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Home My WebLink About02-23-2015 Council Meeting Minutes1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 COUNCIL MINUTES February 23, 2014 APPROVED CITY OF LINO LAKES MINUTES DATE : February 23, 2015 TIME STARTED : 6:30 p.m. TIME ENDED : 7:30 p.m. MEMBERS PRESENT : Council Member Stoesz, Kusterman, Rafferty, Roeser, and Mayor Reinert MEMBERS ABSENT : none Staff members present: City Administrator Jeff Karlson; Community Development Director Michael Grochala; Chief of Police John Swenson; City Engineer Diane Hankee; and City Clerk Julie Bartell PUBLIC COMMENT No one was present to address the council regarding a matter not on the agenda. SETTING THE AGENDA The agenda was approved as presented. CONSENT AGENDA Council Member Rafferty moved to approve the Consent Agenda, Item 1A through 1F, as presented. Council Member Stoesz seconded the motion. Motion carried on a voice vote. ITEM ACTION Consideration of Expenditures: February 23, 2015 (Check No. 99791- 99886, $399,038.25) Approved Centennial Fire District (Check No. 6769 - 6789, $8,938.32) Approved February 2, 2015 Council Work Session Minutes Approved February 9, 2015 City Council Meeting Minutes Approved 2015 Advisory Board Appointments Approved 1 COUNCIL MINUTES APPROVED February 23, 2014 46 Resolution No. 15-19, Approving Off -Sale Liquor and 47 Tobacco License for Liquor Barrel Approved 48 49 Resolution No. 15-14, Extension of Time for Recording 50 Of Planned Unit Development Final Plan/Final Plat, 51 Saddle Club Approved 52 53 FINANCE DEPARTMENT REPORT 54 55 There was no report from the Finance Department. 56 57 ADMINISTRATION DEPARTMENT REPORT 58 59 3A) Labor Agreement with AFSCME, Local No. 2454 — Administrator Karlson reviewed the 60 terms of the proposed one-year labor agreement, including changes in wages, health insurance, 61 overtime and funeral leave. 62 63 Council Member Kusterman moved to approve the agreement as presented. Council Member Roeser 64 seconded the motion. Motion carried on a voice vote. 65 66 PUBLIC SAFETY DEPARTMENT REPORT 67 68 4A) Hire Paid On -Call Firefighter — Public Safety Director Swenson reported that he is 69 recommending the hiring of one on-call firefighter, Kevin Sweeney. Mr. Sweeney has passed 70 through the city's comprehensive process for hiring to the positions. He is currently serving the 71 Centennial Fire District as a firefighter. 72 73 Council Member Kusterman moved to approve the hiring as recommended. Council Member Roeser 74 seconded the motion. Motion carried on a voice vote. 75 76 411) Resolution No. 15-22, Continuing the Incentive Program for the Recruitment of Paid 77 On -Call Fire Personnel- Public Safety Director Swenson explained that the resolution would 78 continue the city's incentive program for the hiring of fire personnel. The current program has 79 expired and he is recommending that the city continue an incentive albeit at a reduced amount. He 8o reviewed the requirements for each level of incentive. Council Member Kusterman noted that 81 firefighters do not receive a wage during training and wondered if that is common. Chief Swenson 82 said it varies as to payment for those hours. Chief Swenson also provided an update on recruitment. 83 and goals; he added that he anticipates that the incentive for level one and two will probably end 84 when they expire in June. 85 86 Council Member Kusterman moved to approve Resolution No. 15-22 as presented. Council Member 87 Roeser seconded the motion. Motion carried on a unanimous voice vote. 88 89 90 2 COUNCIL MINUTES APPROVED February 23, 2014 91 4C) Public Safety Department Update 92 - Fire Station — a contract for construction will be considered by the council this evening; the 93 project is on schedule and slightly under budget; 94 - Recruiting and Training for Firefighters — five paid on-call firefighters are entering training; 95 the department is currently backgrounding six applicants; three applicants are in the process of 96 filling out their applications. Training continues for those already in the process. A 97 recruitment flyer and signage at the new station site have been developed interest. The 98 department will be holding an open house in March; 99 - Fire Equipment — all large apparatus is on board now with the purchase of the new trucks 100 approved and staff is working on the graphics and additional equipment needs for the two new 101 trucks. The city will take possession of the new trucks in April and is working on storing 102 options; 103 - Policy Development — is moving ahead and should be in place by early April. 104 105 PUBLIC SERVICES DEPARTMENT REPORT 106 107 There was no report from the Public Services Department. 