HomeMy WebLinkAbout01-12-2015 Council Meeting MinutesCOUNCIL MINUTES January 12, 2015
DRAFT
1 CITY OF LINO LAKES
2
MINUTES
3
4 DATE : January 12, 2015
5 TIME STARTED : 6:30 p.m.
6 TIME ENDED : 7:20 p.m.
7 MEMBERS PRESENT : Council Member Stoesz, Kusterman, Rafferty,
8 and Mayor Reinert
9 MEMBERS ABSENT : Council Member Roeser
10
11 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael
12 Grochala; City Engineer Diane Hankee; Chief of Police John Swenson; and City Clerk Julie Bartell
13
14 ADVISORY BOARD INTERVIEWS
15
16 Previously to the regular council meeting, the council conducted interviews for open positions on the
17 Environmental Board. Interviewees were John Sullivan, Paula Andrewjewski and Alexander
18 Schwartz.
19
20 PUBLIC COMMENT
21
22 No one was present to address the council regarding a matter not on the agenda.
23
24 SETTING THE AGENDA
25
26 The agenda was approved as presented.
27
28 CONSENT AGENDA
29
30 Council Member Kusterman moved to approve the Consent Agenda, Items 1A through 1E, as
31 presented. Council Member Rafferty seconded the motion. Motion carried on a voice vote. Council
32 Member Roeser was absent.
33
34 ITEM ACTION
35
36 Consideration of Expenditures:
37
38 January 12, 2015 (Check No. 99494 — 99579,
39 $255,792.83) Approved
40
41 Centennial Fire District (Check No. 6696 — 6732,
42 $27,249.63) and Visa Pmt of $2,112.51 Approved
43
44 December 15, 2014 Council Work Session Approved
45
1
COUNCIL MINUTES January 12, 2015
DRAFT
46 December 15, 2014 City Council Minutes Approved
47
48 December 29, 2014 Special Council Meeting Minutes Approved
49
50 Application of Aquinas Roman Catholic Home Education
51 Services for Excluded Bingo Permit Approved
52
53 FINANCE DEPARTMENT REPORT
54
55 There was no report from the Finance Department.
56
57 ADMINISTRATION DEPARTMENT REPORT
58
59 3A) Cable Television Franchise Agreement:
60 i. Resolution No. 15-01, Granting Consent to Transfer Cable TV Franchise from
61 Comcast to Greatland Connections;
62 ii. Ordinance No. 01-15, Approving Cable Television Franchise Ordinance
63 Amendment
64
65 City Administrator Karlson noted that the council discussed this franchise transfer and franchise
66 extension request at the recent work session. He introduced Mike Bradley, attorney for North Metro
67 TV to review the proposed amendment and agreement.
68
69 Mr. Bradley gave some background on the city's franchise for television services that is set to expire
70 in three years. The franchise holder, Comcast, applied to transfer the franchise to another company,
71 Greatland Connections. He explained that, as a result of that request, this became a good time to look
72 at any issues with the franchise agreement. He has worked with Comcast to address issues and has
73 negotiated the following terms to be included in the agreement for a transfer and extending the
74 franchise:
75 The franchise agreement will be extended an additional three years;
76 - __, Extension of a Memorandum of Understanding that continues the provision of financial
77 support to North Metro Telecommunications Commission (NMTC);
78 Provision of HD channel(s);
79 - Access to a programming guide across multiple platfouus;
80 - A refund related to a franchise fee underpayment;
81 Complimentary drops and outlets for municipal locations;
82 A small refund to cable subscribers;
83 - Payment of all legal fees.
84
85 Mr. Bradley reviewed the requested action of approving a transfer of the franchise through resolution
86 and first reading of an ordinance that amends the city's franchise by the extension noted.
87
88 The council discussed the role of the City in denying or supporting the transfer. Mr. Bradley
89 explained that this involves a very large scale business deal with many cities and subscribers
90 involved. Mayor Reinert confirmed the future owner of the city's franchise.
