HomeMy WebLinkAbout02-23-2015 Council PacketEXPANDED AGENDA
CITY COUNCIL AGENDA
Monday, February 23, 2015
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Reinert, Council Members Kusterman, Rafferty, Roeser and Stoesz
City Administrator: Jeff Karlson
COUNCIL WORK SESSION, 6:00 P.M.
Community Room (not televised)
1. Fire Facility Financing, Terri Heaton
2. Review Regular Agenda
CITY COUNCIL MEETING, 6:30 P.M.
➢ Roll Call - Council Members Stoesz, Rafferty, Kusterman, Roeser and Mayor
Reinert were present
➢ Pledge of Allegiance
• Open Mike / Public Comment - none
➢ Setting the Agenda: Addition or deletion of agenda items
The agenda was approved as presented
1. CONSENT AGENDA
A) Consideration of Expenditures:
i) February 23, 2015 (Check No. 99791 through 99886) in the
amount of $399,038.25;
ii) Centennial Fire District (Check No. 6769 through 6789 in the amount of
$8.938.32);
B) Consider approval of February 2, 2015 Work Session Minutes
C) Consider approval of February 9, 2015 Council Meeting Minutes
D) Consider Approval of 2015 Advisory Board Appointments
E) Consider Resolution 15-19, Approving Off -Sale Liquor and Tobacco License
for Liquor Barrel
F) Consider Resolution No. 15-14, Extension of Time for the Recording of the
Planned Unit Development Final Plan/Final Plat, Saddle Club
Action Taken: Motion by Rafferty, seconded by Stoesz, to approve the
Consent Agenda, Items 1A through 1F, as presented, was adopted
2. FINANCE DEPARTMENT REPORT
No report
Council Agenda -2- February 23, 2015
EXPANDED AGENDA
3. ADMINISTRATION DEPARTMENT REPORT
A) Consider Labor Agreement with AFSCME, Local No. 2454, Jeff Karlson
Action Taken: Motion by Kusterman, seconded by Roeser, to approve
labor agreement as recommended, was adopted
4. PUBLIC SAFETY DEPARTMENT REPORT
A) Hire Paid On -Call Firefighter, John Swenson
Action Taken: Motion by Kusterman, seconded by Roeser, to approve
the hiring as recommended, was adopted
B) Consider Resolution 15-22 Continuing Incentive Program for the
Recruitment of Paid On -Call Fire Personnel, John Swenson
Action Taken: Motion by Kusterman, seconded by Roeser, to approve
Resolution No. 15-22 as presented, was adopted
C) Public Safety Department Report
5. PUBLIC SERVICES DEPARTMENT REPORT
No report
6. COMMUNITY DEVELOPMENT REPORT
A) Consider Resolution No. 15-20, Accepting Bids and Awarding Contract, Lino
Lakes Fire Station, Michael Grochala
Action Taken: Motion by Roeser, seconded by Rafferty, to approve
Resolution No. 15-20 as presented, was adopted
B) Consider Resolution No. 15-15, Authorizing Preparation of Plans and
Specifications, 2015 Mill and Overlay Project, Diane Hankee
Action Taken: Motion by Kusterman, seconded by Roeser, to approve
Resolution No. 15-15 as corrected, was adopted
C) Consider Resolution No. 15-16, Approving the Plans and Specifications and
Authorizing the Advertisement for Bid, 2015 Reconstruction Project
Shenandoah Neighborhood, Diane Hankee
Action Taken: Motion by Roeser, seconded by Kusterman, to approve
Resolution No. 15-16 as presented, was adopted
D) Consider Resolution No. 15-17, Approving the Plans and Specifications and
Authorizing the Advertisement for Bid, Birch/Centerville Road Street and
Trunk Utility Improvements, Diane Hankee
Action Taken: Motion by Roeser, seconded by Kusterman, to approve
Resolution No. 15-17 as presented, was adopted
Council Agenda -3- February 23, 2015
EXPANDED AGENDA
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Motion by Rafferty, seconded by Stoesz, to adjourn at 7:30 p.m. was adopted
Community Calendar — A Look Ahead
February 23, 2014 through March 9, 2014
I- Monday, March 2 6:00 pm, Community Room Council Work Session
4- Monday, March 2 6:30 pm, Council Chambers Park Board
4- Thursday, March 5 8:00 am, Community Room EDAC
4- Monday, March 9 6:30 pm, Council Chambers City Council Meeting
Updated 2/20/2015
CITY COUNCIL AGENDA
Monday, February 23, 2015
***********
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Reinert, Council Members Kusterman, Rafferty, Roeser and Stoesz
City Administrator: Jeff Karlson
COUNCIL WORK SESSION, 6:00 P.M.
Community Room (not televised)
1. Fire Facility Financing, Terri Heaton
2. Review Regular Agenda
CITY COUNCIL MEETING, 6:30 P.M.
➢ Call to Order and Roll Call
➢ Pledge of Allegiance
➢ Open Mike / Public Comment
➢ Setting the Agenda: Addition or deletion of agenda items
1. CONSENT AGENDA
A) Consideration of Expenditures:
i) February 23, 2015 (Check No. 99791 through 99886) in the
amount of $399,038.25;
ii) Centennial Fire District (Check No. 6769 through 6789 in the amount of
$8.938.32);
B) Consider approval of February 2, 2015 Work Session Minutes
C) Consider approval of February 9, 2015 Council Meeting Minutes
D) Consider Approval of 2015 Advisory Board Appointments
E) Consider Resolution 15-19, Approving Off -Sale Liquor and Tobacco License
for Liquor Barrel
F) Consider Resolution No. 15-14, Extension of Time for the Recording of the
Planned Unit Development Final Plan/Final Plat, Saddle Club
2. FINANCE DEPARTMENT REPORT
No report
3. ADMINISTRATION DEPARTMENT REPORT
Council Agenda -2- February 23, 2015
A)
Consider Labor Agreement with AFSCME, Local No. 2454, Jeff Karlson
4. PUBLIC SAFETY DEPARTMENT REPORT
A) Hire Paid On -Call Firefighter, John Swenson
B) Consider Resolution 15-22 Continuing Incentive Program for the
Recruitment of Paid On -Call Fire Personnel, John Swenson
C) Public Safety Department Report
5. PUBLIC SERVICES DEPARTMENT REPORT
No report
6. COMMUNITY DEVELOPMENT REPORT
A) Consider Resolution No. 15-20, Accepting Bids and Awarding Contract, Lino
Lakes Fire Station, Michael Grochala
B) Consider Resolution No. 15-15, Authorizing Preparation of Plans and
Specifications, 2015 Mill and Overlay Project, Diane Hankee
C) Consider Resolution No. 15-16, Approving the Plans and Specifications and
Authorizing the Advertisement for Bid, 2015 Reconstruction Project
Shenandoah Neighborhood, Diane Hankee
D) Consider Resolution No. 15-17, Approving the Plans and Specifications and
Authorizing the Advertisement for Bid, Birch/Centerville Road Street and
Trunk Utility Improvements, Diane Hankee
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
4- Monday, March 2
4- Monday, March 2
4- Thursday, March 5
4- Monday, March 9
Community Calendar — A Look Ahead
February 23, 2014 through March 9, 2014
6:00 pm, Community Room
6:30 pm, Council Chambers
8:00 am, Community Room
6:30 pm, Council Chambers
Council Work Session
Park Board
EDAC
City Council Meeting
Expenditures
February 23, 2015
Check #99791 to #99886
X399,03 8.25
Date: 02/17/2015 Time: 13:31:43 City of Lino Lakes
FM Entry - Invoice Journal
Ranges:
Options:
Vendor #
Vendor #: (A)
Invoice #: (A)
Entry Journal #: (R) 12412 12420
Trans #: (A)
Line #: (A)
Due Date: (A)
Bank #: (A)
Detail / Summary: S
Name
Operator: TJT Page: 1
Invoice Status: A # of copies: 1
Sort: A Check Over Expend: N
009103 1ST CHOICE DOCUMENT DESTRUCTION
000093 ACE SOLID WASTE, INC.
000200 AFLAC
000408 AFSCME COUNCIL #5
000250 AMERICAN PLANNING ASSOCIATION
008258 AMERICAN SOCCER COMPANY, INC.
000318 AMERIPRIDE SERVICES, INC.
007765 ANOKA COUNTY - ES
000370 ANOKA COUNTY CENTRAL COMMUNICATIONS
004063 ANOKA COUNTY LICENSE BUREAU
000421 ANOKA COUNTY TREASURY DEPARTMENT
000997 ASPEN EQUIPMENT COMPANY
000541 ASPEN MILLS, INC.
004469 AUTO NATION FORD WHITE BEAR LAKE
008293 BIFF'S INC.
009185 SARA BROCKMAN
900524 LUANN BURGER
008808 BUSINESS DATA RECORD SERVICES
001110 CENTENNIAL UTILITIES
002700 CENTERPOINT ENERGY
001067 CENTURY COLLEGE
900491 CITY OF ROSEVILLE
# of items
Discount
Net Gross Discount Lost
1
1
1
1
1
5
1
1
2
1
5
1
3
1
1
1
1
2
500.00 500.00 .00 .00
744.58 744.58 .00 .00
520.78 520.78 .00 .00
653.37 653.37 .00 .00
550.00 550.00 .00 .00
4,065.93 4,065.93 .00 .00
384.52 384.52 .00 .00
100.00 100.00 .00 .00
626.78 626.78 .00 .00
3,382.34 3,382.34 .00 .00
150.00 150.00 .00 .00
1,397.00 1,397.00 .00 .00
932.85 932.85 .00 .00
167.30 167.30 .00 .00
171.96 171.96 .00 .00
64.08 64.08 .00 .00
504.00 504.00 .00 .00
52.56 52.56 .00 .00
5,331.44 5,331.44 .00 .00
2,687.51 2,687.51 .00 .00
1,250.00 1,250.00 .00 .00
7,872.15 7,872.15 .00 .00
Date: 02/17/2015 Time: 13:31:44 City of Lino Lakes
FM Entry - Invoice Journal
Vendor # Name
# of items
Operator: TJT Page: 2
Discount
Net Gross Discount Lost
002248 CLIFTON LARSON ALLEN LLP 1 4,800.00 4,800.00 .00 .00
009057 CNH ARCHITECTS 1 9,271.30 9,271.30 .00 .00
001187 CONNEXUS ENERGY 1 4,904.05 4,904.05 .00 .00
001301 DELTA DENTAL PLAN OF MINNESOTA 1 4,596.90 4,596.90 .00 .00
008811 DESKTOP IMPRESSIONS 2 960.00 960.00 .00 .00
009178 EMERGENCY APPARATUS MAINTENANCE, INC. 1 750.00 750.00 .00 .00
000772 FILTRATION SYSTEMS, INC. 1 406.79 406.79 .00 .00
008044 FREIMUTH ENTERPRISES, LLC 1 405.59 405.59 .00 .00
008557 GECK, DUEA & OLSON, PLLC 2 8,445.70 8,445.70 .00 .00
007982 GOLD STAR AUTO BODY & FRAME 1 1,286.25 1,286.25 .00 .00
001480 HAWKINS, INC. 1 30.00 30.00 .00 .00
008034 HEART & SOUL, LLC 1 12.00 12.00 .00 .00
007224 HUGO EQUIPMENT COMPANY 1 25.99 25.99 .00 .00
001881 HUGO HEATING & COOLING 1 325.00 325.00 .00 .00
008740 HYDRAULICS PLUS & CONSULTING, LLC 1 45.00 45.00 .00 .00
002340 IMAGE PRINTING & GRAPHICS, INC. 1 122.89 122.89 .00 .00
000303 INSTRUMENTAL RESEARCH, INC. 1 142.50 142.50 .00 .00
000476 INTERSTATE POWER SYSTEMS, INC. 1 275.00 275.00 .00 .00
002000 INTL UNION OF OPER ENGR 1 495.00 495.00 .00 .00
008394 JANI-KING OF MINNESOTA, INC. 2 3,391.00 3,391.00 .00 .00
001940 KEEPRS 1 64.25 64.25 .00 .00
000673 LANDFORM 1 4,444.08 4,444.08 .00 .00
002208 LAW ENFORCEMENT LABOR SERVICES, INC. 1 1,034.00 1,034.00 .00 .00
009184 LEAP MANUFACTURING, LLC 1 95.95 95.95 .00 .00
007701 LINCOLN NATIONAL LIFE INS CO 1 1,137.29 1,137.29 .00 .00
000274 LYNN PEAVEY COMPANY 1 183.05 183.05 .00 .00
009066 MAGIC BOUNCE, INC. 1 4,737.00 4,737.00 .00 .00
Date: 02/17/2015 Time: 13:31:45 City of Lino Lakes
FM Entry - Invoice Journal
Vendor # Name
# of items
Operator: TJT Page: 3
Discount
Net Gross Discount Lost
009036 MANSFIELD OIL COMPANY 2 5,421.76 5,421.76 .00 .00
008762 MARTIN-McALLISTER 1 450.00 450.00 .00 .00
008224 MEDICA 1 44,315.86 44,315.86 .00 .00
002550 MENARDS 2 71.08 71.08 .00 .00
002570 METRO COUNCIL ENRIVONMENTAL SERVICES 1 36,902.25 36,902.25 .00 .00
002584 METRO SALES INCORPORATED 1 98.00 98.00 .00 .00
007694 METROPOLITAN COUNCIL 1 62,637.33 62,637.33 .00 .00
008750 MINNESOTA COACHES, INC. 1 535.25 535.25 .00 .00
004065 MINNESOTA SOCIETY OF ARBORICULTURE 1 40.00 40.00 .00 .00
002931 MN CHILD SUPPORT PAYMENT CENTER 4 1,245.88 1,245.88 .00 .00
002777 MN DNR Eco -Waters 1 6,189.27 6,189.27 .00 .00
004791 NAC MECHANICAL & ELECTRICAL SERVICES 1 1,275.25 1,275.25 .00 .00
003090 NARDINI FIRE EQUIPMENT CO., INC. 1 1,236.05 1,236.05 .00 .00
000900 O'REILLY AUTOMOTIVE STORES, INC. 5 248.61 248.61 .00 .00
008850 OfficeMax 1 137.76 137.76 .00 .00
009159 PERFORMANCE PLUS LLC 1 75.00 75.00 .00 .00
001105 PLANT & FLANGED EQUIPMENT COMPANY, INC. 1 112.90 112.90 .00 .00
007731 PLEAA 3 105.00 105.00 .00 .00
003600 PRESS PUBLICATIONS, INC. 5 358.70 358.70 .00 .00
008074 REPUBLIC SERVICES, INC. 1 99.44 99.44 .00 .00
000888 RICK JOHNSON DEER & BEAVER INC. 1 180.00 180.00 .00 .00
003789 RIVARD ELECTRIC COMPANY, INC. 2 3,218.00 3,218.00 .00 .00
000623 ROCK GARDENS, INC. 1 363.65 363.65 .00 .00
008061 STATE OF MINNESOTA 1 50.00 50.00 .00 .00
009167 SUN LIFE FINANCIAL 1 1,435.95 1,435.95 .00 .00
008141 TASC - CLIENT INVOICES 1 250.62 250.62 .00 .00
000489 TDS METROCOM MN 1 259.36 259.36 .00 .00
Date: 02/17/2015 Time: 13:31:46
Vendor # Name
City of Lino Lakes
FM Entry - Invoice Journal
Operator: TJT Page: 4
Discount
# of items Net Gross Discount Lost
900357 TRI-STATE BOBCAT, INC. 2 21,108.84 21,108.84 .00 .00
008640 U.S. BANK 2 18,270.67 18,270.67 .00 .00
008298 UPPER CUT TREE SERVICE 1 2,400.00 2,400.00 .00 .00
008672 VALLEY PAVING 1 23,126.74 23,126.74 .00 .00
