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HomeMy WebLinkAbout07/28/2008 Council Minutes (2)APPROVED 1 CITY OF LINO LAKES • 2 MINUTES 3 REGULAR COUNCIL MEETING 4 5 DATE: : July 28, 2008 6 TIME STARTED : 6:30 p.m. 7 TIME ENDED : 7:10 p.m. 8 MEMBERS PRESENT : Council Members Gallup, O'Donnell, Reinert, 9 Stoltz, Mayor Bergeson 10 MEMBERS ABSENT : none 11 12 STAFF MEMBERS PRESENT: City Administrator, Gordon Heitke; Director of Community 13 Development, Michael Grochala; Police Sergeant, Kent Strege; Economic Development 14 Coordinator, Mary Alice Divine; City Planner, Paul Bengtson; City Clerk, Julie Bartell 15 PUBLIC COMMENT 16 There was no one present for public comment. 17 SETTING THE AGENDA 18 The agenda was approved as presented. 19 CONSENT AGENDA 4020 Council Member Reinert moved to approve the Consent Agenda. Council Member Gallup 21 seconded the motion. Motion carried on a voice vote. 22 23 ITEM ACTION 24 25 1A) Consideration of Expenditures: 26 July 28, 2008 (Check No. 83400 through 83537, $1,257,531.05 Approved 27 Centennial Fire District (Check No. 3334 through 3355, $27,341.02 Approved 28 29 1B) Accept Donation from Ladies Auxiliary of VFW Post 6538 for 30 Annual Safety Camp Costs Approved 31 • 32 FINANCE DEPARTMENT REPORT, AL ROLEK 33 There was no report from the Finance Department. 34 ADMINISTRATION DEPARTMENT REPORT, DAN TESCH 35 Economic Development Coordinator Divine introduced the chair of the Blue Heron Days 36 Committee, Stephanie Smith, and recognized her work and that of the other volunteers on the 37 committee. They have worked hard with very little money and have shown much dedication. 38 The Blue Heron Days festival is a great event that brings the community together. -1- COUNCIL MINUTES July 28, 2008 APPROVED *90 Stephanie Smith, Chair of the Blue Heron Days Committee, thanked the city and sponsors for support for the festival. She announced the schedule of events. 41 3A) 2008 Blue Heron Days Festival 42 43 i.) Liability insurance for certain Blue Heron Days events. Administrator Heitke 44 reported that the city has investigated the possibility of insurance for certain Blue Heron Days 45 events through the city's current coverage through League of Minnesota Cities. He has been 46 informed that the activities proposed are not excluded under the city's policy so therefore are 47 covered. 48 49 Council Member O'Donnell moved to accept the liability insurance as presented, subject to the 50 review and approval of the city attorney. Council Member Stoltz seconded the motion. Motion 51 carried on a voice vote. 52 53 ii.) Use of certain city -owned property for Blue Heron days. Administrator Heitke noted 54 that there are four events involved in the Blue Heron Days festival that involve the use of city 55 property. He feels it is prudent for the council to be aware and sign off on these uses. 56 57 Council Member Stoltz moved to authorize the use of certain city -owned land as presented. 58 Council Member Gallup seconded the motion. Motion carried. 59 60 iii.) Consider approval of Resolution No. 08-77, approving a special event and parade • 61 permit for the 2008 Blue Heron Days festival. City Clerk Bartell reported that the Blue Heron 62 Days Committee is finalizing plans for the annual community festival to take place the weekend 63 of August 15 through August 17, 2008. Events scheduled for this year's festival are a parade on 64 Lake Drive, city ambassador program with coronation ceremony, a petting zoo, medallion hunt, 65 as well as a bike rodeo and business expo at city hall. The city has received an application for a 66 special event and parade permit for the festival. Staff, including police and fire, have reviewed 67 the applications and have signed off on the permits with the understanding that the applicants 68 will continue to follow their instructions on safety, signage and parking up to and through the 69 festival. Therefore, staff recommends approval of the special event and parade permit 70 application. 71 72 Council Member Reinert moved to approve Resolution No. 08-77 as presented. Council 73 Member Gallup seconded the motion. Motion carried on a voice vote. 74 75 3B) Consider approval of Resolution No. 08-74, approving a special event permit and one 76 to four day temporary on -sale liquor license for the American Legion Post 566 Blue Heron 77 Days Family Picnic on Saturday, August 16, 2008. City Clerk Bartell reported that American 78 Legion Post 566 has scheduled a special event for Saturday, August 16 during the Blue Heron 79 Days festival. The event plans include a pig roast, corn feed, horseshoe tournament and music. 