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02-02-2015 Council Packet
WORK SESSION AGENDA CITY OF LINO LAKES Monday, February 2, 2015 CITY COUNCIL WORK SESSION Community Room (not televised) 6:00 P.M. 1. Environmental Board Goals, Marty Asleson 2. Purchase of Fire Apparatus, John Swenson 3. Fire Apparatus Capital Replacement Plan, John Swenson 4. Anoka County Recycling Funding, Marty Asleson 5. Project and Pavement Management Plan - 2015 Overlay and Seal Coat Projects, Diane Hankee 6. Advisory Board Appointments 7. Election Judge Salary, Julie Bartell 8. Monthly Progress Report Review Regular Agenda Adjourn WS — Item 1 WORK SESSION STAFF REPORT Work Session Item No. 1 Date: February 2, 2015 To: City Council From: Marty Asleson Re: Consideration of accepting 2015 Environmental Board Goals Background Each year, the Environmental Board annually sets goals as a part of their work program. The Board adopted 2015 goals at their January 28, 2015 meeting. The Environmental Board Goals are included in the attached resolution Requested Council Direction Request the Environmental Board Goals be placed on the Council Agenda for consideration Attachments 1. Environmental Board Goals 2015 2015 Environmental Goals • Promote environmental stewardship with the citizens of Lino Lakes by communicating environmental initiatives in the city using various means of communication such as: • City Web Pages • Newsletter — Spring, Summer, Fall, Winter • Power Point Presentation • Earth Day • Arbor Day • Recycling Days • Partner with Anoka County Integrated Waste and School District with a focus on recycling • Participate in Earth Day (April 25th) with activities in the community, promoting environmental awareness and collaboration with other environmental focused organizations. Enhance communication and promotion for this event • Participate in Blue Heron Days (August), providing public service educational material if the opportunity presents itself Communicate with our residents about conservation opportunities offered in our area. Coordinate new public education opportunities with Rice Creek Watershed outreach and education coordinator. Add a link on our city website to Anoka County and Rice Creek Watershed District. • Be involved in any review/updates of the AUAR and other environmental regulatory documents. Monitor any activity in the AUAR as well as other proposed development areas, focusing on the values that Lino Lake's citizens have expressed in the vision for our city and the unique ecological aspects of our wetlands, lakes and streams and subsurface waters. • Perform evaluation of past Environmental Board recommendations for development projects. Review a sampling of a variety of projects by on-site visits, discussion with city staff, and landowners, neighbors, on the outcomes of the Board's recommendations. If necessary, submit a summary of significant findings resulting from the review in writing to the Community Development Director. • Promote conservation development within the City incorporating the Open Space/Trail Plan and Handbook for Environmental Planning and Conservation Development within the scope of the new Resource Management Plan, and the RCWS rules. Review rule changes, SAMP documents and Surface Water Management Plan updates as they occur. • To meet or exceed our City recycling goal of 50 (1836 tons) percent or greater of our Municipal solid waste. Find innovative ways to promote and encourage recycling as a city. Continue to look into ways for school facilities to reduce waste and increase recycling, and continue to enhance recycling efforts through grants from 1 Anoka County Integrated Waste. • Support the Community Garden site and establish a preparatory gardening group. Continue the partnership with Park Department to manage the Community Garden site. • Do an annual update in regards to the Lino Lakes EAB Implementation Plan. • Continue to work on Wollan's Park Wetland bank to achieve wetland bank credits by the end of the year 2019. • Continue to monitor the Heron rookery and water quality in the northern one third of Peltier Lake and to support the protection of resources in that area. Update Council on these matters. Recruit new volunteers to help with rookery maintenance and monitoring. • Investigate and possibly promote Xcel Energy alternative energy idea of solar gardens in Lino Lakes, and/or participation in solar gardens in other cities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: That the 2015 goals of the Lino Lakes Environmental Board be adopted. Adopted by the Lino Lakes City Council this Day of , 2015 Jeff Reinert, Mayor The motion for adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was duly passed and adopted. CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on date. 2 WS — Item 2 WORK SESSION STAFF REPORT Work Session Item Date: February 2, 2015 To: City Council From: John Swenson, Director of Public Safety Re: Purchase of Fire Apparatus Background During the Council Meeting on June 2, 2014, Council approved Resolution 14-50 which directed staff to integrate fire services for the City of Lino Lakes into the Public Safety Department. The assets of the CFD will be distributed to the member cities (Lino Lakes, Centerville, Circle Pines) in accordance with the Joint Powers Agreement upon a withdrawal of a member city. The distribution of the assets drafting process took place in August of 2014 and was ratified by the CFD Steering Committee in October