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Home My WebLink About05-04-2015 Council PacketWORK SESSION AGENDA CITY OF LINO LAKES Monday, May 4, 2015 CITY COUNCIL WORK SESSION Community Room (not televised) Meeting will commence at approximately 6:30 p.m. after groundbreaking ceremony for new fire station 5:30 p.m.: Ground -Breaking Ceremony for New Fire Station, 1710 Birch Street 1. Non -Union Compensation Plan, Ann Antonsen 2. Presentation of HeartSafe Communities, Officer Kristin Mobraten 3. Liquor License for Elwoods Restaurant, Julie Bartell 4. 2015 Mill and Overlay Project, Diane Hankee 5. SAFER Grant Administration, Jeff Karlson 6. Metropolitan Council Thrive MSP 2040 Forecast Update, Katie Larsen 7. Old Birch Street Overlay Update, Diane Hankee 8. 49 Club Demolition, Michael Grochala 9. Police Division Staffing, John Swenson 10. Report on Staff Overtime, Jeff Karlson 11. Art Tower Proposal, Jeff Karlson 12. Water Reuse Study Proposal, Michael Grochala 13. Council Updates on Boards/Commissions 14. Monthly Progress Report 15. Review Regular Agenda Adjourn WS — Item #1 WORK SESSION STAFF REPORT Work Session Item No. 1 Date: May 4, 2015 To: City Council From: Jeff Karlson Re: Non -Union Compensation Plan Background Last February the City Council directed me to invite Springsted's HR consultant, Ann Antonsen, to a work session to explain the methodology used in the Hay Evaluation System for determining job values and establishing wage classifications. Ms. Antonsen was not available for the March and April work sessions, but she will be at the May 4th work session to explain the Hay System model. Requested Council Direction (1) Consider approval of staff's February 9th recommendation at the May 11, 2015 council meeting; or (2) Refer it back to staff for revisions. Attachments February 9, 2015 Memo from Staff Resolution No. 15-07 CITY COUNCIL AGENDA ITEM 3A STAFF ORIGINATOR: Jeff Karlson MEETING DATE: February 9, 2014 TOPIC: Non -Union Compensation VOTE REQUIRED: 3/5 INTRODUCTION The City Council is being asked to consider a resolution establishing the 2015 compensation plan for non-union employees. BACKGROUND Non-union personnel include the city administrator, department directors, deputy public safety directors, public safety captain, and city clerk. The plan includes a two percent salary adjustment, which would be retroactive to January 1, 2015. The revised compensation plan proposes an increase of the maximum salary range of the Public Safety Director by two percent and the Community Development Director by six percent. While searching through some files in the human resources office, I came across a file that showed the job points for both positions had increased. These job point values were confirmed in a 2008 Human Resources Audit conducted by Ann Antonsen of Springsted, Inc. I also contacted Ms. Antonsen last June and she acknowledged the point totals had changed based on an analysis of certain positions. Since Director Swenson has taken on additional responsibilities with the integration of fire services in the Public Safety Department, I'm recommending a four percent salary increase, which will place him at the maximum salary range. This puts Mr. Swenson within an average market rate for his position. Director Grochala's salary is well below where it should be based on his job points. I recommend he move to Step 5 of the revised salary range, which is a 3.6% salary increase. With the revised plan, he would be eligible for another step adjustment in 2016. RECOMMENDATION 1. Approve Resolution No. 15-07, establishing the 2015 compensation plan for non-union employees, effective January 1, 2015. 2. Approve salary adjustment of four percent for Director Swenson and 3.6 percent for Director Grochala. ATTACHMENTS Resolution No. 15-07 CITY OF LINO LAKES RESOLUTION NO. 15-07 RESOLUTION ESTABLISHING 2015 COMPENSATION PLAN FOR NON-UNION EMPLOYEES WHEREAS, Section 207.04 of the Code of Ordinances requires the City Administrator to establish and maintain a compensation plan for all positions in the City, which is to be reviewed and approved by the City Council; and WHEREAS, this plan is in compliance with Minnesota Statute 471, which is referred to as the Pay Equity Law; and WHEREAS, the compensation plan for non-union employees includes a two percent (2%) wage increase retroactive to January 1, 2015; and WHEREAS, the maximum salary range of the Public Safety Director increases by an additional two percent (2%) and Community Development Director by an additional six percent (6%). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes that the following salary schedule by adopted. City of Lino Lakes 2015 Compensation Plan Effective January 1, 2015 Position Minimum Monthly Step 2 Step 3 Step 4 Step 5 Maximum Monthly City Administrator $8,965 $9,413 $9,861 $10,309 $10,757 $11,206 Public Safety Director $7,966 $8,365 $8,763 $9,161 $9,560 $9,958 Finance Director $7,558 $7,936 $8,314 $8,691 $9,069 $9,447 Comm. Dev. Director $7,487 $7,862 $8,236 $8,611 $8,985 $9,359 Public Serv. Director $7,325 $7,691 $8,058 $8,424 $8,790 $9,157 Dep. Public Safety Dir. $6,912 $7,257 $7,603 $7,948 $8,294 $8,639 Police Captain $6,459 $6,782 $7,105 $7,428 $7,751 $8,074 City Clerk $4,863 $5,106 $5,349 $5,592 $5,835 $6,078 Adopted by the Lino Lakes City Council this 9th day of February 2015. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk WS — Item #2 Date: To: WORK SESSION STAFF REPORT Work Session Item May 4, 2015 City Council From: John Swenson, Public Safety Director & Officer Kristen Mobraten Re: HeartSafe Community Initiative Background HEARTSafe Communities is a program designed to promote survival from sudden out- of-hospital cardiac arrest. It is a general concept focused upon strengthening the "chain of survival" as described by the American Heart Association; it recognizes and stimulates efforts by individual communities to improve their system for preventing sudden cardiac arrest (SCA) from becoming irreversible death. Officer Kristen Mobraten will provide Council with presentation and instruction on the life saving measure of hands only CPR. Requested Council Direction This is informational only; no Council action need. Attachments WS — Item #3 WORK SESSION STAFF REPORT Work Session Item No. 3 Date: May 4, 2015 To: City Council From: Julie Bartell, City Clerk Re: Liquor Licensing, Elwood's — Clayton Gratz Background Elwood's is a new restaurant planned at 7997 Lake Drive, Suite 130. The restaurant owner is Clayton Gratz, who has applied for a license to serve wine and strong beer. Mr. Gratz currently holds an off -sale liquor license for the Liquor Barrel, 7997 Lake Drive, Suite 120. The Lino Lakes Code of Ordinances, Section 701.06, states that "no more than one intoxicating liquor license shall be directly or indirectly issued within the city to any one person." Based on this language and confirmation from the city attorney, Mr. Gratz is not eligible for an additional intoxicating liquor license through the city. Mr. Gratz has asked that staff review the city's liquor regulations to see if there are any options that would allow him to proceed with his plans to serve alcoholic beverages at his new restaurant. We have informed him that he could apply for an on -sale 3.2 license (since that is technically not considered an intoxicating beverage). At this point, Mr. Gratz has asked to come to the council work session to discuss this situation and the language in the city code. Attachments City Attorney communication Julie Bartell From: Joseph Lange! <jjl@ratwiklaw.com> Sent: Monday, April 27, 2015 4:51 PM To: Julie Bartell Subject: Elwoods liquor license Ms. Bartell, This is to follow up on our telephone conversation concerning the liquor license application for Elwoods. It is my understanding that the applicant, Clayton Gratz, already has an intoxicating liquor license. This application is for a wine license (an intoxicating liquor) and, because it is combined with a 3.2 beer license, would also allow for strong beer (an intoxicating liquor). Mr. Gratz is therefore seeking a second intoxicating liquor license. Lino Lakes Code § 701.06 states that "no more than one intoxicating liquor license shall be directly or indirectly issued within the city to any one person." Mr. Gratz is therefore limited to his current intoxicating liquor license. He cannot have a second one. Let me know if you have any questions. Joe JOSEPH J. LANGEL 730 Second Ave. S., Suite 300 Minneapolis, MN 55402 Ph. (612) 339-0060 Fax (612) 339-0038 1 WS — Item #4 WORK SESSION STAFF REPORT Work Session Item No. 4 Date: May 4, 2015 To: City Council From: Diane Hankee Re: 2015 Mill and Overlay Project Background At the February 2, 2015 City Council work session we went through the City's pavement management analysis and procedures which identified the Mill and Overlay project for 2015. The project includes West Oaks, Otter Bay and Otter Lake Hills neighborhoods along with Bald Eagle Lake Boulevard and County Road J. At the February 23, 2015 City Council meeting, staff was authorized to evaluate the existing pavement via pavement coring, and prepare the plans and specifications. Based on the coring data the proposed construction description is detailed in the attach map. Staff held a neighborhood meeting on April 28, 2014 for which 11 residents attended. We reviewed the difference between a maintenance project and a reconstruction project and construction expectations. There was interest in extending sewer and water by some. We explained a petition would be required and that utilities could be extended after the roadway maintenance project. Attached is the meeting presentation. The project plans in specifications have been prepared and are on file at the City. The maintenance budget for 2015 is $514,500. Due to project savings on previous pavement management programs the 2015 project is encompassing a larger area than we typically are able to complete. We have an overall project budget of $850,000. In order to be within budget, we are including bid alternates as detailed in the attached map. The estimated schedule for this project is as follows: City Council Authorizes Plans and Specifications Neighborhood Meeting City Council Approves Plans and Specifications City Council Authorizes Ad for Bids City Open Bids City Council Awards Contract Construction Begins Final Completion February 23, 2015 April 28, 2015 May 11, 2015 May 11,2015 June 10, 2015 June 22, 2015 June 29, 2015 August 28, 2015 A project website will be created and linked to the City's web site. Attachments 1. Project Detail Map 2. Project Alternate Map 3. Neighborhood Meeting Presentation Reclaim Bitumionus Pavement with Class 5 Blended In Mill & Overlay (Full Depth) Reclaim Bituminous Pavement (Full Depth) Reclaim Bituminous Pavement, Excavate 6", Install 6" of Reclaim Bituminous and Class 5 Blended Together CIT :.,.. OF LNOL. KES 2015 Mill and Overlay Project 1 inch = 800 feet 0 800 1,600 Feet W�E Yiiiii CIT LI-NOL t,KES 2015 Mill and Overlay Project 1 inch = 800 feet 0 800 1,600 Feet W�E 2015 Mill and Overlay Project Neighborhood Meeting April 28, 2015 Meeting Format Introductions Sign in sheet Presentation Q and A Comments Project Web Site Set up mid May — Linked to City's site Contacts Layouts Schedules Presentation City's Pavement Management Program Proposed Improvements ** Construction Impacts Schedule Project Funding Inquiries for Utilities Pavement Management Plan Goals/Objectives Address pavement degredation Manageable timeframe for completing the improvements Financially feasible Evaluate impacts on long-term maintenance operations Pavement Ratings • Pavement ratings on a 4 year cycle • Forensic report with maintenance recommendation • Recommended roadway treatments O Crack Fill O Seal Coat • Mill and Overlay ** Full Depth Reclaim • Reconstruction Other Pavement Management Plan Process Prioritize Projects based on: Pavement ratings Traffic volumes Maintenance costs Determine Funding Sources Present to the Public and City Council r: I 1 Y RNOL KLS Mill & Overlay Pavement Management Plan (HM9 PIMP Year 2015 201 2017 2018 2019 2020 F 11 2021 J. .1F.IT 30311603 OR ,oR�AN .y FY% c1NTUR4 PALOMINO 01 PONY CT P1NE ST OLIVE -ST'- - ORANGE ST MAPLE ST ANMALL STS RG W EVERGREEN O F � c a OG RL m 310 ST 10 _BY LN pNoo� VICKY<2 z c7§ w� ,RtNSTW i 6e SHERWOOD 3 R CARL ST LN G - L}�TROMAS ST e q &NLAC ST BRADLEY ST 74TH ST MARVY ST FntRISMOKETREE .ION T 9RLN 11 JAMES ST KELE, 5TBS,' LOG LI 82N9 ST E 77TH ST E RENBENSST SOUR LN FAB ioNAY RD E HUN -CFAs 7� E QRST LN CEDAR sT CEDARST£ RE0OAK ST W VELE DR VERSON CT 65TM 01IERRV LN EA 12317.1 CIA pt�NILN LIN0AAVE �l NE R9 0.,71 TE P` W000141O041 RAVENS CT BOXAVIOLN ARROA;HE EvAYORN R0 Sado ST MOLITORO3 65TH ST E aaTH ST 6200 ST N Crack Fill / Seal Coat Pavement Management Plan (PMP) PMP Year 2016 2017 2018 2019 2020 2021 Crack Fill lyr. before seal coat N A 0 3,200 WSB Feet dE Azgookrier, Gc. K:402009-9204GISLt/aps1CracaFr0.5eal40ar.mxd Dale. 11001015 Proposed Improvements si Reclaimation and Mill and Overlay County Road J — Mill and Overlay Remainder project area - Reclaimation Replace existing bituminous curb and gutter Maintain existing drainage patterns Where existing is 30' wide - proposed 28' wide Reclaim Bitumionus Pavement with Class 5 Blended In Reclaim Bituminous Pavement (Full Depth) Reclaim Bituminous Pavement, Excavate 6, Install 6" of Reclaim Bituminous and Class 5 Blended Together 2015 Mill and Overlay Project 1 inch = 800 feet 0 800 1,600 Feet WE Construction Impacts Emergency Vehicle Access Parking Driveway access Mail service Garbage Roadway conditions Event coordination Schedule Approve Plans/Authorize Bids May 11, 2015 Award Bids June 22, 2015 Construction June—September 2015 Substantial Completion -paving September 2015 Final Completion—clean up/restoration Spring 2016 Project Funding Project Construction Budget $750,000 City's annual PMP funds — NO assessments Municipal utility extension is NOT included - requires a petition and would include assessments. Typically with a reconstruction project. 2015 ill and Overlay Project 1 inch = BC feet 1 '+f:() Feet Questions? WS — Item #5 WORK SESSION STAFF REPORT Work Session Item No. 5 Date: May 4, 2015 To: City Council From: Jeff Karlson Re: Update on Anoka Co. SAFER Grant Background In November 2012 Anoka County received a four-year grant of $1.157 million to assist with recruitment and retention of firefighters in Anoka Co. The goal is to add 236 certified firefighters within the fire departments in Anoka County. As of April 2, 2015, 160 firefighters have been hired (67.7%). These numbers do not include Lino Lakes' recruits. The grant is being administered by the Centennial Fire District. Recently, a few questions were raised about how the grant dollars are being spent. I obtained copies of the invoices for grant expenditures to date, which are currently being reviewed. There was also a question about a missing page from the grant award letter. Based on what we know right now, there does appear to be a missing page. Attached are the grant documents we received from the CFD Recruitment Coordinator, which includes the entire grant application submitted by former CFD Fire Chief, Jerry Streich. Requested Council Direction Staff needs further direction if the Council still has concerns. Attachments Grant Application and Amendment Grant Award Letter SAFER Grant Details Recruitment Goals Bids for Recruitment Marketing 6/26/14 Steering Committee Minutes Approving the Grant Amendment 6/2/2014 Application Number: EMW-2011-FF-00724 Entire Application Overview * Are you a member, or are you currently involved in the management of the fire department or organization applying for this grant with this application? Yes, I am a member/officer of this applicant If you answered No, you must please complete the preparer information below. If you answered Yes, please skip the Preparer Information section. Note: Fields marked with an * are required. Preparer Information *Preparers Name *Address 1 Address 2 *City *State *ZIP In the space below please list the Primary Contact your organization has selected to be the point of contact for this grant. This should be a Chief Officer or long time member of the organization who will see this grant through completion. The Primary Contact, as listed below, is the person for which all exchanges of information will be made relative to the application. If you are not the person to be contacted please provide the appropriate person's contact information below. In addition to the Primary Contact information, you will be asked to provide two (2) Altemate points of contact on the next page. The Alternate contacts should also be able to answer any questions relative to this application in the event that Primary Contact is unavailable. When you are finished, click the Save and Continue button below. Reminder: If there are changes to any of the contact information (i.e., names, phone numbers, etc.) provided after submittal of the application please update this information. Please list only phone numbers where we can get in direct contact with the point of contact. Primary Point of Contact *Title Fire Chief Prefix Mr. *First Name Jerry Middle Initial *Last Name Streich *Primary Phone 651-792-7901 Ext. work *Secondary Phone 763-286-0288 Ext. cell Jptional Phone Ext. Select Primary Fax *Email jeny.streich@centennialfire.org https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/safer2011/application/print app.jsp?print=true&app_number= EMW-2011-FF-00724 1/33 6/2/2014 Application Number: EMW-2011-FF-00724 Contact Information Alternate Contact 1 Information * Title Battalion Chief Prefix Mr. * First Name David Middle Initial * Last Name Bruder * Primary Phone 651-792-7902 Ext. work *Secondary Phone 651-775-7938 Ext. cell Optional Phone Ext. Select Fax *Email david.bruder@centennialfire.org Alternate Contact 2 Information * Title Fire Technician Prefix N/A * First Name Pat Middle Initial * Last Name Devaney * Primary Phone 651-792-7903 Ext. work *Secondary Phone 651-262-8918 Ext. cell Optional Phone Ext. Select Fax *Email pat.devaney@centennialfire.org �.�,..1 ...-•=--- c_...- _JrCI1MAI o1114 cm M7)A o�� 6/2/2014 Application Number: EMW-2011-FF-00724 Applicant Information EMW-2011-FF-00724 Originally submitted on 02/24/2012 by Mike Schweigert (Userid: centennialfire) Contact Information: Address: 7741 Lake Drive City: Lino Lakes State: Minnesota Zip: 55014 Day Phone: 6517927905 Evening Phone: Cell Phone: 7632482878 Email: mike.schweigert@centennialfire.org Application number is EMW-2011-FF-00724 Organization Name What kind of organization do you represent? If you answered combination, above, what is the percentage of career members in your organization? Type of Jurisdiction Served City If other, please enter the type of Jurisdiction • In what county/parish is your organization physically located? If you have more than one station, in what Anoka county/parish is your main station located? • Employer Identification Number 41-1517052 Are you sharing an EIN with another organization? No If yes, please enter the name of the entity with whom you share an EIN • Have you registered with the Central Contractor Registry (CCR)? What is your organization's DUNS Number? 942113945 Headquarters Physical Address Physical Address 1 7741 Lake Drive Physical Address 2 • City Lino Lakes *State Minnesota Zip 55014 - 1109 Need help for ZIP+4? Centennial Fire District Combination (Majority Volunteer) 1% Yes Mailing Address Mailing Address 1 7741 Lake Drive /lalling Address 2 City Lino Lakes * State Minnesota Zip 55014 - 1109 https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/safer2011/application/print app.jsp?print=true&app number =EM W -2011 -FF -00724 3/33 6/2/2014 Application Number: EMW-2011-FF-00724 Need help for ZIP+4? Account Information * Type of bank account Checking * Bank routing number - 9 digit number on the bottom 091000022 left hand corner of your check *Your account number 104790244248 Additional Information * For this fiscal year (Federal) is your jurisdiction receiving Federal funding from any other grant program that may duplicate the purpose and/or scope of this grant request? * If awarded this grant, will your jurisdiction expend greater than $500,000 in Federal share funds during the No Federal fiscal year in which the grant was awarded? * Is the applicant delinquent on any federal debt? No If you answered yes to any of the additional questions above, please provide an explanation in the space provided below: No 6/2/2014 Application Number: EMW-2011-FF-00724 Applicant Characteristics (Part I) Are you a member of a Fire Department or authorized representative of a fire department? * Are you a member of a Federal Fire Department or contracted by the Federal government and solely responsible for suppression of fires on Federal property? * Please indicate the type of community your organization serves. What is the square mileage of your first -due response area? * What percentage of your response area is protected by hydrants? Does your organization protect critical infrastructure of the state? Yes No Suburban 440 40 % Yes Percentages in three answers below must sum up to 100%: How much of your jurisdiction's land use is for agriculture, wild land, open space, or undeveloped properties? *What percentage of your jurisdiction's land use is for commercial, industrial, or institutional purposes? What percentage of your jurisdiction's land is used for residential purposes? 45 % 35 % 20 % How many occupied structures (commercial, industrial, residential, or institutional) in your jurisdiction are more than four stories tall? Do not includes structures which 227 are not regularly occupied such as silos, towers, steeples, etc. What is the permanent resident population of your Primary/First-Due Response Area or jurisdiction served? How many stations are in your organization? Please indicate if your department has a formal automatic/mutual aid agreement with another community or fire department and the type of agreement that exists. What services does your organization provide? 335000 34 Both automatic and mutual aid Structural Fire Suppression Wildland Fire Suppression Medical First Response Basic Life Support Hazmat Operational Level Hazmat Technical Level Rescue Operational Level Rescue Technical Level Active Firefighting Staff, use these definitions to answer the questions about "firefighter" positions. Active Firefighter Position An individual having the legal authority and responsibility to engage in fire suppression; being employed by a fire department of a municipality, county, or fire district; being https://eseNices.fema.gov/FemaFireGrant/firegrant/jsp/safer2011/application/print app.jsp?print=true&app_number=EMW-2011-FF-00724 5/33 6/2/2014 Application Number: EMW-2011-FF-00724 engaged in the prevention, control, and extinguishing of fires; and/or responding to emergency situations in which life, property, or the environment is at risk. This individual must be trained in fire suppression, but may also be trained in emergency medical care, hazardous materials awareness, rescue techniques, and any other related duties provided by the fire department. Full-time Paid Firefighter Position Part-time Paid Firefighter Position Volunteer Firefighter Pos ition Full-time positions are those that are funded for at least 2,080 hours per year (i.e., 40 hours per week, 52 weeks per year.) The program office will also consider funding the sharing of a full-time position with sufficient justification. A job -share position is a full-time position that is occupied by more than one person. Positions funded via SAFER may be shared, but DHS limits the number of individuals to no more than four (4) per position. Part-time paid firefighters receive pay for being on duty at the fire station, whether or not they respond to any alarms. They may or may not receive benefits. Volunteer firefighters receive no financial compensation for their services other than life/health insurance, workers compensation insurance, and/or stipend per call. SAFER intends to improve or restore local fire departments' staffing and deployment capabilities so they may more effectively respond to emergencies. With the enhanced or restored staffing, a SAFER grantee's response time will be reduced sufficiently and an appropriate number of trained personnel will be assembled at the incident scene. The following questions are designed to help us understand the changes that will occur in departments receiving grants. Use the following definitions when completing the table below. Total # of Operational Career Personnel — the number of authorized and funded active, full-time uniformed/operational career positions employed by your department on the date indicated. (Note: only operational positions should be included.) # Operational Officers — Of the operational career positions indicated in the "Total" field above, how many of those serve in operational officer -level (both command and company) positions? # NFPA Support — Of those operational career positions indicated in the first field above (Total # of Operational Career Personnel), how many are assigned to field or response apparatus positions that directly support NFPA 1710 (Section 5.2.4.2 — Initial Full Alarm Assignment Capability) or NFPA 1720 (Section 4.3 — Staffing and Deployment) compliance? (Note: Officers should also be included in this number if they directly support NFPA 1710 or NFPA 1720) Note: The number of career positions in any of these fields should include positions which are job -shared. For more information regarding these standards please see the program guidance or go to www.nfpa.oro/saferactgrant * Staffing levels as of January 1, 2008 * Staffing levels as of June 30, 2011 * Staffing levels at the time of application * If awarded this grant, how many authorized and funded active, full-time uniformed career positions will be in your department? (Whole Numbers only) m.,�._-.. - - 4. �...._,��....�_.....�..d-�..�,-�..-,..u.. Total # of Operational 1 # Operational Career Personnel Officers * If awarded the number of positions requested in this application, will this restore your department's staffing Yes level to the level that existed before the department lost 67 65 65 67 10 10 10 # NFPA Support 67 65 65 67 11:--14.4.[--41I,4414..44.1:4-41:4.41.44:44 .4.4.4 11. f/l44 CC nIVW,4 14.46 6/2/2014 Application Number: EMW-2011-FF-00724 positions to layoffs or attrition? At the time of application, how many positions in your department are filled with part-time paid firefighters? Note: If you utilize part-time firefighters, please explain, in your narrative, the number of part-time firefighters, the 0 number of NFPA support positions that these part-time firefighters occupy, and how they are scheduled to meet your staffing needs. At the time of application, how many active volunteer firefighters are in your department? If awarded this grant, how many active volunteer firefighters will be in your department? Do you currently report to the National Fire Incident Reporting System (NFIRS)? 598 667 Yes https://esenices.fema.gov/FemaFireGranUfiregrant/jsp/safer2011/application/print app.jsp?print=true&app_number=EMW-2011-FF-00724 7/33 6/2/2014 Application Number: EMW-2011-FF-00724 Applicant Characteristics (Part II) * What is the total number of fire -related civilian fatalities in your jurisdiction over the last three years? * What is the total number of fire -related civilian injuries in your jurisdiction over the last three years? * What is the total number of line of duty member fatalities in your jurisdiction over the last three years? * What is the total number of line of duty member injuries in your jurisdiction over the last three years? 2010 2009 2008 6 4 4 * What is your department's operating budget(including personnel 880523 costs) for your current fiscal year and what was your budget for the 726041 last three fiscal years? 726140 689685 12 14 11 0 0 0 21 12 10 * What percentage of your annual operating budget is derived from: Enter numbers only, percentages must sum up to 100% Taxes? 