000240 VALLEY -RICH CO., INC. 1 4,776.66 4,776.66 .00 .00
008974 LANCE WEBER 1 264.50 264.50 .00 .00
000293 WIPERS & WIPES, INC. 1 400.90 400.90 .00 .00
008395 WSB & ASSOCIATES, INC. 19 72,629.55 72,629.55 .00 .00
003250 XCEL ENERGY 1 4,251.69 4,251.69 .00 .00
Grand Totals: 136 399,038.25 399,038.25 .00 .00*
Date: 02/17/2015 Time: 13:32:44 Operator: TJT
Ranges:
Page: 1
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Fund: (A)
Dept Id: (A)
Program: (A)
Vendor #: (A)
Invoice #: (A)
Schedule Journal #: (R) 12416 12433
Bank #: (A)
Options: Print Ranges/Options: Y # of copies: 1
Page on Department: N
Department Vendor Name Description Amount
AFLAC INSURANCE PREMIUMS 520.78
AFSCME COUNCIL #5 FEBRUARY UNION DUES 653.37
DELTA DENTAL PLAN OF FEB DENTAL INS PREMIUMS 1,894.50
INTL UNION OF OPER E FEBRUARY UNION DUES 495.00
LAW ENFORCEMENT LABO FEBRUARY UNION DUES 1,034.00
METRO COUNCIL ENVIRO JANUARY 2015 SAC 36,902.25
MN CHILD SUPPORT PAY CHILD SUPPORT 1,245.88
STATE OF MINNESOTA PERMIT CHECK DEPOSITED I 50.00
MEDICA FEB HEALTH INS PREMIUMS 5,925.92
U.S. BANK AMAZON/iPAD AIR,CASE,WAR 503.50
SUN LIFE FINANCIAL FEB LIFE INS PREMIUMS 1,265.75
Total for Department 50,490.95*
MAYOR/COUNCIL PRESS PUBLICATIONS, CORRECTION TO DATE I -35E 29.54
MAYOR/COUNCIL DESKTOP IMPRESSIONS SPRING/SUMMER NEWSLETTER 860.00
Total for Department 401 889.54*
ADMINISTRATION DELTA DENTAL PLAN OF FEB DENTAL INS PREMIUMS 127.20
ADMINISTRATION PRESS PUBLICATIONS, ORD #01-15 33.76
ADMINISTRATION LINCOLN NATIONAL LIF FEB INSURANCE PREMIUMS 59.08
ADMINISTRATION TASC - CLIENT INVOIC JAN ADMIN & RENEWAL FEE 250.62
ADMINISTRATION MEDICA FEB HEALTH INS PREMIUMS 981.18
ADMINISTRATION U.S. BANK MCFOA/CLERK'S CONE L.HOG 220.00
ADMINISTRATION BUSINESS DATA RECORD DOCUMENT DESTRUCTION 17.52
ADMINISTRATION SUN LIFE FINANCIAL FEB LIFE INS PREMIUMS 7.65
Total for Department 402 1,697.01*
FINANCE DELTA DENTAL PLAN OF FEB DENTAL INS PREMIUMS 127.20
FINANCE CLIFTON LARSON ALLEN AUDIT 2014 PROGRESS BILL 1,776.00
FINANCE LINCOLN NATIONAL LIF FEB INSURANCE PREMIUMS 58.98
FINANCE MEDICA FEB HEALTH INS PREMIUMS 1,510.48
FINANCE U.S. BANK GFOA/2015 CONFERENCE REG 380.00
FINANCE U.S. BANK MnGFOA/JAN TRAINING,MEET 15.00
FINANCE SUN LIFE FINANCIAL FEB LIFE INS PREMIUMS 7.65
FINANCE CITY OF ROSEVILLE FEB IT SERVICES 6,653.75
Total for Department 407 10,529.06*
LEGAL CONSULTANTS GECK, DUEA & OLSON, LEGAL FORFEITURE 195.70
LEGAL CONSULTANTS GECK, DUEA & OLSON, LEGAL PROSECUTION CONTRA 8,250.00
Total for Department 414 8,445.70*
Date: 02/17/2015
Department
Time: 13:32:44 Operator: TJT
Page: 2
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name
PLANNING & ZONING
PLANNING & ZONING
PLANNING & ZONING
PLANNING & ZONING
PLANNING & ZONING
PLANNING & ZONING
PLANNING & ZONING
PLANNING & ZONING
ENGINEERING
ENGINEERING
ENGINEERING
COMM DEV
COMM DEV
COMM DEV
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
POLICE
Description
Amount
AMERICAN PLANNING AS
LANDFORM
DELTA DENTAL PLAN OF
PRESS PUBLICATIONS,
LINCOLN NATIONAL LIF
MEDICA
APA/AICP MEMBERSHIP
SUB D & ZONING ORD
FEB DENTAL INS PREMIUMS
AMEND CHAPTER 1001 & 100
FEB INSURANCE PREMIUMS
FEB HEALTH INS PREMIUMS
WSB & ASSOCIATES, IN DEC SEWER DIST. COMP PLA
SUN LIFE FINANCIAL FEB LIFE INS PREMIUMS
Total for Department 416
WSB & ASSOCIATES, IN DEC 2014 STORMWATER ORD
WSB & ASSOCIATES, IN DEC GENERAL ENGINEERING
WSB & ASSOCIATES, IN DEC GPS/GIS MISC. ASSIST
Total for Department 417
LINCOLN NATIONAL LIF FEB INSURANCE PREMIUMS
WSB & ASSOCIATES, IN DEC LEGACY AT WOODS EDGE
SUN LIFE FINANCIAL FEB LIFE INS PREMIUMS
Total for Department 418
LYNN PEAVEY COMPANY EVIDENCE SUPPLIES
ANOKA COUNTY CENTRAL DEC VERIZON WIRELESS INT
ASPEN MILLS, INC. RESERVE UNIFORM B.WOOD
ASPEN MILLS, INC. UNIFORM ALLOWANCE D.THIL
ASPEN MILLS, INC. UNIFORM ALLOWANCE W.WEGE
CONNEXUS ENERGY JAN ELECTRIC
DELTA DENTAL PLAN OF FEB DENTAL INS PREMIUMS
KEEPRS UNIFORM ALLOWANCE K.McCA
IMAGE PRINTING & GRA PUBLIC SAFETY ENVELOPES
METRO SALES INCORPOR COPIER MAINTENANCE CONTR
LINCOLN NATIONAL LIF FEB INSURANCE PREMIUMS
PLEAA
PLEAA
PLEAA
HEART & SOUL, LLC
MEDICA
U.S. BANK
U.S. BANK
U.S. BANK
U.S. BANK
U.S. BANK
U.S. BANK
U.S. BANK
U.S. BANK
U.S. BANK VERIZON WIRELESS
BUSINESS DATA RECORD DOCUMENT DESTRUCTION
SUN LIFE FINANCIAL FEB LIFE INS PREMIUMS
Total for Department 420
2015 DUES K.THORSTAD
2015 DUES L.HAWKINSON
2015 DUES L.SNELL
CPR RECERT-K.CROTEAU
FEB HEALTH INS PREMIUMS
3Si SECURITY/ESO TRACKER
ATLAS/SCHEDULING SOFTWAR
FBINAA/2015 MEMBERSHIP
FED EX OFFICE/LAMINATE M
LANDS END/LOGO APPAREL F
MN CHIEFS/PRESS MEDIA TR
MN SHERIFFS/RECORDS TRAI
MN SHERIFFS/RECORDS TRAI
550.00
4,444.08
42.40
33.76
17.84
423.43
75.00
2.55
5,589.06*
1,823.50
4,755.17
208.00
6,786.67*
26.67
93.00
2.55
122.22*
183.05
626.78
29.30
348.75
22.00
20.00
1,255.80
64.25
122.89
98.00
524.99
35.00
35.00
35.00
6.00
21,771.32
629.00
182.00
85.00
27.85
468.35
35.00
70.00
70.00
680.03
35.04
76.50
27,536.90*
FIRE ASPEN MILLS, INC. NEW HIRE UNIFORM D.L'ALL 200.20
Date: 02/17/2015
Department
Time: 13:32:44 Operator: TJT
Page: 3
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name Description
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
FIRE
BUILDING
BUILDING
BUILDING
BUILDING
BUILDING
BUILDING
BUILDING
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
INSPECTIONS
INSPECTIONS
INSPECTIONS
INSPECTIONS
INSPECTIONS
INSPECTIONS
INSPECTIONS
ASPEN MILLS, INC.
CENTURY COLLEGE
DELTA DENTAL PLAN OF
LINCOLN NATIONAL LIF
HEART & SOUL, LLC
MEDICA
U.S. BANK
U.S. BANK
MARTIN-McALLISTER
PERFORMANCE PLUS LLC
SUN LIFE FINANCIAL
Amount
NEW RECRUIT UNIFORMS
HAZMAT,FF I & II-P.KARTM
FEB DENTAL INS PREMIUMS
FEB INSURANCE PREMIUMS
CPR RECERT-D.L'ALLIER
FEB HEALTH INS PREMIUMS
ASPEN MILLS/FIRE FLASHLI
CARIBOU/HOT CHOCOLATE OU
PUBLIC SAFETY ASSESSMENT
DRUG SCREEN,MASK FIT
FEB LIFE INS PREMIUMS
EMERGENCY APPARATUS SERVICE AERIAL,INSPECTIO
Total for Department 421
DELTA DENTAL PLAN OF
LINCOLN NATIONAL LIF
MEDICA
U.S. BANK
U.S. BANK
U.S. BANK
SUN LIFE FINANCIAL
FEB DENTAL INS PREMIUMS
FEB INSURANCE PREMIUMS
FEB HEALTH INS PREMIUMS
ICC/EDUCATIONAL INSTITUT
MN BOOKSTORE/NEW CODE BO
VERIZON WIRELESS
FEB LIFE INS PREMIUMS
Total for Department 422
RICK JOHNSON DEER &
CONNEXUS ENERGY
DELTA DENTAL PLAN OF
MENARDS
MENARDS
XCEL ENERGY
RIVARD ELECTRIC
RIVARD ELECTRIC
LINCOLN NATIONAL LIF
MEDICA
WSB & ASSOCIATES,
U.S. BANK
U.S. BANK
U.S. BANK
U.S. BANK
SUN LIFE
LEAP MANUFACTURING,
JANUARY REMOVAL
JAN ELECTRIC
FEB DENTAL INS PREMIUMS
4' FIBERGLASS STEP LADDE
STUDS
ELECTRIC
COMP NEW LIGHT POLE FAWN LANE
COMP STREET LIGHT REPAIRS FAW
FEB INSURANCE PREMIUMS
FEB HEALTH INS PREMIUMS
IN DEC 2014 SURFACE WATER P
FRESHWATER SOCIETY/ROAD
MECA/ANNUAL CONFERENCE
SEARS/STREET SHED WORK B
VERIZON WIRELESS
FINANCIAL FEB LIFE INS PREMIUMS
LEAP ASPHALT
Total for Department 430
O'REILLY AUTOMOTIVE
O'REILLY AUTOMOTIVE
O'REILLY AUTOMOTIVE
O'REILLY AUTOMOTIVE
O'REILLY AUTOMOTIVE
DELTA DENTAL PLAN OF
LINCOLN NATIONAL LIF
ANOKA COUNTY - ES
#390 CERAMIC PAD,BRAKE R
#390 IRIDIUM PLUG
DISCONNECTS
STOCK AIR,OIL FILTERS
STOCK ANTI -FREEZE
FEB DENTAL INS PREMIUMS
FEB INSURANCE PREMIUMS
HAZARDOUS WASTE LICENSE
332.60
1,250.00
127.20
72.23
6.00
2,809.23
609.40
24.63
450.00
75.00
10.20
750.00
6,716.69*
84.80
33.59
981.18
280.00
354.00
19.75
5.10
1,758.42*
180.00
1,329.39
254.40
61.00
10.08
410.04
2,278.00
940.00
103.13
2,117.17
187.50
135.00
245.00
326.82
19.75
17.85
95.95
8,711.08*
97.06
57.96
6.98
26.67
59.94
42.40
14.76
100.00
Date: 02/17/2015 Time: 13:32:44 Operator: TJT
Page: 4
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
FLEET GOLD STAR AUTO BODY CLAIM FOR SQUAD 395 1,286.25
FLEET MEDICA FEB HEALTH INS PREMIUMS 423.44
FLEET U.S. BANK BILL'S SUPERETTE/FUEL 15.01
FLEET U.S. BANK CYLINDER EXPRESS/#219 CL 162.00
FLEET U.S. BANK DVS/#390 POLICE COROLLA 104.15
FLEET U.S. BANK FLEET FARM/KEROSENE,DIES 51.75
FLEET U.S. BANK HOLIDAY/FUEL 19.64
FLEET U.S. BANK HOME DEPOT/PB BLASTER PE 21.35
FLEET U.S. BANK SNAP ON/FLOOR CREEPERS 315.56
FLEET HYDRAULICS PLUS & CO HOSES 45.00
FLEET MANSFIELD OIL COMPAN 1,985 87 UNL W/10aETH 3,590.50
FLEET MANSFIELD OIL COMPAN 900 DY COLDPRO 3.5 DYED 1,831.26
FLEET SUN LIFE FINANCIAL FEB LIFE INS PREMIUMS 2.55
Total for Department 431 8,274.23*
GOVERNMENT BUILDINGS ACE SOLID WASTE, INC TRASH/RECYCLE 588.11
GOVERNMENT BUILDINGS WIPERS & WIPES, INC. ROLL TOWELS,BATH TISSUE, 400.90
GOVERNMENT BUILDINGS AMERIPRIDE SERVICES, MATS 316.72
GOVERNMENT BUILDINGS AMERIPRIDE SERVICES, SHOP TOWELS 67.80
GOVERNMENT BUILDINGS ANOKA COUNTY TREASUR MARCH BROADBAND 150.00
GOVERNMENT BUILDINGS TDS METROCOM MN PHONE SERVICE 223.07
GOVERNMENT BUILDINGS FILTRATION SYSTEMS, FILTERS 406.79
GOVERNMENT BUILDINGS CENTENNIAL UTILITIES JAN NATURAL GAS -600 TOWN 4,817.21
GOVERNMENT BUILDINGS CONNEXUS ENERGY JAN ELECTRIC 1,463.07
GOVERNMENT BUILDINGS HUGO HEATING & COOLI HEATER REPAIR STREETS SH 325.00
GOVERNMENT BUILDINGS CENTERPOINT ENERGY JAN NATURAL GAS -1187 MAI 739.27
GOVERNMENT BUILDINGS CENTERPOINT ENERGY JAN NATURAL GAS -1189 MAI 1,185.14
GOVERNMENT BUILDINGS NARDINI FIRE EQUIPME INSPECTION/RECHARGE 1,236.05
GOVERNMENT BUILDINGS XCEL ENERGY ELECTRIC 3,815.95
GOVERNMENT BUILDINGS NAC MECHANICAL & ELE THERMOSTAT COUNCIL WORK 1,275.25
GOVERNMENT BUILDINGS JANI-KING OF MINNESO FEB MONTHLY CONTRACT 3,391.00
GOVERNMENT BUILDINGS U.S. BANK AMAZON/OLYMPUS RECORDER, 61.94
GOVERNMENT BUILDINGS U.S. BANK BATTERY STUFF/FLOOR SWEE 101.50
GOVERNMENT BUILDINGS U.S. BANK TARGET/MICROWAVE 91.05
GOVERNMENT BUILDINGS U.S. BANK ULINE/CHAIR MATS 406.45
GOVERNMENT BUILDINGS U.S. BANK WALMART/FLASH DRIVE,ORGA 20.91
GOVERNMENT BUILDINGS OfficeMax COPY PAPER 137.76
GOVERNMENT BUILDINGS WEBER, LANCE OFFICE CHAIR 264.50
GOVERNMENT BUILDINGS CITY OF ROSEVILLE FEB PHONE 1,218.40
Total for Department 432 22,703.84*
PARKS ACE SOLID WASTE, INC TRASH/RECYCLE 156.47
PARKS CENTENNIAL UTILITIES JAN NATURAL GAS -6811 LAK 26.72
PARKS CENTENNIAL UTILITIES JAN NATURAL GAS -6918 SUN 273.37
PARKS CENTENNIAL UTILITIES JAN NATURAL GAS -7204 LAK 194.18
PARKS CONNEXUS ENERGY JAN ELECTRIC 68.92
PARKS DELTA DENTAL PLAN OF FEB DENTAL INS PREMIUMS 267.88
PARKS CENTERPOINT ENERGY JAN NATURAL GAS -1179 MAI 118.73
PARKS CENTERPOINT ENERGY JAN NATURAL GAS -6520 PHE 95.02
PARKS MINNESOTA SOCIETY OF MEMBERSHIP M.HOFFMAN 40.00
Date: 02/17/2015
Department
Time: 13:32:45 Operator: TJT
Page: 5
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name
Description
Amount
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
RECREATION
RECREATION
RECREATION
RECREATION
RECREATION
RECREATION
RECREATION
RECREATION
ENVIRONMENTAL
ENVIRONMENTAL
ENVIRONMENTAL
ENVIRONMENTAL
ENVIRONMENTAL
ENVIRONMENTAL
ENVIRONMENTAL
SOLID WASTE
SOLID WASTE
SOLID WASTE
SOLID WASTE
SOLID WASTE
SOLID WASTE
SOLID WASTE
SOLID WASTE
SOLID WASTE
FORESTRY
FORESTRY
FORESTRY
FORESTRY
FORESTRY
HUGO EQUIPMENT COMPA BAR,MICRO CHISEL CHAIN,C
LINCOLN NATIONAL LIF
MEDICA
BIFF'S INC.
BIFF'S INC.
UPPER CUT TREE SERVI
U.S. BANK
U.S. BANK
U.S. BANK
SUN LIFE FINANCIAL
Total for Department 450
25.99
FEB INSURANCE PREMIUMS 82.51
FEB HEALTH INS PREMIUMS 2,546.77
BIFF RENTAL -BIRCH PARK 42.50
BIFF RENTAL -CITY HALL PA 56.96
TREE REMOVAL 2,400.00
ECC/SHADE TREE COURSE 395.00
SCHWANTES/HEAT REPAIR BI 216.11
VERIZON WIRELESS 218.01
FEB LIFE INS PREMIUMS 15.16
7,240.30*
DELTA DENTAL PLAN OF
LINCOLN NATIONAL LIF
MEDICA
U.S. BANK
U.S. BANK
U.S. BANK
U.S. BANK
SUN LIFE FINANCIAL
Total for Department 451
FEB DENTAL INS PREMIUMS 135.68
FEB INSURANCE PREMIUMS 50.33
FEB HEALTH INS PREMIUMS 1,962.36
CRESTLINE/PARKS&REC PENS 315.00
IMAGE PRINTING/FLYERS 167.35
VERIZON WIRELESS 28.32
WOMEN IN LEISURE SERVICE 60.00
FEB LIFE INS PREMIUMS 8.16
2 727.20*
DELTA DENTAL PLAN OF
LINCOLN NATIONAL LIF
MEDICA
U.S. BANK
U.S. BANK
U.S. BANK
SUN LIFE FINANCIAL
Total for
DELTA DENTAL PLAN OF
LINCOLN NATIONAL LIF
FREIMUTH ENTERPRISES
REPUBLIC SERVICES 68
MEDICA
BIFF'S INC.
