 198 199 200 ADJOURN 201 202 There being no further business, Council Member Stoltz moved to adjourn at 7:47 p.m. Council 203 Member Gallup seconded the motion. Motion carried. 204 205 These minutes were considered and approved at the regular City Council Meeting on February •06 11, 2008. Ili07 208 209 ►210 Ju i:nn ' Bartell, Cit Cl- John Bergeson,Si4Pay44rovf or 211 January 14, 2008 APPROVED Community Calendar — A Look Ahead January 15, 2008 through January 28, 2008 Thursday, January 17 Monday, January 21 Monday, January 28 Monday, January 28 6:30 pm, Charter Commission Martin Luther King Jr. Day 5:30 pm, Community Room 6:30 pm, Council Chambers Community Room City Hall Closed Council Work Session Council Meeting • 5