of 2014. Upon the final separation date, the Lino Lakes Public Safety Department (LLPSD) will take possession of the following pieces of apparatus for use by LLPSD personnel: • 2 Tankers • 1 Aerial • 2 Grass/Brush Trucks • 1 Rescue Truck The distribution of the assets of the CFD did address most of our community's need for apparatus with the exception of an engine/pumper. Staff has researched the new and used engine/pumper markets and recommends purchasing used apparatus given the constraints of the fire integration process. Staff has done extensive research of the available apparatus on the used market as well as solicited information from fire organizations that may be selling apparatus in the future. Through this process staff found that the City of Woodbury is selling two engines/pumpers for $19,000 each. This price does not include any of the equipment (rescue tools, hose, ladders, etc) on the truck. Staff has negotiated a price of $15,000 each if we purchase both engines/pumpers and take possession of one of the engines/pumpers in April, 2015. The City of Woodbury would store the second engine/pumper until later in 2015. This would allow our fire personnel to train on the engine/pumper once outfitted with equipment as well as a reduction in storage costs for the engine/pumper. The use of and availability of the apparatus for fire personnel during training is extremely beneficial for our community. The equipment needed to outfit the engine/pumpers is $98,310 per truck. The complete list of this equipment is listed below. Lino Lakes Public Safety Department Engine Loose Equipment Total CAB TIC, Thermal imager $10,000 4 -gas monitor 1,400 CO monitor 200 One box light for each seating position, with charger ($200 X 4 = $800) 800 CAB TOTAL 12,400 LOOSE TOOLS Two sets of married irons (one flat head axe and a halogen bar married with a strap) One pick headed axe One six foot pry bar One tool box Two portable lights ($480 X 2 = $960) Electrical cord reel K tool for locks One ABC fire extinguisher One water extinguisher One Class D extinguisher LOOSE TOOL TOTAL 860 150 100 300 960 1,000 200 150 175 150 4,045 PIKE POLES One six foot hook (Pike pole) 150 One ten foot hook (Pike pole) 150 One closet hook (Pike Pole) 145 PILE POLE TOTAL 445 LADDERS One 28' extension ladder 2,200 One 16' roof ladder 500 One folding attic ladder 225 One Little Giant ladder 300 LADDER TOTAL 3,225 HOSES Two sections of 6' hard suction 1,000 600' to 1000' of 6" LDH supply line 600 per 100' section 6,000 One section of 50' of 6" LDH Supply Line 475 600' of 2 '/2" hose 130 for a 50' section 1,560 600' of 1 3/4" attach hose 100 for a 50' 1,200 High rise kit, One gated Y 2 %2" to 1 3/4 " with flow gauge, Reducer, spanner wrench, rubber mallet, pipe wrench 1,000 HOSES TOTAL 11,235 PUMP PANEL One strainer 475 Two gated Y's 2'/2" to 1 3/4" ($250 X 2 = $500) 500 Four reducers 2 '/2" to 1 3/4 " ($60 X 4 = $240) 240 Four reducers 1 3/4 " to 1" ($25 X 4 = $100) 100 Four double male 2 1/2" ($25 X 4 = $100) 100 Four double Females 2 1/2" ($25 X 4 = $100) 100 Four Double Males 1 3/4 " ($25 X 4 = $100) 100 Four Double Females 1 3/4" ($25 X 4 = $100) 100 One foam inductor 700 Hydrant adaptor 200 Hydrant gate valve 270 Hose Clamp 500 Hose jacket 55 PUMP PANEL TOTAL 3,440 FANS/BLOWERS One gas blower 2,500 SAWS One rotary rescue saw wood blade 1,500 One rotary rescue saw metal blade 1,500 One vent saw 1,500 One chain saw 1,500 Two saws all s ($200 X 2 = $400) 400 SAWS TOTAL 6,400 NOZZLES Four 1 3/4" Nozzles ($500 X 4 = $2000) Two 2 '/2" Nozzles ($600 X 2 = $1200) One Blitzfire nozzle NOZZLES TOTAL 2,000 1,200 3,700 6,900 EXTRACATION/RESCUE Two 100' rope bags ($500 X 2 = $1000) 1,000 Two 50' 2 '/2" high rise pack 260 Two 50' 1 3/4" high rise pack 200 Set of hydraulic rescue tools, Cutter, spreader, one long ram, one short ram 25,000 Set of lift air bags 10,000 Set of rescue struts, for vehicle stabilization 8,500 EMS equipment, 02 bag and AED, ($500 X 2 = $1000 1,000 One stokes basket and harness ($850 + $260 = $1060) 1,060 One Long back board with head blocks ($200 + $200 = $400) 400 Five 22" traffic cones ($25 X 5 = $150) 150 Traffic safety vets for each seating position on vehicle ($25 X 5 = $150) 150 EXTRACTION/RESCUE TOTAL $47,720 GRAND TOTAL $98,310 The cost per engine/pumper would be $113,310 ($15,000 vehicle price + $98,310 loose equipment). The purchase of both engine/pumpers total cost would be $226,620. These purchases would complete the needs for fire apparatus to respond to our community's needs. These purchases also afford the opportunity for enhanced training for our fire personnel as we prepare to go -live with fire services delivery as well as providing opportunity to extend the life of fire apparatus and spread out future capital replacement costs. More details on capital replacement will be reviewed with Council as part of Council Work Session WS Item 3. Requested Council Direction Staff will place this item on the February 9th Council Agenda seeking approval for the purchase of 2 engines/pumpers from the City of Woodbury and all equipment needed for both trucks. WS — Item 3 WORK SESSION STAFF REPORT Work Session Item Date: February 2, 2015 To: City Council From: John Swenson, Director of Public Safety Re: Fire Apparatus/Vehicle Capital Replacement Plan Background During the Council Meeting on June 2, 2014, Council approved Resolution 14-50 which directed staff to integrate fire services for the City of Lino Lakes into the