DESKTOP IMPRESSIONS
1ST CHOICE DOCUMENT
SUN LIFE FINANCIAL
Total for
FEB DENTAL INS PREMIUMS 14.84
FEB INSURANCE PREMIUMS 7.14
FEB HEALTH INS PREMIUMS 148.20
ECC/SHADE TREE COURSE 185.00
PARKING/GREEN EXPO 10.00
VERIZON WIRELESS 19.75
FEB LIFE INS PREMIUMS .89
385.82*
Department 461
DELTA DENTAL PLAN OF
LINCOLN NATIONAL LIF
MEDICA
U.S. BANK
SUN LIFE FINANCIAL
FEB DENTAL INS PREMIUMS 12.72
FEB INSURANCE PREMIUMS 6.13
JAN RECYCLING 405.59
FEB ORGANIC RECYCLING 99.44
FEB HEALTH INS PREMIUMS 127.03
BIFF RENTAL -RECYCLING EV 72.50
MARCH RECYCLING POSTCARD 100.00
SHRED DAY EVENTS 500.00
FEB LIFE INS PREMIUMS .77
1,324.18*
Department 462
FEB DENTAL INS PREMIUMS
FEB INSURANCE PREMIUMS
FEB HEALTH INS PREMIUMS
TARGET/LYSOL DISINFECTAN
FEB LIFE INS PREMIUMS
Total for Department 463
Total for Fund 101
14.84
7.14
148.20
3.79
.89
174.86*
172,103.73*
Date: 02/17/2015 Time: 13:32:45 Operator: TJT
Page: 6
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
PROGRAM REC
CLIFTON LARSON ALLEN AUDIT 2014 PROGRESS BILL 48.00
Total for Department 200 48.00*
FAMILY ACTIVITIES U.S. BANK COSTCO/SALES TAX REFUND
-30.35
Total for Department 203 -30.35*
SPECIAL EVENTS/TRIPS U.S. BANK BARNES & NOBLE/BOOK RETU -43.78
SPECIAL EVENTS/TRIPS U.S. BANK BEST BUY/SALES TAX CREDI -15.03
SPECIAL EVENTS/TRIPS U.S. BANK BIG THRILL FACTORY/SUMME 52.50
SPECIAL EVENTS/TRIPS U.S. BANK CITY OF EAGAN/FIELD TRIP 225.00
SPECIAL EVENTS/TRIPS U.S. BANK CROWN TROPHY/FRIDAY FIEL 300.00
SPECIAL EVENTS/TRIPS U.S. BANK FUN EXPRESS/PROGRAM SUPP 437.90
SPECIAL EVENTS/TRIPS U.S. BANK PLYMOUTH PLAYHOUSE/TRIP 100.00
SPECIAL EVENTS/TRIPS U.S. BANK ST. PAUL HOTEL/SR TRIP D 150.00
SPECIAL EVENTS/TRIPS U.S. BANK THREE RIVERS PARK/FIELD 53.65
SPECIAL EVENTS/TRIPS U.S. BANK WILDLIFE SCIENCE CTR/SNO 410.00
SPECIAL EVENTS/TRIPS MINNESOTA COACHES, I OLD LOG THEATRE TRIP 535.25
SPECIAL EVENTS/TRIPS MAGIC BOUNCE, INC. PROGRAM DEPOSIT -MOVIES I 1,300.00
Total for Department 205 3,505.49*
YOUTH INSTRUCTIONAL U.S. BANK TARGET/PROGRAM SUPPLIES
YOUTH INSTRUCTIONAL BURGER, LUANN WINTER DANCE SESSIONS
Total for Department 207
58.05
504.00
562.05*
YOUTH SPORTS AMERICAN SOCCER COMP YOUTH SOCCER EQUIPMENT 4,065.93
Total for Department 208 4,065.93*
Total for Fund 201 8,151.12*
BLUE HERON DAYS MAGIC BOUNCE, INC. PROGRAM DEPOSIT -BLUE HER 3,437.00
Total for Department 497 3,437.00*
Total for Fund 205 3,437.00*
OTHER CLIFTON LARSON ALLEN AUDIT 2014 PROGRESS BILL 192.00
Total for Department 499 192.00*
Total for Fund 301 192.00*
OTHER CLIFTON LARSON ALLEN AUDIT 2014 PROGRESS BILL 192.00
Total for Department 499 192.00*
Total for Fund 401 192.00*
FLEET ASPEN EQUIPMENT COMP #803 WEATHERGUARD LOW PR 1,397.00
FLEET ANOKA COUNTY LICENSE #255 F350 TAX & LICENSE 1,801.53
FLEET ANOKA COUNTY LICENSE #803 LICENSE & TAX 1,580.81
FLEET AUTO NATION FORD WHI #503 KIT 167.30
FLEET U.S. BANK AMAZON/#503 SIDE STEPS,R 293.13
FLEET U.S. BANK BUMPER SUPERSTORE/RUNNIN 320.58
Date: 02/17/2015 Time: 13:32:45 Operator: TJT
Page: 7
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
FLEET U.S. BANK LINE -X/#803 SPRAYED BED 529.00
FLEET U.S. BANK LONESTAR/#503 LED STROBE 363.50
FLEET TRI-STATE BOBCAT, IN BOBCAT 5600 T4 G -SERIES 18,815.60
FLEET TRI-STATE BOBCAT, IN BOBCAT SB200 72" SNOW BL 2,293.24
Total for Department 431 27,561.69*
Total for Fund 402 27,561.69*
COMM DEV U.S. BANK DELL/REPLACEMENT COMPUTE 2,015.45
Total for Department 418 2,015.45*
GOVERNMENT BUILDINGS U.S. BANK AMAZON/CANON SCANNER 872.44
Total for Department 432 872.44*
PARKS U.S. BANK DELL/REPLACEMENT COMPUTE 1,102.22
Total for Department 450 1,102.22*
RECREATION U.S. BANK DELL/REPLACEMENT COMPUTE 913.23
Total for Department 451 913.23*
ENVIRONMENTAL U.S. BANK DELL/REPLACEMENT COMPUTE 1,168.35
Total for Department 461 1,168.35*
Total for Fund 403 6,071.69*
OTHER CLIFTON LARSON ALLEN AUDIT 2014 PROGRESS BILL 528.00
OTHER WSB & ASSOCIATES, IN DEC WATER CAD MODEL 352.50
OTHER WSB & ASSOCIATES, IN DEC WELLHEAD PROTECTION 3,643.50
Total for Department 499 4,524.00*
Total for Fund 406 4,524.00*
OTHER CLIFTON LARSON ALLEN AUDIT 2014 PROGRESS BILL 48.00
OTHER WSB & ASSOCIATES, IN DEC WORK PLAN -WATER RESO 9,421.00
Total for Department 499 9,469.00*
Total for Fund 422 9,469.00*
OTHER VALLEY PAVING - SHAK 2012 SIGNAL PROJECTS -BIR 9,713.23
OTHER VALLEY PAVING - SHAK 2012 SIGNAL PROJECTS -MAI 13,413.51
Total for Department 499 23,126.74*
Total for Fund 475 23,126.74*
OTHER WSB & ASSOCIATES, IN DEC 21ST AVENUE EXTENSIO 307.00
Total for Department 499 307.00*
Total for Fund 477 307.00*
OTHER PRESS PUBLICATIONS, INVITATION TO BID 227.88
Date: 02/17/2015
Department
Time: 13:32:45 Operator: TJT
Page: 8
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name Description
Amount
OTHER
OTHER
OTHER
OTHER
OTHER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
CNH ARCHITECTS ARCHITECTURAL DESIGN FIR
Total for Department 499
Total for Fund 478
WSB & ASSOCIATES, IN DEC NORTHPOINTE STREET&U
Total for Department 499
Total for Fund 480
WSB & ASSOCIATES, IN DEC BIRCH ST SEWER EXT,T
WSB & ASSOCIATES, IN DEC BIRCH/WARE/LAKE SIGN
Total for Department 499
Total for Fund 481
WSB & ASSOCIATES, IN DEC 2015 SHENANDOAH RECO
Total for Department 499
Total for Fund 482
VALLEY -RICH CO., INC
INSTRUMENTAL RESEARC
TDS METROCOM MN
ROCIC GARDENS, INC.
PLANT & FLANGED EQUI
CONNEXUS ENERGY
DELTA DENTAL PLAN OF
HAWKINS, INC.
CLIFTON LARSON ALLEN
CENTERPOINT ENERGY
CENTERPOINT ENERGY
CENTERPOINT ENERGY
CENTURY TRL & ROBINSON D
JAN CITY WATER
PHONE SERVICE
RIVER ROCK
C.I COMP FL STEEL,SEAL-T
JAN ELECTRIC
FEB DENTAL INS PREMIUMS
CHLORINE CYLINDERS
AUDIT 2014 PROGRESS BILL
JAN NATURAL GAS -1180 BIR
JAN NATURAL GAS -6774 BLA
JAN NATURAL GAS -6786 CLE
MN DNR Eco -Waters WATER PERMIT #1985-6168
LINCOLN NATIONAL LIF FEB INSURANCE PREMIUMS
MEDICA FEB HEALTH INS PREMIUMS
WSB & ASSOCIATES, IN DEC GENERAL ENGINEERING
U.S. BANK HOME DEPOT/BIT HOLDER,DU
U.S. BANK HOME DEPOT/GAL PIPE,TAPC
U.S. BANK HOME DEPOT/GAL PLUGS,NIP
U.S. BANK HOME DEPOT/POST HOLE DIG
U.S. BANK HOME DEPOT/SILICONE,UTIL
U.S. BANK MENARDS/FILTERS
U.S. BANK VERIZON WIRELESS
U.S. BANK WINDOWS SECRETS/SUBSCRIP
SUN LIFE FINANCIAL FEB LIFE INS PREMIUMS
Total for Department 494
Total for Fund 601
9,271.30
9,499.18*
9,499.18*
5,118.00
5,118.00*
5,118.00*
7,628.50
308.25
7,936.75*
7,936.75*
29,201.00
29,201.00*
29,201.00*
4,776.66
142.50
36.29
363.65
112.90
1,498.08
97.52
30.00
768.00
130.22
133.94
183.78
6,189.27
36.38
1,219.99
944.19
44.61
33.51
16.12
24.97
27.40
25.87
159.06
15.00
5.87
17,015.78*
17,015.78*
Date: 02/17/2015 Time: 13:32:45 Operator: TJT
Page: 9
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
BROCKMAN, SARA REFUND AUTOPAY TAKEN FRO
64.08
Total for Department 64.08*
SEWER INTERSTATE POWER SYS SEMI-ANNUAL INSPECTION 6 275.00
SEWER CENTENNIAL UTILITIES JAN NATURAL GAS -SUNRISE 19.96
SEWER CONNEXUS ENERGY JAN ELECTRIC 524.59
SEWER DELTA DENTAL PLAN OF FEB DENTAL INS PREMIUMS 97.52
SEWER CLIFTON LARSON ALLEN AUDIT 2014 PROGRESS BILL 1,248.00
SEWER CENTERPOINT ENERGY JAN NATURAL GAS -1473 SNO 47.10
SEWER CENTERPOINT ENERGY JAN NATURAL GAS -2200 E. 18.98
SEWER CENTERPOINT ENERGY JAN NATURAL GAS -6300 LAU 15.68
SEWER CENTERPOINT ENERGY JAN NATURAL GAS -6666 BEA 19.65
SEWER XCEL ENERGY ELECTRIC 25.70
SEWER METROPOLITAN COUNCIL MARCH WASTE WATER SERVIC 62,637.33
SEWER LINCOLN NATIONAL LIF FEB INSURANCE PREMIUMS 36.39
SEWER MEDICA FEB HEALTH INS PREMIUMS 1,219.96
SEWER WSB & ASSOCIATES, IN DEC GENERAL ENGINEERING 944.19
SEWER U.S. BANK VERIZON WIRELESS 263.57
SEWER U.S. BANK WINDOWS SECRETS/SUBSCRIP 15.00
SEWER SUN LIFE FINANCIAL FEB LIFE INS PREMIUMS 5.86
Total for Department 495 67,414.48*
Total for Fund 602 67,478.56*
PRESS PUBLICATIONS, REZONE 6966 & 6970 LAKE 33.76
WSB & ASSOCIATES, IN DEC ISABELL ESTATES 2,992.75
WSB & ASSOCIATES, IN DEC NORTHPOINTE 138.00
WSB & ASSOCIATES, IN DEC ROBINSON DR CONSTRUC 3,369.00
WSB & ASSOCIATES, IN DEC TALAN RIDGE 69.00
WSB & ASSOCIATES, IN DEC WHITE PINE SENIOR LI 1,050.50
Total for Department 7,653.01*
Total for Fund 801 7,653.01*
Grand Total 399,038.25*
CENTENNIAL FIRE DISTRICT
Check Register - FIRE GL Page: 1
Check Issue Dates: 2/1/2015 - 2/13/2015 Feb 13, 2015 08:46AM
Report Criteria:
Report type: Summary
GL Check Check Vendor
Period Issue Date Number Number
Payee
Description
Check
Amount
02/15 02/13/2015 6769 10275
02/15 02/13/2015 6770 10850
02/15 02/13/2015 6771 11565
02/15 02/13/2015 6772 30040
02/15 02/13/2015 6773 30480
02/15 02/13/2015 6774 30490
02/15 02/13/2015 6775 30575
02/15 02/13/2015 6776 40100
02/15 02/13/2015 6777 60650
02/15 02/13/2015 6778 130450
02/15 02/13/2015 6779 130710
02/15 02/13/2015 6780 130850
02/15 02/13/2015 6781 131470
02/15 02/13/2015 6782 150145
02/15 02/13/2015 6783 160050
02/15 02/13/2015 6784 160160
02/15 02/13/2015 6785 160493
02/15 02/13/2015 6786 180600
02/15 02/13/2015 6787 190820
02/15 02/13/2015 6788 220200
02/15 02/13/2015 6789 220250
Grand Totals:
ALADTEC, INC
ANOKA COUNTY TREASURY D
ASPEN MILLS, INC
CDW GOVERNMENT, INC
CENTENNIAL UTILITIES
CENTERPOINT ENERGY
CITY OF CIRCLE PINES
PAT DEVANEY
FRATTALLONE'S HARDWARE S
METRO CHIEF FIRE OFFICERS
MN CHAPTER IAAI
MN STATE FIRE CHIEFS ASSO
MUNICIPAL EMERGENCY SERV
OFFICE MAX
PAETEC, INC
KATHY PEIL
PREMIUM WATERS, INC
CITY OF ROSEVILLE
BENJAMIN J. STEPAN
VERIZON WIRELESS
VIKING TROPHIES, INC
EMP SCHEDULING SOFTWARE
MARCH BROADBAND
UNIFORMS
3 - PRO DOCK STATIONS
JAN UTILITIES STATION 1
JAN STATION 2 GAS CHARGES
REIMB EAP SERVICES 2015
SEPT -DEC CELL REIMB
BLDG MTC -SPRAY PAINT/MISC
2015 DUES
2015 MEMBERSHIP DB
2015 MEMBERSHIP PD/DB/GO
2 GAS MONITOR/DETECTORS
BLDG SUPPLIES
JAN PHONES
SEPT -DEC CELL PHONE REIMB
BOTTLED WATER
NET MOTION MOBILITY LICENS
JAN EMS INSTRUCTOR HOURS
COMMUNICATIONS
AWARDS/PLAQUES
1,495.00
187.50
287.10
520.73
112.31
778.89
1,414.67
250.00
114.76
100.00
50.00
207.00
1,047.69
153.17
160.09
250.00
11.14
1,138.20
432.00
131.07
97.00
8,938.32
M = Manual Check, V = Void Check
CENTENNIAL FIRE DISTRICT
Invoice Register - Edit Report Page: 1
Input Dates: 2/1/2015 - 2/12/2015 Feb 13, 2015 07:24AM
Name Vendor Number Invoice Seq Type
Description Invoice Date Payment Due Date Total Cost GL Account GL Period
02/11/2015
10275 ALADTEC, INC
ALADTEC, I 10275 10063 1 Invoi EMP SCHEDULING SOFTWARE 02/11/2015 02/11/2015 1,495.00 801-42-2210-435 02/15
Total 10275 ALADTEC, INC: 1,495.00
10850 ANOKA COUNTY TREASURY DEPT.
ANOKA CO 10850 B150206C 1 Invoi MARCH BROADBAND 02/11/2015 02/11/2015 187.50 801-42-2210-320 02/15
Total 10850 ANOKA COUNTY TREASURY DEPT.: 187.50
11565 ASPEN MILLS, INC
ASPEN MIL 11565 160295 1 Invoi UNIFORMS 02/11/2015 02/11/2015 33.40 801-42-2210-218 02/15
ASPEN MIL 11565 160598 1 Invoi UNIFORMS 02/11/2015 02/11/2015 253.70 801-42-2210-218 02/15
Total 11565 ASPEN MILLS, INC: 287.10
30040 CDW GOVERNMENT, INC
CDW GOV 30040 RZ30263 1 Invoi 3 - PRO DOCK STATIONS 02/11/2015 02/11/2015 520.73 801-42-2210-201 02/15
Total 30040 CDW GOVERNMENT, INC: 520.73
30480 CENTENNIAL UTILITIES
CENTENNI 30480 021115 1 Invoi JAN UTILITIES STATION 1 02/11/2015 02/11/2015 112.31 801-42-2210-380 02/15
Total 30480 CENTENNIAL UTILITIES: 112.31
30490 CENTERPOINT ENERGY
CENTERP 30490 021115 1 Invoi JAN STATION 2 GAS CHARGES 02/11/2015 02/11/2015 778.89 801-42-2210-380 02/15
Total 30490 CENTERPOINT ENERGY: 778.89
30575 CITY OF CIRCLE PINES
CITY OF CI 30575 046173 1 Invoi REIMB EAP SERVICES 2015 02/11/2015 02/11/2015 1,414.67 801-20300 02/15
Total 30575 CITY OF CIRCLE PINES: 1,414.67
40100 PAT DEVANEY
PAT DEVA 40100 021115 1 Invoi JAN CELL PHONE REIMB 02/11/2015 02/11/2015 50.00 801-42-2210-321 02/15
PAT DEVA 40100 123114 1 Invoi SEPT -DEC CELL REIMB 12/31/2014 02/11/2015 200.00 801-42-2210-321 12/14
Total 40100 PAT DEVANEY: 250.00
60650 FRATTALLONE'S HARDWARE STORE
FRATTALL 60650 021115 1 Invoi BLDG MTC VARNISH/STAIN 02/11/2015 02/11/2015 29.88 801-42-2210-401 02/15
FRATTALL 60650 021115 2 Invoi TOOLS-WRENCH/MISC 02/11/2015 02/11/2015 61.97 801-42-2210-204 02/15
FRATTALL 60650 021115 3 Invoi BLDG MTC -SPRAY PAINT/MISC 02/11/2015 02/11/2015 22.91 801-42-2210-401 02/15
Total 60650 FRATTALLONE'S HARDWARE STORE: 114.76
130450 METRO CHIEF FIRE OFFICERS ASSN
METRO CH 130450 021115 1 Invoi 2015 DUES 02/11/2015 02/11/2015 100.00 801-42-2210-433 02/15
Total 130450 METRO CHIEF FIRE OFFICERS ASSN: 100.00
130710 MN CHAPTER IAA!
MN CHAPT 130710 021115 1 Invoi 2015 MEMBERS PD 02/11/2015 02/11/2015 25.00 801-42-2210-433 02/15
MN CHAPT 130710 021115 2 Invoi 2015 MEMBERSHIP DB 02/11/2015 02/11/2015 25.00 801-42-2210-433 02/15
CENTENNIAL FIRE DISTRICT
Invoice Register - Edit Report Page: 2
Input Dates: 2/1/2015 - 2/12/2015 Feb 13, 2015 07:24AM
Name Vendor Number Invoice Seq Type
Description Invoice Date Payment Due Date Total Cost GL Account GL Period
Total 130710 MN CHAPTER IAAI: 50.00
130850 MN STATE FIRE CHIEFS ASSOC.
MN STATE 130850 021115 1 Invoi 2015 MEMBERSHIP PD/DB/GO 02/11/2015 02/11/2015 207.00 801-42-2210-433 02/15
Total 130850 MN STATE FIRE CHIEFS ASSOC.: 207.00
131470 MUNICIPAL EMERGENCY SERVICES INC
MUNICIPAL 131470 00599018 1 Invoi 2 GAS MONITOR/DETECTORS 02/11/2015 02/11/2015 1,047.69 801-42-2210-204 02/15
Total 131470 MUNICIPAL EMERGENCY SERVICES INC: 1,047.69
150145 OFFICE MAX
OFFICE MA 150145 645136 1 Invoi BLDG SUPPLIES 02/11/2015 02/11/2015 153.17 801-42-2210-202 02/15
Total 150145 OFFICE MAX: 153.17
160050 PAETEC, INC
PAETEC, 1 160050 58111812 1 Invoi JAN PHONES 02/11/2015 02/11/2015 160.09 801-42-2210-321 02/15
Total 160050 PAETEC, INC: 160.09
160160 KATHY PEIL
KATHY PEI 160160 021115 1 Invoi JAN CELL PHONE REIMB 02/11/2015 02/11/2015 50.00 801-42-2210-321 02/15
KATHY PEI 160160 123114 1 Invoi SEPT -DEC CELL PHONE REIMB 12/31/2014 02/11/2015 200.00 801-42-2210-321 12/14
Total 160160 KATHY PEIL: 250.00
160493 PREMIUM WATERS, INC
PREMIUM 160493 625346-01 1 Invoi BOTTLED WATER 02/11/2015 02/11/2015 11.14 801-42-2210-201 02/15
Total 160493 PREMIUM WATERS, INC: 11.14
180600 CITY OF ROSEVILLE
CITY OF R 180600 0219901 1 Invoi NET MOTION MOBILITY LICENS 02/11/2015 02/11/2015 1,138.20 801-42-2210-320 02/15
Total 180600 CITY OF ROSEVILLE: 1,138.20
190820 BENJAMIN J. STEPAN
BENJAMIN 190820 021115 1 Invoi JAN EMS INSTRUCTOR HOURS 02/11/2015 02/11/2015 432.00 801-42-2240-302 02/15
Total 190820 BENJAMIN J. STEPAN: 432.00
220200 VERIZON WIRELESS
VERIZON 220200 97389419 1 Invoi COMMUNICATIONS 02/11/2015 02/11/2015 131.07 801-42-2210-321 02/15
Total 220200 VERIZON WIRELESS: 131.07
220250 VIKING TROPHIES, INC
VIKING TR 220250 119676 1 Invoi AWARDS/PLAQUES 02/11/2015 02/11/2015 103.67 801-42-2210-495 02/15
VIKING TR 220250 119676 2 Invoi AWARDS/PLAQUES 02/11/2015 02/11/2015 6.67- 801-21800 02/15
Total 220250 VIKING TROPHIES, INC: 97.00
Total 02/11/2015: 8,938.32
2/11/2015 GL Period Summary
CENTENNIAL FIRE DISTRICT
Invoice Register - Edit Report Page: 3
Input Dates: 2/1/2015 - 2/12/2015 Feb 13, 2015 07:24AM
Name Vendor Number Invoice Seq Type
Description
Invoice Date Payment Due Date Total Cost GL Account GL Period
GL Period Amount
02/15 8,538.32
12/14 400.00
Grand Totals: 8,938.32
Grand Totals: 8,938.32
Report GL Period Summary
GL Period Amount
02/15 8,538.32
12/14 400.00
Grand Totals: 8,938.32
Vendor number hash: 2433048
Vendor number hash - split: 2905308
Total number of invoices: 24
Total number of transactions: 28
Terms Description Invoice Amount Discount Amount Net Invoice Amount
Open Terms 8,938.32 .00 8,938.32
Grand Totals: 8,938.32 .00 8,938.32
CITY COUNCIL WORK SESSION February 2, 2015
DRAFT
DATE
TIME STARTED
TIME ENDED
MEMBERS PRESENT
MEMBERS ABSENT
CITY OF LINO LAKES
MINUTES
: February 2, 2015
. 6:00 p.m.
. 8:50 p.m.
: Council Member Stoesz, Kusterman,
Rafferty, Roeser and Mayor Reinert
: None
Staff members present: City Administrator Jeff Karlson; Community Development
Director Michael Grochala; Public Safety Director John Swenson; Finance Director Al
Rolek; Public Services Director Rick DeGardner; Deputy Director of Public Safety Police
Division Kelly McCarthy; Deputy Director of Public Safety Fire Division Dan D'Allier,
City Engineer Diane Hankee; Environmental Coordinator Marty Asleson; City Clerk Julie
Bartell
1. Environmental Board Goals -Environmental Coordinator Asleson introduced
Environmental Board members Barbara Bor (Chair) and Paula Andrzejewski who
reviewed the 2015 goals established by the Board. They noted that the assistance of
Environmental intern K.C. Kye has been most helpful this past six months; he has
brought much energy and improvement, especially in the area of recycling.
Regarding the work for blue herons on Peltier Island, the mayor suggested that the
council would consider additional funding for the work if the Board finds that is needed.
The board members suggested they would like to work even harder on Earth Day
activities and, in light, would like the council's support in advertising those events.
Council Member Stoesz remarked that the likes the idea of streaming work such as the
heron activity or Earth Day - it's a good way to keep people connected and engaged in
the activities. Council Member Roeser made suggestions in the areas of using people
involved in the CERT program, helping people get into the solar panel rebate program,
and utilizing land parcels for more community gardens (such as tax forfeited parcels).
The council discussed the inclusion of mattresses in recycling day and Council Member
Rafferty suggested that maybe the city shouldn't charge drop off fees because people are
already paying (grant funds are tax dollars), or utilize the revenue from the program to
further promote environmental goals rather than depositing funds into the General Fund.
Council Member Rafferty also mentioned that some cities do "clean up" activities where
people are allowed to stack their items on the curb and they are picked up.
The council will continue discussion at the next work session.
2. Purchase of Fire Apparatus - Public Safety Director Swenson, along with
Deputy Directors McCarthy and D'Allier, first reviewed what the city will be receiving as
part of the distribution of the Centennial Fire District equipment. After those items, the
new Lino Lakes Fire Division will still need some equipment and staff has researched the
market as to the purchase of new or used equipment. They have identified two fire trucks
CITY COUNCIL WORK SESSION February 2, 2015
DRAFT
46 that could be purchased from the City of Woodbury. They have negotiated a price down
47 from what was asked. The city would receive one truck in April of 2015 and the other
48 would be stored by Woodbury to be received later. He noted that having a truck in April
49 would allow staff to train with the equipment they would be using. He noted that the
50 trucks would not come with certain equipment that is required and a list is provided in the
51 staff report. The total cost of purchasing two trucks and equipment is less than the
52 $300,000 anticipated to purchase one new unit. Having two trucks that are identical also
53 provides for consistency when the equipment is utilized. Director Swenson said that if
54 the council is comfortable with the purchase proposed, he will add the matter to the
55 council agenda for official action. Staff is comfortable that this twenty year-old
56 equipment has been well maintained and is a good purchase for the city. Deputy
57 Director D'Alliar assured the council that the trucks will fit well into the city's fleet.
58 Director Swenson added that the numbers presented do not include radio or SCBA
59 equipment but the city is seeking a FEMA grant that could possibly fund those purchases.
60 That led into discussion of Item 3.
61
62 3. Fire Apparatus/Vehicle Capital Replacement Plan — Public Safety Director
63 Swenson explained that the staff report shows what the Centennial Fire District (CFD)
64 included in their capital plan as well as how the city proposes to plan for the same
65 equipment. The purchase of two trucks that was discussed as the previous item is
66 included. Mayor Reinert pointed out that the plan is a best estimate and will undoubtedly
67 change. Director Swenson added that it is a plan presented for discussion purposes only
68 but it is a piece of the puzzle that helps the council see a larger picture as it considers the
69 truck purchase. Mayor Reinert added that he can also see some benefit in joining the
70 two public safety departments — you don't need two of everything.
71
72 Council Member Roeser pointed out a recent article in the League of Minnesota Cities
73 magazine regarding fire extinguisher training — Mayor Reinert said it's a good thing to
74 keep people involved.
75
76 Council Member Kusterman said that the plan to purchase the two trucks sounds good
77 but he has some concern that the city would be retiring the trucks in ten years. Are there
78 any newer trucks available? Director Swenson explained that staff has looked at newer
79 vehicles but they are much more expensive; staff feels that the Woodbury vehicles are
80 solid with a very strong maintenance record.
81
82 4. 2015 Anoka County Recycling and Recycling Enhancement Grant- Environmental
83 Coordinator Asleson explained that staff is asking the council for authorization to accept
84 the annual fund grant from Anoka County to support residential recycling efforts. In
85 addition, enhancement funds are available for program activities such as drop-off
86 recycling, park and event recycling, curbside and multi -unit recycling. These grant funds
87 have been received for this year and have allowed staff to bring on an intern and include
88 program enhancements such as advertising and organic recycling.
89
2
CITY COUNCIL WORK SESSION February 2, 2015
DRAFT
90 Council Member Roeser asked Mr. Asleson to check on the possibility of adding a can
91 recycling container to the new Park and Ride facility.
92
93 5. Pavement Management Plan — 2015 Overlay and Sealcoat Projects- City Engineer
94 Hankee explained that staff has been working on updating the city's Pavement
95 Management Plan (PMP) in order to make recommendations for 2015. She reviewed a
96 PowerPoint presentation that included:
97 - funding considerations;
98 - what is used to create the PMP;
99 - the size of the city's roadway system;
100 - how pavement ratings are done;
101 - consideration of ratings (three categories);
102 - a map of roads as they are rated under the plan;
103 - a history of what's been done since 2005;
104 - how projects are priorities;
105 - the life cycle of paved roadways;
106 - additional maps showing overlay and sealcoat projects.
107
108 Council Member Rafferty said he'd like to see roadway projects (overlay and sealcoat)
109 begin earlier in the season so they don't run late into the fall. Community Development
110 Director Grochala said staff intends to begin the bidding process earlier in the year. City
111 Engineer Hankee indicated that the city does have to allow some schedule flexibility for
112 the contractors.
113
114 6. Annual Advisory Board Appointments — Administrator Karlson noted that the
115 council's advisory board appointment process is underway. He reviewed the outline of
116 applicants and noted that the Environmental Board now has three openings and three
117 applicants and the Park Board has gained one applicant.
118
119 Mayor Reinert suggested that the incumbents who are reapplying should be sent forward
120 for approval. He recommends readvertising for any openings that remain, that an
121 interview be set up for the applicant for the Park Board, and that the council approve the
122 three individuals who applied for the three openings on the Environmental Board. The
123 council concurred.
124
125 Council Member Roeser noted that he still likes the idea of doing a joint meeting with the
126 advisory boards, to join energies and do some networking. Mayor Reinert concurred
127 and asked staff to schedule a meeting.
128
129 7. Election Judge Salary Plan- City Clerk Bartell noted that the salary for the city's
130 election judges has not changed since the year 2000 and when compared with what other
131 cities in the county pay, the salary rate is on the low end. Staff would like the council to
132 consider increasing the salary to $10/hour for election judges and $11/hour for head
133 judges, effective for this fall's election. Ms. Bartell added that the state minimum wage
134 will be raised as of July 2016 to $9.50/hour.
3
CITY COUNCIL WORK SESSION February 2, 2015
DRAFT
135
136 The matter will be added to the February 9 council agenda for council consideration.
137
138 8. Monthly Progress Report- Administrator Karlson reviewed the report updating the
139 council on the following: the city's digital scanning efforts; labor negotiations; the White
140 Bear Lake lawsuit; the efforts to obtain Legacy grant funding; and the lease with New
141 Creations Day Care Center at the civic facility.
142
143 Council Member Stoesz suggested that the council should also have time at each work
144 session to review their work on outside boards and commissions. The council concurred
145 so that item will be added to future work session agendas.
146
147 Review regular council agenda of February 9, 2015-
148
149 Item 3A) Non -Union Compensation Plan — Administrator Karlson reviewed the staff
150 report requesting an across the board salary adjustment and recommending an additional
151 upgrade to two salaries — Public Safety Director and Community Development Director.
152 Those two adjustments are based on an increase in duties and a previously determined
153 point value. The council discussed timing for raising the Community Development
154 Director salary and the mayor recommended an incremental increase. Council Member
155 Stoesz suggested it would be appropriate for the council to see a list of where people fall
156 on the salary table, for transparency; Administrator Karlson concurred.
157
158
159 The meeting was adjourned at 8:50 p.m.
160
161 These minutes were considered, corrected and approved at the regular Council meeting held on
162 February 23, 2015.
163
164
165
166
167 Julianne Bartell, City Clerk Jeff Reinert, Mayor
168
4
COUNCIL MINUTES February 9, 2015
DRAFT
1 CITY OF LINO LAKES
2 MINUTES
3
4 DATE : February 9, 2015
5 TIME STARTED : 6:30 p.m.
6 TIME ENDED : 8:15 p.m.
7 MEMBERS PRESENT : Council Member Stoesz, Kusterman, Rafferty,
8 Roeser, and Mayor Reinert
9 MEMBERS ABSENT : none
10
11 Staff members present: City Administrator Jeff Karlson; Chief of Police John Swenson;
12 Environmental Coordinator Marty Asleson; City Clerk Julie Bartell
13
14 PUBLIC COMMENT
15
16 Mike Mooney, 900 Oak Lane, noted Item 4B relative to pension transfer options for Centennial Fire
17 District (CFD) firefighters. He is concerned about questions and issues that remain for some
18 impacted firefighters and he will be requesting that the council consider extending the deadline for
19 transfer past the suggested September 1, 2015 date.
20
21 John DeHaven, 1612 Birch Street, informed the council that his wife, Martha DeHaven, will no
22 longer be able to serve on the city's Environmental Board after many years of service; she has very
23 much enjoyed the work. He added, regarding the firefighter concerns, he supports the city council's
24 decision.
25
26 Mayor Reinert explained that the concerns and questions of fire fighters about the new fire
27 department have been addressed. He noted that forty people have already signed up to serve with the
28 new department.