80 The Legion would like to fence off a portion of their property on the south side of their building 81 to be used for picnic festivities on this day only. The Minnesota Alcohol and Gambling 82 Enforcement Division require a 1 to 4 Day Temporary On -Sale Liquor License to allow the 83 consumption of alcohol in this outdoor area. The Legion has submitted an application for both a -2- COUNCIL MINUTES July 28, 2008 APPROVED 04special event and temporary liquor license. The applications have been reviewed by staff, 5 including the police and fire departments, and the applicant has been provided with a list of 86 safety conditions. The applicant has agreed to comply with the conditions and to address any 87 other safety considerations that may arise. A resolution authorizing the issuance of a special 88 event permit and temporary liquor license is presented for council consideration. 89 90 Council Member O'Donnell moved to approve Resolution No. 08-74 as presented. Council 91 Member Reinert seconded the motion. Motion carried on a voice vote. 92 93 PUBLIC SAFETY DEPARTMENT REPORT, DAVE PECCHIA 94 95 4A) Consider Accepting the Donation of Ice Cream from Schwan Food Company for the 96 Lino Lakes Police Department Volunteer Appreciation Celebration. Captain Strege 97 explained that the Police Department is requesting that the council publicly accept and thank the 98 Schwans Food Company for their donation of ice cream for the department's volunteer 99 appreciation celebration. 100 101 Council Member Reinert moved to accept the donation from Schwans Food Company as 102 presented. Council Member Gallup seconded the motion. Motion carried on a voice vote. 103 104 4B) Consider Resolution No. 08-75, Accepting the Donation from the Lino Lakes Lions, M05 E.G. Rud & Sons, Inc., Mainstreet Bank, SMW Federal Credit Union, and Kelly & Ronald 06 Miller for the Lino Lakes Police Explorers. Captain Strege reported that the Police 107 Department is requesting council approval to publicly accept and thank the Lino Lake Lions, 108 E.G. Rud & Sons, Mainstreet Bank, SMW Federal Credit Union, and Kelly and Ronald Miller 109 for donations to the Lino Lakes Police Explorers Program. 110 111 Council Member Gallup moved to approve Resolution No. 08-75 as presented. Council Member 112 Stoltz seconded the motion. Motion carried on a voice vote. 113 114 4C) Consider Resolution No. 08-76, Accepting a Donation from the Lino Lakes Lions for 115 the Senior Safety Fair. Captain Strege reported that the Police Department is requesting the 116 council approval to publicly accept and thank the Lino Lake Lions for their donation to the 117 Senior Safety Fair. 118 119 Council Member O'Donnell moved to accept Resolution No. 08-76 as presented. Council 120 Member Reinert seconded the motion. Motion carried on a voice vote. 121 122 4D) Consider Accepting Donations from Various Businesses for the Senior Safety Fair 123 124 Captain Strege requested approval of the council to publicly accept and thank the following for 125 their donations to the Senior Safety Fair: Applebee's Restaurant, Axel's Bonfire Restaurant, 126 Cub Foods, Cuppa Jo's, Daryl Carlberg/Copperwoods Cafe, Festival Foods, Green Mill • -3- COUNCIL MINUTES July 28, 2008 APPROVED .78 Restaurant, Holiday Station (Blaine), Liz Sheehy, Matthew's Restaurant, Michello's, Precision Tune, Red Oak Restaurant, Waldoch Farms, YMCA, Exxon Mobil Gas. 129 130 Council Member Gallup moved to accept the donations for the Senior Safety Fair as presented. 131 Council Member Stoltz seconded the motion. Motion carried on a voice vote. 132 133 4E) Consider Resolution No. 08-78, Approving the Joint Powers Agreement to provide 134 law enforcement assistance in support of the 2008 Republican National Convention. 135 Captain Strege reported that the Police Department has received a request from the St. Paul 136 Police Department for assistance in providing public safety services related to the upcoming 137 Republican National Committee to be held in St. Paul. A joint powers agreement is before the 138 council that would establish an arrangement whereby the City can provide that assistance and be 139 compensated for said services. 140 141 The council confirmed that police staffing levels in the city will be maintained; officers assigned 142 to this special duty will be on overtime. 143 144 Council Member Reinert moved to approve Resolution No. 08-78, as presented. Council 145 Member O'Donnell seconded the motion. Motion carried on a voice vote. 146 147 4F) Consider Resolution No. 08-79, Accepting grant funds from the Minnesota 148 Department of Homeland Security and Emergency Management. Captain Strege reported 65 49 that the Police Department is requesting authority to accept grant funds from the Minnesota 0 Department of Homeland Security and Emergency Management to be used for the Community 151 Emergency Response Team (CERT). 