Public Safety Department. In order to effectively and efficiently plan to address the community needs for fire protection apparatus and vehicles, staff has: • reviewed the Centennial Fire District apparatus replacement plan, • reviewed available maintenance and repair records, • researched other fire organization's replacement and maintenance plans, • met with the staff at Emergency Apparatus Maintenance, • spoke with manufacturers of fire apparatus. The below table compares the Centennial Fire District (CFD) replacement plan with the LLPSD Fire Division proposed plan as well as provides a cost forecast for the purchase of fire apparatus. VEHICLE/APPARATUS CFD SCHEDULE* LINO LAKES PROSPOSED SCHEDULE COST FORECAST Tanker 31 - 1992 2016 2018 $300,000 Tanker 21 - 1991 2017 2019 $300,000 Aerial 21 - 2000 2018 2025 $1,300,000 G521 - Chev S10 - 1994 2020 ** $125,000 G531 GMC P/U - 1994 2020 ** $125,000 Rescue 21 - 2013 Not Listed ** $110,000 Staff - Ford Expedition - 2004 2015 2016 Rotate from Police Fleet Staff - Ford Escape - 2009 2019 2016 Rotate from Police Fleet Inspection Ford F-150 - 2004 Not Listed 2016 Rotate from Police Fleet Zodiac Boat Not Listed 2022 $30,000 Yamaha Snowmobile - 1997 Not Listed Evaluate in 2016 Polaris UT 14 w/trailer - 2000 Not Listed Evaluate in 2016 Woodbury EN 9517 - 1995 *** 2022 $550,000 Woodbury EN 9518 - 1995 *** 2023 $550,000 Light Rescue/Brush ** 2016 $225,000 Light Rescue/Brush ** 2016 $225,000 Deputy Director - 2015 2020 $36,000 * Based on CFD 2014 Budget documents **G521, G531 & Rescue 21 - sold with purchase of 2 Lt Rescue/Brush * * * If Council approves the purchase of this equipment As the above table demonstrates, the apparatus which Lino Lakes will take possession of as part of the distribution of the CFD assets is at or near the end of its useful life per National Fire Protection Association (NFPA) guidelines. It should be noted the apparatus which is Circle Pines and Centerville will take possession of are also at or near the end of its useful life per NFPA guidelines. The proposed replacement schedule for fire apparatus is based on the assumption that Lino Lakes purchases two used fire vehicles from Woodbury (presented in Council Work Session Agenda item #1) for use as engines/pumpers in the Lino Lakes response plan. After reviewing available repair and maintenance documents and meeting with EAM and other fire professionals, staff is confident that through proper budgeting for repairs and maintenance the proposed apparatus/vehicle replacement schedule is a responsible use of equipment in a manner that will provide financial efficiencies. Utilization of the apparatus in this manner will afford our community the opportunity to extend the replacement of fire apparatus and ensures that we address all community needs for fire protection. Requested Council Direction Staff is seeking Council input on this item. WS — Item 4 WORK SESSION STAFF REPORT Work Session Item No. 4 Date: February 2, 2015 To: City Council From: Marty Asleson Re: Consideration of Accepting 2015 Anoka County Recycling and Recycling Enhancement Grants Background The City of Lino Lakes receives grant money (SCORE) each year from the county to implement a residential recycle program. The basic SCORE Grant includes a fixed base of $10,000 for each municipality and extra $5.00 per household, or $41,900. In addition, targeted program funds are available for specific program areas and funds may be for problem areas and yard waste/organics. Enhancement funds are available to the City of Lino Lakes this year for the following program areas: Monthly Drop-off events -$15,000 Park and event recycling - $6000 Curbside and multi -unit recycling - $6000 Enhancement Grant -$6,382 Organics -$6,382 With this, the City has available $41, 900, basic SCORE funding and another $39,764 of the above stated funding for a total recycling grant of $81,674 in 2015. Requested Council Direction Request the Anoka County Recycling Grant Agreement C0003925, and Enhancement Grant Agreement C003908 be placed on the, 2015, Regular Council Meeting Agenda for consideration Attachments 1. Anoka County Agreement C0003925 Residential Recycling Grant 2. Anoka County Agreement C0003908 Residential Enhancement Grant 3. Anoka County Funding, Attachment A Anoka County Contract # C0003925 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM THIS AGREEMENT made and entered into on the 1st day of January, 2015, notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA, State of Minnesota, hereinafter referred to as the "COUNTY," and the CITY OF LINO LAKES, hereinafter referred to as the "MUNICIPALITY." WITNESSETH: WHEREAS, the County will receive $1,051,986.00 in funding from the State of Minnesota pursuant to Minn. Stat. § 115A.557 (hereinafter "SCORE funds") and $253,916.27 in funding pursuant to Minn. Stat. § 473.8441 (hereinafter "LRDG funds ") during 2015; and WHEREAS, pursuant to new legislation, a portion of the SCORE funds must be used to encourage recycling of source -separated compostable materials, and Anoka County has determined that the minimum amount for this new program is $116,810.50; and WHEREAS, the County also has additional budgeted program funding available to supplement SCORE and LRDG funds for solid waste recycling programs; and WHEREAS, the County wishes to assist the Municipality in meeting recycling goals established by the Anoka County Board of Commissioners by providing said SCORE and LRDG funds to cities and townships in the County for solid waste recycling programs. NOW, THEREFORE, in consideration of the mutual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions: 1. PURPOSE. The purpose of this Agreement is to provide for cooperation between the County and the Municipality to implement solid waste recycling programs in the Municipality. 