29
30 SETTING THE AGENDA
31
32 The agenda was approved as presented.
33
34 CONSENT AGENDA
35
36 Council Member Roeser moved to approve the Consent Agenda, Items 1A through 1F, as presented.
37 Council Member Kusterman seconded the motion. Motion carried on a voice vote.
38
39 ITEM ACTION
40
41 Consideration of Expenditures:
42
43 February 9, 2015 (Check No. 99716 - 99790,
44 $148,513.88) Approved
45
1
COUNCIL MINUTES February 9, 2015
DRAFT
46 Centennial Fire District (Check No. 6742 — 6760)
47 in the amount of $15,428 Approved
48
49 January 26, 2015 Council Work Session Minutes Approved
50
51 January 26, 2015 City Council Meeting Minutes Approved
52
53 Resolution No. 15-06, Special Event Permit for Trapper's
54 Bar & Grill Snow Golf Approved
55
56 Application for Excluded Raffle at Lino Lakes Elementary Approved
57
58 January 26, 2015 Closed City Council Meeting Minutes Approved
59
60 FINANCE DEPARTMENT REPORT
61
62 There were no reports from the Finance Department.
63
64 ADMINISTRATION DEPARTMENT REPORT
65
66 3A) 2015 Non -Union Compensation Plan — Administrator Karlson explained that the council has
67 reviewed this proposed compensation plan at their recent work session. The plan includes an across
68 the board salary adjustment and a specific salary range adjustments for two positions — Director of
69 Public Safety and Director of Community Development - based on job duty changes and job point
70 recognition. He is also proposing that the city seek an additional analysis on the Community
71 Development and Finance director positions.
72
73 Mayor Reinert concurred that the matter was reviewed in work session but he is hearing a different
74 number now as far as the salary adjustments. He understands the point system and the need to
75 correct an inequity but wants a clear course of action. Council Member Rafferty noted that he isn't
76 clear on the point system and would prefer to have more discussion.
77
78 Administrator Karlson explained that the point system used by the city is an older one still in use by
79 just a few cities. The city must rely on consultant Springsted when an analysis is needed. He pointed
80 out that he recently recommended that the city invest in a new compensation model but that does
81 come at a price. He feels a correction is needed if the city is to stay with the current system.
82
83 Mayor Reinert said he agrees that the salary rate for the Public Safety Director should increase based
84 on additional duties. He asked if the council would like to send the entire matter back to a work
85 session for further discussion or approve a portion of the recommendation and have more discussion
86 on the salary model.
87
88 Council Member Roeser noted that the resolution provided by staff indicates a six percent increase for
89 a position while staff has indicated it would be 3.2 percent. Administrator Karlson suggested that the
2
COUNCIL MINUTES February 9, 2015
DRAFT
90 resolution addresses the minimum/maximum salary range; he hears that the council has questions and
91 would recommended tabling the matter if that is the case.
92
93 Council Member Roeser moved that Item 3A be postponed until the next council meeting. Council
94 Member Kusterman seconded the motion.
95
96 Administrator Karlson indicated that he would invite Springsted consultant Ann Antonson to attend
97 the work session discussion.
98
99 Motion carried on a voice vote.
100
101 3B) Six -Month Employment Extension for Community Development Intern — Administrator
102 Karlson explained that staff would like the council to extend this intern position for an additional six
103 months. A one dollar per hour raise in salary is proposed but that is mainly related to the fact the
104 PERA (pension) contribution requirement will begin for this position after six months. When asked
105 if the extension is included in the budget, Mr. Karlson confirmed.
106
107 Council Member Rafferty suggested that the council should have the opportunity to meet city
108 employees; perhaps at a future work session.
109
110 Council Member Rafferty moved to approve a six-month extension of employment for the
111 Community Development intern position. Council Member Stoesz seconded the motion. Motion
112 carried on a voice vote.
113
114 3C) Election Judge Salary Plan — City Clerk Bartell stated that staff is seeking a salary increase
115 for the city's election judges. These judges staff the city's seven voting precincts for each election.
1 1 6 The current salary range has been in place since 2000, it is on the low end for cities in Anoka County,
117 and the state minimum wage is set to increase in 2016.
118
119 Council Members Stoesz and Kusterman indicated that they would be abstaining from voting since
120 their spouses have worked as election judges and at the last election. Council Member Roeser noted
121 that his wife has also worked as a judge but not for a while and probably not again so he would be
122 voting on the matter.
123
124 Council Member Roeser moved to approve the salary recommended for election judges. Council
125 Member Rafferty seconded the motion. Motion carried on a voice vote. Council Members Stoesz and
126 Kusterman abstained from voting.
127
128 3D) Memorandum of Agreement with LELS — Administrator Karlson explained that the council
129 has approved a stipend for employees who serve as on-call firefighters, some of whom are police
130 officers. The police officers' union has asked for this Memorandum that lays out the details of that
131 service and payment. Mayor Reinert noted that the agreement is reasonable and has been reviewed
132 by the council.
133
3
COUNCIL MINUTES February 9, 2015
DRAFT
134 Council Member Rafferty moved to approve the Memorandum of Agreement as recommended by
135 staff. Council Member Stoesz seconded the motion. Motion carried on a voice vote.
136
137 PUBLIC SAFETY DEPARTMENT REPORT
138
139 4A) Consider Purchase of Fire Apparatus & Fire Rescue Equipment- Chief Swenson reviewed
140 the request to purchase two pieces of used fire apparatus from the City of Woodbury. The city
141 knows what equipment will be acquired from the Centennial Fire District (CFD) and requires this
142 additional apparatus for the new department. The purchase price has been negotiated however the
143 purchase does not include certain equipment required for the truck. The additional equipment needed
144 is itemized in the staff report. He reviewed the total cost of purchasing both trucks and the added
145 equipment.
146
147 Mayor Reinert noted that this is a win for the city, locating this equipment under the expected cost.
148 The Deputy Director has explained to the council the benefits of having two identical trucks — it can
149 be very helpful to know the eqiupment very well in an emergency situation.
150
151 Council Member Stoesz asked if the added equipment costs are solid or estimated? Chief Swenson
152 said that best pricing will be negotiated.
153
154 Council Member Rafferty asked if tax is included or does that not apply? Chief Swenson said the city
155 does not pay taxes on equipment; he will have to check on the possibility of anything on the vehicles.
156
157 Council Member Kusterman noted that the city budgeted $300,000+ for the purchase of one vehicle.
158 In purchasing two, the city also benefits by not having to use the ladder truck as much.
159
160 Council Member Roeser thanked staff for the full explanation at the council work session. The
161 purchase of two trucks will add to the efficiency and safety of the fire department and its staff. That
162 is a big benefit and it was thoroughly thought out.
163
164 Council Member Roeser moved to approve the purchase of fire apparatus and equipment as
165 recommended by staff. Council Member Kusterman seconded the motion. Motion carried on a
166 voice vote.
167
168 4B) Consider Resolution No. 15-18, Supporting September 1, 2015 Deadline for Transfer of
169 Firefighter Service Credits and Pension Assets from Centennial Fire Relief Association to Lino
170 Lakes — Chief Swenson explained that the resolution supports a special legislation effort allowing
171 current Centennial Fire District (CFD) to transfer to the new Lino Lakes Fire Division and bring their
172 years of service (for pension purposes) with them. This would require members to transfer by
173 September 1 of 2015. Mayor Reinert suggested that the city has attempted to be open and honest
174 with firefighters interested in the new department and this action would continue those efforts. It is
175 imperative that the transfers occur by September 1.
176
177 Michael Manthey, 819 Lois Lane and a Centennial Fire Department member, addressed the council.
4
COUNCIL MINUTES February 9, 2015
DRAFT
178 This resolution requiring transfer by September seems to be more of a push away than a pull together
179 effort. He suggests that it would be good for the city to have the experience of the CFD firefighters
180 for a new department. He asked that the council take a step back and hold off on the date. The
181 September date puts "a line in the sand" for firefighters. They may want to have time to look at the
182 plans further — January would be a better time for them. Leaving it open at this time would allow
183 more time to people to come together.
184
185 Council Member Rafferty noted that in the past thirteen months there seems to have been ample
186 opportunity for CFD members to get information. Mr. Manthey suggested that there's been only one
187 opportunity. There was discussion between the council and Mr. Manthey about a meeting held to
188 discuss pension matters and how it was communicated to firefighters. Mr. Manthey stressed his
189 concern that the CFD firefighters would like more time to understand the city's plans.
190 Council Member Roeser added his opinion that there has been adequate time and information for
191 involvement. Council Member Kusterman wondered what about the city's model do firefighters not
192 understand; the city has had open discussions. Mr. Manthey noted some areas not yet clear — i.e. a
193 timeline, the full model planned by the new director, medical calls, pay for training.
194
195 Chief Swenson responded that there was an open house held for CFD firefighters and there was a
196 meeting held with consultants where personnel could get answers on pension questions. The
197 meetings were communicated with CFD leadership who said they would forward the information to
198 individual members. Mayor Reinert noted that the city needs to have information about it's fire
199 force by September 1 in order to have plans in place for the new department; the model has been
200 discussed at length and Chief Swenson has made himself available to discuss it.
201
202 Chief Swenson noted that the September 1 date that is being questioned is necessary so that the
203 department has adequate time to make good decisions about who is brought in and have those
204 members in place when the department goes live in January 2016.
205
206 Mike Mooney, 900 Oak Lane, remarked that the statement that this will be a better model is not a
207 fact; people have the right to ask more questions. There is also a question of the experience level of
208 firefighters and that is worrisome to some CFD firefighters. He takes insult to a statement made that
209 the leadership at CFD is bad. He just wanted to clarify some of the comments made about
210 communication of meetings by leadership.
211
212 Matt Long, 997 Kelly Street, CFD Firefighter. He identifies himself as a newer firefighter. He has
213 seen Chief Swenson come to speak with them once. Past that he has heard nothing from the new
214 department leadership about the new model. He has a lot of questions. Mayor Reinert asked what
215 efforts Mr. Long has made to get answers to his questions. Chief Swenson said he will make himself
216 available to speak with firefighters.
217
218 Council Member Roeser moved approve Resolution 15-18 as presented. Council Member
219 Kusterman seconded the motion. Motion carried on a voice vote.
220
221 4C) Public Safety Department Update — Chief Swenson updated the council:
222
5
COUNCIL MINUTES February 9, 2015
DRAFT
223 - Bids are out for the new fire station facility with a February 12 bid opening planned; there has
224 been good response with questions coming forward from vendors; staff will come forward on
225 February 23 with a contract award recommendation;
226 - Recruiting and Training for Firefighters — the first group of trainees has successfully
227 completed the Firefighter 1 course and are in midst of HAZMAT certification and will move
228 on to additional training; second group will begin April 8 and will train through August; new
229 recruits are entering the training process; more applications are coming in; recruitment flyer
230 will be included in city newsletter;
231 - Pension Legislation — staff is working with the consultant on special legislation; local
232 legislators are supportive;
233 - Purchase of Additional Fire Equipment — all large apparatus is on board now with the
234 purchase of the new trucks approved; training will begin soon;
235 - FEMA Grant Request — the grant request to fund turn -out equipment is awaiting a decision; it
236 has progressed to the consideration stage; also exploring a couple other grant opportunities for
237 personnel and/or equipment.
238
239 Mayor Reinert requested that Resolution 15-18 regarding fire pensions be forwarded to the state
240 legislative representatives for the area.
241
242 PUBLIC SERVICES DEPARTMENT REPORT
243
244 There was no report from the Public Services Department.
245
246 COMMUNITY DEVELOPMENT DEPARTMENT REPORT
247
248 6A) Resolution No. 15-12, Approving 2015 Environmental Board Goals — Environmental
249 Coordinator Marty Asleson introduced Environmental Board Chair Barbara Bor who reviewed goals.
250
251 Council Member Roeser moved to approve Resolution No. 15-12 as presented. Council Member
252 Kusterman seconded the motion.
253
254 Council Member Roeser offered thanks on behalf of the council; the Environmental Board does a lot
255 of fine work and he's interested in expanding efforts with the council. He also offered thanks to
256 retiring board member Martha DeHaven for her years of good service.
257
258 Council Member Kusterman said, as a citizen of the city, he appreciates the passion of the
259 Environmental Board and their work for this gem of a city.
260
261 Motion adopted on a voice vote.
262
263 6B) Resolution No. 15-13, Accepting 2015 Anoka County Recycling and Recycling
264 Enhancement Grants- Environmental Coordinator Asleson explained that each year the city receives
265 grant funds to be used for recycling efforts. An enhancement grant is also available this year; a grant
266 would be used to fund an intern position and enhance recycling efforts in the city. Grant agreements
267 are authorized through the proposed resolution.
6
268
269
270
271
272
273
274
275
276
277
278
279
280
281
282
283
284
285
286
287
288
289
290
291
292
293
294
295
296
297
298
299
300
301
302
303
304
305
306
307
308
309
310
311
312
313
COUNCIL MINUTES February 9, 2015
DRAFT
Council Member Roeser noted that fifteen percent of waste is recycled in the city and that's a large
number. Are the organic and tree elements big in that number? Mr. Asleson explained that Intern
K.C. Kye is working heavily on instituting organic recycling, including at the prison facility; one
challenge is the reasonable location of a disposal site for that type of recycling. He also noted that
ash tree waste will be a challenge but the city is planning ahead.
Council Member Kusteman moved to approve Resolution No. 15-13 as presented. Council Member
Rafferty seconded the motion. Motion carried on a voice vote.
UNFINISHED BUSINESS
There was no Unfinished Business.
NEW BUSINESS
There was no New Business.
COMMUNITY EVENTS
MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, February 21
from 10:00 a.m. to 2:00 p.m. Furniture will now be accepted for a flat fee of $5.00 apiece. See city
website for a list of accepted items.
COMMUNITY CALENDAR
ak-
Community Calendar — A Look Ahead
February 9, 2015 through February 23, 2015
Wednesday, February 11 6:30 pm, Council Chambers
Thursday, February 12 6:30 pm, Community Room
Monday, February 16
Tues/Wed February 17-18
Monday, February 23
Monday, February 23
CLOSED PRESIDENTS' DAY
6:00 pm, Community Room
6:00 pm, Community Room
6:30 pm, Council Chambers
Planning & Zoning
Charter Commission
Strategic Planning Mtgs.
Council Work Session
City Council Meeting
ADJOURN
There being no further business, the council moved to adjourn at 8:15 p.m.
These minutes were considered and approved at the regular Council Meeting, February 23, 2015.
Julianne Bartell, City Clerk
7
Jeff Reinert, Mayor
CITY COUNCIL
AGENDA ITEM 1D
STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy Clerk
MEETING DATE: February 23, 2015
TOPIC: Annual Advisory Board Appointments
VOTE REQUIRED: 3/5
INTRODUCTION
Each year, the City council appoints or reappoints citizens to serve on council advisory groups.
BACKGROUND
The city advertised and received a number of applications from interested residents. Interviews
of candidates were conducted by the council and votes were cast and tallied by staff with the
following results:
Planning & Zoning Board — 3 vacancies (3 terms expired Dec. 31, 2014) Two incumbents
reapplied.
Paul Tralle - i
Lou Masonick — i
Please note: we have recently received one application for this vacancy. Interview to be
scheduled.
Environmental Board — 3 vacancies
candidates interviewed.
Paula Andrewjewski - i
Alexander Schwartz
John Sullivan
(3 terms expired Dec. 31, 2014) 1 incumbent, 3
Economic Development Advisory Committee — 4 vacancies (4 terms expired Dec. 31, 2014)
Two incumbents reapplied.
Julie Jeffrey -Schwartz - i
Lou Masonick — i
Please note: we are in the process of accepting applications for two vacancies.
Park and Recreation Board- 1 vacancy (1 term expired Dec. 31, 2014)
Please note: we have recently received one application for this vacancy. Interview to be
scheduled.
RECOMMENDATION
Approve advisory board appointments as listed above.
AGENDA ITEM lE
STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy Clerk
MEETING DATE: February 23, 2015
TOPIC: Consider Resolution 15-19, Approving Off -Sale Liquor and
Tobacco License for Liquor Barrel
VOTE REQUIRED: 3/5
INTRODUCTION
Liquor Barrel is in the process of purchasing Novak's Liquor Barrel located at 7997 Lake Drive.
The proposed new owner, Mr. Clayton Gratz has applied for an Off -Sale Liquor and Tobacco
license.
BACKGROUND
The application submitted to the City is complete, the related fees have been paid and insurance
information has been provided to the City as required. In addition, the Lino Lakes Police
Department has conducted the required background investigation on the applicant.
In accordance with the Lino Lakes Code of Ordinances, Section 701 relating to Liquor
Licensing, this application requires approval by the City Council. The code also requires that
opportunity shall be given to any person to be heard for or against the granting of the license.
The council may then, in its discretion, grant or refuse the application.
If local approval is granted, Mr. Clayton Gratz's application for an off -sale liquor and tobacco
license will be forwarded to the Minnesota Alcohol & Gambling Enforcement Division for
review. The State of Minnesota is the licensing authority for liquor licenses.
The applicant is aware that approval is subject to all the provisions and conditions of the laws of
the city, state and federal government.
RECOMMENDATION
Staff recommends the approval of the Off -Sale Liquor and Tobacco Licenses for Liquor Barrel.