98 % Grants? 1 % Donations? 0 % Fund drives? 0 % Fee for Service? 1 % Other? 0 % If you entered a value into Other field (other than 0), please explain * How many vehicles does your organization have in each of the types or classs of vehicle listed below? You must include vehicles that are leased or on Tong -term loan as well as any vehicles that have been ordered or otherwise currently under contract for purchase or lease by your organization but not yet in your possession. (Enter numbers only and enter 0 if you do not have any of the vehicles below.) Type or Class of Vehicle Engines (or Pumpers): (pumping capacity of 750 gpm or greater and w ater capacity of 300 gallons or more): Pumper, PurrperrTanker, Rescue/Pumper, Foam Pumper, CAFS Pumper, Quint (Aerial device of Tess than 76 feet), Type I engine, Type II engine Tankers: (pumping capacity of less than 750 gpm and water capacity of 1,000 gallons or more): 21 42 Tanker, Tender, Foam Tanker/Tender (greater than 1,250 gallon tank capacity) Aerial Apparatus: Aerial Ladder Truck, Telescoping, Articulating, Ladder Towers, Platform, Tiller 10 50 Ladder Truck, Quint (Aerial device of 76 feet or greater) Brush/Quick attack : (pumping capacity of less than 750 gpm and water capacity of at least 300 gallons): Brush Truck, Patrol Unit (Pick up w / Skid Unit), Quick Attack Unit, Mni-Pumper, 33 66 Type III Wildland/Urban Interface Engine, Type IV Engine, Type V Engine, Type VI Engine, Type VII Engine Total Number Total Number of Riding Positions 43 215 a.aa--.//—___.____ <_.....—.JC—..--c:--a/G_--_--a/:..../....I...MIAA/.....J:....N.... /...:..F ...... :....7...:..s—+.....4 ...... ... ....1....—CI A1A/']1144 CC M7,1A 6/2/2014 Application Number: EMW-2011-FF-00724 Rescue Vehicles: Rescue Squad, Rescue (Light, Medium, Heavy), Technical Rescue Vehicle, Hazardous Materials Unit 33 132 Other: EMS Chase Vehicle, Air/Light Unit, Rehab Units, Bomb Unit, Technical Support (Command, Operational Support/Supply), Hose Tender, Salvage Truck, ARFF 63 189 (Aircraft Rescue Firefighting), Command/Mobile Communications Vehicle, Other Vehicle. https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/safer2011/application/print app.jsp?print=true&app number= EM W -2011 -FF- 00724 9/33 6/2/2014 Application Number: EMW-2011-FF-00724 Department Call Volume * How many responses per year by category? Do not include responses/calls where your department was dispatched to provide mutual/automatic aid. (Enter whole numbers only; if you have no calls for any of the categories, enter 0.) 2010 2009 2008 Structural Fires 25 19 20 Vehicle Fires 11 13 15 Vegetation Fires 11 18 8 EMS 655 599 615 Rescue 46 69 73 Hazardous Condition/Materials Calls 87 73 78 Service Calls 36 27 52 Good Intent Calls 9 9 9 False Alarms 17 20 31 Other Calls and Incidents 128 111 123 Totals 1025 958 1024 In an average year, how many times does your organization receive mutual/automatic aid? *In an average year, how many times does your organization provide mutual/automatic aid? (Do not include first -due responses claimed above.) 12 15 MA/ nn44 rr nn nA 411/00 6/2/2014 Request Details Application Number: EMW-2011-FF-00724 The activities for your organization are listed in the table below. Category Recruitment and Retention of Volunteer Firefighters Number of Entries Total Cost 14 1157491 Recruitment and Retention of Volunteer Firefighters * 1. What is the ideal number of active volunteer firefighters needed by your department or interest organization to adequately comply with NFPA 1710 (Section 5.2.4.2 - Initial Full Alarm 100 Assignment Capability) or NFPA 1720 (Section 4.3 - Staffing and Deployment)? * 2. What is the total number of current active volunteer firefighters in your department or interest organization? * 3. What is your current total number of volunteer members in your department or interest organization? (This should include both administrative and operational members.) * 4. How many active volunteer firefighters joined your department or organization over the last three years? * 5. How many active volunteer firefighters left your department or organization over the last three years? * 6. Will your department or organization periodically evaluate your proposed program's impact? If Yes, please provide an explanation of how the evaluation will be conducted. 20 10 10 10 Yes enter • 7. Do you currently have a recruitment and/or retention volunteer coordinator's position? Included in this request * 8. Do you currently have a marketing plan as part of your Yes recruitment and/or retention program? * 9. Does your department currently offer worker's Yes compensation/accidental death and dismemberment (AD&D) insurance for active volunteer firefighters? * 10. Will your program have a regional impact? If Yes, please explain the extent of impact on the communities/population. 11. Do you currently provide entry-level physicals in accordance with NFPA 1582, Standard on Comprehensive Occupational Medical Program for Fire Departments 2003 Edition, Chapter 6? Yes, the activities requested will be shared directly other departments enter Included in this request (for new recruits only) * 12. Do you currently provide annual medical/physical exams in Yes, NFPA 1582 compliant https://eservices.fema.gov/FemaFireGrantffiregrant/jsp/safer2011/application/print app.jsp?print=true&app number=EMW-2011-FF-00724 11/33 6/2/2014 Application Number: EMW-2011-FF-00724 accordance with NFPA 1582, Standard on Comprehensive Occupational Medical Program for Fire Departments 2003 Edition, Chapter 6? * 13a. What is the minimum level of training and certification standard required by your locality/state? * 13b. Will the personnel recruited meet the minimum local or State fire and EMS training and certification requirements for firefighters within 24 months of appointment? * 14a. Do you assure that your organization will, to the extent practicable, seek, recruit, and hire members of racial and ethnic minority groups and women to increase their ranks within your department? * 14b. If so, explain what efforts your organization has instituted and how successful those efforts haw been. If not, explain what policies and procedures you will implement to assure that, to the extent possible, you will seek, recruit, and hire minorities and women. If additional space is needed for your response, please include it in the Narrative section of your application. Budget Item * Item Name * Select Object Class: If you selected Other, above, please specify: *Cost At least one box must have a value greater than zero. * Description The space to the right must be used to provide further clarification on the costs being requested. The cost estimates should include a description of what is included (i.e. personnel costs: number of hours and rate; member incentives: type of incentive and how the members will qualify to receive the incentive, etc.), the quantity being requested (if applicable), and a budget plan for each 12 -month period. Additional budget justification should be included in the project narrative. FF II/EMT Yes Yes test Enclosed Single Axel Recruitment Trailer Equipment First 12 -Month Period of Your Grant $ 7500 Second 12 -Month Period of Your Grant $ 0 Third 12 -Month Period of Your Grant $ 0 Fourth 12 -Month Period of Your Grant $ 0 We are requesting $7500 to purchase two (2) single axel cargo trailers at $3750 each. These trailers will be transformed into mobile display signs that advertise the recruitment of firefighters and our county recruitment website for them to go to for more information. The trailers will be wrapped with vinyl graphics and brought to open houses, county fairs and parades, and recruitment sessions. Having two of them will allow any the 15 fire departments within the county to use them at anytime. Within the trailers we plan to have banners, flags, and the like that we can put out to attract people to our booth ._.u........:......s.........,.ire..,.,c..,r ..FM.e....,ff�nl..fe,9fh1/onnlnn/nrinf ennicn9nrintcfro iuR..nn niimLvcr.FKAW-9lN1-FF-M79d 19/18 6/2/2014 Budget Item * Item Name * Select Object Class: If you selected Other, above, please specify: *Cost Application Number: EMW-2011-FF-00724 as well as tables, chairs, brochures, and gear for future candidates to try on while at our display. At least one box must have a value greater than zero. * Description The space to the right must be used to provide further clarification on the costs being requested. The cost estimates should include a description of what is included (i.e. personnel costs: number of hours and rate; member incentives: type of incentive and how the members will qualify to receive the incentive, etc.), the quantity being requested (if applicable), and a budget plan for each 12 -month period. Additional budget justification should be included in the project narrative. Budget Item * Item Name * Select Object Class: If you selected Other, above, please specify: *Cost At least one box must have a value greater than zero. * Description The space to the right must be used to provide further clarification on Trailer Graphics Supplies First 12 -Month Period of Your Grant $ 6000 Second 12 -Month Period of Your Grant $ 0 Third 12 -Month Period of Your Grant $0 Fourth 12 -Month Period of Your Grant $ 0 This fee is to have the recruitment trailers wrapped with a vinyl recruitment theme that includes firefighters, equipment, headlines, and our county recruitment website address and phone number. The idea to wrap the trailers with vinyl is to enhance the recruitment effort by providing an attract image for the fire departments within Anoka County and give them immediate information that we are hiring. The graphics cost $3000 a piece which includes installation and the design of the graphics. Marketing Supplies - Brochures/Flyers/Advertising Supplies First 12 -Month Period of Your Grant $ 7500 Second 12 -Month Period of Your Grant $ 7500 Third 12 -Month Period of Your Grant $ 7500 Fourth 12 -Month Period of Your Grant $ 7500 This will provide 1000 colored recruitment brochures to each fire department within the county. There are 15 departments so each one will focus on distributing 1000 brochures https://eservices.fema.gov/FemaFireGrantffiregrant/jsp/safer2011/application/print app.jsp?print=true&app number=EMW-2011-FF-00724 13/33 6/2/2014 Application Number: EMW-2011-FF-00724 the costs being requested. The cost estimates should include a description of what is included (Le. personnel costs: number of hours and rate; member incentives: type of incentive and how the members will qualify to receive the incentive, etc.), the quantity being requested (if applicable), and a budget plan for each 12 -month period. Additional budget justification should be included in the project narrative. Budget Item * Item Name * Select Object Class: If you selected Other, above, please specify: *Cost At least one box must have a value greater than zero. * Description The space to the right must be used to provide further clarification on the costs being requested. The cost estimates should include a description of what is included (Le. personnel costs: number of hours and rate; member incentives: type of incentive and how the members will qualify to receive the incentive, etc.), the quantity being requested (if applicable), and a budget plan for each 12 -month period. Additional budget justification should be included in the project narrative. Budget Item * Item Name * Select Object Class: If you selected Other, above, please specify: *Cost per year through the grant. Our plan believes for every 100 brochures distributed, it will lead to one good recruitment lead. This means by the end of each year, we will have made a good contact with at least 150 potential recruits. A colored two-sided brochure costs approximately 50 cents to produce. We are requesting 1000 brochires per year over four years. Marketing Supplies - Banners/Displays/Eye Catchers Supplies First 12 -Month Period of Your Grant Second 12 -Month Period of Your Grant Third 12 -Month Period of Your Grant Fourth 12 -Month Period of Your Grant $ 11950 $0 $0 $0 This fee is to cover marketing and promotional displays. The funds would purchase 15 pull up banners ($350 each) that can be placed in each public area of the city as well as 12 banner flags ($500 each). The banner flags will be used to attract potential recruits to our recruitment area so that we can provide them with information on becoming a firefighter and allow them to ask questions. The banners would be placed within the recruitment trailers and could be used by any department event. We would also request two table throws to be placed over our recruitment tables at the cost of $350 each. AV Equipment- Mobile Amplifier Equipment 9 ...o ...... ... ...,.L....—CA AIN 7!199 CC M77A 9 A /79 6/2/2014 Application Number: EMW-2011-FF-00724 First 12 -Month Period of Your Grant $ 8000 Second 12 -Month Period of Your Grant $ 0 Third 12 -Month Period of Your Grant $ 0 At least one box must have a value greater than zero. * Description The space to the right must be used to provide further clarification on the costs being requested. The cost estimates should include a description of what is included (i.e. personnel costs: number of hours and rate; member incentives: type of incentive and how the members will qualify to receive the incentive, etc.), the quantity being requested (if applicable), and a budget plan for each 12 -month period. Additional budget justification should be included in the project narrative. Budget Item * Item Name * Select Object Class: If you selected Other, above, please specify: *Cost At least one box must have a value greater than zero. * Description The space to the right must be used to provide further clarification on the costs being requested. The cost estimates should include a description of what is included (i.e. personnel costs: number of hours and rate; member incentives: type of incentive and how the members will qualify to receive the incentive, etc.), the quantity being requested (if applicable), and a budget plan for each 12 -month period. Additional budget justification should be included in the project narrative. Budget Item * Item Name Fourth 12 -Month Period of Your Grant $0 These funds would be used to purchase two amplifiers to be used in a large group setting. This is awireless AV system which includes the mic, speakers, stands, and the amplifier itself. Each system will be placed within the recruitment trailer and available for use by any of the 15 fire departments at any time. Recruitment - Retention Coordinator Personnel First 12 -Month Period of Your Grant $ 55328 Second 12 -Month Period of Your Grant $ 56435 Third 12 -Month Period of Your Grant $ 57563 Fourth 12 -Month Period of Your Grant $ 58715 These funds will be used to hire a full-time regional recruitment and retention coordinator. This person would be paid at a rate of $20 per hour for 2080 hours per year over four years. The funds also include 33% ($13,728) benefits package and an annual increase of 2%. The Regional Recruitment and Retention Coordinator would work with all 15 fire departments within Anoka County in order to supply good candidates to the fire departments over the next 4 years. Based off the success of this program, the position could continue at the cost of all the cities after 4 years. The main mission of this position is to promote the recruitment of new firefighters, administer the new county recruitment website, and finds innovative ways to retain current employees. Recruitment Sign-up Bonus https://eserk,ices.fema.govlFemaFireGrant/firegrant/jsp/safer2011/application/print app.isp?print=true&app number=EMW-2011-FF-00724 15/33 6/2/2014 * Select Object Class: If you selected Other, above, please specify: *Cost Application Number: EMW-2011-FF-00724 At least one box must have a value greater than zero. * Description The space to the right must be used to provide further clarification on the costs being requested. The cost estimates should include a description of what is included (i.e. personnel costs: number of hours and rate; member incentives: type of incentive and how the members will qualify to receive the incentive, etc.), the quantity being requested (if applicable), and a budget plan for each 12 -month period. Additional budget justification should be included in the project narrative. Budget Item * Item Name * Select Object Class: If you selected Other, above, please specify: *Cost At least one box must have a value greater than zero. * Description The space to the right must be used to provide further clarification on the costs being requested. The cost estimates should include a description of what is included (Le. personnel costs: number of hours and rate; member incentives: type of incentive and how the members will qualify to receive the incentive, etc.), the quantity being requested (if applicable), and a budget plan for each 12 -month period. Additional budget justification should be included in the project narrative. Budget Item * Item Name * Select Object Class: Fringe Benefits First 12 -Month Period of Your Grant $ 29500 Second 12 -Month Period of Your Grant $ 29500 Third 12 -Month Period of Your Grant $ 29500 Fourth 12 -Month Period of Your Grant $ 29500 Anoka County needs to hire at least 59 new firefighters per year in order to meet its four year need of 236 firefighters. In order to motivate the recruits to sign up, we would like to offer a $500 sign-up bonus. This will be given to any new canidate that completes firefighter I-11 certification and remains on the fire department for at least one year. The fee will be given as a cash award for thier committment. Referrel Bonus Fringe Benefits First 12 -Month Period of Your Grant $ 23600 Second 12 -Month Period of Your Grant $ 23600 Third 12 -Month Period of Your Grant $ 23600 Fourth 12 -Month Period of Your Grant $ 23600 Some of the best recruiters are our current firefighters. We would like to offer a $100 cash award to any current firefighter that recommends a canidate that completes firefighter 1-11 certification and remains with the department for at least one year. The total cost of this bonus would be $23,600 for the 236 firefighters that will be needed over the next 4 years. Firefighter Training I-11 Instructor Pay Contractual �..__..I____:___ [_.---. Jr- ----- 1: 4I..--I:-r:....1...:.J ...... :....n...:..f-1-. ...9...... .414,4144.8-- CAM/ 71144 CC M7f1A 6/2/2014 If you selected Other, above, please specify: *Cost Application Number: EMW-2011-FF-00724 At least one box must have a value greater than zero. * Description The space to the right must be used to provide further clarification on the costs being requested. The cost estimates should include a description of what is included (i.e. personnel costs: number of hours and rate; member incentives: type of incentive and how the members will qualify to receive the incentive, etc.), the quantity being requested (if applicable), and a budget plan for each 12 -month period. Additional budget justification should be included in the project narrative. 3udget Item * Item Name * Select Object Class: If you selected Other, above, please specify: *Cost At least one box must have a value greater than zero. * Description The space to the right must be used to provide further clarification on the costs being requested. The cost estimates should include a description of what is included (i.e. personnel costs: number of hours and rate; member incentives: type of incentive and how the members will qualify to receive the incentive, etc.), the quantity being requested (if applicable), and a budget plan for each 12 -month period. Additional budget justification should be included in the project narrative. Budget Item First 12 -Month Period of Your Grant $ 15600 Second 12 -Month Period of Your Grant $ 15600 Third 12 -Month Period of Your Grant $ 15600 Fourth 12 -Month Period of Your Grant $ 15600 This fee will pay fire instructors to operate two firefighter I and 11 classes per year through a fire academy model. Each class will also go through the Emergency Medical Technican Basic class as well. Instructors will be paid a flat rate of $30 per hour. Each class will cost roughly $7800 for 260 hours of training to achieve IFSAC and state certification at each level. We are planning on training 59 students per year. There will be no benefits offered to these contractual employees. Firefighting Personal Protective Gear Equipment First 12 -Month Period of Your Grant $ 94400 Second 12 -Month Period of Your Grant $ 94400 Third 12 -Month Period of Your Grant $ 94400 Fourth 12 -Month Period of Your Grant $ 94400 This fee would be to purchase personal protective gear to each graduating firefighter from the firefighter I-II program. The gear includes a NPFA compliant jacket, pant, boot, helmet, hood, and gloves. The gear would become the property of the fire department who hired the employee. Each set of gear has a cost of $1400 each multiplied by 236 new firefighter over the four year period. https://eservices.fema.g oVFemaFi reGrantffi reg ranUjsp/safer2011/application/pr int app.jsp?print=true&app number= EM W -2011 -FF -00724 17/33 6/2/2014 * Item Name * Select Object Class: If you selected Other, above, please specify: *Cost Application Number: EMW 2011 -FF -00724 NFPA 1582 Physicals Contractual At least one box must have a value greater than zero. * Description The space to the right must be used to provide further clarification on the costs being requested. The cost estimates should include a description of what is included (i.e. personnel costs: number of hours and rate; member incentives: type of incentive and how the members will qualify to receive the incentive, etc.), the quantity being requested (if applicable), and a budget plan for each 12 -month period. Additional budget justification should be included in the project narrative. Budget Item * Item Name * Select Object Class: If you selected Other, above, please specify: *Cost At least one box must have a value greater than zero. * Description The space to the right must be used to provide further clarification on the costs being requested. The cost estimates should include a description of what is included (i.e. personnel costs: number of hours and rate; member incentives: type of incentive and how the members will qualify to receive the incentive, etc.), the quantity being requested (if applicable), and a budget plan for each 12 -month period. Additional budget justification should be included in the project narrative. First 12 -Month Period of Your Grant $ 14750 Second 12 -Month Period of Your Grant $ 14750 Third 12 -Month Period of Your Grant $ 14750 Fourth 12 -Month Period of Your Grant $ 14750 This fee would cover the cost for NFPA 1582 compliant physcials and screenings for all new firefighters in Anoka County. We are planning to hire 59 new firefighters each year for four years to achieve a total of 236 new firefighters within the county. Each physical and screening cost $250 each. The physcials will be hired out to a medical doctor in the area. Anoka County Recruitment Website Contractual First 12 -Month Period of Your Grant Second 12 -Month Period of Your Grant Third 12 -Month Period of Your Grant Fourth 12 -Month Period of Your Grant $ 16000 $ 500 $ 500 $ 500 The funds requested are to develop a county- wide firefigher recruitment website. This site would have a common theme for all 21 communties and focus only on what it takes to become a wlunteer firefighter, the benefits offered, the training requirements, equipment used, and have a Now Hiring feature for those agencies that are looking to hire. The recruitment coordinator would manage the site and it would be designed to allow appplicants to apply for the positions on-line rather than taking their time to find a city application. The site would create a contact list of those interested so that we can respond to all of those interesed in what is occurring int he county. 