2. TERM. The tern of this Agreement is from January 1, 2015 through December 31, 2015, unless earlier terminated as provided herein. 3. DEFINITIONS. a. "Problem material" shall have the meaning set forth in Minn. Stat. § 115A.03, subd. 24a. b. "Multi -unit households" means households within apartment complexes, condominiums, townhomes, mobile homes and senior housing complexes. c. "Opportunity to recycle" means providing recycling and curbside pickup or collection centers for recyclable materials as required by Minn. Stat. § 115A.552. d. "Recycling" means the process of collecting and preparing recyclable materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of recyclable materials in a manner that precludes further use. e. "Recyclable materials" means materials that are separated from mixed municipal solid waste for the purpose of recycling, including paper, glass, plastics, metals, fluorescent lamps, major appliances and vehicle batteries. ii Provide a community event recycling program, which at a minimum would consist of providingrecvriOgopportuniti8s at all Municipality sponsored or Quasi -Municipal events and festivals. The feasibility of adding organics collection at the event may also be explored and added to the event as an enhancement to the waste abatement program. Provide the opportunity for citizens to engage in recycling activities at municipal parks. iv. Organize and manage a Full Service Recycling Drop-off Center. V. Develop enhanced recycling promotion and assistance for mutti-units. vi. Develop additional opportunities for Source -Separated Compostables/Organics collection. c. If the Municipality's recycling program did not achieve the Municipality's recycling goals as established by the County for the prior calendar year, the Municipality shall work with the County to prepare a plan to achieve the recycling goals set forth in this Agreement. d. The Municipality's recycling program shall be limited to residential programming for funding reimbursements under this Agreement. The County will not reimburse business recycling programming or household hazardous waste programming by the Municipality. Any inquiries of requests regarding these topics should be sent to the County for response. 5. REPORTING. The Municipality shall submit the following reports semi-annually to the County no later than July 20, 2015 and January 10, 2016: a. An accounting of the amount of waste which has been recycled as a result of the Municipality's activities and the efforts of other community programs, redemption centers and drop-off centers. For recycling programs, the Municipatity shalt certify the number of tons of each recyctable material which has been cottected and the number of tons of each recyctable materiat which has been marketed. For recycling programs run by other persons or entities, the Municipality shall also provide documentation on forms provided by the County showing the tons of materiats that were recycled by the Municipality's residents through these other programs. The Municipality shall keep detailed records documenting the disposition of aU recyclable materiats coilected pursuant to this agreement. The Municipality shall also report the number of cubic yards or tons of yard waste collected for composting or land spreading, together with a description of the methodology used for calculations. Any other material removed from the waste stream by the Municipality, i.e. tires and used oit, shati also be reported separately. b. Information regarding any revenue received from sources other than the County for the Municipality's recycling programs. c. Copies of all promotional materials that have been prepared by the Municipality during the term of this Agreement to promote its recycling programs. The Municipality agrees to furnish the County with additional reports in form and at frequencies requested by the County for financial evaluation, program management purposes, and reporting to the State of Minnesota. 6. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized invoices semiannually to the County for abatement activities no later than July 20, 2015 and January 10, 2016. Costs not billed by January 10, 2016 will not be eligible for 3 standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to the Municipality by the County under this Agreement. b. No person shall illegally, on the grounds of race, creed, color, religion, sex, marital status, public assistance status, sexual preference, handicap, age or national origin, be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to unlawful discrimination under any program, service or activity hereunder. The Municipality agrees to take affirmative action so that applicants and employees are treated equally with respect to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, selection for training, rates of pay, and other forms of compensation. c. The Municipality shall be responsible for the performance of all subcontracts and shall ensure that the subcontractors perform fully the terms of the subcontract. The Agreement between the Municipality and a subcontractor shall obligate the subcontractor to comply fully with the terms of this Agreement. d. The Municipality agrees that the Municipality's employees and subcontractor's employees who provide services under this agreement and who fall within any job classification established and published by the Minnesota Department of Labor & Industry shall be paid, at a minimum, the prevailing wages rates as certified by said Department. e. It is understood and agreed that the entire Agreement is contained herein and that this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. f. Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to writing, duly signed by the parties. g. Contracts let and purchases made under this Agreement shall be made by the Municipality in conformance with all laws, rules, and regulations applicable to the Municipality. h. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, such decision shall not affect the remaining portion of this Agreement. Nothing in this Agreement shall be construed as creating the relationship of co- partners, joint venturers, or an association between the County and Municipality, nor shall the Municipality, its employees, agents or representatives be considered employees, agents, or representatives of the County for any purpose. 11. PUBLICATION. The Municipality shall acknowledge the financial assistance of the County on all promotional materials, reports and publications relating to the activities funded under this Agreement, by including the following acknowledgement: "Funded by the Anoka County Board of Commissioners and State SCORE funds (Select Committee on Recycling and the Environment)." The Municipality shall provide copies of all promotional materials funded by SCORE funds. The County shall provide all printed public information pieces about County programs. A Municipality shall not modify County publications related to business recycling, household hazardous waste management or the County compost sites. 5 IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates first written above: CITY OF LINO LAKES COUNTY OF ANOKA By: By: Rhonda Sivarajah, Chair Name: Anoka County Board of Commissioners Title: Date: Date: By: Jerry Soma By: County Administrator Municipality's Clerk Date: Approved as to form and legality: Date: Approved as to form and legality: Assistant County Attorney Date: Date: kmt\waste\recycling-SCORE contracts\2015 contracts\Lino Lakes 00003925 7 onal Enhancement Funds Available C w • (0 C ..c E 00 0 135 I g E g LT; • , co V1. 0 0 00 0 0 t -I 44) 8 Ltr 07 oo N: oo4,4 r 0 0 4/4 04 L13 1(4 10 co 0) CO 1/) 111 04 10 1.4 01 114 14 V) 40) 10 7. rn 1.4 01 01 07 0 04 0 14 1(1 40 en 07 01 0 0) (41 0 8 0 4,4 07 1/) 07 0 m 1/7 10 0 0) 0 07 1 n, 07 0 10 01 0 100 co CO v-1 r-1 to 10 en en en 0 01 7.10(14 1/7 01 0) 0 4/7 0 0 cn 11. 111. CO 03 03 0) 0 7. 01 07 0 14 44, 0 m 01 14 - to 14 CO 1-1 co (14 v.; en 40 co 8 0 en 14 co 00 CO (0 0) 01 07 l0 00 (41 0) ea 0) 07 tn. g-1 1/7 0 !ri „, 0 or a a tn. 40 0 8 8 0 8 14 4. 8 .6 = • 8- 0 0 0 1.4 0 ‘8, 14) a 0 1/7 0 14 0 14 0 1/) 0 8 0 44 44) 8 8 , a 1/4 0 07 a 8 40 0 04 , 2015 Base Funding and Goals 0 )0 0 1Vn, 0 -0 a 0 0 0 (0 0 .0 a a 44) '0 8 p0 c; 01 0 a a 14 cn 0 10' CO 14 4-1 co (4 0 ea co 01 LD 4/4 0 0 44 0 0 44) 0 en to, 44 Base Funding: $10,000 + $5.0o/HH 0 175 0 44 0 07 to 07 40 to 0 0) 01 01 ro ea 0) 01 tn. 4)3 4-4 V1.07 0 LO 70 rn oo'n40 crt ens70 0 v -r 44, 0 1,1 0 0) en 01 10 en 1.11 1/4 -4 en140' 01 10 40, 14 a ,-r 07 0 0 0) 4/7 com .4 0) 01 oo to 14) 10 0 0) tfl 10 0 14 0 tO 0 1'. 0) 01 v-1 LC) 40 0) 10 0 en 14, 0) 01 14 0 01 r1 (T'0)r 01 oo 07 10 0 03 00 01 0 v-1 0 0) 0) 0 1/) 0 0 07 0 0) 1/) 0 74, 0) 0) 0 0 0) en co 14 0) 0 0 (44 10 1-1 -4. co 0 4.4 ea en crt 0 0) 01 40 0 ea 01 0 a" rn 01 4.4 CO to CO 40 01 01 0 0. cn 01 CO I-1 trl to a0- rsi LO 01 r -t01 oo 0 01 40 en co (0 40 1/1 CO 0 01 tD 40 u) co0 I-1 rn en N. 10 (0 40 0 0 10 01 E -0 8 cn 0 0 en r-1 0 0 en to 0 0 en cn en en 0 01 01 0 0 01 co 4-4 en 0 0 40 ea co co en 44 04 2 433 0. ?) -a 01 N 01 (P3 CO 3 3 01 a a 801 0. 70 2015 Municipal Funding Request Attachment B Grant Projects Eligible Allocations Amount Requeste Municipal Grant Funding Allocation $41'910.00 $41'910.00 Full Service Drop-off Center Allocation (Staffed re|i g center, open a minimum of 3 days per week, coflecting mattresses, traditional recyclables, scrap metal, carpet, etc.) $30'000.00 Monthly Drop-off Event (at Ieast 8 months) $15'000.00 $ Municipal Park/Community Event Recycling $8.000.00 $ Multi -Unit /Curbside Recycting $0'000.00 $ Recychng Enhancement Grant (Additional promotion efforts, multi -units,) be|mm proposed|�mtou���on�memmnnbeing $6,382.00 �� Source-SeparatedComposteb|ea/Orgonioa Grant $0'382.00 $ Total Amount EIigibIe Being Requested for 2015 $81.074.00 $* A description of the efforts being proposed for the additional funding requests. The City of Lino Lakes requests * for 2015 Municipal Funding. Date Name Title *These amounts should match and may not exceed eligible allocation total. This amount will be 90% of the contract maximum for the grant. Anoka County Contract # C0003908 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM THIS AGREEMENT made and entered into on the 8th day of October, 2014, notwithstanding the date of the signatures of the padkye, between the COUNTY OF ANOKA, State of Minnaeoie, hereinafter referred to as the "COUNTY," and the City of Lino Lekee, hereinafter referred to as the "MUNICIPALITY." WITNESSETH: WHEREAS,the County received $818,365 in funding from the