ATTACHMENTS
Resolution No. 15-19
CITY OF LINO LAKES
RESOLUTION NO. 15-19
APPROVING ISSUANCE OF AN
OFF -SALE INTOXICATING LIQUOR AND TOBACCO LICENSE TO
LIQUOR BARREL
WHEREAS, Liquor Barrel has submitted an application for an off -sale intoxicating
liquor and tobacco license at 7997 Lake Drive in Lino Lakes; and
WHEREAS, city staff has reviewed said application and determined that the request
meets the requirements of the City Code and Minnesota State Statutes for the type of
licenses requested; and
WHEREAS, the Police Department of the City of Lino Lakes has conducted an
investigation of the applicant, and;
WHEREAS, the applicant has provided proof of insurance as required and has paid the
necessary fees; and
WHEREAS, the Alcohol & Gambling Enforcement Division requires the application be
approved by the City of Lino Lakes City Council before submitting for approval to the
Liquor Control Board and will receive final approval upon completion of their inspection;
NOW, THEREFORE BE IT RESOLVED that The City Council of The City of Lino
Lakes hereby approves an off -sale intoxicating liquor and tobacco license for Round One
Liquor Corporation subject to compliance to all the provisions and conditions of the laws
of the city, state and federal government.
Adopted by the Council of the City of Lino Lakes this 23th day of February, 2015.
The motion for the adoption of the foregoing resolution was introduced by Council
Member and was duly seconded by Council Member
upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:
Jeff Reinert, Mayor
ATTEST:
Julianne Bartell, City Clerk
and
CITY COUNCIL
AGENDA ITEM 1F
STAFF ORIGINATOR: Katie Larsen
MEETING DATE: February 23, 2015
TOPIC: Consider Resolution No. 15-14, Extension of Time for the
Recording of the Planned Unit Development Final Plan/Final
Plat, Saddle Club
VOTE REQUIRED: 3/5
INTRODUCTION
In 2014 the City Council approved Saddle Club, a residential subdivision. This approval
included Resolution 14-63 approving a PUD Final Plan/Final Plat. The site has not been
developed, but the owner is still interested in pursuing the project.
BACKGROUND
The City Council approved the final plan/final plat of the Saddle Club project on August 25,
2014 with Resolution No. 14-63. The city's subdivision ordinance requires the final plat be
filed with Anoka County within 90 days of approval of the final plat.
The Army Corps of Engineers and Rice Creek Watershed District need to approve the wetland
mitigation plan before the developer can file the plat with Anoka County. The Army Corps of
Engineers has not issued their approval yet due to administrative delays and the developer was
not able to meet the deadlines for filing the final plat. A PUD can be extended for a period of
six months under the subdivision ordinance. The current recommendation is to extend the
deadline to July 31, 2015.
RECOMMENDATION
Approve Resolution No.15-14 granting an extension of time for the recording of the PUD Final
Plan/Final Plat for Saddle Club.
ATTACHMENTS
1. Resolution No. 15-14
CITY OF LINO LAKES
RESOLUTION NO. 15-14
RESOLUTION APPROVING AN EXTENSION OF TIME FOR THE RECORDING OF
THE PLANNED UNIT DEVELOPMENT FINAL PLAN AND FINAL PLAT FOR
SADDLE CLUB
WHEREAS, review and approvals of plats are governed by state statutes and City ordinances,
and
WHEREAS, the Planned Unit Development — Final Plat for Saddle Club was approved by the
City Council on August 25, 2014 with Resolution 14-63, and
WHEREAS, the City's subdivision ordinance requires the final plat be recorded within 90 days
of approval of the final plat, and
WHEREAS, a request has been submitted to the City to extend the time allowed for recording
of a final plat upon approval by the City Council, and
WHEREAS, the Planned Unit Development —Final Plat for Saddle Club is still in compliance
with City requirements.
NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes,
1. The PUD -Final Plan/Final Plat for Saddle Club must be recorded by July 31, 2015
unless an additional extension is granted by the City Council.
2. All conditions of approval for Resolution No. 14-63 will continue to apply to the site.
Adopted by the Council of the City of Lino Lakes this 23'd day of February, 2015.
The motion for the adoption of the foregoing resolution was introduced by Council Member
and was duly seconded by Council Member and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
Jeff Reinert, Mayor
ATTEST:
Julianne Bartell, City Clerk
CITY COUNCIL
AGENDA ITEM 3A
STAFF ORIGINATOR: Jeff Karlson
MEETING DATE: February 23, 2015
TOPIC: Labor Agreement with AFSCME, Local No. 2454
VOTE REQUIRED: 3/5
INTRODUCTION
We have reached a tentative one-year agreement with AFSCME, Local No. 2454 for 2015.
The union members have agreed to the following terms:
1. WAGES: Two percent wage increase retroactive to January 1, 2015.
2. HEALTH INSURANCE: Article 16.1 revised to read:
a) Effective January 1, 2015, Employer will contribute $423.44 toward the monthly
premium for single coverage and $981.18 toward the monthly premium for family
coverage.
b) The Employer's contribution for the Health Savings Account (HSA) toward the annual
deductibles is $1,000 for single coverage and $2,500 for family coverage.
c) The cash option for waiving health insurance coverage is $300.
3. OVERTIME: The maximum accrual of compensatory time increases from 40 to 60 hours.
Employees may carry 40 hours of compensatory time into the next year.
4. FUNERAL LEAVE: Employees will be granted paid funeral leave of up to five days for
the death of a spouse, child, or parent and one day for a grandparent, niece, or nephew.
The current contract provides up to three days leave for each of these family members.
RECOMMENDATION
Authorize execution of 2015 labor agreement between the City of Lino Lakes and AFSCME,
Local No. 2454.
CITY COUNCIL
AGENDA ITEM 4A
STAFF ORIGINATOR: Public Safety Director John Swenson
MEETING DATE: February 23, 2015
TOPIC: Hire Paid On -Call Firefighter
VOTE REQUIRED: 3/5
INTRODUCTION
The Lino Lakes Public Safety Department is requesting council approval to hire a paid on-call
firefighter.
BACKGROUND
As directed by Council Resolution 14-50 staff is integrating fire operations into the Public
Safety Department. Staff has been engaged in a fire recruiting effort and on January 5, 2015
will start the second group of firefighters in fire training at Century College. This second group
of firefighters will be members of the paid on-call fire contingent.
The hiring process has been extensive including an interview process, background
investigation, medical and psychological examinations, and drug screen. This process has
identified candidates that will continue the Public Safety Department's proud tradition of
delivering high quality services to the Lino Lakes Community.
RECOMMENDATION
Staff recommends the Council approve the hiring of Kevin Sweeney for the position paid on-
call firefighter effective March 1, 2015.
ATTACHMENTS
None
CITY COUNCIL
AGENDA ITEM 4B
STAFF ORIGINATOR: John Swenson, Public Safety Director
MEETING DATE: February 23, 2015
TOPIC: Approval of Resolution 15-22 Continuing Incentive Program for
the Recruitment of Paid On -Call Fire Personnel
VOTE REQUIRED: 3/5
INTRODUCTION
Continue the incentive program to be used as a tool to recruit experienced as well as new fire
personnel within the identified timeframe.
BACKGROUND
During the Council Meeting on June 2, 2014, Council approved Resolution 14-50 which
directed staff to integrate fire services for the City of Lino Lakes into the Public Safety
Department.
As prescribed in the Centennial Fire District Joint Powers Agreement, fire services in Lino
Lakes must be operational on January 28, 2016. Given the timeframe and documented
challenges of recruiting paid on-call fire personnel, staff has developed an incentive program to
attract high quality experienced fire personnel as well as individuals with no prior fire
experience.
These incentives were originally approved by Council on June 23, 2014 with the adoption of
Council Resolution 14-62. The incentive amounts for levels 1 and 2 are $500 less than the
incentive amounts articulated in Resolution 14-62.
Level 1 — Recruitment incentive for individuals with firefighter & fire command experience -
$3,500
• Must apply for and hired as a POC firefighter with Lino Lakes by June 1, 2015 at 4 PM
• Must meet all of the milestones of Level 2 incentive.
• Must have all certifications and training to operate as a fire command staff or fire
officer.
• Actively assist the Public Safety Department management team in a manner consistent
with the duties of fire service command staff by attending 10 additional planning
meetings.
• Ensure the fire implementation process is successful by the January 1, 2016.
• Upon final job offer from the City of Lino Lakes and acceptance the POC firefighter
will receive $1,500 coinciding with the first payroll.
• Upon meeting all milestones of the level 2 incentive the POC firefighter will receive
$2,000 on the December 18, 2015 payroll.
Level 2 — Recruitment incentive for individuals with firefighter experience - $2,500
• Must apply for and hired as a POC firefighter with Lino Lakes by July 31, 2015 at 4 PM
• Must be certified in MN with FF1, FF2 and Hazardous Material Operations
• Actively participate with the fire implementation process by assisting with recruiting
and training of Lino Lakes fire personnel.
• Attend at least six training/planning meetings prior to the December 1, 2015.
• Ensure the fire implementation process is successful by the January 1, 2016.
• Upon final job offer from the City of Lino Lakes and acceptance the POC firefighter
will receive $1,000 coinciding with the first payroll.
• Upon meeting all milestones of the level 2 incentive the POC firefighter will receive
$1,500 on the December 18, 2015 payroll.
Level 3 — Recruitment incentive for individuals with no or little fire experience — $2,600
• Must apply for and hired as a paid on-call (POC) firefighter with Lino Lakes
• Upon successful completion of Firefighter 1 training with State certification receive
$1,200
• Upon successful completion of Firefighter 2 and Hazardous Materials Operations
training with State certification receive $1,400
Please note that individuals hired as POC firefighters with no training or experience do not
receive any hourly compensation for the hours in the initial firefighter certification courses
(FF1, FF2 & Hazardous Materials Operations). The level 3 incentive was designed to
compensate POC firefighter for training hours only upon successful completion of the courses.
The costs associated with these fire recruitment incentives are included in the approved 2015
budget.
RECOMMENDATION
Staff recommends Council approval of Resolution 15-22 continuing incentive program for the
recruitment of fire personnel with the City of Lino Lakes.
ATTACHMENTS
Resolution 15-22
CITY OF LINO LAKES
RESOLUTION NO. 15-22
CONTINUING PAID ON-CALL FIRE RECRUITMENT INCENTIVE PROGRAM
WHEREAS, the City of Lino Lakes has decided to integrate fire services into the Public Safety
Department; and
WHEREAS, the recruitment of high quality paid on-call fire professionals is crucial for all fire
services; and
WHEREAS, the City of Lino Lakes values those professionals that accepted the challenges of
providing public safety services;
NOW, THEREFORE, BE IT RESOLVED by The City Council of The City of Lino Lakes that
the city does hereby continue an incentive program to recruit paid on-call fire professionals as
listed below.
Level 1— Recruitment incentive for individuals with firefighter & fire command experience - $3,500
• Must apply for and hired as a POC firefighter with Lino Lakes by June 1, 2015 at 4 PM
• Must meet all of the milestones of Level 2 incentive.
• Must have all certifications and training to operate as a fire command staff or fire officer.
• Actively assist the Public Safety Department management team in a manner consistent with
the duties of fire service command staff by attending 10 additional planning meetings.
• Ensure the fire implementation process is successful by the January 1, 2016.
• Upon final job offer from the City of Lino Lakes and acceptance the POC firefighter will
receive $1,500 coinciding with the first payroll.
• Upon meeting all milestones of the level 2 incentive the POC firefighter will receive $2,000
on the December 18, 2015 payroll.
Level 2 — Recruitment incentive for individuals with firefighter experience - $2,500
• Must apply for and hired as a POC firefighter with Lino Lakes by July 31, 2015 at 4 PM
• Must be certified in MN with FF1, FF2 and Hazardous Material Operations.
• Actively participate with the fire implementation process by assisting with recruiting and
training of Lino Lakes fire personnel.
• Attend at least six training/planning meetings prior to the December 1, 2015.
• Ensure the fire implementation process is successful by January 1, 2016.
• Upon final job offer from the City of Lino Lakes and acceptance the POC firefighter will
receive $1,000 coinciding with the first payroll.
• Upon meeting all milestones of the level 2 incentive the POC firefighter will receive $1,500
on the December 18, 2015 payroll.
Level 3 — Recruitment incentive for individuals with no or little fire experience — $2,600
• Must apply for and hired as a paid on-call (POC) firefighter with Lino Lakes.
• Upon successful completion of Firefighter 1 training with State certification receive $1,200.
• Upon successful completion of Firefighter 2 and Hazardous Materials Operations training
with State certification receive $1,400.
Adopted by the Council of the City of Lino Lakes this 23rd day of February, 2015.
The motion for the adoption of the foregoing resolution was introduced by Council Member
and was duly seconded by Council Member and upon vote being
taken thereon, the following voted in favor thereof:
The following voted against same:
Jeff Reinert, Mayor
ATTEST:
Julianne Bartell, City Clerk
CITY COUNCIL
AGENDA ITEM 6A
STAFF ORIGINATOR: Michael Grochala
MEETING DATE: February 23, 2015
TOPIC: Resolution No. 15-20, Accepting bids and Awarding a Construction
Contract, Lino Lakes Fire Station
VOTE REQUIRED: 3/5 Vote Required
INTRODUCTION
Staff is requesting City Council approval of the construction contract for the Lino Lakes Fire
Station.
BACKGROUND
Sealed bids for the Lino Lakes Fire Station project were received and publicly opened at 2:00 p.m.
on Thursday, February 12, 2015. City Council action is required to award a construction contract to
the lowest responsible bidder. The bids included a base bid for the building, alternate No. 1
addressing the internal roadway improvements and 3 additional alternates providing for changes in
specific building products. The results of the bid opening are presented below.
Contractor
Base Bid + Alt 1-4 Alternate 5
Jorgenson Construction $3,847,100.00 -$15,800
Langer Construction $3,913,000.00 -$18,000
Parkos Construction $3,915,750.00 -$15,800
Ebert Construction $3,945,676.00 -$15,737
Donlar Construction $4,080,000.00 -$20,000
Tarraf Construction $4,041,000.00 -$16,000
Morcon Construction $4,089,300.00 -$20,000
Rochon Corporation $4,122,100.00 -$15,800
Weber Companies $4,056,000.00 -$13,500
Mark Haug Construction $4,152,245.00 -$15,000
CM Construction Company $4,148,700.00 -$15,000
Terra General Contractors $4,779,637.00 -$15,800
The low bid is a competitive bid for this project. A summary of results and recommendation from
CNH is attached to this report. Staff is recommending acceptance of the base bid and alternates 1
through 4. Consideration of alternate 5 will be discussed in further detail at the meeting.
Construction is anticipated to begin as soon as the weather permits and the substantial completion
date is December 4, 2015.
RECOMMENDATION
Staff recommends adoption of Resolution No. 15-20 awarding the base bid and alternates 1 — 4 to
Jorgenson Construction. If the council chooses to accept alternate 5 the resolution will be changed
to reflect the adjusted cost.
ATTACHMENTS
1. CNH Recommendation Letter
2. Bid Tabulation
CITY OF LINO LAKES
RESOLUTION NO. 15-20
RESOLUTION ACCEPTING BIDS AND AWARDING A CONSTRUCTION CONTRACT,
LINO LAKES FIRE STATION
WHEREAS, pursuant to an advertisement for bids for the construction of the Lino Lakes Fire
Station, bids were received, opened and tabulated according to law, and the following bids were
received complying with the advertisement:
Contractor
Base Bid + Alt 1-4 Alternate 5
Jorgenson Construction $3,847,100.00 -$15,800
Langer Construction $3,913,000.00 -$18,000
Parkos Construction $3,915,750.00 -$15,800
Ebert Construction $3,945,676.00 -$15,737
Donlar Construction $4,080,000.00 -$20,000
Tarraf Construction $4,041,000.00 -$16,000
Morcon Construction $4,089,300.00 -$20,000
Rochon Corporation $4,122,100.00 -$15,800
Weber Companies $4,056,000.00 -$13,500
Mark Haug Construction $4,152,245.00 -$15,000
CM Construction Company $4,148,700.00 -$15,000
Terra General Contractors $4,779,637.00 -$15,800
AND WHEREAS, it appears that Jorgenson Construction is the lowest responsible bidder;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes:
1. That the base bid and alternates 1 through 4 are hereby accepted in the amount of
$3,847,100.00.
2. The Mayor and Clerk are hereby authorized and directed to enter into a contract with
Jorgenson Construction in the name of the City of Lino Lakes for the construction of the
Lino Lakes Fire House according to the plans and specifications approved by the City
Council and on file in the office of the City Clerk.
BE IT FURTHER RESOLVED,
1. The City Clerk is hereby authorized and directed to return forthwith to all bidder the Bid
Bonds made with their bids, except that the deposits of the successful bidder and the next
two lowest bidders shall be retained until a contract has been signed.
Adopted by the Council of the City of Lino Lakes this 23rd day of February, 2014.
The motion for the adoption of the foregoing resolution was introduced by Council Member
and was duly seconded by Council Member and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
Jeff Reinert, Mayor
ATTEST:
Julianne Bartell, City Clerk
7300 WEST 147TH STREET SUITE 504 APPLE VALLEY, MN 55124-7580 (952) 431-4433
MEMORANDUM:
PROJECT:
CNH NO:
DATE:
TO:
SUBJECT:
Lino Lakes Fire Station
14045
February 17, 2015
City of Lino Lakes - Mayor and City Council
Bid Results Summary and Recommendations
027
The following is a summary of the bidding process and results, review of the apparent low bid
general contractor and recommendations for City Council consideration for the Lino Lakes Fire
Station project.