6/2/2014 Application Number: EMW-2011-FF-00724 Budget Item * Item Name * Select Object Class: If you selected Other, above, please specify: *Cost At least one box must have a value greater than zero. * Description The space to the right must be used to provide further clarification on the costs being requested. The cost estimates should include a description of what is included (i.e. personnel costs: number of hours and rate; member incentives: type of incentive and how the members will qualify to receive the incentive, etc.), the quantity being requested (if applicable), and a budget plan for each 12 -month period. Additional budget justification should be included in the project narrative. Budget Item * Item Name * Select Object Class: If you selected Other, above, please specify: *Cost At least one box must have a value greater than zero. * Description The space to the right must be used to provide further clarification on the costs being requested. The cost estimates should include a description of what is included (i.e. personnel costs: number of hours and rate; member incentives: type of incentive and how the members will qualify to receive the incentive, etc.), the quantity being requested (if applicable), and a budget plan for each 12 -month ,period. Additional budget justification should be included in the project narrative. Training Books - NFPA Firefighter Skills Supplies First 12 -Month Period of Your Grant $ 10600 Second 12 -Month Period of Your Grant Third 12 -Month Period of Your Grant Fourth 12 -Month Period of Your Grant $ 500 $ 1000 $ 1000 These funds would purchase a library of NFPA Firefighter Skills books to be used at the training academy for new hires. The books would be reused for each year and money has been added to replace damaged or lost books over the four year period. Administration Fee 3% Indirect Charges First 12 -Month Period of Your Grant $ 31000 Second 12 -Month Period of Your Grant $ 31000 Third 12 -Month Period of Your Grant $ 31000 Fourth 12 -Month Period of Your Grant $ 31000 This fee is for adminstration costs and management of the grant as allowed. https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/safer2011/application/print_app.jsp?print=true&app number= EM W -2011 -FF -00724 19/33 6/2/2014 Application Number: EMW-2011-FF-00724 • 4 —C►ne/ nH1I4 CC nn -2212 .121/00 6/2/2014 Application Number: EMW-2011-FF-00724 View Current Budget Matrix Budget Recruitment and Retention of Volunteer Firefighters: There is no local match requirement for this activity and there are no maximum Federal share limits. Therefore, any items requested under Recruitment and Retention will be 100% Federally funded. The Budget Matrix below has been modified by an amendment. To view the latest version click on the Current Budget Matrix link on the top of this page. Using the information you entered for your item's please enter and review the budget information below. Include totals in the right hand column and bottom row. First Second Third Fourth 12 -Month Period 12 -Month Period 12 -Month Period 12 -Month Period Personnel 55,328 56,435 57,563 58,715 228,041 Fringe Benefits 53,100 53,100 53,100 53,100 212,400 Travel 0 0 0 0 0 Equipment 109,900 94,400 94,400 94,400 393,100 Supplies 36,050 8,000 8,500 8,500 61,050 Contractual 46,350 30,850 30,850 30,850 138,900 Other 0 0 0 0 0 Indirect Charges 31,000 31,000 31,000 31,000 124,000 Federal Share 331,728 273,785 275,413 276,565 1,157,491 Applicant Share 0 0 0 0 0 Total: 331,728 273,785 275,413 276,565 1,157,491 Total https://eser\ices.fema.qov/FemaFireGrant/firegrant/jsp/safer2011/aoolication/Drint app.iso?print=true&aoo number=EMW-2011-FF-nm24 91/11 6/2/2014 Application Number: EMW-2011-FF-00724 Narrative Statement for Volunteer Recruitment and Retention Activity • Element #1 - Project Description (30%): This statement should describe how the applicant will use the grant funds. The project description should include: • How the recruitment of new volunteer firefighters and/or retention of current volunteer firefighters will impact the department's or organization's identified operational needs or capabilities • A description of the specific benefit these firefighters will provide for the fire department(s) or community • A description of the recruitment and/or retention problems or issues the department has identified • How the activities being requested address those identified needs; • Specifics about the recruitment and/or retention plan • Specifics about which activities are part of the regional request and which activities are exclusive to the host applicant, if applicable • A list of the participating third -party organizations that will benefit from the regional project, if the project is approved. This project is requesting $1,157,491 over a four-year period that will focus on a regional recruitment and retention plan affecting 16 fire departments protecting 21 communities within Anoka County, Minnesota. Because two of the fire departments within Anoka County cover cities in other counties as well, this grant will also have a positive impact on Hennepin and Ramsey Counties which are two of the largest counties in the State of Minnesota. The cities of Minneapolis and St. Paul are within those two counties. Anoka County is the fourth largest county in the State of Minnesota. It is connected on its southem end to the City of Minneapolis and is considered part of the 7 -county metropolitan areas. The latest census data shows there is a population of 335,000 residents and that it is one of the fastest growing counties within the state. The county is looked upon as a leader in many government projects and is proud to have achieved several local awards for the "Best place to live in the U.S." by Money magazine and CNBC. We also have a long history of collaboration amongst local govemment officials and often work together on large projects such as the one being submitted. This grant is being hosted by the Centennial Fire District. The author of the grant has administered over 10 FEMA grants since 2001 and has a successful track records for proper grant close outs. The Centennial Fire District has chosen to focus only on the regional request knowing that if this grant is approved, it too will benefit from it. The fire departments included within the grant are: Andover, Anoka -Champlin, Bethel, Centennial Fire District, Columbia Heights, Columbus, Coon Rapids, East Bethel, Fridley, Ham Lake, Lexington, Linwood, Oak Grove, Ramsey, SBM Fire District, and the St. Francis Fire Department. The requested items within the grant are part of the findings after a one-year needs assessment conducted on our future recruitment and retention needs. Over 94% of the 665 firefighters within Anoka County are volunteers. Of the 16 fire departments, 1 is fully career supplemented by 20 volunteers, 10 are combination with less than 1% career, and the remaining 5 are all volunteers. The majority of the county is certified to the Firefighter I level or higher and the majority provides some sort of EMS component. The average age of the firefighters within the county is 40.25 years with most of them being male firefighters. The county is in need of 236 new firefighters within the next 4 years. That is 34% of our optimal staffing level. With the grant, we plan to implement a common recruitment message and build tools that allow interested candidates to easily access information on how to become a volunteer firefighter. We would also hire a full-time recruitment coordinator that would act as the point of contact for all of the fire departments to implement our recruitment and retention plan. Today, the majority of the fire departments within the county are not at full staff. We are all working on our own to find good people that can assist us in maintaining appropriate deployment capabilities for effective response of emergencies. Maintaining and restoring our numbers of volunteer firefighters is essential to the counties ability to protect our communities from all hazards. Restoring our staffing numbers will reduce our response times and give us more staff so that we can meet or exceed the NFPA 1720 standard for emergency response by volunteers. Along with having restored staffing, it is hoped that this grant could increase the safety and wellbeing of the fire departments by having appropriate staffing numbers on the scene. -aG--/--f--MAA/---1:-..tiw../...;M---:- .-0.......... ---- r\I\A8 ln44 rr n,WnA nfl/o'j 6/2/2014 Application Number: EMW-2011-FF-00724 *Element #2 - Impact on Daily Operations (30%): This statement should explain how the community and current firefighters (or geographic areas of concern for an eligible organization) are at risk without the requested firefighters, and to what extent that risk will be reduced if the applicant is awarded. Our study has concluded the following information that has a daily impact on each fire department within Anoka County. 1) There is an immediate need to recruit 59 new firefighters per year over the next four -years throughout the county for a total need of 236 firefighters. This is due to attrition and retirements over that period of time. Currently, most of fire departments in the county are not at full staff and are losing firefighters faster than they can hire and train them. Not being at full staff increases response times, places additional stress on those that are responding and limits what they can do on the scene. The funds to hire more firefighters would change that by allowing us to meet the standards as outlined in NFPA 1720: Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations and Special Operations to the Public by Volunteer Fire Departments. 2) The average age of our firefighters is 40.25 years old and the recruitment of younger firefighters is a challenge. The general demographics of Anoka County show that the average age is 36.3 years for males and 37.1 for females. This alone shows that our recruitment pool is already older and that we need to make a significant effort to hire a younger generation of firefighters. Though there is comfort in having "stable" firefighters within the community, we are all about to retire during the same generation! The need for an innovative recruitment plan that focuses on the entire county is imperative. This would allow for an equal message from all the fire departments on what is required and what the requirements will be. Part of the recruitment plan will be to establish common policies for participation and retention. 3) Training of new firefighters is essential to retention. But it is hard to do when done individually. Most colleges or private training entities will not hold a firefighter I-II class unless there are at least 10 people to train. This means firefighters are hired and placed in service without any basic training until a group of new firefighters can come together around the county. Establishing a plan to recruit and train new firefighters as a county is a must. Establishing a recruitment date and class start date will better assist in having enough people to train. Knowing that everyone is trained to firefighter II and EMT will have a positive effect on our auto and mutual aid agreements across borders and minimize risk. 4) Fire Chiefs and staff are wearing many hats and doing "more with less". Therefore, recruiting on a regular basis often takes a second effort leaving us behind. We need someone to manage the recruitment effort of ALL fire departments in order to keep it constant. Therefore, we are requesting a full-time recruitment coordinator to manage our plan. This will have a positive impact on the organization of the recruitment effort and the management of the grant award. 5) We need to consistently market our need and haw a central portal for potential recruits to go in order to get information, fill out an interest form, and leave information for us to contact them and get them into the system. We often lose applications, names and numbers with the current system prior to us opening up positions. Having a plan will allow us to maintain contact with all interested candidates through social media and other electronic means. Keeping people informed is important and these grant funds will assist in implementing that plan. 6) Recruiting costs money for all local units of government. By collaborating as an entire county, we will save money, time, and repeated efforts. The formation of a common training academy for new hires will save the county approximately $72,000 over that 4 -year period alone. Sharing common brochures, marketing tools and a website allows each of us to hire and refer potential candidates to other agencies. . *Element #3 - Financial Need (30%): This statement should explain the applicant's organizational budget and its inability to address the need without federal assistance, including other actions the applicant has taken to meet their ltaffing needs. Some fire departments within the county have a line item earmarked for recruitment and retention. These funds typically cover annual physicals and some advertising costs. Since 2008, the economy has taken its toll on every department. Because of the significant tumover within the Centennial Fire District, our line items were increased in order to find a better way to recruit. We have been holding more information sessions, handing out more brochures, https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/safer2011/application/print app.jsp?print=true&app_number=EMW-2011-FF-00724 23/33 6/2/2014 Application Number: EMW-2011-FF-00724 attending more events, and so on. Though this has brought in a few candidates, it has not been what we were expecting. The problem is, we are doing it alone and that costs more money. As a county in general, we have seen significant decreases (up to 20%) in budgets. Because of the loss of dollars, the line items we use to have for recruiting is now used to repair gear, tires, and tools. The majority of the funds for the fire departments within Anoka County come from property taxes. Anoka County has seen a 20-30% decrease in home values over the past 4 years and taxes are based on those values. Because the value is down, so is the tax base and that money has been going to general expenditures throughout the cities. We know we are not alone when we say "there simply is no money" to implement a county -wide plan such as the one we are proposing. Some of the smaller cities are currently relying on gambling sales to keep their fleet going. We have seen less donations and overall budget increases. The Centennial Fire District is an exception due to the strong demand to maintain a viable volunteer staff. Unlike cities in other states, Minnesota firefighters are predominantly volunteers. The cities in Anoka County and the State cannot afford a fulitime model unless they significantly increased taxes and that would be a unforeseeable challenge. The funds from the grant would allow us to keep our line items low so that less of a financial impact would be placed on the rest of the community. Federal funds would provide an immediate relief to all Anoka County communities and allow us to focus on a strong recruitment and retention plan. *Element #4 - Cost/Benefit (10%): This statement should explain, as clearly as possible, what benefits your department and/or your community will realize if the project described is funded (i.e. anticipated savings and/or efficiencies). Is there a high benefit for the cost incurred? Are the costs reasonable? Provide justification for the budget items relating to the cost of the requested items. Over 34% of the firefighters within Anoka County will leave within the next four years due to attrition and retirements. The loss of these firefighters will have a significant impact on the daily operation and response of the all fire departments in our county. During the daytime hours, we often rely on strong mutual aid and auto aid agreements to meet the NFPA 1720 standard. Even with those agreements, there are times when we are unable to meet the ' requirement at all. Finding people in the daytime hours is challenging. The benefit of this entire grant request is that there is a PLAN! With the assistance of federal funds, we will be able to implement it. Without it, we will continue to piece meal the process and hope that we can find enough people to join us. There is a significant cost benefit to this recruitment and retention plan. If the request of $1,157,491 were funded over a four-year period, each community would essentially receive $13,780 per year for recruitment efforts. Because each fire department will need an average of 3.68 new firefighters per year, the annual cost for each firefighter would be $3,744. That cost includes training and testing to firefighter level I-11 and emergency medical technician. Each new recruit will receive a full set of personal protective gear, books and a $500 incentive to complete the academy. If you add all that up alone, the total cost of that would be $4,775 for each firefighter. The savings to the communities equals $1,031 for each firefighter and $243,316 for the entire county over the same timeframe. The county would see a benefit of having one person as the point of contact focusing only on recruitment and retention issues. This would allow all of the county departments to come to a standard hiring model and assist everyone in recruiting good candidates. It will reduce time and effort on an already strained effort and give everyone the tools they need to promote recruitment around the county. A common training academy will allow all of us to plan our academy date around a planned hiring date. This will allow us to send a large number of people through our academy and assure they are trained to the proper NFPA standards. The academy will also allow us to train our new firefighters on the common county issues and standards as well. For the first time, we would have new recruits training with others from across the county. Often times we do not see this unless there is a large incident in the area. Combining all of our training at one location allows all mutual and auto aid recruits to build a strong network and relationship prior to arriving at their stations. This will allow for better communications and working relationships in the future amongst all mutual and auto aid companies. The benefit of having recruitment trailers that can be pulled around the county and beyond is exciting. We envision these trailers to go to all public events with a common county theme about the fire service. How many times do you go to an event and people ask you if another agency is hiring? Most firefighters do not know. By adding trailers in �.K.....II .;,..... m ,,,,. a„.Gi.er-..ntlfir,, nthenicorr,?nlli.nnti,.annninrinr .nn ien7nrinf-fnitaknew, n,,n-JureFM1N-7M1-rF-M77d 9.1P11 6/2/2014 Application Number: EMW-2011-FF-00724 the community wrapped with a "hiring" theme, we are confident we can direct anyone interested in becoming a firefighter to our county hiring website or contact person so that we do not lose interest in the potential candidate. We envision the trailers being full of equipment for people to Zook at and hold to gain excitement. We feel the benefits far outweigh the shortfalls with this plan and we feel strongly that this is a great grant request the will provide a long benefit to the community and even save us money. *Element #5 - Performance (Additional Consideration): Applicants should explain whether they have a proven track record for timely project completion and satisfactory performance in other AFG, FP&S, and SAFER awards. As stated above, the author of this grant has a proven track record for managing at least 10 AFG grants and close outs. Though the Centennial Fire District has never received a grant in the past, the majority of Anoka County has received some type of AFG grant. We are confident that this grant would be managed properly and that regular performance entries will be made. We also assure that the recruitment and retention program that we are proposing will be evaluated on a regular basis. We will do this by requesting new candidates to submit their evaluations of the programs offered and those instructing them via survey and tabletop discussions. We will maintain those in case there is a need to be reviewed by a FEMA member. Those involved in this grant have participated in past audits and were successful in closing out their grant without any issues. The grant includes two incentives for new and current firefighters. We are requesting $500 for each firefighter that completes all the certification training and stays at least one year. We are also requesting a recruitment incentive to current members who refer canidates that complete all the training. These incentives will intice new recruits and challenege current members to assist with the recruitment process. All volunteers are currently covered by workman's compensation and this will continue with each new hire. We appreciate you taking the time to volunteer your time to review these grants and hope that you hear our cry for help. https://eservices.fema.gov/FemaFireGrantfiregrant/isp/safer2011/application/print app.iso?print=true&app number=EMW-2011-FF-00724 2E,/33 6/2/2014 Application Number: EMW-2011-FF-00724 Assurances and Certifications FEMA Form SF 424B You must read and sign these assurances. These documents contain the Federal requirements attached to all Federal grants including the right of the Federal government to review the grant activity. You should read over the documents to become aware of the requirements. The Assurances and Certifications must be read, signed, and submitted as a part of the application. Note: Fields marked with an * are required. O.M.B Control Number 4040-0007 Assurances Non -Construction Programs Note: Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the CMI Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal 6/2/2014 Application Number: EMW-2011-FF-00724 assistance is being made; and (j) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Title II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally -assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324- 7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for federally - assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Govemments, and Non -Profit Organizations." 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. httos://eservices.fema.oov/FemaFireGrant/firearant/iso/safer2011/apolication/orint aoo.iso?print=true&apo number=EMW-2011-FF-n0724 27/33 6/2/2014 Application Number: EMW-2011-FF-00724 Signed by Jerry Streich on 02/17/2012 tiw....-uwww..:_....s....,..ww.Sw.....G:-..f'�.w..H6-��-...Af..... /....f..-�fnAA ___:__n_ :_tea -.._o 11A1 nndA rr nn -,.n. 1111101, 6/2/2014 Form 20-16C Application Number: EMW-2011-FF-00724 You must read and sign these assurances. .. ertifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug - Free Workplace Requirements. Note: Fields marked with an * are required. O.M.B Control Number 1660-0025 Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying" and 44 CFR Part 17, "Government -wide Debarment and Suspension (Non -procurement) and Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Homeland Security (DHS) determines to award the covered transaction, grant, or cooperative agreement. 1. Lobbying A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons (entering) into a grant or cooperative agreement over $100,000, as defined at 44 CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement and extension, continuation, renewal amendment or modification of any Federal grant or cooperative agreement. (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities", in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all the sub awards at all tiers (including sub grants, contracts under grants and cooperative agreements and sub contract(s)) and that all sub recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. (b) Have not within a three-year period preceding this application been convicted of or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. https://eseNces.Tema.gov/FemaFireGrantifiregrant/jsp/safer2011/application/print_app.jsp?print=true&app number=EMW-2011-FF-00724 29/33 6/2/2014 Application Number: EMW 2011 -FF -00724 (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug -Free Workplace (Grantees other than individuals) As required by the Drug -Free Workplace Act of 1988, and implemented at 44 CFR Part 17, Subpart F, for grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.620: (A) The applicant certifies that it will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement; and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. (e) Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to the applicable awarding office. (f) Taking one of the following actions, against such an employee, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). 1.Il-..1/ ......:..-., [...........JC.......C:.�f�.--a/C.-.......�f...../..moi-.nn�4 C► AIA/ 7/144 CC M7•14 .]11/77 6/2/2014 Application Number: EMW-2011-FF-00724 (B) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance Street City State Zip 7741 Lake Drive Lino Lakes Minnesota 55014 -1109 Action If your place of performance is different from the physical address provided by you in the Applicant Information, press Add Place of Performance button above to ensure that the correct place of performance has been specified. You can add multiple addresses by repeating this process multiple times. Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for DHS funding. States and State agencies may elect to use a Statewide certification. Signed by Jerry Streich on 02/17/2012 https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/safer2011/application/print app.jsp?print=true&app_number=EMW-2011-FF-00724 31/33 6/2/2014 Application Number: EMW-2011-FF-00724 FEMA Standard Form LLL Only complete if applying for a grant for more than $100,000 and have lobbying activities. See Form 20-16C for lobbying activities definition. {fine•//nenr.: ee'Gar.nnt/GcmPirclSrontlfircnranflien/eaor7(111/,nnliratirvi/nrint onnien'Mrint=inuknnn n imhcr=FMW-OM1-FP-M71d9/.13 6/2/2014 Application Number: EMW-2011-FF-00724 Submit Application Application 100% complete, Submitted Please click on any of the following links to visit a particular section of your application. Once all areas of your application are complete, you may submit your application. Application Area Status Overview Complete Contact Information Complete Applicant Information Complete Applicant Characteristics (I) Complete Applicant Characteristics (II) Complete Department Call Volume Complete Request Details Complete Budget Complete Narrative Statement Complete Assurances and Certifications Complete PLEASE READ THE FOLLOWING STATEMENTS BEFORE YOU SUBMIT. • YOU WILL NOT BE ALLOWED TO EDIT THIS APPLICATION ONCE IT HAS BEEN SUBMITTED. If you are not yet ready to submit this application, save it, and log out until you feel that you have no more changes. • When you submit this application, you, as an authorized representative of the organization applying for this grant, are certifying that the following statements are true: To the best of my knowledge and belief, all data submitted in this application are true and correct. This application has been duly authorized by the governing body of the applicant. The applicant will comply with the Assurances and Certifications if assistance is awarded. To sign your application, check the box below and enter your password in the space provided. To submit your application, click the Submit Application button below to officially submit your application to FEMA. Note: The primary contact will be responsible for signing and submitting the application. Fields marked with an *are required. I, Jerry Streich , am hereby providing my signature for this application as of 30 -May -2014. https://eservices.fema.gov/FemaFireGrant/firegrant/jsp/safer2011/application/print_app.jsp?print=true&app number= EM W -2011-F F-00724 33/33 CES DISTRICT W WW.CENTENNIALFIRE.ORG April 1, 2014 Annette Robinson DHS/FEMA/Grant Programs Directorate Assistance to Firefighters Grant Program Annette Robinson - Room 5066D Tech World Bldg - South Tower 5th Floor 500 C Street, SW Washington, DC 20472 7741 LAKE DRIVE a LINO LAKES, MN 55014 PHONE 651.784.7472 . FAX 651.784.2427 Reference: Change in Primary Contact Annette, Due to a change in my employment, I am requesting a change in our primary contact information for grant number EMW-2011-FF-0724. The new point of contact will be: Mike Schweigert. Date of birth is 10/31/1974. mike.schweigert@centennialfire.org 651-792-7905 651-792-7900 Mike is the Recruitment Coordinator for the grant and is also a Fire Captain for the Centennial Fire District. He will be replacing me as the POC. This change should occur as soon as possible as I will be leaving the district in less than three weeks. If you have any questions, please feel free to contact me or Mike at 651-792-7900. 4/24/2015 Request Grant Amendment Request Grant Amendment Amendment N umber: EMW-2011-FF-00724-001 Federal share awarded: Federal share requested: Amount paid to date: Amount of pending payments: Balance of federal funds: Reviewed on/By Grantee Comments History Grantee Comments 1,157, 491.00 557,400.00 557,400.00 0.00 600, 091.00 09-13-2012 by TONY FAISON View Grantee Comments History Dear Jerry Streich, First, disregard the Your request to change the scope of this award, Centennial Fire District, Minnesota: EMW-2011-FF-00724 has been reviewed and approved by FEMA/AFG Program Office. Specifically, your department is approved to change funding from the budget line item, "Firefighter Training I-11 Instructor Pay" to new budget line "EMT Training". EMT Training will be budgeted each year for $15,600.00 for year 1 through year 4. Total of line item $62,400.00. SAFER grants provide financial assistance to help fire department's increase their cadre of frontline firefighters or to rehire firefighters that have been laid off. The goal is to assist local fire departments with staffing and deployment capabilities so they may respond to emergencies whenever they occur, assuring their communities have adequate protection from fire and fire -related hazards. Mr. Streich, it was a pleasure assisting Centennial Fire District, and I wish you great luck in the future. If you have any further questions, feel free to contact me any time. Sincerely, TONY E. FAISON Fire Program Specialist DHS/FEMA/GPD Assistance to Firefighters Grant Program 800 K Street NW Washington D.C. 20472-3620 (202) 786-9467 (ph) (202) 786-9938 (fax) Tony.Faison@DHS.GOV http://www.fema.gov/firegrants/ (866)-274-0960 (toll-free help desk) Grant Amendment Request You may either type your request in the space provided below; or create the text in your word processing system and then copy it into the space provided below. In our grant, under "contractual" there is $15,600 per year to use for firefighter training. In the description for those dollars we commented that we would use the funds to pay for instructors to operate two firefighter 1 and II classes per year. We are stated we would put those funds towards training firefighters to the Emergency Medical Technician (EMT) level as well. Since the grant submission, the Minnesota State Board of Firefighter Training and Education (MBFTE) have offered funds to support training firefighter to firefighter I-11. Therefore, we no longer have the need for funds for the firefighter portion. We do however; need the funds to pay for the EMT class. We are requesting to use $15,600 per year to provide EMT Training to all the candidates who graduate from the Firefighter I-11 classes. httns J/eservices.fema.aov/FemaFireGrant/firearart/iso/fire/manaaernent/viewamendment.do 1/1 4/24/2015 Request Grant Amendment Request Grant Amendment Amendment Number: EMW-2011-FF-00724-002 Federal share awarded: Federal share requested: Amount paid to date: Amount of pending payments: Balance of federal funds: 1,157,491.00 557,400.00 557,400.00 0.00 600, 091.00 Grant Amendment Request You may either type your request in the space provided below; or create the text in your word processing system and then copy it into the space provided below. Tony, This is just to confirm our discussion related to increasing our Recruitment Coordinators salary to meet the current salary rate needed to hire him. As mentioned on Sept 12th, 2012 the rate within the grant is too low when you figure in health care and other benefits. It is our intent to increase the salary using funds from the administrative costs. The salary needs to increase from $55,328 to $62,101. This is a difference of $6,773. I it will not add to the grant total and be worked out within the budget of the grant. Thanks h+fne•/lcccr.ii ncc fcrnc nn.i/Cay.oC irc(_`rcnf/i ram. nrrf r./fireIn c.,fArici.icmavim er.f .L. 4/24/2015 Request Grant Amendment Request Grant Amendment Amendment N umber: EMW-2011-FF-00724-003 Federal share awarded: Federal share requested: Amount paid to date: Amount of pending payments: Balance of federal funds: Reviewed on/By Grantee Comments History Grantee Comments 1,157, 491.00 557,400.00 557,400.00 0.00 600, 091.00 05-30-2014 by SHARON CARGO View Grantee Comments History Dear Mike Schweigert: This letter is written in response to your amendment request regarding your scope of work. Your request was reviewed by the Program and Grants Office and is hereby approved.You may make the changes described in the amendment. All other terms and conditions of the grant remain unchanged. If you have questions about this amendment, please contact Tina Godfrey, SAFER Program Specialist, at Tina.Godfrey@fema.dhs.gov. Please save copies of all bids, quotes, purchase receipts, vouchers, etc., along with a copy of this letter in your grant file. If you have other grant -related questions or concems, you may contact me by e-mail at Sharon.Cargo@fema.dhs.gov, or by telephone at (202) 786-9434. You also may contact the AFG Helpdesk toll-free at 1-866-274-0960 or by e-mail at firegrants@fema.dhs.gov. Sincerely, Sharon Cargo Grants Management Specialist Department of Homeland Security/FEMA Grant Amendment Request You may either type your request in the space provided below; or create the text in your word processing system and then copy it into the space provided below. This is a summary of the detailed amendment sent to Tina Godfrey. 