State of Minnesota pursuant to Minn. Stat. § 115A.557 (hereinafter "SCORE funds") and $270,984 in funding pursuant to Minn. Stat. § 473.8441 (hereinafter "LRDG funds ") during 2014; and WHEREAS,the County also has additional budgeted program funding available to supplement SCORE and LRDG funds for solid waste recycling programs; and WHEREAS, the County wishes to assist the Municipality in meeting recycling goals established by the Anoka County Board of Commissioners by providing said SCORE and LRDG funds to cities and townships in the County for solid waste recycling programs; and WHEREAS, the County has granted the various Municipalities funding for these purposes during 2014, and now finds that there are remaining unexpended funds available which may be used to enhance the grants previously awarded to the various Municipalities. NOW, THEREFORE, in consideration of the mutuai covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions: 1. PURPOSE. The purpose of this Agreement is to provide for cooperation between the County and the Municipality to implement solid waste recycling programs in the Municipality. 2. TERM. The term of this Agreement is from October 8, 2014 through June 30, 2015, unless earlier terminated as provided herein. 3. DEFINITIONS. a. "Problem material" shall have the meaning set forth in Minn. Stat. § 115A.03, subdivision 24a. b. "Multi -unit households" means households within apartment complexes, condominiums, townhomes, mobile homes and senior housing complexes. c. "Opportunity to recycle" means providing recycling and curbside pickup or collection centers for recyclable materials as required by Minn. Stat. § 115A.552. d. "Recycling" means the process of collecting and preparing recyclable materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of recyclable materials in a manner that precludes further use. e. "Recyclable materials" means materials that are separated from mixed municipal solid waste for the purpose of neoyc|ing, including poper, g|aee, p|oetioo, metals, fluorescent lamps, mjor appliances and vehicle batteries. 8. AUDIT. Pursuant to Minn. Stat. § 10C.05. the Municipality shall o|kzvvthe County or other persons or agencies authorized by the County, ethe State of Minnesota, including the Legislative Auditor or the State Auditor, access to the records of the Municipality at reasonable houna, including all books, records, doounente- and accounting procedures and practices of the Municipality relevant to the subject matter of the Aoreement, for purposes of audit. In addition, theCounty shall have access to the project eite(e), if any, at reasonable hours. 9. GENERAL PROVISIONS. a. In performing the provisions of this Agreement, both parties agree to comply with allapplicable federal, state or local laws, ordinances, rules, regulations or standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to the Municipatity by the County under this Agreement. b. No person shall iUagoUy, on the grounds of race, oreed, color, na|iQion, sex, marital atetun, public assistance otytuo, sexual praferenoe, handicap, age or nationat origin, be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to unlawful discrimination under any progrann, service or activity hereunder. The Municipality agrees to take affirmative action so that applicants and employees are treated equally with respect to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, selection for training, rates of pay, and other forms of compensation. c. The Municipality shall be responsible for the performance of all subcontracts and shall ensure that the subcontractors perform fully the terms of the subcontract. The Agreement between the Municipality and a subcontractor shall obligate the subcontractor to comply futly with the terms0fthieAon8enlent. d. The Municipality agrees that the Municipality's employees and subcontractor's employees who provide services under this agreement and who fall within any job classification established and published by the Minnesota [}epa�n)entof Labor & Industry shall be paid, oto minimum, the prevailing wages rates as certified by said Department. e. It is understood and agreed that the entire Agreement is contained herein and that this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. f. Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to vvhting, duly signed by the parties. Q. Contracts let and purchases made under this Agreement shall be made by the Municipality in conformance with all laws, rules, nd regulationsapp|�ab|eto the 3 IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates first written above: CITY OF LINO LAKES COUNTY OF ANOKA By: By: Brad Fields, Director Name: Integrated Waste Management Title: Date: Date: By: John VonDeLinde, Division Manager By: Parks and Community Services Municipality's Clerk Date: Approved as to form and legality: Date: Date: Approved as to form and legality: Kathryn M. Timm Assistant County Attorney Date: kmt\waste\recycling-SCORE contracts\2014 contracts\Lino Lakes Additional Enhancement Grant C0003908 5 2015 Funding Available for Municipal Waste Abatement Programs Attachment A 2015 Total SCORE Allocation: $1,051,986 - $116,810.50 must be spent on organics Population and Household Counts are based on 2013 Met Council Estimates Goals are based on 190 pounds/person/year single family home up to 4 units and 175 pounds/person/year multi -units 5 units or more 2015 Additional Enhancement Funds Available Municipality 2015 Base Funding