Bid Process
The pre-bid process went smoothly and there was significant general contractor as well as
subcontractor interest in this project. This was evident by the large number of general contractors
obtaining bidding documents, the significant quantity of product substitution submittals received by
our office, and the high volume of requests for bidder lists we responded to.
Bid Results
The bids for the Fire Station were received on February 12, 2014, based on the plans and
specifications developed by CNH Architects and our consultant team. The bids were opened and
read aloud to all in attendance. There were twelve conforming bids submitted by general contractors
as shown in the table below.
General Contractor
Base Bid + Alt 1-4
Alternate 5
Jorgenson Construction
$3,847,100.00
-$15,800
Langer Construction
$3,913,000.00
-$18,000
Parkos Construction
$3,915,750.00
-$15,800
Ebert Construction
$3,945,676.00
-$15,737
Donlar Construction
$4,080,000.00
-$20,000
Tarraf Construction
$4,041,000.00
-$16,000
Morcon Construction
$4,089,300.00
-$20,000
Rochon Corporation
$4,122,100.00
-$15,800
Weber Companies
$4,056,000.00
-$13,500
Mark Haug Construction
$4,152,245.00
-$15,000
CM Construction Company
$4,148,700.00
-$15,000
Terra General Contractors
$4,779,637.00
-$15,800
As noted above, the bids were relatively tight with the apparent low bidder, Jorgenson Construction,
being just 2.5% below the next grouping of three contractors all of which were in the $3.9 million
range. In addition to the 12 bidders shown above, three general contractors on the plan holder list
did not submit bids and one bid submitted was determined by the City Attorney to be
nonconforming. The low base bid of $3,498,000 for the fire station without internal road is
approximately 10% below the cost estimates provided.
P:\PROJECTS\2014\14045\4 - BIDDING\BID RESULTS AND RECOMMENDATIONS.DOCX
Apparent Low Bidder
CNH Architects has interviewed Jorgenson Construction to discuss their comfort level with their bids
and ask some general qualification questions. Jorgenson Construction was founded in 1983 and is
located in Coon Rapids, MN. They have a broad experience in construction of commercial as well as
public buildings and CNH regularly receives bids from them on other public projects we have
designed. In addition we have had the opportunity to work with Jorgenson Construction on a 2007-
2008 project, the Metropolitan Mosquito Control District facility in Andover, and found to them
meet our expectations for that project. We also discussed project schedule with Jorgenson
Construction being very comfortable with the amount of time provided for the construction of this
facility.
Recommendations
Base Bid - Fire Station- $3,498,000:
CNH Architects considers this bids to be competitive and of good value. We have interviewed the
low bidder and found them to be responsible and responsive to the documents. In addition we have
had past positive experience working with this bidder. Consequently, CNH Architects recommends
awarding the contract for the Lino Lakes Fire Station to the low bidder, Jorgenson Construction.
There are five alternates that were bid as separate costs as part of the bidding process. I will
summarize each below.
Alternate #1 — Internal Road - $340,000:
This alternate represents all the work to build the internal road connecting Birch Street and
Centerville road serving both the fire station and any future city functions that might be developed on
this site. This work also includes all stormwater ponding associated with the runoff from this road.
This alternate was priced separately as it will serve more than just the fire station itself, however, it is
not an option as it is needed for the fire station to function. The price for this alternate is a good
value and falls in the middle of the prices provided within the different bids. Consequently, CNH
Architects recommends approving this alternate as part of the contract award.
Alternate #2 — Solid Surface Window Sills - $5,200:
This alternate would upgrade the base bid plastic laminate window sills to a solid surface (Corian
type) material. These sills will last much longer than plastic laminate sills and are also more durable.
Replacement of window sills would be many times this cost. CNH Architects recommends
approving this alternate as part of the contract award.
Alternate #3 — Manual Rolling Shade - $700:
This alternate adds a manually operated blackout shade at all windows in the Classroom / Backup
EOC space. While other rooms of horizontal blinds, the added control within this room of having
blackout shades will be beneficial to both Classroom and EOC uses. CNH Architects recommends
approving this alternate as part of the contract award.
P:\PROJECTS\2014\14045\4 - BIDDING\BID RESULTS AND RECOMMENDATIONS.DOCX
Alternate #4 — Chair Rail - $3,200:
This alternate adds a wood chair rail in the Classroom and Dayroom spaces providing wall protection
in these two rooms in which there is significant chair usage up against walls. This option will not
only provide for a nicer aesthetic but will also reduce maintenance typically seen in these types of
rooms. CNH Architects recommends approving this alternate as part of the contract award.
Alternate #5 — High -Speed Coiling Doors (-$15,800):
This alternate is a deduct to provide high speed coiling doors at the apparatus bays instead of four-
fold doors indicated in the base bid. The four -fold door system was designed originally as the only
approach for this project but the high-speed coiling doors were added as requested during the bidding
process as an alternate for consideration by Council.
Both doors systems provide the operational benefits that are important for a fire station, quick
opening and closing allowing for faster response time and less risk of fire apparatus hitting the door
in the urgency of leaving the building on a call. Slower opening sectional overhead doors are much
more likely to be hit damaging the door and apparatus. While four -fold doors are easier to operate
manually in the case of a power failure than high speed coiling, this is not an issue for this facility
since the doors will be connected to the emergency backup generator.
In our opinion, the maintenance on both door types should be very low. We have installed five four-
fold doors at the Roseville Fire Station and they have been very pleased with their operation for the
past 18 months of operation. We have also installed high-speed coiling doors at an auto dealership (a
common use of this door type) and the record for low -maintenance operation is very good as well.
CNH Architects is also aware of concerns that the Eagan Fire Department has had with the four -fold
doors that were installed at their Fire Safety Center where they have had a lot of adjustments and
several maintenance issues. It is hard to determine how representative the Eagan project is as the
doors were specified incorrectly by that projects design firm, disassembled totally for factory
painting, reassembled and then reinstalled. There are over 20 fire stations in the Twin Cities that
have four -fold door installations while high-speed coiling doors have not been installed locally in
any fire stations. They have however been installed in dozens of other uses locally include many
auto dealerships as noted earlier as well as fire stations in other parts of the country.
Aesthetically, the high-speed coiling doors differ in two ways from the four -fold doors specified in
the original design. First, the window pattern in the high-speed coiling door is different as each
section of door is 9" or 10" tall (depending on manufacturer) with about a 6" to 7" glass strip
centered in the panel. The four -fold door designed for this project has two large glass windows in
each of its four panels resulting in a different look and a higher percentage of glass providing more
visibility of the apparatus inside the station. Secondly, the four -fold door opens horizontally stacking
on each side of the door opening. The high-speed coiling door rolls up into a 3 foot deep by 3 foot
tall box at the head of the door. This box sticks up into the window opening designed to be over the
doors. If this door style is selected we would raise the sill of the windows at the three coiling doors
in order to appropriately address this change. The following page shows renderings of the front of
the fire station with each type of door for your review.
P:\PROJECTS\2014\14045\4 - BIDDING\BID RESULTS AND RECOMMENDATIONS.DOCX
ITHE visor
ior
7)11
!Hp
jI!�
Four -Fold Apparatus Bay Door Rendering — Base Bid
High -Speed Coiling Apparatus Bay Door Rendering — Alternate #5
There are many competing aspects to the determination of which door to select — aesthetically we
prefer the four -fold door while economically there is a reasonable savings for the high-speed coiling
door. Consequently, CNH Architects is looking for direction from City Council and Staff on which
approach is preferred for this project.
I will be at the City Council Workshop and City Council Meeting to answer any questions you may
have regarding this bid.
Respectfully Submitted,
Quinn S Hutson, AIA, LEED AP
CNH Architects, Inc.
P:\PROJECTS\2014\14045\4 - BIDDING\BID RESULTS AND RECOMMENDATIONS.DOCX
7300 WEST 147TH STREET SUITE 504 APPLE VALLEY, MN 55124-7580 (952) 431 - 4433
14045 Lino Lakes Fire Station
BID RESULT TABULATION
February 12, 2015
027
1 of 4
P:\Projects\2014\14045\4 - Bidding\Bid Tabulation.docm
GENERAL CONTRACTORS
Terra Gen. Contr.
Rogers, MN
Ebert Construction
Corcoran, MN
Versacon, Inc.
Brooklyn Park, MN
Jorgenson Constr.
Coon Rapids, MN
Base Bid
4,468,000
3,618,200
No Bid
3,498,000
Alternate #1
Add internal road
303,000
316,681
340,000
Alternate #2
solid surface
window sills
5,140
4,967
5,200
Alternate #3
manual roller shades
720
697
700
Alternate #4
chair rail
2,777
5,131
3,200
Alternate #5
high-speed coiling
doors
-15,800
-15,737
-15,800
Bid Bond (V if
submitted)
VPor
V
Contractor
Verification of
Compliance
V
V
V
Addendum #1
(V if received)
V
V
V
Addendum #2
(V if received)
V
V
V
Suggested
Alternates
Additional
Comments
1 of 4
P:\Projects\2014\14045\4 - Bidding\Bid Tabulation.docm
14045 Lino Lakes Fire Station
BID RESULT TABULATION - CONTINUED
February 12, 2015
2 of 4
P:\Projects\2014\14045\4 - Bidding\Bid Tabulation.docm
GENERAL CONTRACTORS
Langer Construction
West St. Paul, MN
Rochon Corp.
Plymouth, MN
Morcon Constr.
Golden Valley, MN
Parkos Construction
West St. Paul, MN
Base Bid
3,580,000
3,761,000
3,730,000
3,597,000
Alternate #1
Add internal road
325,000
354,000
352,000
308,800
Alternate #2
solid surface
window sills
3,600
4,100
3,900
5,400
Alternate #3
manual roller shades
900
700
800
750
Alternate #4
chair rail
3,500
2,300
2,600
3,800
Alternate #5
high-speed coiling
doors
-18,000
-15,800
-20,000
-15,800
Bid Bond (1/ if
submitted)
V
V
V
V
Contractor
Verification of
Compliance
V
V
V.
V
Addendum #1
(V/ if received)
V
V
r/
r/
Addendum #2
(V if received)
V
V
t/
t/
Suggested
Alternates
Additional
Comments
2 of 4
P:\Projects\2014\14045\4 - Bidding\Bid Tabulation.docm
14045 Lino Lakes Fire Station
BID RESULT TABULATION - CONTINUED
February 12, 2015
3 of 4
P:\Projects\2014\14045\4 - Bidding\Bid Tabulation.docm
GENERAL CONTRACTORS
Shaw Lundquist
St. Paul, MN
Tarraf Construction
Eden Prairie, MN
Weber Companies
North St. Paul, MN
CM Construction Co.
Burnsville, MN
Base Bid
No Bid
3,719,000
3,783,000
3,922,900
Alternate #1
Add internal road
315,000
263,000
219,750
Alternate #2
solid surface
window sills
4,000
5,400
700
Alternate #3
manual roller shades
1,000
1,700
800
Alternate #4
chair rail
2,000
2,900
4,550
Alternate #5
high-speed coiling
doors
-16,000
-13,500
-15,000
Bid Bond (k if
submitted)
✓
v
t/
Contractor
Verification of
Compliance
i/
I/
t/
Addendum #1
(i/ if received)
•
v
V
v
Addendum #2
(t/ if received)
v
V
t/
Suggested
Alternates
Additional
Comments
3 of 4
P:\Projects\2014\14045\4 - Bidding\Bid Tabulation.docm
14045 Lino Lakes Fire Station
BID RESULT TABULATION - CONTINUED
February 12, 2015
4 of 4
P:\Projects\2014\14045\4 - Bidding\Bid Tabulation.docm
GENERAL CONTRACTORS
Mark Haug Constr.
Pine City, MN
Donlar Construction
Waite Park, MN
Kue Contractors
Watkins, MN
Base Bid
3,800,000
3,699,000
Nonconforming
Bid
Alternate #1
Add internal road
345,890
372,000
Alternate #2
solid surface
window sills
3,805
4,500
Alternate #3
manual roller shades
700
1,000
Alternate #4
chair rail
1,850
3,500
Alternate #5
high-speed coiling
doors
-15,000
-20,000
Bid Bond (V if
submitted)
V
V
V
Contractor
Verification of
Compliance
V
V
V
Addendum #1
(V if received)
V
Addendum #2
(V if received)
V
V
V
Suggested
Alternates
Additional
Comments
Bid reviewed by
City Attorney and
found to be
Nonconforming
4 of 4
P:\Projects\2014\14045\4 - Bidding\Bid Tabulation.docm
STAFF ORIGINATOR:
MEETING DATE:
TOPIC:
VOTE REQUIRED:
INTRODUCTION
CITY COUNCIL
AGENDA ITEM 6B
Diane Hankee
February 23, 2015
Consider Resolution No. 15-15, Authorizing
Preparation of Plans and Specifications, 2015 Mill
and Overlay Project
Simple Majority
Staff is requesting council authorization to prepare plans and specifications for the 2015 Mill and
Overlay Project.
BACKGROUND
In accordance with the City's Pavement Management Plan, streets are identified for annual
maintenance. The City uses Cartegraph software to annually analyze the conditions of the City's
streets and recommend segments that meet the maintenance requirements. Streets were selected for
maintenance based on pavement management criteria, input from Public Works, and feasibility of
locations. The proposed project location is the West Oaks, Otter Bay and Otter Lake Hills
neighborhoods. This includes Bald Eagle Lake Boulevard and County Road J.
The 2015 project includes mill and overlay, micro surfacing, and full depth reclamation
improvements. Pavement cores will be obtained and the data will be used to determine the most
cost effective maintenance technique. The project scope may need to be reduced to fit into this
year's budget. This will be determined through design.
The adopted maintenance budget for 2015 is $514,500. Due to project savings on previous
pavement management programs the 2015 project is encompassing a larger area than we typically
are able to complete. We are anticipating a project cost $850,000.
WSB and Associates, the City Engineer, have submitted a proposal to complete the plans and
specifications, and provide bid documents, for the not to exceed cost of $28,900 based actual time
spent on the project.
The estimated schedule for this project is as follows:
City Council Authorizes Plans and Specifications February 23, 2015
City Council Approves Plans and Specifications March 23, 2015
City Council Authorizes Ad for Bids
City Open Bids
City Council Awards Contract
Construction Begins
Final Completion
RECOMMENDATION
March 23, 2015
April 30, 2015
May 11, 2015
May 18, 2015
August 28, 2015
Staff is recommending approval of Resolution No. 15-15 authorizing preparation of plans and
specifications.
ATTACHMENTS
1. Resolution No. 15-15
2. WSB Proposal
3. Project Location Map
2
CITY OF LINO LAKES
RESOLUTION NO. 15-15
RESOLUTION AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS
FOR THE 2015 MILL AND OVERLAY PROJECT
WHEREAS, it is proposed to perform mill and overlay and full depth reclamation improvements
on recommended street segments, and
WHEREAS, the City Council finds that it would be in the best interests of the city to proceed with
the preparation of plans and specifications; and
WHEREAS, WSB and Associates, the City Engineer, has submitted a proposal to prepare plans
and specifications, provide contract administration and construction inspection.
NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes,
Minnesota:
1. The 2015 Mill and Overlay Project is hereby ordered.
2. WSB and Associates are designated as the engineer for this improvement and
directed to prepare plans and specifications for the 2015 Mill & Overlay Project.
3. Staff is hereby authorized to execute the hourly based contract in an amount not
exceed $42,500.00.
Adopted by the Council of the City of Lino Lakes this 23rd day of February, 2015.
The motion for the adoption of the foregoing resolution was introduced by Council Member
and was duly seconded by Council Member and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
ATTEST:
Julianne Bartell, City Clerk
3
Jeff Reinert, Mayor
WSB
& Assad Engineering • Planning ■ Environmental ■ Construction
February 19, 2015
City of Lino Lakes
Mr. Michael Grochala
600 Town Center Parkway
Lino Lakes, MN 55014
Re: Request for Proposal to Complete 2015 Mill and Overlay Project
Dear Mr. Grochala:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
The City of Lino Lakes has an annual street maintenance plan which consists of Full Depth
Reclamation (FDR), mill and overlay, and micro surfacing work. Pavement core data will be
used to determine the most cost effective maintenance application. For calendar year 2015, the
City has a total of $850, 000 budgeted for the mill and overlay project.
The City of Lino Lakes is requesting assistance with design of its 2015 Street Maintenance
Project. The streets designated for rehabilitation are local streets as determined by their OCI
ratings established in the City's Pavement Management Study. The length of the project is
approximately 3.5 miles and includes the following streets:
• Sargent Ct N
• Foxtail Ct
• White Tail Ridge
• Rolling Hills Dr
• Foxtail Dr
• Ash St
• W Bald Eagle Blvd (FDR)
• Partridge Ct
• Deer Pass Trl
• Reiling Dr
• Woodchuck Cir
• Woodchuck Ct
Based on the City's existing street maintenance plan and discussions with staff, WSB would
perform the following tasks:
Prepare Final Project Plans/Maps
Final construction plans and/or maps will be prepared indicating the project
locations and any specific work to be done outside of the scheduled maintenance
activities.
WSB will contact RCWD and Anoka County to determine if any permits are
required for the proposed work.