1. GRANT ADMINISTRATOR PAY The Grant Administrator and Recruitment Coordinator positions have been combined under one person. The has increased the demands and skillset required to complete all necessary duties. We propose increasing the salary of the current Recruitment Coordinator to the national average and changing the operating title to Grant Administrator. We forecast the increase in salary and benefits to be $51348 over the remaining life of the grant, and propose we use the forecasted surplus of $78396 in Administration Costs to cover this Amendment. 2. MARKETING CAMPAIGN AND WEBSITE We have negotiated a one year contract with our marketing and website vendor to provide a mass marketing campgaign and website update. The marketing campaign will include content creation, physical signs & banners, social media, branding, video production, website changes including automated database responses for referrals, paraphemalia design, and assistance rolling out daily/weekly updates on all media channels. Total cost is $128013 for a full year of marketing and website updates. We forcast a surplus of funds is $203245 in other line items, of which $128013 would be used for this amendment. 3. EMS TRAINING The current grant amendment covering EMS training has been successful, but we have found that it does not meet the needs of 75% of the fire departments in our county. The current amendment only covers EMTB training, but most departments only train to the First Responder/EMR level of certification. They are not able to use the grant funding due to this issue. The Minnesota EMSRB goveming board has also recently updated the educational standards which includes 30% more training hours required. We forcast surplus in other line items to fund the EMS Training budget for a total of $155100. This will allow us to reimburse up to $950 for each student. 4. IMMUNIZATIONS 4/24/2015 Panel Review Award Package haps://eservi ces.fema.gov/FemaFireGrant/fi regrantf sp/fire_admin/awards/spec/view_award_package.do?agreementN o= EM W-2011-FF-00724&pri ntaward=p... 1/6 4/24/2015 Panel Review U.S. Department of Homeland Security Washington, D.C. 20472 Mr. Jerry Streich Centennial Fire District 7741 Lake Drive Lino Lakes, Minnesota 55014-1109 Re: Grant No.EMW-2011-FF-00724 Dear Mr. Streich : FEMA On behalf of the Department of Homeland Security (DHS), I am pleased to inform you that your grant application submitted under the FY 2011 Staffing for Adequate Fire and Emergency Response (SAFER) grants has been approved. FEMA's Grant Programs Directorate (GPD), in consultation with the U.S. Fire Administration (USFA), carries out the Federal responsibilities of administering your grant. The approved project costs total to $1,157,491.00. The Federal share is $1,157,491.00 of the approved amount and your share of the costs is $0.00. As part of your award package, you will find Grant Agreement Articles. Please make sure you read and understand the articles as they outline the terms and conditions of your grant award. Maintain a copy of these documents for your official file. You establish acceptance of the grant and Grant Agreement Articles when you formally receive the award through the AFG online system. By accepting the grant, you agree not to deviate from the approved scope of work without prior written approval, via an amendment request, from FEMA. If your SF 1199A has been reviewed and approved, you will be able to request payments online. Remember, you should request funds no more frequently than quarterly. If you have any questions or concerns regarding the process to request your grant funds, please call 1-866-274- 0960. Elizabeth M. Harman Assistant Administrator Grant Programs Directorate https://eservices.fema.gov/FemaFi reGrant/fi regrant/j sp/fi re_adm i n/awards/spec/view_award_package.do?agreementN o= EM W-2011- F F-00724&pri ntaward= p... 2/6 4/24/2015 Panel Review FEMA Agreement Articles U.S. Department of Homeland Security Washington, D.C. 20472 AGREEMENT ARTICLES STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE - Recruitment program GRANTEE: Centennial Fire District PROGRAM: Staffing for Adequate Fire and Emergency Response (SAFER) - Recruitment AGREEMENT NUMBER: EMW-2011-FF-00724 AMENDMENT NUMBER: Article I Article 11 Article 111 Article IV Article V Article VI Article VII Article VIII Article IX Article X Article I - Project Description TABLE OF CONTENTS Project Description Grantee Concurrence Period of Performance Amount Awarded Financial Guidelines Prohibition on Using Federal Funds GPD Allocations Financial Reporting FEMA Officials Central Contractor Registration (CCR) The purpose of the Staffing for Adequate Fire and Emergency Response program is to provide funding directly to fire departments and volunteer firefighter interest organizations in order to help them increase the number of trained, "front-line" firefighters or to rehire firefighters that have been laid -off. After careful consideration, FEMA has determined that the grantee's project submitted as part of the grantee's application, and detailed in the project narrative as well as the request details section of the application - including budget information - was consistent with the program's purpose and worthy of award. The grantee shall perform the work described in the approved grant application as itemized in the request details section of the application and further described in the grant application's narrative. These sections of the application are made a part of these grant agreement articles by reference. The grantee may not change or make any material deviations from the approved scope of work outlined in the above referenced sections of the application without prior written approval, via an amendment request, from FEMA. Article II - Grantee Concurrence By receiving the award through the AFG online system, the grantee accepts and agrees to abide by the terms and conditions of the grant as set forth in this document and the documents identified below. By receiving funds under this grant, grantees agree that they will use the funds provided through the Fiscal Year 2011 Staffing for Adequate Fire and Emergency Response grant in accordance with these Articles of Agreement and the program guidelines https://eservices.fema.gov/FemaFi reGrant/fi regrant/j sp/fi re_adm i n/awards/spec/view_award_package.do?agreementN o= EM W-2011- F F-00724&pri ntaward= p... 3/6 4/24/2015 Panel Review provided in the Fiscal Year 2011 Staffing for Adequate Fire and Emergency Response program guidance. All documents submitted as part of the original grant application are made a part of this agreement by reference. Article III - Period of Performance The period of performance shall be from 18-NOV-12 to 17-NOV-16. Article IV - Amount Awarded The amount of the award is detailed on the Obligating Document for Award attached to these articles. Following are the budgeted estimates for object classes for this grant (including Federal share plus applicable grantee match): Personnel: $228,041.00 Fringe Benefits $212,400.00 Travel $0.00 Equipment $393,100.00 Supplies $61,050.00 Contractual $138,900.00 Other $0.00 Indirect Charges $124,000.00 Total $1,157,491.00 NEGOTIATION COMMENTS IF APPLICABLE (max 4000 characters) Any questions pertaining to your award package, please contact your GPD Grants Management Specialist Francisco Bernal at Francisco.Bernal1@dhs.gov. Article V - Financial Guidelines The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements, Cost Principles, and Audit Requirements. A non-exclusive list of regulations commonly applicable to DHS grants are listed below: A. Administrative Requirements 1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments 2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations (OMB CircularA-110) B. Cost Principles 1. 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A-87) 2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21) 3. 2 CFR Part 230, Cost Principles for Nonprofit Organizations (OMB Circular A-122) 4. Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts with Commercial Organizations C. Audit Requirements 1. OMB Circular A-133, Audits of States, Local Governments, and Nonprofit Organizations Article VI - Prohibition on Using Federal Funds The recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of https://eservi ces.fem a.gov/Fem aFi reGrant/fi regrant/j sp/fi re_adm i n/awards/spec/view_award_package.do?agreementN o= EM W-2011- F F-00724&pri ntaward= p... 4/6 4/24/2015 Panel Review the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of FEMA. Article VII - GPD Allocations The recipient agrees that all allocations and use of funds under this grant will be in accordance with the FY 2011 Staffing for Adequate Fire and Emergency Response Program guidance and application kit. Article VIII - Financial Reporting Recipients of a SAFER grant will be required to submit a semi-annual Federal Financial Report (FFR) via the automated system on the Standard Form 425. The FFR is intended to provide Federal agencies and grant recipients with a standard format and consistent reporting requirements throughout the government. The FFR, to be submitted using the online e -grant system, will be due semi-annually based on the calendar year beginning with the period after the award is made. Grant recipients will be required to submit an FFR throughout the entire period of performance of the grant. The reporting periods for the FFR are January 1 through June 30 (report due by July 31), and July 1 through December 31 (report due by January 30). At the end of the grant's period of performance, all grantees are required to produce a final report on how the grant funding was used and the benefits realized from the award. Grantees must submit a final financial report and a final performance report within 90 days after the end of the period of performance. Article IX - FEMA Officials Program Officer: The Program Specialist is responsible for the technical and programmatic monitoring of the stages of work and performance of the activities described in the approved grant application. If you have any programmatic questions regarding your grant please call the AFG help desk at 866-274-0960 to be directed to a specialist. Grants Assistance Officer: The Assistance Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters. If you have any questions regarding your grant please call ASK-GMD at 866-927-5646 to be directed to a specialist. Grants Management Division POC:The Grants Management Specialist shall be contacted to address all financial and administrative grant business matters for this award. If you have any questions regarding your grant please call ASK-GMD at 866-927-5646 to be directed to a specialist. Article X - Central Contractor Registration (CCR) Recipients of a SAFER grant are required to be registered in the Central Contractor Registration (CCR) system. Active registration in the CCR system ensures grantees are compliant with Federal regulations under Federal Financial Accountability and Transparency Act (FFATA). Registration in CCR system is free, and may take up to 5 to 10 business days to process. For help with registering in the CCR system, please contact the CCR help line at 866-606-8220 or visit ccr.gov for more information. ADDITIONAL REQUIREMENTS (IF APPLICABLE) (max4000 characters) https://eservi ces.fem a.gov/Fem aFi reGrant/fi regrant/j sp/fi re_adm i n/awards/spec/view_award_package.do?agreementN o= EM W-2011- F F-00724&pri ntaward= p... 5/6 4/24/2015 1. AGREEMENT NO. EM W -2011-F F-00724 6. RECIPIENT NAME AND ADDRESS Centennial Fire District 7741 Lake Drive Lino Lakes Minnesota, 55014-1109 9. NAME OF RECIPIENT PROJECT OFFICER Jerry Streich 11. EFFECTIVE DATE OF THIS ACTION 18-NOV-12 Panel Review FEDERAL EMERGENCY MANAGEMENT AGENCY OBLIGATING DOCUMENT FOR AWARD/AMENDMENT 2. AMENDMENT 3. RECIPIENT NO. NO. 41-1517052 0 7. ISSUING OFFICE AND ADDRESS Grant Programs Directorate 500 C Street, S.W. Washington DC, 20472 POC: Christine Torres 202-786-9512 PHONE NO. 6517927901 12. METHOD OF PAYMENT SF -270 4. TYPE OF ACTION AWARD 8. PAYMENT OFFICE AND ADDRESS FEMA, Financial Services Branch 500 C Street, S.W., Room 723 Washington DC, 20472 10. NAME OF PROJECT COORDINATOR Catherine Patterson 13. ASSISTANCE ARRANGEMENT Cost Sharing 15. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PROGRAM NAME CFDA NO. ACCOUNTING DATA ACRONYM (ACCS CODE) XXXX-XXX-XXXXXX-XXXXX- XXXX-XXXX-X PRIOR TOTAL AWARD SAFER 97.083 2012-M1-3007RG-10000000- $0.00 4101-D 5. CONTROL NO. W500659N PHONE NO. 1-866-274- 0960 14. PERFORMANCE PERIOD From:18 To:17-NOV-16 NOV-12 Budget Period From:26- To:30-SEP-12 JAN -12 AMOUNT AWARDED CURRENT THIS ACTION + OR (-) TOTAL AWARD $1,157,491.00 $1,157,491.00 TOTALS $0.00 $1,157,491.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A $1,157,491.00 CUMMULATIVE NON- FEDERAL COMMITMENT $0.00 $0.00 16a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address) SAFER recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) N/A 18. FEMA SIGNATORY OFFICIAL (Name and Title) Rosalie Vega DATE N/A DATE 24-JUL-12 https://eservi ces.fema.gov/FemaFi reGrant/fi regrantfjsp/fi re_admin/awards/spec/view_award_package.do?agreementN o=EMW-2011-FF-00724&pri ntaward=p... 6/6 Anoka County Recruitment & Retention Resources SAFER Grant Details Anoka County has received a four year $1.1M grant to assist with recruitment and retention of firefighters within our communities. It is administered through the Centennial Fire District, but all fire departments within Anoka County can take advantage of the resources provided by the grant. Grant coverage began on November 19th, 2012 and will continue for four years until 236 new recruits are certified. Once the 236 limit has been reached, the funding stops for the reimbursable items (physicals & PPE) and sign-up & referral bonuses. This limit could be reached much earlier than the four year period if recruitment goes well. The main focus of the grant is to improve recruitment and retention within the 16 fire departments in Anoka County. The following fire departments can now receive these benefits: Andover, Anoka -Champlin, Bethel, Centennial Fire District, Columbia Heights, Columbus, Coon Rapids, East Bethel, Fridley, Ham Lake, Lexington, Linwood, Oak Grove, Ramsey, SBM Fire District, and St. Francis. Based on County -wide input, we plan to implement a common recruitment message and also build tools to allow interested candidates to easily access information on how to become a firefighter. We will also share info about common hiring practices throughout the County. A secondary focus of the grant is to raise the level of certification level for all Anoka County firefighters to Firefighter II and EMTB. Due to feedback from departments that don't require EMTB, we will work with the grant auditors to remove any requirements for EMTB certification. In particular, the PPE reimbursement will only need Firefighter 11 certification, not EMTB. The goals of this grant require input from all departments within Anoka County. Please contact me to set up an appointment to cover details specific to your department and also help guide us in creating a common recruitment message. Thank you! Mike Schweigert Recruitment Coordinator/Captain Centennial Fire District 7741 Lake Drive Lino Lakes, MN 55014 651.792.7905 mike.schweigert@centennialfire.org Version: 02/09/2015 AnokaCo_recruit_grant_details.docx 1 of 8 Anoka County Recruitment & Retention Resources New Recruit Sign-up Bonus Description: $500 to new recruits. Purpose: Encourage completion of Firefighter II certification and promote retention for one year. Requirements: Recruit must have NFPA Firefighter II certification and remain on an Anoka County fire department for one year. Hire date between 11/19/2012 and 11/19/2016. Reimbursement: (All documentation can be hard copy or electronic) 1. Copy of recruit's NFPA Firefighter II certificate. 2. Recruit Hire Date: Verified by department Chief/grant contact and is between 11/19/2012 and 11/19/2016. 3. Recruit name and address (home or fire department). 4. Check will be written & mailed directly to recruit. Version: 02/09/2015 AnokaCo_recruit_grant_details.docx 2 of 8 Anoka County Recruitment & Retention Resources Referral Bonus Description: $100 to any active firefighter that refers a recruit. Purpose: Motivate existing firefighters to actively recruit within their communities, encourage completion of Firefighter 11 certification, and promote retention for one year. Requirements: Recruit must receive NFPA Firefighter 11 certification and remain on an Anoka County fire department for one year. Hire date between 11/19/2012 and 11/19/2016. Reimbursement: (All documentation can be hard copy or electronic) 1. Copy of recruit's NFPA Firefighter 11 certificate. 2. Recruit Hire Date: Verified by department Chief/grant contact and is between 11/19/2012 and 11/19/2016. 3. 1 -Year Retention: Verified by department Chief/grant contact. 4. Referring firefighter name and address (home or fire department). 5. Check will be written & mailed directly to referring firefighter. Version: 02/09/2015 AnokaCo_recruit_grant_details.docx 3 of 8 Anoka County Recruitment & Retention Resources PPE Reimbursement Description: Up to $1600 reimbursement for personal protective equipment purchased for each recruit that is certified Firefighter II. The PPE is property of the fire department that hired the recruit. Purpose: Ease the financial burden of hiring new recruits and encourage departments to certify their recruits to FFII. Requirements: New recruits must be certified in Firefighter II. Certifications can occur prior to hire date but must be current through hire date. Departments will purchase the gear through a vendor of their choice. NFPA compliant items covered: bunker jacket, bunker pants, hood, gloves, boots, and helmet. New recruit hire date between 11/19/2012 and 11/19/2016. Reimbursement: (All documentation can be hard copy or electronic) 1. Copy of recruit's NFPA Firefighter II certificate. 2. Recruit Hire Date: Verified by department Chief/grant contact and is between 11/19/2012 and 11/19/2016.* 3. Itemized receipt/invoice showing products ordered and matching Firefighter name. 4. NFPA approved physical exam. 5. Check will be written out to department & mailed to department Chief/grant contact. *Exception: The 2012 Classl will have their PPE costs reimbursed once they are certified with Firefighter 11. Version: 02/09/2015 AnokaCo_recruit_grant_details.docx 4 of 8 Anoka County Recruitment & Retention Resources Physicals/Drug Screen/SCBA Mask Fit Test/Immunizations Description: Standardized testing for new recruits within Anoka County that cover physicals, drug screen, immunizations, and quantitative SCBA mask fit testing. Purpose: Ease the financial burden of hiring new recruits. Requirements: Recruit Hire Date verified by department Chief/grant contact and is between 11/19/2012 and 11/19/2016. Reimbursement: Only required if recruits in Academy Classl or Class2 have already been tested. Send copy of invoice(s) with recruit name, test vendor, and test date to Mike Schweigert for up to $250 reimbursement per recruit. All future tests must be done through Health Strategies for grant coverage. Scheduling: Health Strategies has been selected as the vendor that will administer these exams, and your departments will not be billed. Invoices will go directly to Mike Schweigert, but test results will be sent to your department contact. Complete the following to set up any new exams at Health Strategies: 1. Send list of recruits to Mike Schweigert. He will contact Health Strategies with info on recruits approved to make appointments. 2. Recruits will call 651-429-9891 to schedule their appointment at one of the two office locations. Hours are 7:30am — 4:30pm, and appointment will take about one hour. 3. Office Locations: Health Strategies - White Bear Lake 2734 County Rd D East White Bear Lake, MN 55110 -OR- Health Strategies - Plymouth 12805 Hwy 55, Suite 206 Plymouth, MN 55441 4. Recruit requirements: a. Clean Shave b. 12 hour fast c. Immunization Record (optional) d. SCBA mask 5. Group appointments at your location are possible. Contact Mike Schweigert if you prefer to have Health Strategies come to you for testing. 6 recruit minimum for a group appointment. Version: 02/09/2015 AnokaCo_recruit_grant_details.docx 5 of 8 Physicals/Drug Screen/SCBA Mask Fit Test/Immunizations Services Provided by Health Strategies: 1. Pre -placement Medical Examination a. Physician directed exam b. Personal Medical History Review c. Respirator Questionnaire Review d. Pulmonary Function -Spirometry e. Chem 24 Blood Panel f. Non -Drug Urinalysis g. Electrocardiogram h. Audiometry i. Vision Testing j. Immunizations including HepA, HepB, Tetanus/Tdap, and Mantoux 2. Pre-employment Drug Screen — DOT compliant 5 Panel 3. Self -Contained Breathing Apparatus (SCBA) Mask Fit Testing — a. Quantitative Test (QNFT) b. Full facepiece c. Minimum passing score of 500 with negative pressure 4. Office/On-Site Appointments: In office appointments preferred. It's possible to set up on-site testing with minimum of 6 firefighters for all services (physical/drug screen/fit test). If individual services required, minimum of 15 firefighters for onsite testing. Office visits can be made for individual services. Version: 02/09/2015 AnokaCo_recruit_grant_details.docx 6 of 8 Anoka County Recruitment & Retention Resources Anoka Co Academy Instructor Pay (FFI/FFII) Description: Instructor pay at Anoka County Fire Academy for Firefighter I and Firefighter II courses. $30 per hour with no benefits. Purpose: Ease the financial burden of hiring new recruits, provide high-quality training from best instructors in Anoka County, standardize training within County, and remove need for local departments to develop in-house FF 1 & FF II training. Requirements: Recruit Hire Date verified by department Chief/grant contact and is between 11/19/2012 and 11/19/2016. Notes: Due to recent developments with Minnesota State funding, this may already be covered and the grant funding may be routed to EMTB Instructor pay. More info will follow. Version: 02/09/2015 AnokaCo_recruit_grant_details.docx 7 of 8 Recruitment Trailers (2): Two enclosed single axel trailers wrapped in Anoka County Recruitment graphics. They can be used as mobile signs throughout area to advertise "help wanted". They will also be stocked with the following items for events: Marketing brochures/flyers/advertising supplies Pull-up banners Banner flags Tables Table covers Mobile mic & amplifier Training Textbooks: NFPA Firefighter Skills textbooks have already been purchased for the Academy. Recruits should not mark theses loaner textbooks as they will be returned to the Academy after their course. Fire Instructor Pay: Instructor pay for Firefighter I and Firefighter II are covered. Due to recent developments with Minnesota State funding, is already covered and the grant funding was routed to EMR or EMT Instructor pay. EMS Training: EMR or EMT training reimbursed up to $950 per student. Marketing Campaign: It will include content creation, physical signs & banners, social media, branding, video production, website changes including automated database responses for referrals, paraphernalia design, and assistance rolling out daily/weekly updates on all media channels. Employee Evaluations: Up to $500 reimbursement. Candidate must be hired to qualify for reimbursement. Many departments within Anoka County conduct an Employee Evaluation (sometimes called a psyche exam) on all firefighter candidates as part of the hiring process. These evaluations are done by outside vendors and normally have an extensive testing process and an interview with a certified psychologist. Written results are then sent to the City HR or Fire Chief with a recommendation on the candidate's ability to handle stress, work with others, work under direction, and many other factors. Version: 02/09/2015 AnokaCo_recruit_grant_details.docx 8 of 8 Academy Attendance FEMA SAFER Grant Goals Fii'e TRAINING ACADEMY Class Start Date Attendance Non -Academy Hires Total Goal 1 8/1/12 28 2 30 26 2 1/1/13 25 2 27 26 3 8/1/13 14 0 14 26 4 1/1/14 26 3 29 26 5 8/1/14 32 0 32 26 6 1/1/15 28 0 28 26 7 6/2/15 0 26 8 3/1/16 0 26 9 6/1/16 0 26 153 7 160 236 25 students required for next three classes to reach Grant goal of 236. Average hirings to date: 26.7 Version: 04/02/2015 25 Academy_Goals.xlsx 1 of 1 Centennial Fire District FEMA Recruitment Grant Culture d• in in ['n M in in N c-1 Notes Best portfolio Best personality, best CMS Best culture CMS has security Best culture c�' 'i O: a. co V/ >- t/) >- VI >- VI >• VI >- Interactive Map t/} in• 0 0 N 0 Cr 0 0 00 Ln to- o0 0 in- , if} 100L8-0085$ , in- Lr, N La in 1 to- 3D FF model i!} in- o 0 N oo O O 00 in in- Y OH i m if} O O in M in• 0 0 n O O 00 in if} in- $ 14,500 o o Q1 if} U WordPress J Live Edit WordPress Express Engine Spree Commerce WordPress Webaloo WordPress 4Yr Total, 0 00 V} O COCTI N <-1 if} O c -i m c-1 if} N N d' r I i/} O Cr ,q' ri in OH N Ln c-1 in- 01 CO La' c -i in- N 0 00 c-1 i1} OUl r-1 d-- In in- >. t .F., C` 1=0 0 u $ 20 o o i/} Ln Cr) i/}if} $ 50 O In In an i/} al d in. N. $ 825 Branding $ 2,000 i if} in r-1 N if} in- $ 2,000 in n c -i N if} in 0 Ol N in. $ 5,000 in - Website 0 0 0 lD if} 0 Ln 1, if} NN c-1 00 in- N CO <4 1-1 if} $ 10,000 Cr)0 N O r-1 in- $ 6,750 N O M r-1 if} O In In .q.- r-1 tf} Location St. Paul Coon Rpds v) Ti. Mpls V a V1 a Stillwater Edina Minnetonka Business Name Rocket55 Phoenix ArcStone template Creative Arc Internet Exposure ArcStone custom O O C0 ..O 0) Ilrish Titan First Scribe * ArcStone Includes $1125 of WordPress updates S:\Recruitmentgrant\Website\Bids\W ebsite_bids.xlsx Printed: 4/26/2015 6:52 PM CENTENNIAL FIRE DISI DICT 7741 LAKE DRIVE LINO LAKES, MN 55014 651-792-7900 HONOR " PRIDE * INTEGRITY * PROFESSIONALISM Minutes for the Special Steering Committee Meeting June 26th, 2014 @ 6:0O PM Fire Station #2 — Training Room The meeting agenda will consist of the following (Circle Pines to Chair): 1. Welcome 2. Call the meeting to order. 