152 153 Council Member Gallup moved to approve Resolution No. 08-79, as presented. Council 154 Member O'Donnell seconded the motion. Motion carried on a voice vote. 155 PUBLIC SERVICES DEPARTMENT REPORT, RICK DEGARDNER 156 There was no report from the Public Services Department 157 COMMUNITY DEVELOPMENT REPORT, MICHAEL GROCHALA 158 6A) Consider Resolution No. 08-80, Approving a Variance to the Shoreland Ordinance's 159 ordinary high water level setback, Paul Bengtson 160 161 Planner Bengtson reported on a request for a variance from the Shoreland Ordinance for 7625 162 Peltier Lake Drive. The variance relates to placement of a private sewer septic system on the 163 site. There are many requirements involved in septic system projects, including set backs. The 164 applicant currently has a failed septic system in place. The proposal is to build a box mound 165 system with a retaining wall (30 by 54 feet) above the old system, a process approved by the 166 Minnesota Pollution Control Agency. This would produce a terrace affect in the back yard. City 167 staff has reviewed the request in consideration of state mandated requirements related to � 68 variances (the lot was created prior to the ten acre and 150 foot set back rule). The Planning and 69 Zoning Board approved this request on July 9, 2008 with a request for the revised site plan that is -4- COUNCIL MINUTES July 28, 2008 APPROVED 40before the council this evening. One condition is recommended: prior to issuance of the permit, 1 a monitoring and mitigation plan must be submitted and the plan should clearly require a 172 minimum of annual visual inspections of the system. 173 174 Council Member Stoltz moved to approve Resolution No. 08-80 as presented. Council Member 175 O'Donnell seconded the motion. Motion carried on a voice vote. 176 177 6B) Consider 1st Reading of Ordinance No. 11-08, Amending the Zoning Ordinance to 178 accommodate Animal Control Regulations, Non -Conforming Uses, Accessory Structures 179 located within an Easement, and typographical corrections. Planner Bengtson reported that 180 this ordinance is sponsored by staff to comply with the recently approved and updated animal 181 control regulations. There were some unrelated changes identified in the process of review of 182 these sections. The majority of changes being proposed are specific to the city code changes 183 regarding animal control and do not greatly change the requirements of the ordinance but relate 184 mainly to text changes. Other changes include amendments to align the city with state statutes in 185 regard to non -conforming uses and structures and amendments to address the city policy to allow 186 accessory structures to be placed in easements under certain conditions, as well as some non - 187 substantive grammatical errors. The Planning and Zoning Board held a public hearing on the 188 ordinance and then recommended approval. 189 190 Council Member Gallup moved to dispense with full reading of the ordinance. Council Member 191 Reinert seconded the motion. Motion carried on a voice vote. *992 3 Council Member Reinert moved to approve the 1st reading of Ordinance No. 11-08 as presented. 194 Council Member O'Donnell seconded the motion. A roll call vote was taken. Motion carried as 195 follows: Yeas, 5; Nays none. 196 UNFINISHED BUSINESS 197 There was no unfinished business. 198 NEW BUSINESS 199 A) Approval of July 7, 2008 Council Work Session Minutes Council Member Gallup 200 absent 201 202 Council Member Stoltz moved to approve the minutes of the July 7, 2008 City Council Work 203 Session as presented. Council Member O'Donnell seconded the motion. Motion carried on a 204 voice vote. Council Member Gallup abstained from voting. 205 206 B) Approval of July 14, 2008 City Council Meeting Minutes Mayor Bergeson absent 207 208 Council Member Gallup moved to approve the minutes of the July 14, 2008 City Council 209 Meeting as presented. Council Member Reinert seconded the motion. Motion carried on a voice 210 vote. Mayor Bergeson abstained from voting. .11 -5- COUNCIL MINUTES APPROVED ADJOURNMENT 13 There being no further business, Council Member Stoltz moved to adjourn at 7:10 p.m. Council 214 Member O'Donnell seconded the motion. Motion carried. 215 216 217 218 219 220 221 222 223 224 July 28, 2008 • Thursday, July 31 . Monday, August 4 • Monday, August 4 • Monday, August 7 • Monday, August 11 Community Calendar- A Look Ahead July 29, 2008 through August 11, 2008 6:30 pm, Council Chambers 5:30 pm, Community Room 6:30 pm, Council Chambers 7:00 am, Community Room 6:30 pm, Council Chambers Environmental Board Council Work Session Park Board - cancelled EDAC Council Meeting 225 226 These minutes were considered and approved at the regular City Council Meeting on August 11, 227 2008. 228 229 230 231 232 Julianne B, y Bell, • • Cit Cl k -6- ergesP66tead*%2 ,ayor