2
COUNCIL MINUTES January 12, 2015
DRAFT
91
92 Council Member Stoesz noted that he represents the City on the NMTC so he has been following
93 these actions as they have developed and come forward and can recommend council approval . He
94 noted the additional connectivity that the city will receive. Mr. Bradley confirmed that cities will
95 receive additional cable drops and boxes as part of the agreement. Council Member Kusterman
96 suggested that he's heard only good sides to this action; staff wasn't any to provide any negatives.
97
98 Council Member Stoesz moved to approve Resolution No. 15-01 as presented. Council Member
99 Rafferty seconded the motion. Motion carried on a voice vote; Council Member Roeser was absent.
100
101 Council Member Stoesz moved to approve the First Reading of Ordinance No. 01-15 as presented.
102 Council Member Rafferty seconded the motion. Motion carried on a voice vote; Council Member
103 Roeser was absent.
104
105 3B) Approval of Annual Appointments- Administrator Karlson noted that each year the council
106 approves a number of assignments and appointments as indicated in the staff report. This list was
107 reviewed and updated by the council at the last work session and is presented for consideration of
108 approval.
109
110 Council Member Kusterman moved to approve the list of annual appointments as presented. Council
111 Member Rafferty seconded the motion. Motion carried on a voice vote; Council Member Roeser was
112 absent.
113
114 PUBLIC SAFETY DEPARTMENT REPORT
115
116 4A) PubIic Safety Department Update- Chief Swenson updated the council. The development
117 of the fire department into the Public Safety Department is moving ahead on schedule. He noted the
118 following:
119
120 South Side Fire Station Project — location, architect and schedule noted; consideration of
121 approval to seek bids for the project is on the agenda this evening;
122 - Thanks to Community Development Director Grochala and other staff for their hard work in
123 keeping the fire station project moving forward, on schedule and high quality;
124 Recruitment for Fire Department — Centennial Fire Relief has hired a consultant to assist in
125 developing a legislative proposal to allow the transfer of pensions from Centennial Fire to the
126 city's new firefighter pension plan;
127 New Fire Recruits — four paid on-call firefighters have been hired as of January 5 and have
128 begun their training; there is an additional applicant in the loop; more applications are coming
129 in; a special mailing will not be necessary considering recruitment response but information
130 will be included in the next regular newsletter;
131 - Training in Progress — There are 12 staff members currently in training as firefighters; a
132 second group of trainees will begin on April 8; by the end of August, the department will have
133 at least 35 trained firefighters;
134 - Equipment — the city will receive some equipment with the disbursements from Centennial
135 Fire District; and grant request is pending with FEMA for apparatus funding; the department
3
COUNCIL MINUTES January 12, 2015
DRAFT
136 continues to seek the purchase of additional equipment from other departments who are
137 selling;
138 - Policy Development — should be completed by March.
139
140 Mayor Reinert noted, on the matter of firefighter training, that the new fire station will include
141 training facilities that will serve the city well by allowing training to occur on site rather than taking
142 personnel out of the area. It's a good long term approach and will save money down the line. He
143 also noted that the council's assumptions about the public safety department model and the provision
144 of fire services are proving true. Regarding fire pensions, the legislative change noted would allow
145 the transfer of firefighters into the city fund; he wonders if those individuals would then be under the
146 city's pension rules. Chief Swenson verified that the city's pension rules would apply, including
147 vesting at five years.
148
149 Council Member Rafferty noted, regarding the fire station and training facilities, that he is happy that
150 the city had the opportunity to look at that with a broad approach that he agrees will pay off in the
151 long term.