3. Roll Call a. Jeff Karlson Pat Devaney Jeff Reinert Matt Percy Dallas Larson Jeff Paar Tom Wilharber Dave Roeser Guests: Schweigert Brad and Jodi Stephens David Bruder John Swenson Brad Robinson Mike Mooney Glen Olson 4. Approve the minutes from the May 22nd, 2014 meeting. a. Motion Wilharber 1. 2nd Paar 2. APPROVED Kent Kogler 5. Vote to approve FEMA grant amendment which provides for psych exams, immunizations, additional funding for EMR certification and pay increase for Recruitment Coordinators additional duties. All costs covered by the grant amendment a. Motion Wilharber i. 2nd Paar ii. Discussion from Roeser to request looking into the possibility of an amendment to the grant to provide training to Lino Lakes 1. Approved 6. Review updated equipment values any issues should be resolved in advance. Vote to agree to equipment values. a. Motion to table by Wilharber Paar 1. APPROVED 7. Update on report from Fire Services Consulting report for the Centennial Fire Relief Association a. Chief Devaney i. Centennial Fire District Relief Association was to meet on July 7th to accept the report. Page 11 SAFER Grant Amendments (Additions to existing budget) 1. GRANT ADMINISTRATOR PAY The Grant Administrator and Recruitment Coordinator positions have been combined under one person. The has increased the demands and skillset required to complete all necessary duties. We propose increasing the salary of the current Recruitment Coordinator to the national average and changing the operating title to Grant Administrator. We forecast the increase in salary and benefits to be $51348 over the remaining life of the grant, and propose we use the forecasted surplus of $78396 in Administration Costs to cover this Amendment. 2. MARKETING CAMPAIGN AND WEBSITE We have negotiated a one year contract with our marketing and website vendor to provide a mass marketing campgaign and website update. The marketing campaign will include content creation, physical signs & banners, social media, branding, video production, website changes including automated database responses for referrals, paraphernalia design, and assistance rolling out daily/weekly updates on all media channels. Total cost is $128013 for a full year of marketing and website updates. We forcast a surplus of funds is $203245 in other line items, of which $128013 would be used for this amendment. 3. EMS TRAINING The current grant amendment covering EMS training has been successful, but we have found that it does not meet the needs of 75% of the fire departments in our county. The current amendment only covers EMTB training, but most departments only train to the First Responder/EMR level of certification. They are not able to use the grant funding due to this issue. The Minnesota EMSRB governing board has also recently updated the educational standards which includes 30% more training hours required. We forcast surplus in other line items to fund the EMS Training budget for a total of $155100. This will allow us to reimburse up to $950 for each student. 4. IMMUNIZATIONS All new firefighters are required to get several immunizations and disease screens including HepA, HepB, Tetanus/Tdap, and Mantoux. This combination can cost up to $595 and require several doctor visits. Providing these immunizations and disease screening will provide a barrier against infection and enhance the overall health of our firefighters. We are asking for a budget of $13000. 5. EMPLOYEE EVALUATIONS Many departments within Anoka County conduct an Employee Evaluation (sometimes called a psyche exam) on all firefighter candidates as part of the hiring process. These evaluations are done by outside vendors and normally have an extensive testing process and an interview with a certified psychologist. Written results are then sent to the City HR or Fire Chief with a recommendation on the candidate's ability to handle stress, work with others, work under direction, and many other factors. These tests cost $500 and we are asking for a budget of $71000. Printed: 4/1/2015 11:15 AM 2014 combo amendments summary.docx 1 of 1 ArcStone ArcStone Consulting Agreement and Customer Service Order This Agreement is made on this _614/14 by and between, ArcStone Technologies Inc. of 2836 Lyndale Ave S, Ste. 132, Minneapolis, MN 55408 ("ARCSTONE"), and Minnesota Fire Hire, Centennial Fire District_ ("CUSTOMER"). WHEREAS, CUSTOMER desires to engage the services of ARCSTONE to perform for CUSTOMER consulting services regarding the development, marketing, maintenance, and hosting of its web site, brand image and/or system. WHEREAS, ARCSTONE desires to consult with the CUSTOMER Board of Directors, Corporate Officers, Employees and Contractors in regard to the foregoing, NOW THEREFORE, itis agreed as follows: 1. TERM. The respective duties and obligations of the parties to this agreement shall be for a period of twelve calendar months, starting on _6/4/14. The term may be extended month to month as additional services are requested by CUSTOMER. 2. CONSULTING SERVICES. CUSTOMER shall retain ARCSTONE for work as outlined in EXHIBIT A. The majority of the work will be performed at the ARCSTONE offices. Additional hours may be authorized via a written or direct verbal request. 3. ARCSTONE will provide the following services: Technical consulting, project management, programming, design services and / or search marketing services as outlined in the attached project proposal. 4. LIABILITY. ARCSTONE shall not be liable to CUSTOMER, or any person or entity claiming on behalf of a relationship with CUSTOMER for any acts or omissions of ARCSTONE, its agents or employees, in the performance of services under this agreement, unless such acts arise out of willful misconduct or gross negligence. CUSTOMER shall hold harmless ARCSTONE, its agents and employees, from all liability and/or obligations, costs, claims, judgments, attorneys' fees, or attachments arising out of services performed for CUSTOMER under the terms of this Agreement. The maximum liability of ARCSTONE under this Agreement will not exceed the fees paid by CUSTOMER under this Agreement. 5. ASSIGNMENT. ARCSTONE may assign, transfer, subcontract or sublet any portion of its work to others, provided that all agreed upon deadlines and standards of quality are met. 6. COMPENSATION. ARCSTONE shall receive from CUSTOMER for its services an hourly fee of $145 and / or a monthly retainer per EXHIBIT A. In addition CUSTOMER shall reimburse ARCSTONE for any reasonable out of pocket expenses incurred by ARCSTONE in the course of performance under this agreement. ARCSTONE will submit itemized billing statements of hours, services and expenses on the last day of the month in which the work is performed. 7. PAYMENT TERMS. ARCSTONE requires a down payment of ($20,000) due upon execution of the Consulting Agreement. ARCSTONE will then submit billing statements of hours, services and expenses on the last day of the month in which the work is performed. Payment will be due 15 business days from the date of the invoice. Invoices ArcStone Consulting Agreement and Customer Service Order 1 of 6 ArcStone not paid by their due date shall be in default, and subject to a 1.5% per month interest fee, or the maximum percentage allowed by applicable laws, whichever is less, on all past -due balances. If an account is 45 business days past due, ARCSTONE reserves the right to stop providing services to CUSTOMER. All time providing services to past due accounts will be billable. If ARCSTONE hires outside services to collect past due payments, customer will be responsible for paying reasonable collection, legal, and other fees necessary to collect the past due amount. 8. NONSOLICITATION. While this Agreement is in force, and for two (2) years thereafter, neither party shall, without the written permission of the other party, solicit, hire, or otherwise engage the services of, any person who has been an employee of the other party and who has directly participated in the provision of Services under this Agreement, for a period of two (2) years following the termination of such person's employment, provided that this Section 8 shall not apply to a party ("Hiring Party") if an employee of the other party responds to a general recruitment effort of the Hiring Party including without limitation through a third party agency or advertisement, without any solicitation, direct or indirect, by the Hiring Party. If a party employs an employee of the other except as permitted in this Section 8, such party shall be liable to pay the other party an amount equal to the annual salary of that employee as such other party's sole and exclusive remedy. 9. WARRANTY. ArcStone warrants that resource hours will be spent as directed in collaboration with CUSTOMER. The quality of work will be at a level reasonably judged as professional and will meet industry standards as of the date of this agreement. 10. ACCEPTANCE and TESTING. If CUSTOMER engages ARCSTONE testing services, ARCSTONE guarantees that custom code developed by its programmers will be free of visible bugs and error messages for all web browsers with more than 5% market share (at the date of signing) on Apple OS X and the latest version of Windows for 1 year (differences in web page appearance are normal in different browsers) in the targeted hosting environment. If errors in programming are found after passing ARCSTONE's testing period, ARCSTONE will fix them free of charge. If CUSTOMER determines not to engage ARCSTONE to provide testing services, CUSTOMER will be responsible for testing the application and reporting any issues to ARCSTONE within 30 days of having access to the application or web site. CUSTOMER will be responsible for paying to repair issues not reported within the 30 day acceptance window. All third -party or pre- existing (including ARCSTONE) software which is integrated into an application or web site is excluded from any Warranty or Guaranty. 11. ADVERSE PERFORMANCE. In the event that CUSTOMER determines In good faith that the continued performance of the Services by ARCSTONE's personnel is adversely affecting CUSTOMER, then CUSTOMER shall give ARCSTONE written notice to that effect, outlining the reasons for CUSTOMER's determination. Promptly after receipt of such notice, ARCSTONE shall investigate the matters stated in such notice, discuss its findings with CUSTOMER and resolve any problems with such ARCSTONE personnel. If, following such period, CUSTOMER requests replacement of such ARCSTONE personnel, ARCSTONE shall replace such ARCSTONE personnel with alternate resources of suitable ability and qualification as expeditiously as possible. 12. TERMINATION OF AGREEMENT. Either party may give written notice of termination of this Agreement for any reason thirty (30) days prior to the proposed date of termination. 13. SEPARATE ENFORCEMENT OF PROVISIONS. If any provision of this Agreement is held by a court or arbitrator of competent jurisdiction to be unlawful or unenforceable, the remaining provisions of this Agreement shall be enforced to the extent possible, ArcStone Consulting Agreement and Customer Service Order 2 of 6 ArcStone 14. GOVERNING LAW AND FORUM. The validity, construction, and performance of this Agreement shall be governed by the laws of Minnesota. Arbitration, litigation, or other legal proceedings with respect to this Agreement may be brought only in Minnesota. 15. ENTIRE AGREEMENT. This Agreement, including all attachments, constitutes the complete and final agreement between the parties concerning its subject matter, and supersedes all prior negotiations, agreements, and understandings between the parties concerning its subject matter. IN WITNESS WHEREOF, the parties have hereunto set their hand on of Agreed to by: MIN SETA F��. ARCSTONE TECHNOLOGIES, INC. Si ature David Carnes Signature /C//* 0474,6 't 7— David Carnes Name Name 6.e>fry r /N/5 -774 Z2 President Title Date Title 6/4114 Date ArcStone Consulting Agreement and Customer Service Order 3 of 6 ArcStone EXHIBIT A Estimate MN Fire Hire Marketing Campaign & Website Development BLUEPRINT Statement and Allocation of Work— Federal Grant Amendment Overview The primary goals of MN Fire Hire are to recruit new talent, attract more departments, expand nationally, and ultimately create an online system that can sustain itself in the future. ArcStone has proposed a comprehensive marketing plan to reach these goals. For the larger website development projects, we recommend first engaging in our blueprinting process in order to specify a definitive project plan and budget. Work Description % of work Cost Reporting, Project Management, and Team Meetings Continuous monitoring of analytics and key performance indicators is imperative for project planning and adjustments. • Google Analytics review & management • Establish baseline to measure progress • Conversion tracking goal set-up • Site architecture and content audit to optimize for search engines • Monthly (on-going) review of analytics and report generation Content Marketing Arguably one of the most important aspects of marketing, fresh content creation will attract prospects and grow awareness of paid on-call firefighters programs. Strategy planning & kickoff Target audience and persona creation Setup editorial calendar Shape tone of voice Content creation: includes copywriting, infographic design, 16% j $20,000 Resource Marketing 16% $20,000 Marketing ArcStone Consulting Agreement and Customer Service Order 4 of 6 optimization • Content Promotion: using various media outlets such as social media, local sites, schema if applicable Social Media Management Social media will serve as a primary promotion outlet. It is also one of the most inexpensive resources for overall engagement. Claim social media profiles Social media strategy & plan • Brand profiles using current website and marketing collateral • Creation of social media apps and contests • Posting and promotion of content • Management and monitoring of engagement 9% $12,000 (:\ ArcStone Design and Marketing Video Production Video production will allow for the life of a firefighter to be experienced by the masses. Video content will not only be promoted but will be available for future use. Planning and storyboard creation On-site video shoots and interviews • Editing and optimization of videos • Video promotion — YouTube, social media, video ad campaigns Website Design and Maintenance Website updates and maintenance will be made based on user data, behavioral analysis and new marketing initiatives. 20% $26,000 Add blog and sharing capabilities Design and placement of banner ads Design and development of additional pages • Advertising partner program • Redesign of existing pages (ex: video) Department Mapping Database *Priority • Website maintenance as needed to optimize performance Advertising Online and offline media promotions will be vital 20% $26,000 Marketing I � I Design and Development 19% $24,000Design & Marketing ArcStone Consulting Agreement and Customer Service Order 5 of 6 for gaining overall visibility across the state of Minnesota. ArcStone will assist with strategy, design and implementation of campaigns. Online campaigns — Pay -Per -Click • Campaign setup • Design of campaign specific landing pages • Design of display and retargeting ads • Campaign management & monitoring • Additional marketing collateral design as needed: event booths, trucks, posters, city hall displays, billboards, business cards, truck magents • Incorporate QR codes on printed material • Design of additional paraphernalia such as t -shirts, pens, etc. * Does not include the cost of media and ad space Internet Marketing and Development Total (12 month contract at $10,000/month) * Adjustments to the plan may be made based on behavioral data, priorities, and workload. Total of $128,000 is final. TOTAL: $128,000 100% ArcStone $128,000 Entire ArcStone Team ArcStone Consulting Agreement and Customer Service Order 6 of 6 WS — Item #6 WORK SESSION STAFF REPORT Work Session Item No. 6 Date: May 4, 2015 To: City Council From: Katie Larsen Re: Metropolitan Council Thrive MSP 2040 Forecast Update Background Thrive MSP 2040 is the Twin Cities region's long-range planning effort. This plan will provide a regional vision for the 7 -county metropolitan area for the next 30 years. Under state law, the Council prepares a long-range plan for the Twin Cities region every 10 years. The forecasts drive the systems and policy plans developed by the Council: the Transportation Policy Plan, the Water Resources Policy Plan, the Regional Parks Policy Plan, and the Council's first Housing Policy Plan update in nearly 30 years. Thrive MSP 2040 was adopted by Met Council on May 28, 2014. Due to updated real estate and land use data released in March 2015, a revised draft forecast 2015 is being proposed. The following table compares the adopted 2014 forecast and the draft 2015 forecast: The 2015 population projections increase slightly when compared to the 2014 projections; however, the household projections are the same by 2040. Employment projections are also the same by 2040. Population Households Employment 2020 2030 2040 2020 2030 2040 2020 2030 2040 Adopted Forecast (2014) 22,000 24,800 29,000 7,100 8,700 10,600 4,420 4,940 6,000 Draft Forecast (2015) 22,800 26,900 31,100 7,300 9,000 10,600 4,700 5,300 6,000 Difference 800 2,100 2,100 200 300 0 280 360 0 The 2015 population projections increase slightly when compared to the 2014 projections; however, the household projections are the same by 2040. Employment projections are also the same by 2040. The following table compares the 2014 and 2015 persons per households: Persons Per Household Employment 2020 2030 2040 Adopted Forecast (2014) 3.10 2.85 2.74 Draft Forecast (2015) 3.12 2.99 2.93 Difference 0.02 0.14 0.20 The following table compares the 2014 and 2015 persons per households: Persons per household are slighter greater in the 2015 forecast when compared to the 2014 forecast; however, both trends indicate less persons per household from 2020 to 2040. For comparison, the City's 2030 Comprehensive Plan was based on the following forecasts: Population Persons Per Household Employment 2020 2030 2040 Adopted Forecast (2014) 3.10 2.85 2.74 Draft Forecast (2015) 3.12 2.99 2.93 Difference 0.02 0.14 0.20 Persons per household are slighter greater in the 2015 forecast when compared to the 2014 forecast; however, both trends indicate less persons per household from 2020 to 2040. For comparison, the City's 2030 Comprehensive Plan was based on the following forecasts: Population Households Employment 2000 2010 2030 2000 2010 2030 2000 2010 2030 16,791 22,500 30,700 4,857 7,500 10,600 2,444 4,100 8,000 The draft 2015 forecast predicts a 2030 population of 26,900. This is 3,800 less people than the City's Comprehensive Plan 2030 projection of 30,700. The draft 2015 forecast also predicts 9,000 households in 2030. This is 1,600 less households than the City's Comprehensive Plan 2030 projection of 10,600. Requested Council Direction 2 None. Attachments 1. Draft Forecasts (2015) 3 April 9, 2015 Jeff Karlson, Administrator City Of Lino Lakes 600 Town Center Pkwy Lino Lakes, MN 55014 Dear Mr.Karlson: The Metropolitan Council requests your input on updates to your community's local forecast. The Council is updating draft local forecasts in preparation for the release of Systems Statements this fall to kick off the local comprehensive planning process. The table below shows your community's 2020, 2030, and 2040 draft local forecasts (2015 update); the table also includes your community's current adopted Thrive MSP 2040 forecasts for comparison. (In addition, a table with draft local forecasts for all communities is enclosed with this letter.) Forecasts for City Of Lino Lakes Forecasts (2014 as adopted) Draft forecasts (2015 update) Population 2020 2030 Households 2040 2020 2030 2040 Employment 2020 2030 2040 4,420 4,940 6,000 4,700 5,300 6,000 The Council will accept comments on the draft forecasts (2015 update) through May 8, 2015. If you have questions or concerns about your local forecasts, please contact your Sector Representative, Ryan Garcia, at Ryan.Garcia@metc.state.mn.us or 651-602-1832. We will not publish these draft local forecasts until we have responded to local comments and the Council formally adopts those revised forecasts in July. Some draft forecasts will change based upon the local comments we receive. A few things to note: • The updated regional forecast released in March (metrocouncil.org/forecasts) reduces regional growth by 2040 by 5% for population, 6% for households, and 15% for jobs. These reductions alone reduce many community forecasts. • The draft local forecasts use updated real estate and land use data. These revisions have changed our forecasts of growth across the region. • Please remember that while the Council has reduced 30 -year population forecasts for some jurisdictions, the Council will provide necessary wastewater infrastructure to honor existing 2030 commitments for land to be included in the Metropolitan Urban Service Area by 2040 (Thrive MSP 2040, p. 21). Sincerely, Beth Reetz, Interim Director Community Development Division cc: Council Member Sandy Rummel, District 11 390 Robert Street North 1 Saint Paul, MN 55101-1805 P. 651.602.1000 1 F 651.602.1550 1 TTY. 651.291.0904 1 metrocouncil.org An Equal Opportunity Employer METROPOLITAN COUNCIL Draft Forecasts (2015 update) for Community Review These are draft forecasts sent out for community review on April 9, 2015, and have not been officially adopted by the Council. These forecasts will be officially adopted by the Council in July 2015. These draft forecasts are subject to change based upon community review. ids pp60I;pr roll, Andover Anoka Bethel Blaine (both counties) Centerville Circle Pines Columbia Heights Columbus Coon Rapids East Bethel Fridley Ham Lake Hilltop Lexington Lino Lakes Linwood Township Nowthen Oak Grove Ramsey St. Francis Spring Lake Park (both counties) [CARVERtOUNTIf`2x Benton Township Camden Township Carver Chanhassen (both counties) Chaska Cologne Dahlgren Township Hamburg Hancock Township Hollywood Township Laketown Townshp Mayer New Germany Norwood Young America. San Francisco Township Victoria Waconia Waconia Township Watertown Watertown Township YoungAmerica Township DAKOTA OONT5!" Apple Valley 30,598 17,142 466 57,186 3,792 4,918 19,496 3,914 61,476 11,626 27,208 15,296 744 2,049 20,216 5,123 4,443 8,031 23,668 7,218 6,234 786 922 3,724 22,952 23,770 1,519 1,331 513 345 1,041 2,243 1,749 372 3,549 832 7,345 10,697 1,228 4,205 1,204 715 49,084 34,000 18,700 480 66,300 3,840 5,000 20,500 4,220 64,800 12,400 28,200 16,200 840 2,100 22,800 5,100 4,590 8,600 26,400 8,200 6,500 740 880 6,500 26,700 27,100 2,100 1,140 510 360 1,030 1,430 2,070 440 4,580 870 10,000 14,200 1,320 4,790 1,160 670 55,500 38,200 20,000 520 76,700 3,930 5,200 21,800 4,950 68,400 15,400 29,400 17,700 960 2,270 26,900 4,930 5,100 9,500 30,700 10,400 7,000 720 840 12,000 31,700 32,000 2,940 870 550 390 1,130 640 2,520 590 7,200 940 12,600 20,600 1,430 6,100 1,120 660 59,200 41,900 21,200 550 87,300 4,060 5,300 23,100 5,500 72,100 18,400 30,800 18,700 1,090 2,430 31,100 4,820 5,500 10,400 34,700 12,600 7,500 710 820 15,500 37,100 36,600 3,910 710 600 410 1,170 2,950 700 9,200 990 15,400 24,000 1,480 7,000 1,100 670 F.._k 63,600 9,811 7,060 174 21,077 1,315 2,006 7,926 1,416 23,532 4,060 11,110 5,171 380 787 6,174 1,884 1,450 2,744 8,033 2,520 2,597 297 329 1,182 8,352 8,816 539 494 201 127 387 660 589 146 1,389 307 2,435 3,909 434 1,564 468 266 18,875. 11,400 7,900 190 25,100 1,400 2,100 8,400 1,600 25,500 4,700 11,700 5,800 450 820 7,300 2,000 1,600 3,100 9,400 3,100 13,500 8,400 220 29,200 1,450 2,160 8,900 1,930 27,500 6,000 12,300 6,600 500 880 9,000 2,000 1,860 3,600 11,300 4,100 2,780 3,000 11111111 300 300 340 2,200 10,000 10,400 800 460 210 140 410 530 750 190 1,900 340 3,500 5,400 490 1,900 490 270 , 21,700 340 4,230 11,900 12,300 1,170 360 230 160 470 260 980 270 3,030 370 4,570 8,000 560 2,500 500 280 23,300 15,400 8,900 230 33,300 1,500 2,200 9,300 2,200 29,300 7,400 12,800 7,100 550 950 10,600 2,000 2,100 4,100 13,000 5,100 3,200 300 340 5,600 14,000 14,200 1,600 300 250 170 500 1,200 330 3,900 400 5,700 9,500 600 2,900 500 300 24,900 4,669 12,840 86 19,668 409 790 3,484 1,172 23,260 1,123 21,333 2,931 314 467 3,313 219 318 741 4,779 1,537 2,934 274 56 187 9,746 11,123 270 202 109 10 90 116 151 46 1,165 46 1,502 5,578 98 556 392 119 14,279 5,400 13,800 130 25,800 540 900 4,280 1,500 27,100 1,700 23,700 3,700 460 600 4,700 330 500 920 6,200 2,200 3,280,j� 1111011 300 70 880 15,200 13,600 370 410 130 10 150 170 180 70 1,600 70 2,100 7,600 240 740 410 120 15,800 5,800 14,200 150 28,400 560 950 4,440 1,670 28,900 1,950 24,900 4,010 480 630 5,300 390 430 590 • 680 980 1,000 7,000 7,600 2,550 2,900 3,450 3,600 31111110111 320 330 80 80 1,260 1,600 16,500 17,600 14,800 16,000 420 470 460 500 140 150 10 10 170 180 80 190 200 80 90 1,850 2,100 90 100 2,380 2,600 8,700 9,700 330 380 830 920 420 430 120 120 16,400 17,100 6,200 14,400 180 31,000 590 1,000 4,600 1,800 30,900 2,200 26,100 4,300 500 640 6,000 Burnsville Castle Rock Township Coates Douglas Township Eagan Empire Township Eureka Township Farmington Greenvale Township Hampton Hampton Township Hastings (both counties) Inver Grove Heights Lakeville Lilydale Marshan Township Mendota Mendota Heights Miesville New Trier Nininger Township Northfield (pt) Randolph Randolph Township Ravenna Township Rosemount Sciota Township South St. Paul Sunfish Lake Vermillion Vermillion Township Waterford Township West St. Paul ._ jam, IN;'c HiNE NP OtJN7Y <_ Bloomington Brooklyn Center Brooklyn Park Champlin Corcoran Crystal Dayton (pt) Deephaven Eden Prairie Edina Excelsior Golden Valley Greenfield Greenwood Hanover (pt) Hopkins Populatkn"; 60,306 63,500 66,000 68,500 1,342 1,320 1,300 1,280 161 170 170 170 716 730 740 750 64,206 69,200 72,700 75,900 2,444 2,910 3,540 4,030 1,426 1,450 1,570 1,670 21,086 24,300 28,300 32,500 803 810 850 830 689 700 710 740 903 940 1,000 1,080 22,172 23,300 26,000 28,800 33,880 37,300 42,000 46,700 55,954 64,300 74,600 83,500 623 870 860 850 1,106 1,140 1,200 1,260 198 220 260 280 11,071 11,300 11,300 11,400 125 140 140 140 112 130 120 120 950 930 960 960 1,147 1,360 1,710 2,030 436 440 440 420 659 690 680 680 2,336 2,360 2,430 2,500 21,874 25,900 31,700 38,000 414 450 460 480 20,160 21,500 21,500 21,800 521 540 520 490 419 410 420 420 1,192 1,210 1,240 1,270 497 500 510 510 19,540.� 2{0,80,ci`.= ',�0 21,900 23,100 >utN; 1, ,.,.