and Goals Monthly Drop-off Events Full Service Park and Event Recycling Curbside and Multi -Unit Recycling General Enhancement Grant Organics Collection Total Funds Available for Drop-off $1/HH $1/HH Base Funding: $10,000 + $5.00/HH Goals: 175 PP MF + Upto 4,999 households 5,000+ households Center Up to 2,000 households 2,001- 4,999 households 5,000 and up households Up to 2,000 households 2,001- 4,999 households 5,000 and up households All municipalities are eligible equally All municipalities are eligible equally 2015 Base + Enhancement Funds Contract 190 PP SF Andover Number Total Pop HH $10,000 Base $5.00/HH Total $10,000 $15,000 $30,000 $2,000 $4,000 $6,000 $2,000 $4,000 $6,000 C0003911 31,692 10,200 $ 10,000 $ 51,000 $ 61,000 2,996 $ 15,000 $ 6,000 Anoka C0003912 17,283 7,214 $ 10,000 $ 36,070 $ 46,070 $ 6,000 10,200 10,200 $ 108,400 Bethel 1,519 $ 15,000 $ 6,000 $ 6,000 7,214 Blaine C0003913 465 180 $ 10,000 $ 900 $ 10,900 44 $ 10,000 $ 2,000 $ 2,000 180 7,214 $ 87,498 Centerville C0003914 62,018 22,299 $ 10,000 $ 111,495 $ 121,495 5,795 $ 15,000 $ 6,000 $ 6,000 22,299 180 $ 25,260 Circle Pines C0003915 3,953 1,337 $ 10,000 $ 6,685 $ 16,685 373 $ 10,000 $ 2,000 $ 2,000 1,337 22,299 $ 193,093 Columbia Heights C0003916 5,014 2,015 $ 10,000 $ 10,075 $ 20,075 1 472 $ 10,000 $ 4,000 $ 4,000 2,015 1,337 $ 33,359 Columbus C0003917 19,758 8,055 $ 10,000 $ 40,275 $ 50,275 1,826 $ 15,000 $ 6,000 $ 6,000 8,055 2,015 8,055 $ 42,105 Coon Rapids C0003919 3,960 1,447 $ 10,000 $ 7,235 $ 17,235 376 $ 10,000 $ 2,000 $ 2,000 1,447 $ 93,385 East Bethel C0003918 62,684 23,910 $ 10,000 $ 119,550 $ 129,550 5,835 $ 15,000 $ 30,000 $ 6,000 $ 6,000 23,910 1,447 $ 34,129 Fridley C0003920 11,588 4,052 $ 10,000 $ 20,260 $ 30,260 1,094 $ 10,000 $ 4,000 $ 4,000 4,052 23,910 $ 234,370 Ham Lake C0003921 27,865 11,412 $ 10,000 $ 57,060 $ 67,060 2,569 $ 15,000 $ 6,000 $ 6,000 11,412 4,052 $ 56,364 Hilltop C0003922 15,650 5,323 $ 10,000 $ 26,615 $ 36,615 1,475 $ 15,000 $ 6,000 $ 6,000 5,323 11,412 $ 116,884 Lexington C0003923 865 397 $ 10,000 $ 1,985 $ 11,985 76 $ 10,000 $ 2,000 $ 2,000 397 5,323 $ 74,261 Lino Lakes C0003924 2,061 790 $ 10,000 $ 3,950 $ 13,950 191 $ 10,000 $ 2,000 $ 2,000 790 397 $ 26,779 Linwood Township C0003925 20,833 6,382 $ 10,000 $ 31,910 $ 41,910 1,836 $ 15,000 $ 6,000 $ 6,000 6,382 790 $ 29,530 Nowthen C0003926 5,223 1,912 $ 10,000 $ 9,560 $ 19,560 493 $ 10,000 $ 2,000 $ 2,000 1,912 6,382 $ 81,674 Oak Grove C0003927 4,537 1,479 $ 10,000 $ 7,395 $ 17,395 425 $ 10,000 $ 2,000 $ 2,000 1,479 1,912 $ 37,384 Ramsey C0003928 8,210 2,781 $ 10,000 $ 13,905 $ 23,905 778 $ 10,000 $ 4,000 $ 4,000 2,781 1,479 $ 34,353 Spring Lake Park C0003929 24,306 8,367 $ 10,000 $ 41,835 $ 51,835 2,291 $ 15,000 $ 6,000 $ 6,000 8,367 2,781 $ 47,467 St. Francis C0003930 6,260 2,628 $ 10,000 $ 13,140 $ 23,140 582 $ 10,000 $ 4,000 $ 4,000 2,628 8,367 $ 95,569 C0003931 7,240 2,567 $ 10,000 $ 12,835 $ 22,835 679 $ 10,000 $ 4,000 $ 4,000 2,567 2,628 2,567 $ 46,396 $ 341,465 124,747 $ 210,000 $ 623,735 $ 833,735 31,727 $ 120,000 $ 135,000 $ 30,000 $ 14,000 $ 20,000 $ 54,000 $ 14,000 $ 20,000 $ 54,000 45,969 124,747 124,747 $ 1,544,229 2015 Total SCORE Allocation: $1,051,986 - $116,810.50 must be spent on organics Population and Household Counts are based on 2013 Met Council Estimates Goals are based on 190 pounds/person/year single family home up to 4 units and 175 pounds/person/year multi -units 5 units or more WS — Item # 5 WORK SESSION STAFF REPORT Work Session Item No. 5 Date: February 2, 2015 To: City Council From: Diane Hankee Re: Pavement Management Plan - 2015 Overlay & Sealcoat Projects Background The City's Pavement Management Program includes two components: 1. Roadway maintenance which includes crack filling, seal coating, mill and overlay and full depth reclamation. 2. Street Reconstruction. Roadway Maintenance Roadway maintenance is funded primarily through an annual general fund levy which increases approximately 5% annually. The adopted maintenance budget for 2015 is $514,500. As requested by the City Council an Overlay and Sealcoat plan has been developed for planned projects through 2021. These projects are in addition to typical pothole patching completed annually by Public Works. The plan was determined based using the following information: • 2013 Pavement Management Plan • 2014 Street Reconstruction Plan • Previous maintenance history • 2014 Pavement Condition Ratings Proposed projects will continue to be evaluated annually. Adjustments to the timing of specific street segments will be based on updated pavement conditions ratings and funding levels. Staff is expecting a slightly larger expenditure in 2015 using savings from projects completed in prior years. Street Reconstruction Street reconstruction is typically proposed to be funded through the issuance of bonds. In 2014 the City adopted a 5 year Street Reconstruction Plan which included improvements to the Shenandoah area in 2015. West Shadow Lake Drive area and LaMottes area have been proposed for reconstruction in 2019. The City Council authorized preparation of plans and specifications for the Shenandoah area in January of 2015. Requested Council Direction None Required. Staff is seeking review of the proposed plan. Staff will be requesting authorization to prepare plans and specifications for the 2015 Overlay at the February 23, 2015 City Council meeting. Attachments 1. Crack Fill & Seal Coat Map 2. Mill & Overlay Map 3. 