Minneapolis • St. Cloud
Equal Opportunity Employer
Mr. Michael Grochala
February 19, 2015
Page 2
IL Final Quantities
An Engineer's Opinion of Probable Cost will be completed on the final
construction plans and maps.
III. Pavement Coring
WSB will complete pavement cores for all of the streets proposed for mill and
overlay in 2015. The pavement cores will be used to identify the existing
pavement thickness and take samples of the underlying soils. A final report will
then be prepared with recommendations on whether mill and overlay or full depth
pavement reclamation is warranted.
IV. Prepare Permits, Specifications and Bidding Documents
WSB will assist the City in obtaining approvals from governmental authorities
having jurisdiction over the project if it is determined that they are needed. WSB
will assist the City in preparing permit application(s) and/or approval requests and
will assist the City with submitting the applications/approval requests to the
appropriate regulatory agencies. Permit applications and/or agency review
submittals are anticipated for: (1) RCWD, and (2) Anoka County.
WSB will develop the final project plans/maps and specifications based on the
agency review comments. This task will include an internal QA/QC review of the
final plans, quantities, and specifications.
Upon completion of permitting, and agency review and approval, a final set of
construction documents will be prepared for bidding.
WSB will print, assemble, and submit the final contract documents to the City and
request authorization to advertise the project for bidding. WSB will receive and
respond to bidder inquiries concerning the plans, specifications, and intent of the
project. Logs of all inquiries will be kept and maintained to document inquiries.
WSB will attend the project bid opening with the City.
WSB will review the low bidder's bid proposal, contractor's and subcontractor's
personnel proposed for the project and relative experience, quality and availability
of equipment, performance on similar projects, references, nature and extent of
other similar contracts, whether or not the contractor or subcontractors have ever
been denied contract award, and any other information that would affect the
ability of the contractor to perform the work.
V. Construction Services
WSB & Associates, Inc. will provide a separate proposal to the City for
construction services once the final plans are completed and limits are known.
The engineering fee to complete the 2015 Street Maintenance Project is $28, 900 (not to
exceed).
Mr. Michael Grochala
February 19, 2015
Page 3
This letter represents our complete understanding of the 2015 Street Maintenance Project and the
proposed scope of services. If you are in agreement with the scope of services and proposed fee,
please sign in the appropriate space below and return one copy to us.
If you have any questions about this proposal, please feel free to call me at 763-512-5243.
Sincerely,
WSB & Associates, Inc.
Brad A. Reifsteck, PE
Senior Project Manager
ACCEPTANCE:
The City of Lino Lakes hereby accepts the WSB proposal of $26, 900 for all services outlined in
this letter.
City of Lino Lakes
Name
Title
Date
r ,��
Y,. �,,
C 1 T 0 F
` DEER PASS TRL
LINOL KES
tY
2015 Mill & Overlay
REILING
R�
_
R
ry�<<s
R
Project
PMP Year
°rr6R
yr
- 2015
F „R
cF
i
OGNNOK CIR
'$
w
WOODCHUCK CT �
- O
FOXTAIL DR
o�iP� CT
_
m
lirli.
N
II
A A
,Pe
0 300 600 c
B
WS
■
ASH ST
1
Feet -
_____
&Associates, Inc.
K:\02029-920\GIS\Maps\old\MillandOverlay 8x11.mxd Date: 2/20/2015
STAFF ORIGINATOR:
MEETING DATE:
TOPIC:
VOTE REQUIRED:
INTRODUCTION
CITY COUNCIL
AGENDA ITEM 6C
Diane Hankee
February 23, 2015
Consider Resolution No. 15-16, Approving Plans and
Specifications and Authorizing the Advertisement for Bid,
2015 Reconstruction Project Shenandoah Neighborhood
Improvements
Simple Majority
Staff is requesting council approval of the plans and specifications and authorization to advertise for
bids, for the 2015 Reconstruction Project, Shenandoah Neighborhood Improvement Project.
BACKGROUND
The project includes the reconstruction of streets within the Shenandoah Area consisting of Arrowhead
Drive, Hokah Drive, Rice Court, Totem Trail, Tomahawk Court, Tomahawk Trail, Chippewa Trail, and
Arrowhead Court.
This project is being funded through a voter approved bond in the amount of $3,150,000. The estimated
project cost is just under the approved budget.
The City has held two neighborhood meetings to address specific questions regarding the reconstruction
project and has also set up a project website for neighborhood communication.
The project schedule is as follows:
City Open Bids
City Council Awards Contract
Construction Begins
Final Completion
RECOMMENDATION
April 2, 2015
April 13, 2015
April 27, 2015
August 31, 2015
Staff is recommending approval of Resolution No. 15-16, Approving the Plans and Specifications and
Authorizing the Advertisement for Bid, 2015 Reconstruction Project Shenandoah Neighborhood
Improvements.
ATTACHMENTS
1. Resolution No. 15-16
2
CITY OF LINO LAKES
RESOLUTION NO. 15-16
RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING
THE ADVERTISEMENT FOR BIDS
2015 STREET RECONSTRUCTION PROJECT
(SHENANDOAH AREA)
WHEREAS, Pursuant to Resolution No. 15-05, adopted January 12, 2015, the City Engineer has prepared
plans and specifications for the Shenandoah Neighborhood Improvement Project and has presented such
plans and specifications to the City Council for approval;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota:
1. Such plans and specifications, a copy of which is on file at City Hall, are hereby approved. The City
Engineer is directed to advertise for bids.
2. The City clerk shall prepare and cause to be inserted in the official paper and in Finance and
Commerce an advertisement for bids for the making of such improvement under such approved
plans and specifications. The advertisement shall be published for two weeks, shall specify the
work to be done, shall state that bids will be received by the Clerk, until 11 a.m. on April 2, 2015, at
which time they will be publicly opened at the City Hall by the City Clerk and Engineer, will then
be tabulated, and will be considered by the Council at 6:30 p.m. on April 13, 2015, in the Council
chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of
the bid will be given an opportunity to address the Council on the issue of responsibility. No bids
will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit,
cashier's check, bid bond or certified check payable to the Clerk for five (5) percent of the amount
of such bid.
Adopted by the Council of the City of Lino Lakes this 23rd day of February, 2015.
The motion for the adoption of the foregoing resolution was introduced by Council Member
and was duly seconded by Council Member and upon vote being
taken thereon, the following voted in favor thereof:
The following voted against same:
ATTEST:
Julianne Bartell, City Clerk
Jeff Reinert, Mayor
3
CITY COUNCIL
AGENDA ITEM 6D
STAFF ORIGINATOR: Diane Hankee
MEETING DATE: February 23, 2015
TOPIC: Consider Resolution No. 15-17, Approving Plans
and Specifications and Authorizing the
Advertisement for Bid, Birch/Centerville Road
Street and Trunk Utility Improvements
VOTE REQUIRED: Simple Majority
INTRODUCTION
Staff is requesting council approval of the plans and specifications and authorization to advertise
for bids, for the Birch Street & Centerville Road Street and Trunk Utility Improvement Project.
BACKGROUND
The City is proposing to extend trunk sanitary sewer from Sherman Lake Road, install sanitary
sewer and water main laterals and construct 2 turn lanes and a bypass lane to service the City
property located at the southeast corner of the Birch Street and Centerville Road intersection.
The improvements will initially service the proposed Fire Station, but will also service future
recreational and public works improvements on the site, as well as abutting undeveloped
property west of Centerville Road.
The estimated construction cost is $542,780. The estimated schedule for this project is as follows:
City Open Bids
City Council Awards Contract
Construction Begins
Final Completion
RECOMMENDATION
April 2, 2015
April 13, 2015
April 27, 2015
August 31, 2015
Staff recommends adoption of Resolution 15-17 Approving the Plans and Specifications and
Authorizing the Advertisement for Bid, Birch/Centerville Road Street and Trunk Utility
Improvements.
ATTACHMENTS
1. Resolution No. 15-17
CITY OF LINO LAKES
RESOLUTION NO. 15-17
RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND
AUTHORIZING THE ADVERTISEMENT FOR BIDS
BIRCH STREET & CENTERVILLE ROAD STREET AND UTILITY
IMPROVEMENTS
WHEREAS, Pursuant to Resolution No. 14-141, adopted November 24, 2014, the City Engineer
has prepared plans and specifications for the Birch Street & Centerville Road Street and Trunk
Utility Improvement Project and has presented such plans and specifications to the City Council for
approval;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes,
Minnesota:
1. The Birch Street and Centerville Road Street and Trunk Utility Improvements are hereby
ordered as proposed.
2. Such plans and specifications, a copy of which is on file at City Hall, are hereby approved.
3. The City clerk shall prepare and cause to be inserted in the official paper and in Finance and
Commerce an advertisement for bids for the making of such improvement under such
approved plans and specifications. The advertisement shall be published for two weeks,
shall specify the work to be done, shall state that bids will be received by the Clerk until 10
a.m. on April 2, 2015, at which time they will be publicly opened at the City Hall by the
City Clerk and Engineer, will then be tabulated, and will be considered by the Council at
6:30 p.m. on April 13, 2015, in the Council chambers of the City Hall. Any bidder whose
responsibility is questioned during consideration of the bid will be given an opportunity to
address the Council on the issue of responsibility. No bids will be considered unless sealed
and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or
certified check payable to the Clerk for five (5) percent of the amount of such bid.
Adopted by the Council of the City of Lino Lakes this 23rd day of February, 2015.
The motion for the adoption of the foregoing resolution was introduced by Council Member
and was duly seconded by Council Member and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
2
Jeff Reinert, Mayor
ATTEST:
Julianne Bartell, City Clerk
Public Sector Advisors
Springsted
((ES PRESENTATION TO
The City of Lino Lakes
Financing for the Fire
Station and Road
Improvements
February 23, 2015
PRESENTER:
Terri Y. Heaton, Senior Vice President
Public Sector Advisors QI Springsted
Projects to be Funded
• Fire Station using Lease Revenue Bonds
• Fire Station No. 2 Road, Sanitary and Water Main
Improvements using Abatement Bonds
Public Sector Advisors 2 Springsted
Lease Revenue Bonds
• EDA to issue bonds which are repaid from annual
lease payments from the City under a facilities
lease agreement. City builds the facility
• City may levy for the lease payment which
approximates debt service
• City owns land and which is leased to the EDA
• Upon completion of bond repayment, land and
building leases expire and City holds title to both
• Govt. to Govt. lease -outside of levy limits
Public Sector Advisors 3 Springsted
Abatement
What is it? How Does it work?
• Economic development tool
• Not an actual abatement or non-payment of taxes
• All properties identified pay taxes just like every other
property
• Created by Resolution
• Benefiting properties are identified and city tax rate
applied to the tax capacity is the maximum annual
levy allowed to be pledged to the bonds
• Fixed levy for the term of the bonds to all properties
Public Sector Advisors
Springsted
Abatement Revenue Assumptions
• Maximum principal amount of bonds cannot
exceed estimated sum of abatements
• Identified properties to include in abatement:
— Residential properties that `benefit' from project
— Combination owner -occupied and rental
— Not currently within Tax Increment Financing District
or Tax Abatement
Public Sector Advisors
Springsted
Proposed Tax Abatement Area
Public Sector Advisors
Stoneybrook
Abatement Area
Springsted
Schedule of Events —Next Steps
February 9, 2015
• City staff/Springsted working meeting
— Define boundaries
— Review sources and uses
February 23, 2015
• City Council Study Session
— Concept of abatement bonds and process for approval
March 10, 2015
• Publication of notice of public hearing
Public Sector Advisors
Springsted
Abatement Calendar
March 23, 2015
• Public hearing to approve abatement
• Authorize sale of bonds
April 27, 2015
• Sale of bonds
End of May
• Settlement of bonds, receipt of bond proceeds
Public Sector Advisors
Springsted
Thank you for the opportunity to assist you with this very
important project.
Public Sector Advisors 9 Springsted
2015 Mill and Overlay Project
February 23, 2015
Background
Pavement Management Plan (PMP)
Updated to address degradation of infrastructure
2015-2021
Cartegraph manages
Pavement Ratings
Previous Maintenance Activities
2013 Pavement Management Report
2014 Roadway Reconstruction Plan
"4iLtl..
t
L
RNOL KL)
7 t
& x
....
11- E
.._,L_
w....r ._. Z :
. ,
----- 4
Mill & Overlay
Pavement Management
Plan (PMP)
RAP Year
IV
zi
i:
1 -
2015
2016
i7 • .
. ;
2017
2018
'
:.- ' • E i .k i
1 i .,.. ...
... . .., ,
=,
=
i.,
...„.
- 2019
2020
2021
r --
• .4'-' -
.e0" -
e .
7-,, °'` '1,
' 1
: E I .,... 0 _,..„ . E 1.• Z '''
c, .
L.•,-,... c. i _ 4 1
.
-1
•,:.
!
...
' _
.
_
4.4 • _, '
.'i,e'l...r...•
, ra-,-% .•
5 N., _ 7
,, 1. ,,,
..11.11
-• . no.
1 4 -. „
2.1 Mcc0.1111M.N1eIrrICIEZ Z. 1.131,11
L _L
Proposed 2015 Mill and Overlay
2015 Budget $514,500 plus PMP fund balance
Total budget $850,000
Pavement analysis, core sampling, determine
options:
Subgrade repair, condition of existing bit curb
Micro surfacing
Mill and Overlay
Full depth reclaimation
Most cost effective option may not allow the
entire area to be completed in 2015
L _L
Proposed 2015 Mill and Overlay
W Bald Eagle Blvd
Otter Lake Hills
Rolling Hills Dr White Tail Ridge
Refiling Dr Deer Pass Trl
West Oaks
Woodchuck Circle and Ct
Foxtail Drive and Ct Partridge Ct
Otter Bay
Sargent Ct N
County Rd J (Ash St)
2015
—
C_ I _T Y �* i t 0 F
I N OL* KES
Eff
:ray
,r,„3„,.ru
s4
�.
>g.
L
•r
. l- -
k f7
Mill & Overlay
Project
PIM Year
- 2015
Psi
A AL
300 G0 N
PCtiUeI23-9
4113
-ISY.IRpONOAk rd er194BK11 rreo3 DaRr2e20'JJ15
Schedule
City Council Authorize Ad
City Council Awards Contract
Start Construction
Final Completion
March 23, 2015
May 11, 2015
May 18, 2015
August 28, 2015
C
H
RCHJ J3
Lino Lakes Fire House #2
Lino Lakes City Council
Fire Station Bid Results
February 23, 2015
Lino Lakes Fire Station
CNH
� Agenda r
Lino Lakes Fire Station
Bid Process Summary
Bid Results
Base Bid
Alternates 1 -Internal Road
Alternates 2 through 4
Alternate 5 — High Speed Coiling Doors
Image — Four -fold Door
Image — High-speed Coiling Door
Project Timeline
Questions
Lino Lakes Fire Station
Owl
`"� Bid Process
r;%' Bidding
• Advertised for bids —official paper (St all building
exchanges
• Pre-bid Conference on 2/3 — well attended
• Bid Opening on 2/12 where 12 bids were received
Lino Lakes Fire Station
General Contractor
Base Bid + Alt 1 -4 Alternate 5
Jorgenson Construction
Langer Construction
Parkos Construction
Ebert Construction
Donlar Construction
Tarraf Construction
Morcon Construction
Rochon Corporation
Weber Companies
Mark Haug Construction
CM Construction Company
Terra General Contractors
$3,847,100.00
$3,913,000.00
$3,915,750.00
$3,945,676.00
$4,080,000.00
$4,041,000.00
$4,089,300.00
$4,122,100.00
$4,056,000.00
$4,152,245.00
$4,148,700.00
$4,779,637.00
- $15,800
- $18,000
- $15,800
- $15,737
- $20,000
- $16,000
- $20,000
- $15,800
- $13,500
- $15,000
- $15,000
- $15,800
Lino Lakes Fire Station
CA/iv
ARCy'"sio :Apparent Lnw Bidder
Jorgenson Construction
Base Bid
Alternate #1 — Inner Road
Alternate #2 — Corian Sills
Alternate #3 —Rolling Shade
Alternate #4 — Chair Rail
?i!ii%' Bidding
$3,498,000
$ 340,000
$ 5,200
$ 700
$ 3,200
Subtotal
Cost Estimate
Building — 13,319 sf
$3,875,981
$3,847,100
Base Bid 10% under budget
Lino Lakes Fire Station
CAIN
"l Apparatus Bay Door Options
Alternate #5
Base Bid
Four -Fold Door No Cost Change
Alternate #5
High Speed Coiling Door $15,800 Deduct
Lino Lakes Fire Station
Alternate #5
• Large glass panel pattern at door
• Full window above doors
• Aesthetic benefits
Lino Lakes Fire Station
Owl
4Rei, High Speed Coiling Door Image
Alternate #5
1111.•V
11.111
1110111•=
• Smaller glass panel pattern at door
• Reduced window above doors
• Cost savings
Lino Lakes Fire Station
Alternate #5
aratus Ba Door Selection
Four -Fold
Door
,, 111'1 ■�!i ®RHS' ■ i r r z ig !!
1111 tiiI� H-) ,
8111 1111 IIP "IL in
High -Speed
Coiling Door
Lino Lakes Fire Station
CNN
4d(Re� Construction Mileposts
City Council Approval for Contract 2/23
Contract for Signature 2/27
Notice to Proceed �3/7
Pre -Construction Conference 3/15
Construction Start 4/15 weather
Substantial Completion 12/4/2015
Lino Lakes Fire Station
Timeline