<sf t} ',7 . °gym tti i ;, t!f nt "o 82,893 86,100 88,700 91,800 30,104 31,400 33,000 35,400 75,781 86,700 91,800' 97,900 23,089 23,200 24,200 24,000 5,379 6,700 8,900 11,300 22,151 22,700 23,200 23,800 4,617 5,900 7,800 10,100 3,642 3,560 3,490 3,470 60,797 67,900 75,200 82,400 47,941 49,800 50,300 50,800 2,188 2,280 2,430 2,420 20,371 21,300 22,000 22,900 2,777 3,030 3,460 3,880 688' 680 670 650 609 610 570 560 17,591 18,900 19,400 19,900 24,283 504 66 259 25,249 792 518 7,066 275 245 329 8,735 13,476 18,683 375 403 78 4,378 52 41 372 414 168 246 780 7,587 140 8,186 183 156 424 193 8,529 Z 35,905 10,756 26,229 8,328 1,867 9,183 1,619 1,337 23,930 20,672 1,115 8,816 936 290 196 8,366 Households 1;20; 25,900 520 70 280 28,100 1,010 560 8,500 300 260 360 9,700 15,400 22,300 540 440 90 4,600 60 50 380 530 180 270 840 9,300 160 8,900 190 160 450 200 9,200 38,100 11,300 30,000 8,800 2,500 9,500 2,210 1,360 27,400 22,000 1,200 9,300 1,100 300 210 9,300 26,800 520 70 300 29,900 1,290 630 10,100 340 280 400 11,100 17,600 26,300 540 480 110 4,710 60 50 400 690 180 280 920 11,600 170 9,200 200 160 480 210 9,600 39,300 12,300 32,200 9,500 3,570 9,600 3,180 1,380 30,400 22,800 1,300 9,600 1,360 300 210 9,700 27,600 520 70 320 31,500 1,500 700 11,800 350 300 450 12,500 19,800 30,000 540 520 130 4,800 60 50 400 840 180 280 1,000 14,000 190 9,400 210 170 510 210 10,100 40,600 13,300 34,300 9,600 4,700 9,700 4,300 1,400 33,300 23,500 1,300 9,800 1,600 300 210 10,000 31,593 356 109 92 49,526 255 460 4,438 49 127 85 8,532 9,442 13,862 355 117 270 11,550 116 35 149 470 122 113 38 6,721 33 8,557 8 93 90 679 7,471 86,530 11,001 24,084 4,012 1,093 3,929 921 688 48,775 47,457 2,220 33,194 613 82 36 11,009 36,700 360 120 120 59,900 340 460 5,600 150 160 90 9,600 11,400 18,200 520 230 290 12,600 120 50 160 1,200 130 160 50 9,900 150 9,600 10 150 140 750 8,400 93,900 13,000 32,100 4,400 1,700 4,400 2,000 830 57,700 51,800 2,500 36,000 750 110 50 14,700 39,400 360 120 120 65,100 380 460 6,200 200 190 100 10,100 12,400 20,300 560 290 300 13,400 130 60 200 1,310 130 160 60 11,500 220 10,100 10 180 160 760 8,800 97,600 13,800 36,100 4,600 2,010 4,640 2,490 880 62,100 54,000 2,600 37,500 780 120 60 15,500 41,900 360 120 130 70,200 420 460 6,800 260 200 100 10,600 13,300 22,500 600 350 300 13,700 130 60 250 1,400 130 160 60 13,100 260 10,700 10 200 160 780 9,300 AM "tk+ 101,300 14,600 40,200 4,800 2,300 4,900 3,000 900 66,600 56,100 2,700 38,900 800 130 60 16,200 Independence Long Lake Loretto Maple Grove Maple Plain Medicine Lake Medina Minneapolis Minnetonka Minnetonka Beach Minnetrista Mound New Hope Orono Osseo Plymouth Richfield Robbinsdale Rockford (pt) Rogers St. Anthony (both counties) St. Bonifacius St. Louis Park Shorewood Spring Park Tonka Bay Wayzata Woodland 1RAMSeYt"gblli Arden Hills Falcon Heights Gem Lake Lauderdale Little Canada Maplewood Mounds View New Brighton North Oaks North St. Paul Roseville St. Paul Shoreview Vadnais Heights White Bear Township White Bear Lake (both counties) ISdOTT'COl1N1� Belle Plaine Belle Plaine Township Blakeley Township Cedar Lake Township 3,504 1,768 650 61,567 1,768 371 4,892 382,578 49,734 539 6,384 9,052 20,339 7,437 2,430 70,576 35,228 13,953 426 11,197 5,156 2,283 45,250 7,307 1,669 1,475 3,688 437 9,552 5,321 393 2,379 9,773 38,018 12,155 21,456 4,469 11,460 33,660 285,068 25,043 12,302 10,949 23,394 6,661 878 418 2,779 3,830 1,810 650 70,900 1,870 390 6,300 419,600 53,200 540 8,000 9,000 21,100 8,100 2,730 75,400 35,700 14,200 460 13,900 8,600 2,160 48,200 7,400 1,730 1,520 4,140 450 10,900 5,300 480 2,490 9,900 42,200 12,300 22,300 4,790 12,000 33,800 315,000 25,500 13,300 11,300 24,300 ISr„ 7,800 860 400 3,070 4,040 1,960 680 80,500 2,090 400 7,300 432,400 58,000 530 9,800 9,300 22,000 8,800 2,940 80,200 35,600 14,700 550 17,200 8,700 2,150 49,100 7,500 1,860 1,550 4,520 440 12,000 5,300 500 2,500 10,300 45,600 12,300 23,100 5,000 11,900 34,000 329,200 25,500 13,800 11,400 4,290 1,990 700 89,700 2,320 400 8,400 449,400 61,500 530 12,000 9,400 23,100 9,500 3,170 83,600 35,900 15,300 620 20,900 8,800 2,170 51,300 7,600 1,950 1,560 4,650 440 t 12,900 5,300 530 2,520 10,300 48,600 12,400 24,100 5,200 12,000 34,500 344,100 25,600 14,100 11,500 25,000 25,800 10,100 12,600 820 800 390 390 3,340 3,610 1,241 732 269 22,867 723 160 1,702 163,540 21,901 201 2,176 3,974 8,427 2,826 1,128 28,663 14,818 6,032 184 3,748 2,210 863 21,743 2,658 897 586 1,795 169 2,957 2,131 155 1,130 4,393 14,882 4,954 8,915 1,746 4,615 14,623 111,001 10,402 5,066 4,261 9,747 2,362 310 165 939 1,400 790 280 26,600 790 170 2,300 183,100 24,200 210 2,900 4,200 8,900 3,200 1,300 31,200 15,600 6,300 210 5,000 4,200 870 23,600 2,800 960 630 2,100 180 3,600 2,200 200 1,200 4,600 17,000 5,100 9,500 1,900 5,000 15,300 124,700 11,000 5,700 4,600 10,500 2,900 320 170 1,100 1,560 870 290 29,900 890 170 2,840 192,400 26,600 220 3,870 4,460 9,200 3,560 1,400 33,000 16,000 6,600 260 6,500 4,300 880 24,600 2,910 1,040 660 2,310 180 4,110 2,200 230 1,200 4,870 18,900 5,200 10,000 2,030 5,200 15,700 131,400 11,200 6,100 4,780 1,700 900 300 33,100 1,000 170 3,400 201,200 28,300 220 5,000 4,600 9,600 3,900 1,500 34,200 16,400 6,800 290 8,200 4,400 900 25,500 3,000 1,100 680 2,400 180 4,500 2,200 250 1,200 4,900 20,300 5,200 10,400 2,100 5,400 16,100 137,400 11,300 6,300 4,900 11,200 11,700 3,860 320 170 1,250 4,900 320 170 1,400 587 1,093 366 29,877 1,579 15 3,351 281,732 44,228 174 665 1,165 11,080 1,562 1,749 46,227 15,604 6,858 94 7,907 1,626 478 40,485 1,113 583 298 4,567 8 12,402 5,298 526 718 5,467 27,635 6,386 9,213 1,260 2,942 35,104 175,933 11,665 6,678 2,309 11,085 1,847 69 69 82 680 1,190 370 38,400 2,000 60 4,980 310,300 54,400 180 720 1,500 11,800 1,700 1,920 53,900 16,600 7,000 240 11,400 3,500 490 43,400 1,300 600 420 4,800 15,000 5,800 580 790 7,000 32,700 6,800 11,000 1,400 3,200 37,300 194,700 13,200 8,900 3,200 12,000 2,600 70 80 200 740 1,310 370 42,600 2,180 80 5,300 324,800 58,900 180 730 1,720 12,300 1,780 2,120 57,700 17,100 7,100 310 13,100 3,630 500 45,200 1,340 600 490 4,920 16,300 6,100 610 830 7,600 34,800 7,100 11,800 1,460 3,350 38,300 204,100 14,100 10,100 3,640 12,300 INN 2,950 770 1,400 370 47,000 2,300 100 5,500 339,700 63,200 180 740 1,900 12,600 1,800 2,300 61,500 17,500 7,200 390 14,800 3,700 500 46,700 1,400 600 540 5,000 17,500 6,400 640 870 8,100 36,600 7,200 12,700 1,500 3,500 39,300 213,500 14,700 11,200 4,100 12,500 MIT 3,300 70 70 90 100 260 320 Credit River Township Elko New Market Helena Township Jackson Township Jordan Louisville Township New Market Township New Prague (pt) Prior Lake St. Lawrence Township Sand Creek Township Savage Shakopee Spring Lake Township WASHiNGtON COUNTY Afton Bayport Baytown Township Birchwood Village Cottage Grove Dellwood Denmark Township Forest Lake Grant Grey Cloud Island Township Hugo Lake Elmo Lakeland Lakeland Shores Lake St. Croix Beach Landfall Mahtomedi Marine on St. Croix May Township Newport Oakdale Oak Park Heights Pine Springs St. Marys Point St. Paul Park Scandia Stillwater Stillwater Township West Lakeland Township Willemie Woodbury pulatldn„' " ti Houaeht 5,096 5,200 5,500 5,600 1,662 1,800 1,960 2,100 397 410 420 420 4,110 6,100 8,600 11,900 1,259 2,000 3,030 4,400 317 630 780 940 1,648 1,720 1,710 1,690 548 610 670 700 147 210 230 250 1,464 1,490 1,440 1,420 486 500 510 510 168 340 430 530 5,470 6,900 8,300 9,900 1,871 2,500 3,160 3,900 1,587 2,200 2,500 2,800 1,266 1,270 1,270 1,280 425 440 450 450 298 420 450 460 3,440 3,420 3,350 3,340 1,146 1,200 1,200 1,200 325 560 580 600 4,280 4,960 6,100 7,200 1,618 2,000 2,570 3,100 2,142 2,700 3,010 3,300 22,796 27,500 33,900 40,500 8,447 10,500 13,100 15,700 7,766 9,800 11,000 12,100 483 550 670 800 161 200 260 320 48 80 80 80 1,521 1,440 1,390 1,360 554 560 560 560 298 340 360 380 26,911 33,400 37,400 41,100 9,116 11,600 13,000 14,300 6,753 8,100 8,800 9,400 37,076 43,900 52,800 62,300 12,772 15,400 18,400 21,600 18,831 25,500 28,500 31,900 3,631 3,790 4,130 4,180 1,267 1,400 1,560 1,600 390 460 480 490 6th^41'' P` 2,886 3,070 3,120 3,140 1,081 1,200 1,260 1,300 411 510 530 550 3,471 3,970 4,340 4,640 855 1,100 1,220 1,300 3,790 4,200 4,400 4,600 1,617 1,790 1,790 1,800 573 670 720 760 69 160 210 260 870 850 830 800 351 360 360 360 25 30 30 30 34,589 38,400 42,200 47,000 11,719 13,300 15,200 17,300 6,484 7,700 8,400 9,000 1,065 1,110 1,150 1,180 373 400 430 450 277 330 330 330 1,737 1,920 2,160 2,410 615 720 860 1,000 629 640 640 650 18,377 21,500 25,200 28,900 7,015 8,600 10,500 12,300 6,449 7,800 8,500 9,200 4,094 4,080 4,160 4,260 1,463 1,510 1,610 1,700 449 580 700 840 295 300 280 270 117 120 120 120 10 30 40 40 13,332 16,900 22,800 29,000 4,990 6,700 9,200 11,900 1,973 3,000 3,500 4,000 8,061 10,500 14,100 18,200 2,776 3,800 5,300 7,100 1,941 2,900 3,350 3,800 1,796 1,740 1,690 1,670 681 690 700 710 302 380 410 440 311 310 320 330 117 120 130 140 26 40 50 50 1,053 1,060 1,090 1,090 460 480 500 500 129 150 160 160 663 660 640 630 257 260 260 260 25 30 30 30 7,676 7,800 7,700 7,600 2,827 3,000 3,050 3,100 2,090 2,400 2,600 2,700 689 740 840 940 302 340 400 450 124 140 150 160 2,776 3,000 3,490 3,950 1,083 1,200 1,400 1,600 66 120 150 180 3,435 3,600 4,050 4,450 1,354 1,530 1,840 2,100 1,605 1,990 2,070 2,100 27,401 28,500 29,500 30,200 10,956 11,700 12,200 12,500 8,651 11,300 12,600 14,000 4,445 4,880 5,300 5,700 1,911 2,200 2,420 2,600 4,358 5,900 6,800 7,500 408 410 390 380 144 150 150 150 72 80 80 80 366 380 380 380 147 160 160 160 15 20 20 20 5,273 6,000 7,000 7,900 1,967 2,300 2,810 3,300 1,515 2,000 2,200 2,400 3,934 4,260 4,630 4,950 1,498 1,700 1,910 2,100 519 620 690 730 18,227 20,600 21,800 22,800 7,076 8,400 9,000 9,600 9,628 10,700 11,300 11,700 2,364 2,430 2,560 2,680 855 920 1,020 1,100 165 210 240 250 4,054 4,200 4,110 3,980 1,286 1,400 1,480 1,500 232 320 350 370 507 520 510 510 218 230 230 230 182 200 200 200 61,961 72,500 80,500 87,800 22,594 26,800 29,500 32,100 19,438 24,100 26,400 28,700 WS — Item #7 WORK SESSION STAFF REPORT Work Session Item No. 7 Date: May 4, 2015 To: City Council From: Diane Hankee Re: Old Birch Street Overlay Project Background The Old Birch Street Overlay project is scheduled to be completed in 2016 in conjunction with the 2016 Mill and Overlay project. This schedule has been coordinated with Anoka County for the Birch Street cul du sac and by pass lane construction, and with the Saddle Club development construction. A neighborhood meeting was held on April 20, 2015 to update the adjacent property owners as the Saddle Club development construction commenced. Attached is the presentation from the meeting. The main topics discussed included the Saddle Club development and drainage, the extension of municipal utilities, and the access removal on to Birch Street at the north end. There were comments from the neighborhood that it is hard to access Birch Street today. They were concerned over the added traffic from the Saddle Club development. With the Saddle Club development a traffic study was completed to analyze the additional 55 new homes. The analysis considered the projected traffic volumes with respect to Birch Street access. The analysis did not warrant additional improvements. The development does provide an easterly outlet to the Preserve development and a south outlet to the Fox Borough development. The cul du sac at the north end of Old Birch Street and the bypass lane construction at the south entrance are in coordination with the Anoka County CSAH 34 (Birch Street) Corridor Plan, from April of 2011. The Plan addresses safety and deficiencies on Birch Street. Access control is an existing problem on Birch Street and the improvements will help addresses these. Staff reviewed the option of adding a left and right turn lane on Old Birch Street at Birch Street and determined that it was not warranted based on the projected traffic volumes. Attachments 1. Neighborhood Meeting Presentation Old Birch Street Overlay Neighborhood Meeting April 20, 2015 Background Saddle Club Developer will mill and overlay the east west portion of Old Birch St By-pass lane will be constructed on Birch St Joint project by City and County • County Access The north access of Old Birch St to Birch St will be eliminated to improve safety Cul du sac installed North south portion of Old Birch St will be overlaid to complete the improvements to the roadway QFf 193 - MILL AND OVERLAY (DEVELOPER PROJECT) - MILL AND OVERLAY (CITY PROJECT) oittion omIla DEERWOOD LANE 1 o OLD BIRCH STREET OLD BIRCH STREET CUL DE SAC PROJECT AREA law sm Preparedby. AL701 Xenia Avenue Sae MO WSB Minneapolis. MN 55410 Transportation Plan Saddle Club City of Lino Lakes, Minnesota CIT IN OF KES DDLE CLUB P.U.D. SHEET, NOTES & LEGEND ICES, MN / x A AENEMAL 101 11 "WEIMALN NM1ES l T£ RFUMAI 10 SIGMi Ox niESE ORNMRCS CAKI6SIANG TYPE 020 II) =TING ANTERMAIN ncD W LOCATE a 0 ➢E A U. 10302 lits HEEm� :20 ., OF onsm�c s,r1 IAACTCR sls xoT wz 1Fm To RE ACf11RAlE CR :uL PRIOROR IS CAN ENT TCuE�utiws OSTE DAMAGE A TD TO E so OR. CIE Allures ns NEmvn. To al cN1 0I1 FOP COSSN. LITOTES L010106 1.19104 TO AN. ENF1MAnvls 0.I)� Il01TNl �� NL 00Nf21.11 TG TIE OTT 0TAN6AR0 1ELITGATIOS Yi1 tmmAGTw 91.001 O r r PIIBDOIIK 3 0°1g1Ye WTCF WOW sREETSAaI MTHIN P�U9NETC OR EE W v914E NOT BE ALI951 CM PYBUC 1:1NRILIC0T,I. A ST MM OF IA MOMS PRM TO TIE COLMENCEMENT OF FON Is DISPOSAL 1commE0 IEASINTAL�0 2010 0A1 20 PO..PO.. MING SWAM AND OOpCN[R CAS TO MONDE SORBED PR. TO DESSIC OR NATTER SECT. OF CORN IS EICIDEXTAL TO CURE INSTAILATON. .0 Of CLASS 3 UNDER DSRB IS SOWS, TO CURET SNAL TEAMMATE M A TNR£ -FOOT BEATER V. 5111111SEWEI MI MES OILER u, 'Decva PRIMEATD IIANDT RNs n= E OJT . RCP. SWIM SERER 31.1. 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R GM6 mom INF HMSO L NDTN CF T, ,N T>o NT RU TO 1 JONR TO MNK MM 002 02R 01OSS x/ MEIN MMTNR JAMS AAE PEW= OILY NI REPS NS OF EASING ONES CONSTRUCTED WM SIM Ax1S T INDEX _0 SHEET, NOTES 6 LEGEND ACING, DRAINAGE 8 EROSION CONTROL PLAN ACING, DRAINAGE & EROSION CONTROL PLAN 1C BUFFER TOPSOIL SALVAGE/STOCKPILE PLAN 4SINO PLAN FAILS TAILS FAILS ERSECTION DETAILS )RMWATER POLLUTION PREVENTION PLAN )RMWATER POLLUTION PREVENTION PLAN T & STORM SEWER PLAN/PROFILE 8ASANT RUN 8 - STA 0+00 TO 8+50 !ASANT RUN S - STA 8+50 7017+32.9a K ROAD • STA O+OO TO 11+58.62 )OLE CLUB COURT - STA 0+00 TO 2+7.70 1CK BERRY COURT - STA 0+00 TO 3+4.35 NO OUTLETS 4RT SEWER & WATER PLAN/PROFILES [CH ST & OLD BIRCH ST - STA 5+50 TO 13+00 ) BIRCH ST - STA 0+00 TO STA 5+80 -TTASANT RUN S - STA 0+00 TO 9+00 EASANT RUN 8 - STA 9+00 TO 17+32.98 K ROAD - STA O+OO TO 11+55.62 )ALE CLUB COURT - STA 0+00 TO 2+7.70 SCK BERRY COURT - STA 0+00 TO 3+4.55 'VICINITY MAP LEGEND SSSS- EMIRS ONIAHERI EDECTRC EOSINS LANCIERGROUND TELEPHONE EASING ..ONE PERSIA 5 EOSINS ELECTRIC, PENS, 9 EASING ANT. PEDESTAL IDA DUSTING MISTY POLE O SOME LSAT POLE IDAS.g STORM NEWER FASTING YATES MAIN EASING SANITARY SEWER 0 EASING STORM MANHOLE 4 EASING F A0EaWD 004421 IX EASING GATE MALI£ ZX isolANT 5 SCSI. SANnART SEN. WAN. 8500 NAs..0Tw AIRTI 1x6 ND.. TA As. Eoz TEST 9T9/IIRIN00 /0.0.40116 TIC OR.. TO BE PIEUI ILaATDES xET1 IMIL TO Tee DOLED sPER A TO Ci RENO. NW PG REWIRE.. LOON ANB SUIT RODUIPE EN15 2)) FRONDE PIPE MUT. WERE SEWER (5ANITA6r M 51000) MOSSES TNN AV OF MATER MAIN. 33)PIS+u010 MMIER WIN 9141 BE DIP CLASS 02 PROPOSED wn1W s) NAM NN ANION N T.y;T CONFIT TOP OF ALL WATER R4 E. 6) PIME Ntt0NR6 A -FT RT ENOS OF ERRS MIS 1 . SANITARY swam MOTES DISCREPUM 11 1640PRIOR TO 6 T INSTA ATOND 0 2) PROPOSED SANITARY SENER NUN NOLO BE PVC SM H AND soR 2S. 3) PROMASED SANITARY SE. xRwCEs SM11 SS N PTC SNEULE Na Know what's below. Call before you di 2 PRO.. WATER PIPS PROPOSED SANRMY SERER PIPE PE PRORO.. PIMMIxL. AEE pLLEAN-0. 0 PRM030 STORM MANHOLE O PROM. CATCH RAIN P.O. OARED -ENO SEiO. 4 1100022 GA N 2102000 NYmw1T 5 PROPOS. DANDMY SERER RA.ID,E -POSED OSITOUR V- PRM MM. PRrovs'DSPOT ¢tvATNN now DANN OWECIONTI. 1010100 MVO= DOECTOM OF M.A. PROPOSED RP -0* ISIMI T.uml l.'...'.1 ""Ru" fr. PON FOR WM., 1.,N\ 0.11.41.1 MEADOR AREA QPROPOSED MET PROTECTOR 57 PRO.. WETLAND EWER M ADE r - T T�-�;111/ o ! li °Lc T OUT60T C j, canto0 1 I / / a / ! I II // 1 I\ ( I ` I 1f • Y !i /I yd_oyt °AB No: TITLE SHEET, NOTES & LEGENI SADDLE CLUB P.U.0 Existing Pavement Conditions ts. Schedule Neighborhood Open House April 20, 2015 Saddle Club Phase 1 substantial 2015 Saddle Club Phase 1 final completion 2016 Old Birch St Overlay and Bypass Lane 2016 Project Funding Cost Share between Developer, County, & City No Proposed Assessments No proposed Municipal Utilities - requires a petition and would be assessed Questions? WS — Item #8 WORK SESSION STAFF REPORT Work Session Item No. 8 Date: May 4, 2015 To: City Council From: Michael Grochala Re: 49 Club Demolition Background The 49 Club, located at the corner of Hodgson Road and County Road J, has been vacant since approximately 2003. The site has become a blighted location with illegal dumping and vandalism taking place on a regular basis. The city has received numerous complaints regarding the property. The site has been the topic, along with the neighboring 17 acre Jensen property, of several development proposals. However, none have advanced past the concept phase due to a number of complicating factors including the need for public improvements, multiple property owners, and council concern over the intensity of prior commercial development proposals. Staff has been recently working with the owner of the property regarding potential demolition of the building. The owner has inquired about the City's interest in completing the demo as a public project with the costs being paid by the owner directly or through a special assessment. Staff is very interested in this project as a means to clean up the site, eliminate the blight and assist redevelopment efforts. However, removal of the building has the potential to eliminate one of the financial tools available to assist with redevelopment. The use of Tax Increment Financing (TIF) has previously been discussed to help offset utility, road or land assemblage costs to facility redevelopment of the corner. In order to establish a TIF District after demolition, the request for certification of the TIF District must be filed with the County within three years of the parcel being occupied by a substandard building. An actual project would need to occur within 4 years or the site would be dropped from the district and no longer eligible for TIF. To retain our ability to use TIF staff has listed out the steps that the EDA/City would need to follow in order to demolish a building prior to a redevelopment TIF District being established: 1) The demolition must be completed or financed by the EDA; 2) The EDA Board finds by resolution (adopted before demolition) that the parcel was occupied by a structurally substandard building and that after demolition and clearance the EDA intends to include the parcel within a TIF district; 3) The City Council adopts resolution and makes blight findings regarding the building (based on report); 4) EDA Board adopts resolution related to use of funds to demo the building (so that the EDA can eventually get paid back with TIF dollars when the TIF District is created; 5) If City is lending the money to EDA to demolish, City Council should also adopt an interfund loan resolution; and 6) EDA (and City, if appropriate) and owner of property should enter into an agreement providing owner's consent to demolish building and EDA's payment for the demolition, with indemnity and hold harmless provisions. An agreement with a developer is not required by the TIF Act if the developer isn't actually demolishing the building. However, for liability reasons, the City/EDA should enter into some type of agreement with the owner. Staff did retain the services of LHB Corporation to determine the eligibility of the property for TIF purposes and to document the condition of the building. As noted in the report the building is significantly substandard. Regardless of the TIF considerations the council may wish to consider entering into an agreement with the property owner to demolish the structure. This would likely come in the form of a petition and waiver agreement that would acknowledge the need for demolition and provide for payment of the costs. Requested Council Direction Staff is requesting council direction regarding: 1) Interest in demolishing the building on behalf of the property owner 2) Interest in preserving ability to use TIF for future project if building is demolished. Attachments 1. 49 Club Letter of Finding, prepared by LHB Corporation. IXB PERFORMANCE DRIVEN DESIGN. LHBcorp.com March 27, 2015 Michael Grochala Community Development Director City of Lino Lakes 600 Town Center Parkway Lino Lakes, Minnesota 55014 TIF ANALYSIS FINDINGS FOR 6007 HODGSON ROAD, LINO LAKES, MINNESOTA 55014 LHB was hired to inspect the 49 Club building at 6007 Hodgson Road in Lino Lakes, Minnesota, in order to determine if it meets the definition of "Substandard" as defined by Minnesota Statutes, Section 469.174, subdivision 10. The building parcel may potentially be part of a future Redevelopment TIF District, so will need to be compliant with all of the statutes pertaining to a Redevelopment District. The building is located on a three -parcel property at the northwest corner of Ash Street and Hodgson Road (see Diagram 1). Diagram 1 21 West Superior Street, Suite 500 1 Duluth, MN 55802 701 Washington Avenue North, Suite 200 1 Minneapolis, MN 55401 63 East Second Street, Suite 150 I Superior, WI 54880 I 218.727.8446 I 612.338.2029 I 715.392.2902 Page: 2 Date: March 27, 2015 CONCLUSION After inspecting and evaluating the building on March 13, 2015 and applying current statutory criteria for a Redevelopment District under Minnesota Statutes, Section 469.174, Subdivision 10, it is our professional opinion that the building qualifies as substandard. The remainder of this letter and attachments describe our process and findings in detail. MINNESOTA STATUTE 469.174, SUBDIVISION 10 REQUIREMENTS The property was inspected in accordance with the following requirements under Minnesota Statutes, Section 469.174, Subdivision 10(c), which states: Interior Inspection "The municipality may not make such determination [that the building is structurally substandard] without an interior inspection of the property..." Exterior Inspection and Other Means "An interior inspection of the property is not required, if the municipality finds that (1) the municipality or authority is unable to gain access to the property after using its best efforts to obtain permission from the party that owns or controls the property; and (2) the evidence otherwise supports a reasonable conclusion that the building is structurally substandard." Documentation "Written documentation of the findings and reasons why an interior inspection was not conducted must be made and retained under section 469.175, subdivision 3(1)." Qualification Requirements Minnesota Statutes, Section 469.174, Subdivision 10 (a) (1) requires two tests for occupied parcels: 1. Coverage Test ..."parcels consisting of 70 percent of the area of the district are occupied by buildings, streets, utilities, or paved or gravel parking lots" The coverage required by the parcel to be considered occupied is defined under Minnesota Statutes, Section 469.174, Subdivision 10(e), which states: "For purposes of this subdivision, a parcel is not occupied by buildings, streets, utilities, paved or gravel parking lots, or other similar structures unless 15 percent of the area of the parcel contains buildings, streets, utilities, paved or gravel parking lots, or other similar structures." The LHB team reviewed parcels 31-31-22-43-0007, 31-31-22-43-0006 and 31-31-22-43-0017: • Parcel A (31-31-22-43-0007) is approximately 25,358 square feet and is 98 percent covered by buildings, parking lots or other improvements. • Parcel B (31-31-22-43-0006) is approximately 36,305 square feet and is 45 percent covered by buildings, parking lots or other improvements. • Parcel C (31-31-22-43-0017) is approximately 30,381 square feet and is 21 percent covered by buildings, parking lots or other improvements. Page: 3 Date: March 27, 2015 Findings: The parcels are all covered by buildings, parking lots or other improvements, exceeding the 15 percent parcel requirement. 2. Condition of Buildings Test Minnesota Statutes, Section 469.174, Subdivision 10(a) states, "...and more than 50 percent of the buildings, not including outbuildings, are structurally substandard to a degree requiring substantial renovation or clearance;" a. Structurally substandard is defined under Minnesota Statutes, Section 469.174, Subdivision 10(b), which states: "For purposes of this subdivision, `structurally substandard' shall mean containing defects in structural elements or a combination of deficiencies in essential utilities and facilities, light and ventilation, fire protection including adequate egress, layout and condition of interior partitions, or similar factors, which defects or deficiencies are of sufficient total significance to justify substantial renovation or clearance." We do not count energy code deficiencies toward the thresholds required by Minnesota Statutes, Section 469.174, Subdivision 10(b)) defined as "structurally substandard", due to concerns expressed by the State of Minnesota Court of Appeals in the Walser Auto Sales, Inc. vs. City of Richfield case filed November 13, 2001. Findings: The 49 Club building at 6007 Hodgson Road exceeds the criteria required to be determined a substandard building (see the attached Building Code, Condition Deficiency and Context Analysis Report). b. Buildings are not eligible to be considered structurally substandard unless they meet certain additional criteria, as set forth in Subdivision 10(c) which states: "A building is not structurally substandard if it is in compliance with the building code applicable to new buildings or could be modified to satisfy the building code at a cost of less than 15 percent of the cost of constructing a new structure of the same square footage and type on the site. The municipality may find that a building is not disqualified as structurally substandard under the preceding sentence on the basis of reasonably available evidence, such as the size, type, and age of the building, the average cost of plumbing, electrical, or structural repairs, or other similar reliable evidence." "Items of evidence that support such a conclusion [that the building is not disqualified] include recent fire or police inspections, on-site property tax appraisals or housing inspections, exterior evidence of deterioration, or other similar reliable evidence." LHB counts energy code deficiencies toward the 15 percent code threshold required by Minnesota Statutes, Section 469.174, Subdivision 10(c)) for the following reasons: • The Minnesota energy code is one of ten building code areas highlighted by the Minnesota Department of Labor and Industry website where minimum construction standards are required by law. • The index page of the 2007 Minnesota Building Code lists the Minnesota Energy Code as a "Required Enforcement" area compared to an additional list of "Optional Enforcement" chapters. Page: 4 Date: March 27, 2015 • Chapter 11 of the 2015 Minnesota Residential Code incorporates Minnesota Rules, Chapters, 1322 and 1323 Minnesota Energy Code. • The Senior Building Code Representative for the Construction Codes and Licensing Division of the Minnesota Department of Labor and Industry confirmed that the Minnesota Energy Code is being enforced throughout the State of Minnesota. • In a January 2002 report to the Minnesota Legislature, the Management Analysis Division of the Minnesota Department of Administration confirmed that the construction cost of new buildings complying with the Minnesota Energy Code is higher than buildings built prior to the enactment of the code. • Proper TIF analysis requires a comparison between the replacement value of a new building built under current code standards with the repairs that would be necessary to bring the existing building up to current code standards. In order for an equal comparison to be made, all applicable code chapters should be applied to both scenarios. Since current construction estimating software automatically applies the construction cost of complying with the Minnesota Energy Code, energy code deficiencies should also be identified in the existing structures. Findings: The building has code deficiencies exceeding the 15 percent building code deficiency criteria required to be determined substandard (see the attached Building Code, Condition Deficiency and Context Analysis Report). TEAM CREDENTIALS Michael A. Fischer, AIA, LEED AP - Project Principal/TIF Analyst Michael has 28 years of experience as project principal, project manager, project designer and project architect on planning, urban design, educational, commercial and governmental projects. He has become an expert on Tax Increment Finance District analysis assisting over 100 cities with strategic planning for TIF Districts. He is a Senior Vice President at LHB and currently leads the Minneapolis office. Michael completed a two-year Bush Fellowship, studying at MIT and Harvard in 1999, earning Masters degrees in City Planning and Real Estate Development from MIT. He has served on more than 50 committees, boards and community task forces, including a term as a City Council President and as Chair of a Metropolitan Planning Organization. Most recently, he served as Chair of the Edina, Minnesota planning commission. Michael has also managed and designed several award-winning architectural projects, and was one of four architects in the Country to receive the AIA Young Architects Citation in 1997. Philip Waugh — Project Manager/TIF Analyst Philip is a project manager with 13 years of experience in historic preservation, building investigations, material research, and construction methods. He previously worked as a historic preservationist and also served as the preservation specialist at the St. Paul Heritage Preservation Commission. Currently, Philip sits on the Board of Directors for the Preservation Alliance of Minnesota. His current responsibilities include project management of historic preservation projects, performing building condition surveys and analysis, TIF analysis, writing preservation specifications, historic design reviews, writing Historic Preservation Tax Credit applications, preservation planning, and grant writing. Page: 5 Date: March 27, 2015 Phil Fisher - Inspector For 35 years, Phil Fisher worked in the field of Building Operations in Minnesota including White Bear Lake Area Schools. At the University of Minnesota he earned his Bachelor of Science in Industrial Technology. He is a Certified Playground Safety Inspector, Certified Plant Engineer, and is trained in Minnesota Enterprise Real Properties (MERP) Facility Condition Assessment (FCA). His FCA training was recently applied to the Minnesota Department of Natural Resources Facilities Condition Assessment project involving over 2,000 buildings. ATTACHMENTS We have attached a Building Code, Condition Deficiency and Context Analysis Report, Replacement Cost Report, Code Deficiency Report, and thumbnail photo sheets of the building. Please contact me at (612) 752-6920 if you have any questions. LHB INC. MICHAEL A FISCHER, MA, LEED AP SENIOR VICE PRESIDENT M:\15Proj\150099\400 Design\406 Reports\Final Report\150099 Lino Lakes 49 Club Letter of Finding 20150327.docx Lino Lakes 49 Club Redevelopment TIF District Letter of Finding Building Code, Condition Deficiency and Context Analysis Report March 26, 2015 Map No. & Address: Inspection Date(s) & Time(s): Inspection Type: Summary of Deficiencies: Map A - 6007 Hodgson Road, Lino Lakes, MN 55014 March 13, 2015 4:00 PM Interior and Exterior It is our professional opinion that this building is Substandard because: - Substantial renovation is required to correct Conditions found. - Building Code deficiencies total more than 15% of replacement cost, NOT including energy code deficiencies. Estimated Replacement Cost: Estimated Cost to Correct Building Code Deficiencies: Percentage of Replacement Cost for Building Code Deficiencies: Defects in Structural Elements $940,500 $575,019 61.14% 1. A code required wind uplift system is missing on the exterior wall connection to the roof. 2. East and West wall are tied together with a suspect system to prevent movement. Combination of Deficiencies 1. Essential Utilities and Facilities a. Water service to the building has been disconnected. b. Electrical service is disconnected. c. There are no code accessible restrooms. d. There is no code required accessible parking spaces. 