152
153 PUBLIC SERVICES DEPARTMENT REPORT
154
155 There was no report from the Public Services Department.
156
157 COMMUNITY DEVELOPMENT DEPARTMENT REPORT
158
159 6A) Lino Lakes Fire Station
160 i. Resolution No. 15-03, Approving Plans & Specifications and Authorizing
161 Advertisement for Bids;
162 ii. Resolution No. 15-04, Amending Professional Services Contract with CNH
163 Architects
164
165 Community Development Director Grochala provided a picture of the proposed fire station. Staff has
166 worked over the past six months to get the project to this stage and is requesting approval of plans and
167 specifications so that the project can go out for bid. The design will meet both the immediate and
168 long term service needs of this community. He reviewed the planned schedule to continue with this
169 project, with construction beginning in April or May. He noted that the architect was present to
170 answer any questions.
171
172 Council Member Kusterman moved to approve Resolution No. 15-03 as presented. Council Member
173 Rafferty seconded the motion. Motion carried on a voice vote; Council Member Roeser was absent.
174
175 Community Development Director Grochala reviewed staff s recommendation to amend the city's
176 contract with CNH Architects to reflect an increase in the size and scope from original project
177 discussions. Staff has negotiated the proposed increase and is comfortable that it is an appropriate
178 amount for the scope of services. He noted that the amount is within industry standards as explained
179 in the staff report. Mayor Reinert recognized that the city increased the scope of the project/plans so
180 he understands this amendment; the increase is actually below industry standards and for the services
4
COUNCIL MINUTES January 12, 2015
DRAFT
181 of a company that is really the best of the best in this area. Council Member Stoesz asked why this
182 increase wasn't available for discussion at the last work session and Mr. Grochala explained that the
183 amount was just recently finalized. Council Member Rafferty concurred that this request is
184 reasonable; he added that he hopes the bid process will go in a positive direction.
185
186 Council Member Rafferty moved to approve Resolution No. 15-04 as presented. Council Member
187 Stoesz seconded the motion. Motion carried on a voice vote; Council Member Roeser was absent.
188
189 6B) Resolution No. 15-05, Authorizing Preparation of Plans and Specifications for the 2015
190 Street Reconstruction Project- Community Development Director Grochala explained that moving
191 to plans and specifications is the next step in this project. WSB Engineering has submitted a
192 proposal to provide the services. He noted the schedule for the Reconstruction Project.
193
194 Mayor Reinert noted that there was recently a public hearing held for the residents; there were some
195 questions and he wants to make sure they are being answered. City Engineer Hankee noted that
196 updated information is being provided on the city website. Council Member Rafferty noted that he
197 has reached out to the residents on the cul-de-sac to discuss that situation.
198
199 Council Member Kusterman moved to approve Resolution No. 15-05 as presented. Council Member
200 Stoesz seconded the motion. Motion carried on a voice vote; Council Member Roeser was absent.
201
202 UNFINISHED BUSINESS
203
204 There was no Unfinished Business.
205
206 NEW BUSINESS
207
208 There was no New Business.
209
210 COMMUNITY EVENTS
211
212 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, January 17
213 from 10:00 a.m. to 2:00 p.m. Furniture will now be accepted for a flat fee of $5.00 apiece. See city
214 website for a list of accepted items.
215
216 COMMUNITY CALENDAR
217
218
219
220
221
222
223
224
225
226
-4k Monday, January 19
Monday, January 26
4- Monday, January 26
Community Calendar — A Look Ahead
January 12, 2015 through January 25, 2015
CITY HALL CLOSED Martin Luther King
5:30 pm, Community Room Council Work Session
6:30 pm, Council Chambers City Council Meeting
5
COUNCIL MINUTES
DRAFT
January 12, 2015
227 ADJOURN
228
229 There being no further business, Council Member Kusterman moved to adjourn at 7:20 p.m. Council
230 Member Rafferty seconded the motion. Motion carried.
231
232 These minutes were considered and approved at the regular Council g, Januar ., 2015.
233
234
235
236
237 Ju ianne artell, City Cl
238
6
n.
Jeff Rein - rt, ayor