108 log COMMUl�1ITY DEVELOPMENT DEPARTMENT REPORT 110 111 6A) Resolution No. 15-20, Accepting Bids and Awarding Contract for the Lino Lakes Fire 112 Station- Community Development Director Grochala reviewed the bid process and results as outlined 113 in his staff report. He noted that Alternate #5, the bids came ame in tendoor or eperceng under the projecdoor, should be t 114 as part of this action. Mayor Reinert noted that 115 estimate. 116 117 The council discussed the door options. The cost difference is approximately $15,000 less fort e 118 rolling doors. Council Member Rafferty noted that he is thinking about options and understanding 119 having options is good business. He thinks that the coiling doors are a good option. Mayor Reinert 120 suggested that the council pass the contract to allow for either door option; he appreciates that the 121 council is seeking efficiencies. The council will discuss souswill door optios used must at the next ordered. work session with 122 the understanding that, at some point, the doors 123 124 Council Member Roeser moved to approve Resolution No. 15-20 a presented. Council Member 125 Rafferty seconded the motion. Motion carried on a voice vote. 126 127 6B) Resolution No. 15-15, Authorizing Preparation of Plans and Specifications for the 201 128 Mill and Overlay Project- City Engineer Hankee reviewed a PowerPoint presentation (on file) 129 giving background on the city, s Mill and Overlay Program, outlining the proposed program for 2015 130 including costs, and explaining the schedule for council consideration and project d be corrected in the resolution (staff inadvertlently used the etion. Ms. 131 Hanke noted that the project amount shout 132 wrong number). 133 134 Council Member Kusterman moved to approve Resolution No. 15-15 as corrected. Council Member 135 Roeser seconded the motion. Motion carried on a voice vote. 3 COUNCIL MINUTES February 23, 2.014 APPROVED 136 137 6C) Resolution No. 15-16, Approving Plans and Specifications and Authorizing 138 Advertisement for Bids for the 2015 Reconstruction Project for the Shenandoah Neighborhood - 139 City Engineer Hankee reviewed the streets included in the project. The project was authorized by 140 city voters and the estimated cost is just under the approved budget. There have been neighborhood 141 meetings held that have been well attended; a project website is also in place. She discussed plans for 142 the cul de sacs in the area as well as storm water improvements. 143 144 Mayor Reinert noted that he attended the first public hearing and heard good information and 145 questions. It's good to see that there is finally a way to get this work done. 146 147 Council Member Stoesz asked staff about utility upgrades that could be done as part of the project; 148 Ms. Hankee will include that discussion with utilities companies as the project goes forward. 149 150 Council Member Roeser moved to approve Resolution No. 15-16 as presented. Council Member 151 Kusterman seconded the motion. Motion carried on a voice vote 152 153 6D) Resolution No. 15-17, Approving Plans and Specifications and Authorizing 154 Advertisement for Bids for the Birch/Centerville Road Street and Trunk Utility Improvements - 155 City Engineer Hankee explained that staff would like to move forward on the process for 156 improvements needed to provide sewer and water services to the city properly where the new fire 157 station will be located and also for future improvements on around that site. She reviewed the 158 estimated cost and project schedule. The project will be coordinated with construction on the fire 159 station facility. The construction costs do not include engineering fees. A portion of the cost of this 160 project will be borne by the abatement bonds discussed earlier and also some funding through the 161 trunk utility fund. 162 163 Council Member Roeser moved to approve Resolution No. 15-17 as presented. Council Member 164 Kusterman seconded the motion. Motion carried on a voice vote. 165 166 UNFINISHED BUSINESS 167 168 There was no Unfinished Business. 169 17o NEW BUSINESS 171 172 There was no New Business. 173 174 COMMUNITY EVENTS 175 176 FIFTH ANNUAL SUPER HERO CARNIVAL — Dress up like your favorite super hero! This event 177 will take place at Blue Heron Elementary on Saturday, February 28 from 10-11:30 a.m. For 178 additional information call Lino Lakes Parks & Rec. at 651-982-2440 179 4 COUNCIL MINUTES 180 181 COMMUNITY CALENDAR 182 183 184 185 Monday, March 2 186 -- Monday, March 2 187 Thursday, March 5 188 4- Monday, March 9 February 23, 2014 APPROVED Community Calendar —A Look Ahead February 24, 2015 through March 9, 2015 6:00 pm, Community Room Council Work Session 6:30 pm, Council Chambers Park Board 8:00 am, Community Room EDAC 6:30 pm, Council Chambers City Council Meeting 189 i 90 ADJOURN 191 192 There being no further business, Council Member Rafferty moved to adjourn at 7:30 p.m. Council 193 Member Stoesz seconded the motion. Motion carried unanimously. 194 195 These minutes were considered and approved at t 196 197 198 193 200 Ju is e Bartell, City Jerk 201 5