2. Light and Ventilation a. Electrical branch wiring has been removed. b. All light fixtures have been removed. c. The exhaust system has been removed. d. The ventilation system has been disconnected. The age and condition of it make it suspect if it would work as designed. 3. Fire Protection/Adequate Egress a. There is not a code compliant fire protection system in the kitchen. b. Stairs do not have code compliant hand rails. c. The exterior steps leading from the kitchen area are missing and required by code. d. The East and West exterior doors do not have code approved thresholds. e. The East glass door does not have the code required 10 inch kick plates. f. Flooring is missing, torn, or damaged preventing code compliant exiting from the building. Lino Lakes 49 Club Redevelopment TIF District Letter of Finding LHB Project No. 150099 Page 1 of 2 Building Report Map A 4. Layout and Condition of Interior Partitions/Materials a. The ceiling in the residence is stained from water intrusion and damaged by vandals. b. Code approved wall surfacing is absent in the kitchen and restaurant areas. c. Wall surfaces in the residence have been damaged by vandals with holes and graffiti. d. All insulation in the kitchen and restaurant has been removed. 5. Exterior Construction a. Roof is in need of code required replacement to prevent water intrusion. b. Code required siding is missing on the North side of the building. c. Soffit and fascia are missing from the North side of the building. d. Exterior siding is damaged and in need of repair and paint to prevent water intrusion. e. Window glass is missing and is allowing water intrusion. f. Door glass on the west side of the building is broken. Description of Code Deficiencies 1. Provide adequate water supply for fire and life safety system. 2. Replace all electrical wiring and electrical panels in order to provide adequate illuminated egress. 3. Install adequate plumbing for restroom accessibility. 4. Replace HVAC system that is non-existent. 5. All exit doors have non-compliant steps down to landing. 6. Thresholds at egress doors exceed allowable 1/2". 7. Aluminum and glass doors lack required 10" high kick plate. 8. Flooring needs to be securely installed to create a slip resistant pathway to egress. 9. Replace roof to prevent water intrusion. 10. Replace exterior siding to prevent water intrusion. 11. Commercial kitchen exhaust shall have a separate fire suppression system. 12. Stairways shall have handrails on both sides. 13. Exterior walls do not conform to fire restrictive construction. 14. Install required wind up lift connection system to exterior wall and roof. Overview of Deficiencies The original structure was built in 1967 and has several additions, the latest having burned down several years ago. The interior is void of all essential utilities and necessary facilities to be considered a functional place of business. Lino Lakes 49 Club Redevelopment TIF District Letter of Finding LHB Project No. 150099 Page 2 of 2 Building Report Map A Lino Lakes 49 Club Redevelopment TIF District Letter of Finding Replacement Cost Report Estimate Name: Map A - 49 Club City of Lino Lakes 6007 Hodgson Road, Lino Lakes, MN 55014 Restaurant with Wood Siding / Wood Building Type: Frame Location: SAINT PAUL, MN Story Count: 1 Story Height (L.F.): 12 Floor Area (S.F.): 5150 Labor Type: OPN Basement Included: No Data Release: Year 2015 Cost Per Square Foot: $182.62 Building Cost: $940,500 Costs are derived from a building model with basic components. Scope differences and market conditions can cause costs to vary significantly. A Substructure % of Total Cost Per S.F. Cost 8.89% $14.76 $76,000.00 A1010 Standard Foundations Strip footing, concrete, reinforced, load 11.1 KLF, soil bearing capacity 6 KSF, 12" deep x 24" wide Spread footings, 3000 PSI concrete, load 25K, soil bearing capacity 3 KSF, 3' - 0" square x 12" deep A1030 Slab on Grade Slab on grade, 4" thick, non industrial, reinforced A2010 Basement Excavation Excavate and fill, 4000 SF, 4' deep, sand, gravel, or common earth, on site storage A2020 Basement Walls Foundation wall, CIP, 4' wall height, direct chute, .148 CY/LF, 7.2 PLF, 12" thick $3.44 $17,700.00 $5.69 $29,300.00 $0.57 $2,950.00 $5.03 $25,900.00 B Shell 24.80% $41.17 $212,000.00 B1010 Floor Construction Wood column, 8" x 8", 20' x 20' bay, 12' unsupported height, 160 BF/MSF, 160 PSF total allowable load B1020 Roof Construction Wood roof, truss, 4/12 slope, 24" O.C., 30' to 43' span B2010 Exterior Walls Wood siding, 2"x4" studs 16"OC, insulated wall, 1" x 12" sawn cedar, 1" x 4" battens B2020 Exterior Windows Aluminum flush tube frame, for 1/4"glass,1-3/4"x4", 5'x6' opening, no intermediate horizontals Glazing panel, plate glass, 1/4" thick, tempered B2030 Exterior Doors Door, aluminum & glass, without transom, full vision, double door, hardware, 6'-0" x 7'-0" opening Door, aluminum & glass, with transom, non-standard, double door, hardware, 6'-0" x 10'-0" opening Lino Lakes 49 Club Redevelopment TIF District Letter of Finding LHB Project No. 150099 Page 1 of 3 Map A $1.17 $6,050.00 $7.69 $39,600.00 $6.85 $35,300.00 $10.58 $54,500.00 $5.65 $29,100.00 Replacement Cost Report C Interiors $132,500.00 % of Total Cost Per S.F. Cost Door, steel 18 gauge, hollow metal, 1 door with frame, no label, 3'-0" x 7'-0" opening B3010 Roof Coverings Wood roofing, cedar shingles, 16" x 5", 4" min slope, 5" exposure, 1.6 PSF Insulation, rigid, roof deck, fiberglass, 3'x4' or 4'x8' sheets, 15/16" thick, R3.70 Gutters, box, aluminum, .027" thick, 5", enameled finish Downspout, aluminum, rectangular, 2" x 3", embossed mill finish, .020" thick B3020 Roof Openings Skylight, plastic domes, insulated curbs, nominal size to 10 SF, double glazing $9.07 $46,700.00 $0.10 $500.00 15.50% $25.73 C1010 Partitions Wood partition, 5/8"fire rated gypsum board face, none base,2 x 4,@ 16" OC framing,same opposite face, 0 insul 5/8" gypsum board, taped & finished, painted on metal furring C1020 Interior Doors Door, single leaf, wood frame, 3'-0" x 7'-0" x 1-3/8", birch, hollow core C1030 Fittings Toilet partitions, cubicles, ceiling hung, plastic laminate C3010 Wall Finishes Painting, interior on plaster and drywall, walls & ceilings, roller work, primer & 2 coats Ceramic tile, thin set, 4-1/4" x 4-1/4" C3020 Floor Finishes Carpet tile, nylon, fusion bonded, 18" x 18" or 24" x 24", 35 oz Tile, quarry tile, mud set, minimum Tile, quarry tile, mud set, maximum C3030 Ceiling Finishes channel grid, suspended support D Services 50.82% D2010 Plumbing Fixtures Water closet, vitreous china, bowl only with flush valve, wall hung Urinal, vitreous china, wall hung Lavatory w/trim, vanity top, PE on CI, 20" x 18" Kitchen sink w/trim, countertop, stainless steel, 44" x 22" triple bowl Service sink w/trim, PE on Cl,wall hung w/rim guard, 24" x 20" Shower, stall, baked enamel, terrazzo receptor, 36" square Water cooler, electric, wall hung, dual height, 14.3 GPH D2020 Domestic Water Distribution Gas fired water heater, commercial, 100< F rise, 500 MBH input, 480 GPH D3050 Terminal & Package Units Rooftop, multizone, air conditioner, restaurants, 3,000 SF, 15.00 ton Commercial kitchen exhaust/make-up air system, rooftop, gas, 2000 CFM Lino Lakes 49 Club Redevelopment TIF District Letter of Finding LHB Project No. 150099 Page 2 of 3 $4.50 $23,200.00 $2.17 $11,200.00 $0.70 $3,600.00 $2.04 $10,500.00 $9.05 $46,600.00 $7.26 $37,400.00 $84.37 $434,500.00 $10.78 $55,500.00 $8.31 $42,800.00 $36.89 $190,000.00 Replacement Cost Report Map A Total Buildin • Cost of Total Cost Per S.F. Cost D4010 Sprinklers $8.70 $44,800.00 Wet pipe sprinkler systems, steel, light hazard, 1 floor, 2000 SF Wet pipe sprinkler systems, steel, ordinary hazard, 1 floor, 1000 SF D4020 Standpipes Wet standpipe risers, class III, steel, black, sch 40, 4" diam pipe, 1 floor D5010 Electrical Service/Distribution Overhead service installation, includes breakers, metering, 20' conduit & wire, 3 phase, 4 wire, 120/208 V, 400 A Feeder installation 600 V, including RGS conduit and XHHW wire, 400 A Switchgear installation, incl switchboard, panels & circuit breaker, 120/208 V, 1 phase, 400 A D5020 Lighting and Branch Wiring Receptacles incl plate, box, conduit, wire, 10 per 1000 SF, 1.2 watts per SF Miscellaneous power, 1.8 watts Central air conditioning power, 6 watts Fluorescent fixtures recess mounted in ceiling, 1.6 watt per SF, 40 FC, 10 fixtures @32watt per 1000 SF D5030 Communications and Security Communication and alarm systems, fire detection, addressable, 12 detectors, includes outlets, boxes, conduit and wire Fire alarm command center, addressable without voice, excl. wire & conduit D5090 Other Electrical Systems Generator sets, w/battery, charger, muffler and transfer switch, gas/gasoline operated, 3 phase, 4 wire, 277/480 V, 15 kW $2.00 $10,300.00 $4.35 $22,400.00 $9.48 $48,800.00 $3.50 $18,000.00 $0.32 $1,650.00 • '• II • I • 1' l.5 0% $0.00 $0.00 E1090 Other Equipment $0.00 $0.00 F Special Construction $0.00 $940,500.00 G Building Sitework 0% 0% $0.00 $0.00 $0.00 SubTotal Contractor Fees (General Conditions,Overhead,Profit) Architectural Fees User Fees 100% 10.00% 0.00% 0.00% $166.03 $855,000.00 $16.60 $85,500.00 $0.00 $0.00 $0.00 $0.00 $182.62 Lino Lakes 49 Club Redevelopment TIF District Letter of Finding LHB Project No. 150099 Page 3 of 3 Replacement Cost Report Map A Lino Lakes 49 Club Redevelopment TIF District Letter of Finding Code Deficiency Cost Report Map A - 6007 Hodgson Road, Lino Lakes, MN 55014 - PID 31-31-22-43-0007 Code Related Cost Items Unit Cost Units Unit Quantit Total Accessibility Items Restrooms Install plumbing fixtures for accessible restrooms Structural Elements Exiting $ 10.78 SF 5,150 $ 55,517.00 Wind up lift requirement Install code required wind up lift system between trusses/rafters and exterior wall $ 1.75 SF 5,150 $ 9,012.50 Thresholds Correct elevation drop from interior to exterior landing $ 1,000.00 Ea 4 $ 4,000.00 Reduce threshold elevation to less than 1/2 inch $ 250.00 Ea 4 $ 1,000.00 Glass D000rs Install code required 10 inch kick plate $ 150.00 Ea 4 $ 600.00 Flooring Install level flooring to allow emergency egress $ 9.05 SF 5,150 $ 46,607.50 Lighting Install branch wiring and lights for egress $ 9.48 SF 5,150 $ 48,822.00 Fire Protection Commercial Kitchen Install code required fire suppression system $ 3.70 SF 2,000 $ 7,400.00 Entire building Install code required fire alarm system $ 3.50 SF 5,150 $ 18,025.00 Interior walls/ceilings Install code required wall and ceiling finishes $ 9.30 SF 5,150 $ 47,895.00 Exterior Construction Wood Siding Repair/replace wood siding to prevent water intrusion $ 5.00 SF 5,150 $ 25,750.00 Lino Lakes 49 Club Redevelopment TIF District Code Deficiency Cost Report Letter of Finding Page 1 of 2 Map A LHB Project No. 150099 Code Related Cost Items Unit Cost Units Unit Quantit Total Roof Construction Replace roof that has failed. Remove old roof Replace with new roof Mechanical- Electrical $ 0.90 SF $ 9.07 SF 5,150 $ 5,150 $ 4,635.00 46,710.50 Electrical Install new electrical service $ 4.35 SF 5,150 $ 22,402.50 Plumbing Install domestic water distribution system $ 8.31 SF 5,150 $ 42,796.50 Mechanical Install HVAC system $ 36.89 SF 5,150 $ 189,983.50 Provide electrical service to new HVAC $ 0.75 SF 5,150 $ 3,862.50 Total Code Improvements $ 575,019.50 Lino Lakes 49 Club Redevelopment TIF District Code Deficiency Cost Report Letter of Finding Page 2 of 2 Map A LHB Project No. 150099 Lino Lakes 49 Club Redevelopment TIF District Letter of Finding Map A, 6007 Hodgson Road - Photos P1020945.JPG P1020946.JPG P1020948.JPG P1020949.JPG P1020950.JPG P1020951.JPG P1020953.JPG P1020957.JPG P1020955.JPG P 1020956.J PG P1020958.JPG Page 1 of 6 P1020959.JPG P1020960.JPG P1020961.JPG P1020962.JPG P1020963.JPG P1020964.JPG P1020966.JPG P1020967.JPG P1020968.JPG P1020969.JPG P1020970.JPG P1020971.JPG Lino Lakes 49 Club Redevelopment TIF District Letter of Finding LHB Project No. 150099 Page 2 of 6 P1020972.JPG Photos Map A P1020973.JPG P1020974.JPG P1020976.JPG P1020977.JPG P1020980.JPG P1020981.JPG P1020983.JPG P1020984.JPG Lino Lakes 49 Club Redevelopment TIF District Letter of Finding LHB Project No. 150099 Page 3 of 6 P1020975.JPG P1020979.JPG P1020982.JPG P1020985.JPG Photos Map A P1020986.JPG P1020987.JPG P1020989.JPG P1020994.JPG P1020997.JPG P1020990.JPG P1020995.JPG P1020988.JPG P1020991.JPG P1020996.JPG P1020998.JPG Lino Lakes 49 Club Redevelopment TIF District Letter of Finding LHB Project No. 150099 Page 4 of 6 P1020999.JPG Photos Map A P1030001.JPG P1030004.JPG P1030007.JPG P1030010.JPG P1030002.JPG P1030003.JPG P1030005.JPG P1030006.JPG P1030008.JPG P1030011.JPG Lino Lakes 49 Club Redevelopment TIF District Letter of Finding LHB Project No. 150099 Page 5 of 6 P1030009.JPG P1030012.JPG Photos Map A P1030013.JPG P1030014.JPG P1030018.JPG P1030021.JPG P1030019.J PG P1030017.JPG P1030020.JPG P1030022.JPG P1030024.JPG P1030025.JPG Lino Lakes 49 Club Redevelopment TIF District Letter of Finding LHB Project No. 150099 Page 6 of 6 P1030023.JPG Photos Map A WS — Item # 9 WORK SESSION STAFF REPORT Work Session Item Date: May 4, 2015 To: City Council From: John Swenson, Public Safety Director Re: 2015 Police Division Staffing Background The Police Division has been funded for 25 sworn police officer positions since 2010. During the 2015 budgeting process, funding was included in the Adopted 2015 Budget for a 26th sworn police officer effective July 1, 2015. In addition the Minnesota Office of Traffic Safety awarded the LLPSD grant funding for a 27th police officer dedicated to Traffic Safety/DWI for a period of four years. With the resignation of a police officer in March, 2015, the current sworn police staffing is at 24. Staff is currently engaged in a hiring process to fill this vacant police officer position. Staff has attached a Police Division Staffing report for Council review and discussion. Requested Council Direction Staff is requesting Council direction to fill the additional police officer position budgeted beginning July 1, 2015 and for the grant funded position. Attachments LLPSD — Police Division Staffing 2015 Staffing Report Reference Materials Lino Lakes Public Safety Department Police Division Staff Goal The goal of this document is to provide objective measures related to current and future staffing of the Lino Lakes Police Division. Historical Crime Data Since 2000, the combined crime rate in the City of Lino Lakes has declined 45% from 5526 in 2000 to 3062 in 20131. The Lino Lakes Police Division achieved the lowest combined crime rate of all the cities in Anoka County. The Uniform Crime Report (UCR) breaks crime into the most serious crimes, referred to as Part 1 crimes, and less serious crimes, Part 2. Since 2000, Part 1 crimes in Lino Lakes have declined from 2031 to 918, a 54% decline. The UCR also groups similarly situated cities and compares the crime rates within that group. The city of Lino Lakes falls into Group V2. Over the past 13 years, the part one crime rate in Group V fell from 3584 to 2508, a 30% decrease (Figure 1). The LLPD achieved a reduction in Part 1 crimes that is 24% lower than other cities in Group V. Figure 1 4000 3500 3000 2500 2000 1500 1000 500 0 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 • Lino Part 1 2031 1769 1950 2165 1716 1372 1518 1279 1461 1075 982 1117 983 918 ■ Group V 3584 3475 3602 3329 3366 3505 3325 3149 3057 2944 2741 2734 2827 2508 Part One Crimes •'11 IIR 1 1 1 i • Lino Part 1 • Group V Using data from the US Census, the Uniform Crime Report, and the Council for Community and Economic Research; the research group Areavibes3 provides community profiles and livability ratings. They also provided the following information based on 2013 data: 1 Obtained from 2013 Uniform Crime Report. The 2013 UCR has not been released. 2 Previous versions of this staffing document incorrectly used Group V data for Sheriffs Departments 3 Information located at http://www.areavibes.com/methodology/ The Lino Lakes crime index is 66% lower than the Minnesota average The Lino Lakes violent crime rate is 69% lower than the Minnesota average The Lino Lakes property crime rate is 66% lower than the Minnesota average Lino Lakes is safer than 80% of cities in Minnesota and 84% safer than all cities in the United States A complete breakdown of UCR data is located in Appendix A. With integration of fire services into the Public Safety Department and the cross training of police staff, the department has experienced a drop in police officer availability time. Previously, the availability rate of Lino Lakes Officers was 75%, this rate will fall to 60%. This reduction in availability time stems from the added time demands placed upon police officers attending the additional training. Below is a table that compares crime data from the first group of police staff attending fire training, October 22, 2014 to March 18, 2015, the previous year, October 22, 2013 to March 18, 2014. Crime Summary: While Lino Lakes currently has the lowest crime rate in Anoka County, an increase in mandatory training time has resulted in reduction in the availability rate of officers. Budget and staffing The population of Lino Lakes has increased from 14,622 in 2000 to 20,833 in 2013 a 42% increase. The authorized strength of the Lino Lakes Police Division increased from 21 to 25 during that same time (19% increase). From 2006 to 2009, the department was authorized to staff 27 sworn officers, but those two positions were eliminated in 2010. The average population increase for cities in Anoka County and cities in our Stanton Group was a 25% increase in population with a 22% staffing increase (Appendix B). Lino Lakes Police Division currently employees 1.2 sworn officers for every 1,000 people. The average for Group V is 1.58 officers per 1,000 residents, the statewide average is 1.9 officers per 1,000 residents, and the Midwest region average is 2.2 officers per 1,000 residents. According to the Minnesota State Auditor, the Lino Lakes Police Division has the second lowest price per capita for police services of any city in Anoka County, and the third lowest in our October 22, 2013 Through March 24, 2014 October 22, 2014 Through March 24, 2015 Difference Percent Change All Burglaries 9 13 4 44% All Thefts 47 67 20 42% Robbery 0 2 2 200% Traffic Stops 2266 1431 -835 -36% Open Garage Doors Located by Officers 120 91 -29 -24% Crime Summary: While Lino Lakes currently has the lowest crime rate in Anoka County, an increase in mandatory training time has resulted in reduction in the availability rate of officers. Budget and staffing The population of Lino Lakes has increased from 14,622 in 2000 to 20,833 in 2013 a 42% increase. The authorized strength of the Lino Lakes Police Division increased from 21 to 25 during that same time (19% increase). From 2006 to 2009, the department was authorized to staff 27 sworn officers, but those two positions were eliminated in 2010. The average population increase for cities in Anoka County and cities in our Stanton Group was a 25% increase in population with a 22% staffing increase (Appendix B). Lino Lakes Police Division currently employees 1.2 sworn officers for every 1,000 people. The average for Group V is 1.58 officers per 1,000 residents, the statewide average is 1.9 officers per 1,000 residents, and the Midwest region average is 2.2 officers per 1,000 residents. According to the Minnesota State Auditor, the Lino Lakes Police Division has the second lowest price per capita for police services of any city in Anoka County, and the third lowest in our Stanton Group. The average cost per capita in Anoka County is $204.54 per resident and $215.54 per resident in our Stanton Group. From 2000 to 2013 the cost per capita for police services in Lino Lakes has increased from $109.15 to $155.20 in 2013 (42%). The average increase of per capita cost of police services for cities in Anoka County from 2000-2013was 63%.4 Figure 2 200% 180% 160% 140% 120% 100% 80% 60% 40% 20% 0% Percent Cost Increase From 2000-2013 Iiiiiiiuiu. • aQ\a5 oo�oc Qat co'eJ cb \a\,°e cJ��e °\a cs \c, 00 \a\�J ase5 \(` acs o° �e}� �,r, �a Lege •P o` �e �c �� (?�` e a��N�` L S�c\�% o �C` 1 L ■ Cost Increase Budget and Staffing Summary: The Lino Lakes Police Division employees fewer officers per capita than the county and state average while maintaining the second lowest price per capita in the county. Policing Strategy There are two main factors that have allowed the Lino Lakes Police Division to maintain lower cost per capita and lower crime rates than other cities, our policing philosophy and department structure. Policing Philosophy The Lino Lakes Police Division currently operates under the community oriented policing (COP) and problem oriented policing (POP) philosophy. Officers are expected to be actively engaged with all members of the community. Officers are also expected to participate in activities that 4 Source: Minnesota State Auditor located in Appendix C allow them to identify current and emerging problems affecting our citizens. Officers often use the SARA model to formulate a response to their identified problem. The Lino Lakes Police Division operates under the COP and POP philosophies because research and past practice have indicated that successful police departments operate with a high level of focus and incorporate a wide array of diverse approaches to crime prevention (Weisburd & Eck, 2004). In addition to empirical research, it has been the experience of the Lino Lakes Police Division that our philosophy using COP and POP is highly effective in reducing crime, fear, and disorder. Lino Lakes consistently enjoys the lowest combined crime rate and highest clearance rate of any city in Anoka County (Uniform Crime Report, 2013). While the philosophy of the Lino Lakes Police Division is undisputedly effective, it does demand more of employees than a traditional reactive policing philosophy. Officers are expected to spend a considerable amount of time engaged with the community and participating in problem solving activities. Department Structure The structure of the Lino Lakes Police Division allows administrators to shift resources to an area of need in a way that other departments cannot. Labor contracts, hiring regulations, training and licensing requirements, and the random nature of some crime make short-term changes in staffing nearly impossible. Ideally, a business can plan and adjust staffing for periods of high demand. The Lino Lakes Police Division has taken the idea of short term resource allocation and applied it to full time law enforcement staffing. By training patrol officers as Investigators, by rotating investigator assignments, and rotating the area of responsibility for sergeants, the LLPD can shift internal resources to issues and problems as they arise. For example, when a pro -longed and complicated investigation consumes the time of the investigators, some duties can be shifted to patrol officers to allow for continuity of service levels. In most departments, patrol officers do not have the skill or ability to take a felony case from start to finish including search warrants, interviews, and evidence collection. Lino Lakes patrol officers routinely take cases from call to completion without the assistance of the investigative division. When an incident consumes patrol resources, investigators are trained and equipped to assist as needed. Investigators assist in the field on warrants, evidence collection, and responding to calls for service when patrol officers are tied up on other calls or duties. Sergeants are assigned areas of responsibility on a rotating basis. This rotation allows for sergeants to have a holistic understanding of the functions of the police department and allocate resources accordingly. In 2014, the Lino Lakes Police Division started cross training department employees as firefighters. While including fire services will result in increased efficiency, it will also reduce the time that officers have available for other duties. Future Challenges There are three issues on the horizon which will affect crime in Lino Lakes: availability rate, development, and population growth. Availability Rate Each Lino Lakes Officer is scheduled for 2080 hours per year, but they are not available for patrol coverage for 2080 hours. To calculate the hours that each sworn employee is available for patrol coverage, you need to take into account holidays, vacation days, training days, court, sick days, and other approved leave. National availability rates range from 65%-85%. Because of increased training demands of fire service, the availability rate of Lino Lakes officers has dropped from 75% to 60%. The Lino Lakes availability rate was calculated by factoring in: the number accrued leave amounts available to each officer, Labor law and union contracts, police training demands, fire training demands, and court appearances. 