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K:\02029-920\GIS\Maps\Recon FDR.mxd Date: 1/29/2015 WS — Item 6 WORK SESSION STAFF REPORT Work Session Item No. 6 Date: February 2, 2015 To: City Council From: Lisa Hogstad-Osterhues Re: Annual Advisory Board Appointments Background December 15, 2014 council reviewed the advisory board list of applicants. It was decided to interview only the Environmental Board candidates. These interviews took place January 12, 2015. Attached is an outline of the applicants for each of the boards or committee. Park Board — 1 seats, 1 applicant - New - Environmental Board — 2 seats, 3 applicants - Interviewed P&Z — 3 seats, 2 applicants - EDAC — 4 seats, 2 applicants Requested Council Direction The council interviewed Environmental Board candidates. There were three candidates interviewed and two seats available. Since the last work session we have received an application for the Park Board. 1. Which candidates will be selected for the Environmental Board? 2. Should candidates who applied for P & Z & EDAC be appointed at their next meetings? 3. When would council like to schedule an interview with the new Park Board candidate? Attachments List of applicants (Applications will be provided to council previous to the interview date) WS — Item 7 Attachment 2014/2015 Advisory Board Applicants Park Board 1. Clark Gooder - NEW APPLICANT Environmental Board 1. Paula Andrewjewski (current board member) - INTERVIEWED 2. Alexander Schwartz - INTERVIEWED 3. John Sullivan - INTERVIEWED EDAC 1. Julie Jeffrey -Schwartz (current board member) 2. Lou Masonick (current board member) 3. 4. Planning & Zoning 1. Paul Tralle (current board member) 2. Lou Masonick (current board member) 3. Park Board —1 seat, 1 applicants Environmental Board — 2 seats, 3 applicants P&Z — 3 seats, 2 applicants EDAC — 4 seats, 2 applicants WS — Item #7 WORK SESSION STAFF REPORT Work Session Item No. 7 Date: February 2, 2015 To: City Council From: Julie Bartell, City Clerk Re: Election Judge Salary Background Every year the city administers at least one election and employs election judges to staff the seven election precincts. These judges also attend annual paid training sessions prior to their service. The current salary for the position is $9.00/hour to serve as an Election Judge and $9.50/hour to serve as a Head Election Judge. This salary level has been in place since 2000. Considerations for increasing the salary are: Current rates are on the lower end of what other Anoka County cities are paying; The Minnesota state minimum wage is scheduled to increase to $9.50 per hour, effective August 1, 2016, for large employers; Election judge service is an important role and should be recognized with adequate salary. Requested Council Direction Staff is recommending that the salary rate for election judges be increased to $10.00/hour for Election Judge and $11.00/hour for Head Election Judge. Attachments Anoka County Election Judge Salary Comparison CITY POPULATION HEAD JUDGE ASST HEAD JUDGE ELECTION JUDGE STUDENT JUDGE EAST BETHEL 11,603 $ 8.00 $ 8.00 $ 8.00 BETHEL 488 $ 8.75 $ 8.75 $ 8.25 $ 8.25 ST FRANCIS 7,219 $ 9.00 $ 8.75 $ 8.50 $ 8.50 ANOKA 17,153 $ 9.25 $ 9.00 $ 8.75 $ 8.75 LINO LAKES 20,216 $ 9.50 $ 8.00 $ 9.00 $ 9.00 RAMSEY 23,668 $ 9.50 $ 8.00 $ 9.00 $ 8.00 LIN.WOOD 5,123 $ 9.66 $ 9.66 $ 8.99 COON RAPIDS 61,476 $ 10.00 $ 9.50 $ 9.00 $ 8.10 ANDOVER 30,587 $ 10.00 $ 9.50 $ 9.25 $ 9.25 ANOKA COUNTY $ 10.00 $ 9.75 $ 9.50 $ 9.50 ANOKA-HENNEPIN $ 10.00 $ 9.75 $ 9.50 $ 9.50 BLAINE 57,186 $ 10.00 $ 10.00 $ 9.00 $ 7.25 FRIDLEY 27,208 $ 10.00 $ 10.00 $ 9.00 HILLTOP 754 $ 10.00 $ 10.00 $ 9.50 OAK GROVE 8,031 $ 10.25 $ 9.75 $ 9.75 LEXINGTON 2,049 $ 10.75 $ 10.25 $ 10.25 CENTERVILLE 3,792 $ 10.75 $ 10.50 $ 10.25 COLUMBUS 3,914 $ 10.75 $ 10.75 $ 10.25 COLUMBIA HEIGHTS 19,486 $ 11.00 $ 10.75 $ 10.50 $ 6.75 SPRING LAKE PARK 6,234 $ 11.00 $ 11.00 $ 10.25 HAM LAKE 15,296 $ 12.00 $ 11.00 $ 10.25 $ 10.25 NOWTHEN 4,443 $ 13.50 $ 11.00 $ 11.00 CIRCLE PINES 4,918 $ 14.00 $ 14.00 $ 13.00 $ 10.00 BROOKLYN PARK $ 11.00 $ 9.00 CHAMPLIN $ 9.50 $ 7.50 BROOKLYN CENTER $ 10.00 $ 10.00 Item #8 Monthly Progress Report February 2, 2015 Item Last Action Taken Staff Status Digital Scanning Project 12/08/14 — Council adopted 2015 budget, Jeff which includes one PT scanner operator The last day of employment for other PT scanner is Feb. 3 Labor Negotiations Police Officers and 49er's are settled for 2015. Jeff - -AFSCME will be considering Council's latest one-year offer. - -Mediation is scheduled with the Sergeants on March 10. White Bear Lake Restoration Assn. v. Dept. of Natural Resources (DNR) The WBL Restoration Assn. & WBL Homeowners' Assn. reached a settlement agreement with the DNR that imposes a three-year stay on the lawsuit so funds can be appropriated for a Northeast Metro Project. This involves a construction project to connect Northeast cities to the St. Paul Regional Water Service. Lino Lakes is one of seven cities included in the second phase of the project. Jeff 1/29/15 — Hugo is hosting a NE Metro Water Summit to discuss the settlement agreement. The other cities named in Phase 2 of the project are Centerville, Circle Pines, Columbus, Forest Lakes, Hugo, and Lexington. Legacy Grant Funding 1/22/15 — Staff met with Met Council and Anoka Co. Parks officials to discuss the qualifications for Legacy Grant funds for certain park and trail projects in Lino Lakes Rick Staff is waiting for information from Anoka Co. before sending a report to the Council