2016 Availability Rate Starting hours Hours Available for responding to calls, investigation, paperwork and traffic enforcement 2080 Available Leave 858 -514 Labor law/contracts -218 Fire training -72 Police training -40 Court -10 Avail Hours 1226 Rate= 60% In 2016, each member of the police division will have 1226 hours to dedicate to police activities (not including any supervision, voluntary training, proactive crime prevention, or community oriented policing). The International Association of Chiefs of Police determined that to assist in determining staffing needs, best practice is to factor 1/3 of available hours to proactive problem solving and community oriented policing. Available hours IACP Best Practices for COP Hours Available for responding to calls, investigation, paperwork and traffic enforcement 1226 -368 858 Two officers on duty at all times on a 9.5 schedule require 57 scheduled hours per day (9.5 x 3 x 2=57) or 20,805 hours per year. Maintaining the two officer minimum and still engaging with the community, LLPSD would need to allocate 24 officers to patrol, which would bring total sworn police staffing to 32. If no expectation of COP is in place and no time set aside for supervisory activities LLPDS would need to allocate 17 officers to patrol. If staffed with 26 sworn police staff, LLPSD will have 18 Officers assigned to patrol. Development Another factor that may contribute to crime in Lino Lakes is the increase in development. Currently, there are two construction projects approved in Lino Lakes that will bring items that are frequently targeted by criminals, The Saddle Club development (55 homes), and the development at 20th Ave and Cedar St. (222 single family homes and 85 multi -family units). Development increases the opportunity for thefts and burglaries. Opportunity Construction sites are prime targets for thieves looking for precious metals often used in the construction of new home or areas with high voltage lighting. According to the National Insurance Crime Bureau, the number of insurance claims for metal theft filed in 2009-2011 increased 81% from claims filed from 2006-2008. Theft from construction sites is such a serious issue in Minnesota that federal legislation has been proposed to categorize the theft of metal from critical infrastructure as a federal crimes. The price for scrap copper has increased 60% from February 2015 through March 20156. Copper was the only scrap metal that increased in price during this time. The resulting high prices make copper and increasingly attractive target for thieves. Since breaking ground in December of 2014, the construction sites near 20th and Cedar Street have been a frequent target of thieves with over $25,027 worth of equipment reported stolen and $700 worth of equipment damaged.' Other construction projects have been targeted in the past. When 35E at Main Street was under construction, thieves targeted the construction staging area three times and stole over $12,000 in metal (ICRs 13060211, 13063740, and 1119646). When arrests were made in two of the three incidents, we learned that suspects stole over $6,000 worth of metal and sold it at a local recycling center for $1,095. When the Assisted Living Facility was building a new wing, their construction trailer was targeted and power tools and lights were stolen (ICR 14039176). Criminals are attracted to the area after construction is complete, but the buildings are still vacant. Suspects broke into a vacant home in Lino Lakes and stole copper pipe. While they only got away with 10 feet of pipe valued at $35.00 new, the repairs cost the homeowner $275 (ICR 12008234). Thieves repeatedly targeted a vacant business stealing between $5,000 and $10,000 worth of copper and other metal (ICR 13235136). Population Growth With increased residential development, the population of Lino Lakes will rise. From 2000-2013 Lino Lakes experienced a 42% increase in population, the largest in Anoka County. The S Gottfried, Mara H,"Klobachar wants construction metals theft to be federal crime." Pioneer Press 1/16/2013 retrieved May 13, 2014 6 Scrap Register.com retrieved 4/6/2015 ICRS 15043852, 15034302, 14280340,14274393, and 14264698. Metropolitan Council has projected the population of Lino Lakes will grow to 26,300 in 2020 and 30,700 in 20308. There is no data to suggest that an increase in population alone will cause an increase in crime. However, more residents in Lino Lakes means more traffic and more citizens with service requests such as medical incidents, house checks, vehicle lock outs, animal licenses, background checks, permits to purchase firearms, and alarm calls. An increase in population could also contribute to an increase in traffic congestion, traffic complaints, and accidents. If we do not take availability rate and development into account and staff officers based solely on population, to keep our current rate of 1.2 officers per 1,000 residents we would add 6 officers by 2020 and another 5 by 2030 for an authorized strength of 36. While we reject the notion of automatic growth and increase, we believe that it is both fiscally and ethically advantageous to provide the resources to keep ahead of the curve and focus on prevention than it is to shift to a reactive model. Return on Investment in Police Services The City of Lino Lakes has a hard earned reputation for fiscal responsibility. In keeping with that overarching principle, it is important to discuss the police elasticity of crime. There have been several studies that discuss the relationship between the number of police officers in a given area and the crime rate, but their findings are ambiguous at best. The most comprehensive study in the area was conducted by Aaron Chalfin and Justin McCrary in 2012. Chalfin and McCarary include factors and variables that are important to the City of Lino Lakes and that most other studies overlook. Chalfin and McCarary are careful to take into consideration the desire to not have government funds crowd out private precautionary spending. Chalfin and McCarary do not place the same, large value on the perception and feeling of safety that other studies do. While they are both important, the value of perception and feelings are difficult to quantify and may differ greatly from location to location. Chalfin and McCarary found, "Each dollar spent on police is associated with approximately $1.60 in reduced victimization costs, suggesting that U.S cities employ too few police." They also found that more violent and serious crimes are affected by the police to a greater extent than previously believed. 8 Regional Development Revised Forecast located in Appendix D Combined Crime Rate 2013 N lD O rri. Cr M 00 M l0 Ln N 4. 00 00 N l0 al Cr O Is 7,114 N N Cr rs 7,602 O c -I N c- %-i ri CO 00 ci c -I Part Two Crimes 2144 2770 2543 4580 c-1 rn rn CO 4117 3944 1945 ri o CT) (o r -I h. r1 1 Part One Crimes -i 1064 ' L00r 1709 OM rn N 3478 2657 4809 o Cr ukr) Lino Lakes Centennial Lakes Ramsey Saint Francis Blaine [Coon Rapids Anoka Columbia Heights N 17 - L.L. Spring Lake Park Combined Crime Rate 2013 3062 33641 3706 O Ol dr O 00 Lr) 5321 5914 6132 M I. Lo O LC) Lo 8899 Part Two Crimes 2144 2148 2567 2096 2866 3060 3596 4077 3576 4304 O ri uo M Part One Crimes oo al csD N c -I m a -I r -I 2594 2413 2261 p 00 M N 2055 Lo LC N 2446 5289 City Lino Lakes (O as t U Rosemount New Brighton Hastings Golden Valley New Hope Forest Lake Hopkins Crystal West. St Paul 2013 police and Ambulance mN h 01 0 0 N 10 m LD CO 0 O 10 ' N 01 10 IO N f!1 01 01 01 H 10 ti a s •-i H 0) VF V1 M M. -0 V1 1/1 U} U} i/1 -0 ih Population in 2000 h U al CoW a a -01 o 6 - acc o z a O1 01 -0 N 01V 0 tu 01 N W IND a Om'1 OS 0 ,01 m 01 0 o z z of .-1 W IO 0 01 a 0l1.0 h h 01 W 0011 10 01 N V T vj ofU3 ti3 N N O N h lO 0 0 a C 1N 0l h N N of a v % Cr!. m + � -1 .-1 m s V4 VF V} V1 i/1 N N N a/1 v/4 V1 .0 ti Population in 2000 m N m a; 0 O a 0 a ti N m01 T Cities in Anoka County m u x E u0 s u0 0 al E E Spring Lake Park Rosemount ra 0 0 m z al x z a 0 x Sworn Officers employeed per year M Ol o N N 0 a a 0 N 00 01 m N 1, 01 01 CO al . i NNn N T iLO N O1 h N .-i COW N N 2000 29 V .i N O1 N 01 m N tD .0 N ti 01 24 30 24 24 29 14 26 25 2000 population 18187 a oo n n CO 28271 14622 01m - m nv 15511 13389 23087 20565 16452 17639 21429 6704 23284 19432 U Q E an m 0 Columbia Heights Coon Rapids Fridley Lino Lakes Ramsey Saint Francis Spring Lake Park Chaska Rosemount New Brighton Golden Valley Hopkins Hastings New Hope _ Forest Lake a U> Cost Per Capita in 2000 2013 Total cost per Capita Other Public Safety 2013 Total cost per Capita _ $135.12 $143.03 $155.20 $191.26 5214.57 -- - $226.24 $230.87 $237.76 $238.08 aO o In m t0 h ad, V4 Other Public Safety $0.21 OO 0 o ao m T ' co .-1 $25.47 $25.39 $26.17 $41.98 O O O m 0) Ot 01 VT .-1 1n V} .-1 in. N YT V m lm 1.11 .e e N m o .e O N N o .o co .o o Ol N Q Z .e .. d .e .e .O .Ni V Y 'i Q Z Y a N m ,e Y. V r O o 0 mo C m 0 .e v N -e .c N m az w m ro .e 0 a m 0° tD o `e n iO 0° m Z 0 e0 N m cue ewe tO a, 0° CO m 0 t=i c o o.. a to N O .i ri . 01 coN T tD .i o 0) 01 a CV T N 01 N T O 01 W .m-1 01 CO m N sl. 01 01 .i CO tOD IA 0 1� 0 0 N N m CO In .-1 .-i Lo CO OD O• O O. N teO N m r-1 N m m h r, N h N O V .-1 .1 T .i .i T I, N V CO N SO tO N m CO O O V N N h h O Cr N Cr N o T h CO CO T N .i N N h o N N o o h N .-I O a V O to N 0 N N 0 m co n CO .1 .i N h CO CO O. O. O O O N WO rn W a .i O. n O CO .i .-1 O. h V W 10 N ND1 .-1 LO V 00 .-1 1-1 LO T 01 h ~WtON .-1 N .i W m m .i N tO o t� N .i 01 N h . LO a-1 .i N O WN th0 N N N 1-1 N O N N0 NOTNN Oa -I -N ral NNNTNN T N NN0O N N 0 N h N tO .Nh i 0 O h 01 N N N ti .-1 0)01000)0001001 N N N 0 0) CO N 0 N tt1 N 0 N CO v1 N o . -1 O N h ro 0 t.0 O N m h t0 m N m0 N .-1 d' NNNCONNCONNN r1 h 0 LO CO 0 m 01 01 O O N N r4 LO LO N 0) 0 N N .-1 0)040100000001 O O O N h N N LO 0 N 01 ttO Cr, 01 N .i .-1 V N N O N N 01 N N 0 0 m m 01 N N N 010001010)00101N O O N N N 0 m N N .i a N 1 . 01 N N h 01,01 N N N N Cr 1,0 N O O N N ul .-1 N or Om1 N N .i N .01-1 N N N CO N N N N 0101001010101010 O N N .~-1 N .T-1 N N N N N N N N 20041 1 27 50 .mi N LO T N m .-I N CO N 29 26 N CO ON Cr N 20031 28 47 01 N I, N 61 37 N 0 N ti .-1 .-1 N 18 27 30 25 01 h N N 19 25 a N 20021 291 47 17 24 0 0. LO 01 N 11 -1 .1 01 .1 h h .i N CO I+1 N N 25 29 T 18 27 0 N 2013 Total cost per Capita $253.291 $162.77 0 ori c--I til- $182.671 0 o N i/} N (.0 c-i if)- rn v--1 N i/} $349.431 $155.20 o Om a-I i/} CC) coo %-1 i/} CCD N if)- )-%-1 Other Public Safety %-1 N a-1 N i/} ill N LC; N ill- $25.84 O O r i!)- c-1 CO O c- I i/} a-1 Lr; a -I i!} Ol N N a-I i/} LD N m i /} U') O O i/} $14.47 CO Ql m c-1 i/} a-1 O lD a-I -(1)- /)- 2013 police and Ambulance CO 00 O N M N t!} N O 1< m c-I i/} d' N a-I N a-1 i/} N CD 00 N c-1 iJ} $197.42 O (-NI Ol d' c-I i/} N CD lD rn a-I in- $346.17 $145.15 al 1) 1.() c1 in- CD CD tl) n a-i in- $231.68 Population in 2000 r---. 00 a-I 00 c-I 45,437 Not Reported_ 10,049 18,479 64,349 a-1 N N 06. N Not reported 14,622 18,419 Not Reported CD m Population 17,345 r O lD CO m 5,018 LC) of c-i 00 a-1 l0 27,591 2,014 20,625 61 m N N 1� d' (.6 Cities in Anoka County Anoka (Blaine 0) E 41 c N U N C d N L .- 0 Columbia Heights Coon Rapids >. N 'i LL 1Lexington Lino Lakes 1Ramsey 1Saint Francis Spring Lake Park OCO T I $99.24 $123.64 0000 <D r, CO00 LD -id} N O -tn. $136.43 $172.45 $109.15 01 CO O Ol cm -I O O ,,-1 if1- i.n- i/)- i. i- ih Thrive 2040 MSP - Forecasts as of October 15, 2014 U rn c •`o a -c O m c Cn N (0 aN O c C () 13 N E o N U (0 N .c o U N U U cN 7 0 U HS) o C .2 C N c N (q U o SI N is L o 'p •1.. No • C N Vra. C as m o y O w O , w C n N c m Uj 2O (0 3 .r.O (11 =0- L. s CV..... a C T O w c H O� me a • N O a 3 Y I II CO O o dV L. 38 P.. 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O N (O 00 O) 0) N N N N- �- N N r 00 1- N N (0 d' (O ,m t N- Ns CO (0 O CO CO 00 t O) 00 Ln Ln cm t t CO O) N- Ln 00 0 f O) 11) O0)O)O) .-0 d' O CO 01 cm CV CO • V- CV- .- rT NIS NCO O 0) O O Ln O 0) 0) 0) M O 41 0) L1) N 1 T T O O O O O O O O O 0 0 0 0 0 0 (7 0 0 0 f- 0)000000)0)0CO x- 00 (0 O CO 01 0) CA O Ln h 0 (O d- CV 00 0)d'r-t1) N.LnNNdi: N -l- 0) N CO CO CO 000000000000000 CO CO COO CO (0 1O L10 NO Lf) 0 LO'',1-L0() 05 d- 0 1.6 C6 c\1 d d- co 0) N CO 0 0) O O O O O O O O O O O O O O O O 0) O O O) d" O 0) O (O O CO O O O O) Ns CO r- 01 00 CO O O d' cm d' Ln O N c\i' (.1 NL() in- SONd' d' CD N N f - CO N CO Ln Ln 00 (0 0) d' is d" d' 0) N- (O N- 0) O d' O (O N- 0) N (O in O 0 (O 00 N- d d_ d' d' CO N O N CO O d' Ln 0) - CV O) N- d' Ln 0) co CV d- e- CO N Tm (o 0) N T Q. O L I - u) c _> a O n C O u) i- O 0 L d C� C L .0 u)'O Y c J c (0 co 2 0 0 m I°- a) ` 0 i u) 0- Y N �' m E23• C 2 `o. Z m �� m 2 I- o m d (a o ca m m E D T 3 Y Y c 0- C _i u) N O (0 2zooaini5OD85 85 3: 3: i: 0 0) CO N r m 0) O O O Lf) O 0) O M M T 1") (0 O O CE W 0 1- F- LU 2 WS — Item #10 WORK SESSION STAFF REPORT Work Session Item No. 10 Date: May 4, 2015 To: City Council From: Jeff Karlson Re: Staff Overtime Background Councilmember Stoesz asked for a report on staff overtime. With the exception of the Public Safety and Public Service Departments, there is very little staff overtime. The public works employees mostly work overtime during snow events in the winter months. The Public Safety Department budgets overtime to cover patrol shifts during employee vacations, sick leave, court appearances, callbacks, training, and other events. The officers also work overtime to provide traffic control at Eagle Brook Church, which the church pays for. Requested Council Direction None required. Attachments Overtime Report by Department 12/27/14 to 4/18/15 CITY OF LINO LAKES Overtime Report by Dept by Pay Period Pay Period Ending 12/27/14 to 4/18/15 0U4'1 Pay Code PE Date Hours Amount Department Hours Amount 105 OT 12/27/2014 8.5 165.75 CD Pay Period Subtotal 8.5 165.75 105 OT 12/27/2014 7.5 381.18 Police 105 OT 12/27/2014 4 214.42 Police 105 OT 12/27/2014 5 261.47 Police 105 OT 12/27/2014 6 242.42 Police 105 OT 12/27/2014 2.5 127.06 Police 105 OT 12/27/2014 2.5 148.74 Police 105 OT 12/27/2014 4 203.30 Police 105 OT 12/27/2014 4 210.20 Police 105 OT 12/27/2014 6 211.06 Police 105 OT 12/27/2014 4 203.30 Police 105 OT 12/27/2014 6 304.95 Police 105 OT 12/27/2014 4 214.42 Police 105 OT 12/27/2014 4 203.30 Police Pay Period Subtotal 59.5 2,925.82 105 OT 1/10/2015 9 466.56 Police 105 OT 1/10/2015 4 166.46 Police 105 OT 1/10/2015 8 418.79 Police 105 OT 1/10/2015 2 108.15 Police 105 OT 1/10/2015 7.5 429.38 Police 105 OT 1/10/2015 3.25 170.13 Police 105 OT 1/10/2015 4 209.39 Police 105 OT 1/10/2015 8 418.79 Police Pay Period Subtotal 45.75 2,387.65 105 OT 1/24/2015 10 523.49 Police 105 OT 1/24/2015 9.5 509.24 Police 105 OT 1/24/2015 4 215.27 Police 105 OT 1/24/2015 7 291.31 Police 105 OT 1/24/2015 4 209.39 Police 105 OT 1/24/2015 6 314.09 Police 105 OT 1/24/2015 4 209.39 Police 105 OT 1/24/2015 5.5 287.92 Police 105 OT 1/24/2015 8 482.94 Police 105 OT 1/24/2015 4 209.39 Police Pay Period Subtotal 62 3,252.43 105 OT 2/7/2015 13 680.53 Police 105 OT 2/7/2015 7 366.44 Police 105 OT 2/7/2015 8 482.94 Police 105 OT 2/7/2015 16 837.58 Police Pay Period Subtotal 44 2,367.49 105 OT 2/21/2015 13 680.53 Police 105 OT 2/21/2015 8 432.59 Police 105 OT 2/21/2015 4 166.46 Police 105 OT 2/21/2015 8 418.79 Police 105 OT 2/21/2015 4 144.93 Police 105 OT 2/21/2015 5.5 314.88 Police 105 OT 2/21/2015 5.5 287.92 Police 105 OT 2/21/2015 4 241.47 Police 105 OT 2/21/2015 5 261.74 Police 105 OT 2/21/2015 4 187.06 Police 105 OT 2/21/2015 8 418.79 Police Pay Period Subtotal 69 3,555.16 105 OT 3/7/2015 35 1,832.20 Police 105 OT 3/7/2015 4.5 241.22 Police 105 OT 3/7/2015 1 54.07 Police CITY OF LINO LAKES Overtime Report by Dept by Pay Period Pay Period Ending 12/27/14 to 4/18/15 Pay Code PE Date Hours Amount Department Hours Amount 105 OT 3/7/2015 6.5 270.50 Police 105 OT 3/7/2015 4 216.29 Police 105 OT 3/7/2015 6.75 244.57 Police 105 OT 3/7/2015 2 104.70 Police 105 OT 3/7/2015 4 229.00 Police 105 OT 3/7/2015 4.5 235.57 Police 105 OT 3/7/2015 8.5 444.96 Police 105 OT 3/7/2015 12 628.18 Police Pay Period Subtotal 88.75 4,501.26 105 OT 3/21/2015 19 994.62 Police 105 OT 3/21/2015 4 214.42 Police 105 OT 3/21/2015 3.5 189.26 Police 105 OT 3/21/2015 10.75 578.55 Police 105 OT 3/21/2015 2 83.23 Police 105 OT 3/21/2015 2 72.47 Police 105 OT 3/21/2015 2 104.70 Police 105 OT 3/21/2015 12 687.01 Police 105 OT 3/21/2015 12 628.18 Police 105 OT 3/21/2015 8 482.94 Police 105 OT 3/21/2015 2.5 116.91 Police 105 OT 3/21/2015 11 575.83 Police 105 OT 3/21/2015 8 418.79 Police 105 OT 3/21/2015 7.25 431.36 Police Pay Period Subtotal 104 5,578.27 105 OT 4/4/2015 4 209.39 Police 105 OT 4/4/2015 4 221.80 Police 105 OT 4/4/2015 4 215.27 Police 105 OT 4/4/2015 18.25 1,080.82 Police 105 OT 4/4/2015 8 418.79 Police 105 OT 4/4/2015 4 249.80 Police 105 OT 4/4/2015 9 471.14 Police 105 OT 4/4/2015 8 374.12 Police 105 OT 4/4/2015 19.75 1,033.88 Police Pay Period Subtotal 79 4,275.01 105 OT 4/18/2015 12 628.18 Police 105 OT 4/18/2015 4 221.80 Police 105 OT 4/18/2015 4.5 243.33 Police 105 OT 4/18/2015 8 430.55 Police 105 OT 4/18/2015 21.5 1,125.49 Police 105 OT 4/18/2015 4 209.39 Police 105 OT 4/18/2015 9 471.14 Police 105 OT 4/18/2015 18 1,066.01 Police 105 OT 4/18/2015 3 157.05 Police 105 OT 4/18/2015 4 249.80 Police 105 OT 4/18/2015 4.25 222.48 Police 105 OT 4/18/2015 4 187.06 Police 105 OT 4/18/2015 8 418.79 Police Pay Period Subtotal 104.25 5,631.07 105 OT 12/27/2014 4 152.04 Public Works 104 HE 12/27/2014 7 273.95 Public Works 105 OT 12/27/2014 5.25 267.36 Public Works 104 HE 12/27/2014 6.5 254.38 Public Works 105 OT 12/27/2014 6.5 248.60 Public Works 104 HE 12/27/2014 5 195.68 Public Works 105 OT 12/27/2014 8 407.40 Public Works CITY OF LINO LAKES Overtime Report by Dept by Pay Period Pay Period Ending 12/27/14 to 4/18/15 Pay Code PE Date Hours Amount Department Hours Amount 104 HE 12/27/2014 8.25 322.86 Public Works 105 OT 12/27/2014 6 240.73 Public Works Pay Period Subtotal 56.5 2,363.00 105 OT 1/10/2015 2 101.85 Public Works 105 OT 1/10/2015 1 51.95 Public Works 104 HE 1/10/2015 2 79.80 Public Works 105 OT 1/10/2015 5 219.73 Public Works 104 HE 1/10/2015 1 39.90 Public Works 105 OT 1/10/2015 1 38.01 Public Works 104 HE 1/10/2015 2 79.80 Public Works 104 HE 1/10/2015 2 79.80 Public Works 105 OT 1/10/2015 2.25 85.52 Public Works Pay Period Subtotal 18.25 776.36 105 OT 1/24/2015 2.5 129.86 Public Works 105 OT 1/24/2015 13 568.70 Public Works Pay Period Subtotal 15.5 698.56 105 OT 2/7/2015 0.5 19.39 Public Works 105 OT 2/7/2015 1 51.95 Public Works Pay Period Subtotal 1.5 71.34 105 OT 2/21/2015 5 193.88 Public Works 105 OT 2/21/2015 9 413.60 Public Works Pay Period Subtotal 14 607.48 105 OT 3/7/2015 3.25 126.02 Public Works 105 OT 3/7/2015 2 103.89 Public Works 104 HE 3/7/2015 1 41.84 Public Works 104 HE 3/7/2015 1.75 69.83 Public Works 105 OT 3/7/2015 1 38.78 Public Works 104 HE 3/7/2015 1.5 59.85 Public Works 104 HE 3/7/2015 1.5 79.61 Public Works 105 OT 3/7/2015 6 232.65 Public Works Pay Period Subtotal 18 752.47 105 OT 3/21/2015 2.5 129.86 Public Works 105 OT 3/21/2015 0.75 29.08 Public Works 105 OT 3/21/2015 3.75 145.41 Public Works Pay Period Subtotal 7 304.35 105 OT 4/4/2015 4.25 164.79 Public Works 105 OT 4/4/2015 2.25 116.88 Public Works 105 OT 4/4/2015 1 51.95 Public Works Pay Period Subtotal 7.5 333.62 105 OT 4/18/2015 2.5 129.86 Public Works 105 OT 4/18/2015 3 116.33 Public Works Pay Period Subtotal 5.5 246.19 8.5 165.75 Total Community Dev 656.25 34,474.16 Total Police 143.75 6,153.37 Total Public Works 808.5 40,793.28 Grand Total All Departments CITY OF LINO LAKES Overtime Accrued Report by Dept by Pay Period Pay Period Ending 12/27/14 to 4/18/15 Accrual PE Date Type 19 OTCOM 1/10/2015 Accrued 19 OTCOM 1/10/2015 Accrued 19 OTCOM 1/24/2015 Accrued 19 OTCOM 1/24/2015 Accrued 19 OTCOM 2/7/2015 Accrued 19 OTCOM 2/21/2015 Accrued 19 OTCOM 2/21/2015 Accrued 19 OTCOM 3/7/2015 Accrued 19 OTCOM 3/21/2015 Accrued 19 OTCOM 3/21/2015 Accrued 19 OTCOM 4/4/2015 Accrued 19 OTCOM 4/4/2015 Accrued 19 OTCOM 4/4/2015 Accrued 19 OTCOM 4/18/2015 Accrued 19 OTCOM 4/18/2015 Accrued 19 OTCOM 4/18/2015 Accrued 19 OTCOM 4/18/2015 Accrued 19 OTCOM 12/27/2014 Accrued 19 OTCOM 12/27/2014 Accrued 19 OTCOM 12/27/2014 Accrued 19 OTCOM 12/27/2014 Accrued 19 OTCOM 12/27/2014 Accrued 19 OTCOM 12/27/2014 Accrued 19 OTCOM 12/27/2014 Accrued 19 OTCOM 12/27/2014 Accrued 19 OTCOM 12/27/2014 Accrued 19 OTCOM 12/27/2014 Accrued 19 OTCOM 12/27/2014 Accrued 19 OTCOM 12/27/2014 Accrued 19 OTCOM 12/27/2014 Accrued 19 OTCOM 12/27/2014 Accrued 19 OTCOM 1/10/2015 Accrued 19 OTCOM 1/10/2015 Accrued 19 OTCOM 1/10/2015 Accrued 19 OTCOM 1/10/2015 Accrued 19 OTCOM 1/10/2015 Accrued 19 OTCOM 1/10/2015 Accrued 19 OTCOM 1/10/2015 Accrued 19 OTCOM 1/10/2015 Accrued 19 OTCOM 1/10/2015 Accrued 19 OTCOM 1/10/2015 Accrued 19 OTCOM 1/10/2015 Accrued 19 OTCOM 1/10/2015 Accrued 19 OTCOM 1/10/2015 Accrued 19 OTCOM 1/10/2015 Accrued 19 OTCOM 1/10/2015 Accrued 19 OTCOM 1/24/2015 Accrued 19 OTCOM 1/24/2015 Accrued 19 OTCOM 1/24/2015 Accrued 19 OTCOM 1/24/2015 Accrued Hours Department 4.125 Finance 1.5 Finance Pay Period Subtotal 5.625 1.5 Finance 1.5 Finance Pay Period Subtotal 3 9 Finance Pay Period Subtotal 9 0.45 Finance 17.25 Finance Pay Period Subtotal 17.7 3.3 Finance Pay Period Subtotal 3.3 7.05 Finance 0.75 Finance Pay Period Subtotal 7.8 23.4 Finance 4.125 Finance 7.5 Finance Pay Period Subtotal 35.025 4.8 Finance 4.125 Finance 11.5 Finance 0.75 Finance Pay Period Subtotal 21.175 13 4 3.75 6 16.5 13.5 1.5 10 3.75 10.75 2.25 14.5 5.25 8 Police Police Police Police Police Police Police Police Police Police Police Police Police Police Pay Period Subtotal 112.75 12 Police 3.75 Police 3.75 Police 4.5 Police 6 Police 16 Police 24.5 Police 3.75 Police 6 Police 6.75 Police 3 Police 1.5 Police 1.5 Police 9.75 Police 6.5 Police Pay Period Subtotal 109.25 9 Police 6.75 Police 10 Police 10.5 Police CITY OF LINO LAKES Overtime Accrued Report by Dept by Pay Period Pay Period Ending 12/27/14 to 4/18/15 Accrual PE Date Type Hours Department 19 OTCOM 1/24/2015 Accrued 14.25 Police 19 OTCOM 1/24/2015 Accrued 32.25 Police 19 OTCOM 1/24/2015 Accrued 2.25 Police 19 OTCOM 1/24/2015 Accrued 28 Police 19 OTCOM 1/24/2015 Accrued 23.5 Police 19 OTCOM 1/24/2015 Accrued 9.75 Police 19 OTCOM 1/24/2015 Accrued 22 Police 19 OTCOM 1/24/2015 Accrued 4.875 Police 19 OTCOM 1/24/2015 Accrued 12.25 Police 19 OTCOM 1/24/2015 Accrued 17.75 Police 19 OTCOM 1/24/2015 Accrued 11 Police 19 OTCOM 1/24/2015 Accrued 14.25 Police Pay Period Subtotal 228.375 19 OTCOM 2/7/2015 Accrued 13 Police 19 OTCOM 2/7/2015 Accrued 1.5 Police 19 OTCOM 2/7/2015 Accrued 13.5 Police 19 OTCOM 2/7/2015 Accrued 11 Police 19 OTCOM 2/7/2015 Accrued 7.125 Police 19 OTCOM 2/7/2015 Accrued 9.75 Police 19 OTCOM 2/7/2015 Accrued 14.5 Police 19 OTCOM 2/7/2015 Accrued 25.25 Police 19 OTCOM 2/7/2015 Accrued 5.25 Police 19 OTCOM 2/7/2015 Accrued 22.75 Police 19 OTCOM 2/7/2015 Accrued 19 Police 19 OTCOM 2/7/2015 Accrued 9.75 Police 19 OTCOM 2/7/2015 Accrued 14 Police 19 OTCOM 2/7/2015 Accrued 22.625 Police 19 OTCOM 2/7/2015 Accrued 14 Police Pay Period Subtotal 203 19 OTCOM 2/21/2015 Accrued 13.25 Police 19 OTCOM 2/21/2015 Accrued 17.5 Police 19 OTCOM 2/21/2015 Accrued 9.25 Police 19 OTCOM 2/21/2015 Accrued 3 Police 19 OTCOM 2/21/2015 Accrued 12.25 Police 19 OTCOM 2/21/2015 Accrued 1.5 Police 19 OTCOM 2/21/2015 Accrued 14.75 Police 19 OTCOM 2/21/2015 Accrued 10 Police 19 OTCOM 2/21/2015 Accrued 16.5 Police 19 OTCOM 2/21/2015 Accrued 3.75 Police 19 OTCOM 2/21/2015 Accrued 23 Police 19 OTCOM 2/21/2015 Accrued 2.625 Police 19 OTCOM 2/21/2015 Accrued 6.75 Police 19 OTCOM 2/21/2015 Accrued 20 Police 19 OTCOM 2/21/2015 Accrued 5.5 Police 19 OTCOM 2/21/2015 Accrued 7.5 Police Pay Period Subtotal 167.125 19 OTCOM 3/7/2015 Accrued 8.25 Police 19 OTCOM 3/7/2015 Accrued 16.25 Police 19 OTCOM 3/7/2015 Accrued 10.75 Police 19 OTCOM 3/7/2015 Accrued 5.25 Police 19 OTCOM 3/7/2015 Accrued 13.5 Police 19 OTCOM 3/7/2015 Accrued 2.25 Police 19 OTCOM 3/7/2015 Accrued 1.875 Police 19 OTCOM 3/7/2015 Accrued 7 Police 19 OTCOM 3/7/2015 Accrued 13.125 Police 19 OTCOM 3/7/2015 Accrued 9.5 Police 19 OTCOM 3/7/2015 Accrued 13.5 Police 19 OTCOM 3/7/2015 Accrued 6.5 Police 19 OTCOM 3/7/2015 Accrued 22.25 Police 19 OTCOM 3/7/2015 Accrued 21.5 Police CITY OF LINO LAKES Overtime Accrued Report by Dept Pay Period Ending 12/27/14 to 4/1 Accrual PE Date Type 19 OTCOM 3/7/2015 Accrued 19 OTCOM 3/21/2015 Accrued 19 OTCOM 3/21/2015 Accrued 19 OTCOM 3/21/2015 Accrued 19 OTCOM 3/21/2015 Accrued 19 OTCOM 3/21/2015 Accrued 19 OTCOM 3/21/2015 Accrued 19 OTCOM 3/21/2015 Accrued 19 OTCOM 3/21/2015 Accrued 19 OTCOM 3/21/2015 Accrued 19 OTCOM 3/21/2015 Accrued 19 OTCOM 3/21/2015 Accrued 19 OTCOM 3/21/2015 Accrued 19 OTCOM 3/21/2015 Accrued 19 OTCOM 3/21/2015 Accrued 19 OTCOM 3/21/2015 Accrued 19 OTCOM 3/21/2015 Accrued 19 OTCOM 4/4/2015 Accrued 19 OTCOM 4/4/2015 Accrued 19 OTCOM 4/4/2015 Accrued 19 OTCOM 4/4/2015 Accrued 19 OTCOM 4/4/2015 Accrued 19 OTCOM 4/4/2015 Accrued 19 OTCOM 4/4/2015 Accrued 19 OTCOM 4/4/2015 Accrued 19 OTCOM 4/4/2015 Accrued 19 OTCOM 4/4/2015 Accrued 19 OTCOM 4/4/2015 Accrued 19 OTCOM 4/4/2015 Accrued 19 OTCOM 4/4/2015 Accrued 19 OTCOM 4/4/2015 Accrued 19 OTCOM 4/4/2015 Accrued 19 OTCOM 4/18/2015 Accrued 19 OTCOM 4/18/2015 Accrued 19 OTCOM 4/18/2015 Accrued 19 OTCOM 4/18/2015 Accrued 19 OTCOM 4/18/2015 Accrued 19 OTCOM 4/18/2015 Accrued 19 OTCOM 4/18/2015 Accrued 19 OTCOM 4/18/2015 Accrued 19 OTCOM 4/18/2015 Accrued 19 OTCOM 4/18/2015 Accrued 19 OTCOM 4/18/2015 Accrued 19 OTCOM 4/18/2015 Accrued 19 OTCOM 4/18/2015 Accrued 19 OTCOM 4/18/2015 Accrued 19 OTCOM 4/18/2015 Accrued 19 OTCOM 12/27/2014 Accrued 19 OTCOM 12/27/2014 Accrued 19 OTCOM 12/27/2014 Accrued 19 OTCOM 12/27/2014 Accrued 19 OTCOM 12/27/2014 Accrued 19 OTCOM 12/27/2014 Accrued 19 OTCOM 12/27/2014 Accrued 19 OTCOM 12/27/2014 Accrued 19 OTCOM 12/27/2014 Accrued by Pay Period 8/15 Hours Department 13.5 Police Pay Period Subtotal 3.75 Police 6.5 Police 4.5 Police 9 Police 12.25 Police 18 Police 2 Police 15 Police 13.25 Police 3 Police 1.5 Police 3 Police 17.75 Police 1.5 Police 7.5 Police 15 Police Pay Period Subtotal 6.75 Police 4 Police 3.75 Police 4.5 Police 4.5 Police 14.25 Police 10.75 Police 9 Police 7.5 Police 3.75 Police 5.25 Police 7.5 Police 2 Police 9 Police 10.5 Police Pay Period Subtotal 2 4 3.75 7.5 17.875 5.625 10.75 1.5 4.5 6.75 1.5 15 3.75 9 7.5 Police Police Police Police Police Police Police Police Police Police Police Police Police Police Police Pay Period Subtotal 10.875 Public 11.625 Public 10 Public 7.5 Public 12 Public 11.25 Public 11.25 Public 11.625 Public 10.875 Public Works Works Works Works Works Works Works Works Works 165 133.5 103 101 CITY OF LINO LAKES Overtime Accrued Report by Dept Pay Period Ending 12/27/14 to 4/1 Accrual 19 OTCOM 19 OTCOM 19 OTCOM 19 OTCOM 19 OTCOM 19 OTCOM 19 OTCOM 19 OTCOM 19 OTCOM 19 OTCOM 19 OTCOM 19 OTCOM 19 OTCOM 19 OTCOM 19 OTCOM 19 OTCOM 19 OTCOM PE Date Type 12/27/2014 Accrued 12/27/2014 Accrued 1/10/2015 Accrued 1/10/2015 Accrued 1/10/2015 Accrued 1/10/2015 Accrued 1/10/2015 Accrued 1/10/2015 Accrued 1/10/2015 Accrued 1/10/2015 Accrued 1/10/2015 Accrued 1/24/2015 Accrued 1/24/2015 Accrued 1/24/2015 Accrued 1/24/2015 Accrued 2/7/2015 Accrued 2/7/2015 Accrued 19 OTCOM 2/21/2015 Accrued 19 OTCOM 19 OTCOM 19 OTCOM 19 OTCOM 19 OTCOM 19 OTCOM 19 OTCOM 19 OTCOM 19 OTCOM 19 OTCOM 19 OTCOM 3/7/2015 Accrued 3/7/2015 Accrued 3/7/2015 Accrued 3/7/2015 Accrued 3/7/2015 Accrued 3/21/2015 Accrued 3/21/2015 Accrued 3/21/2015 Accrued 3/21/2015 Accrued 4/4/2015 Accrued 4/4/2015 Accrued 19 OTCOM 4/18/2015 Accrued 19 OTCOM 4/18/2015 Accrued 19 OTCOM 19 OTCOM 19 OTCOM 2/7/2015 Accrued 4/4/2015 Accrued 4/4/2015 Accrued 19 OTCOM 4/18/2015 Accrued by Pay Period 8/15 Hours Department 3.75 Public Works 1 Public Works Pay Period Subtotal 101.75 4.875 Public Works 4.875 Public Works 0.375 Public Works 1.875 Public Works 6.375 Public Works 10.5 Public Works 3 Public Works 0.375 Public Works 12 Public Works Pay Period Subtotal 44.25 4.5 Public Works 4.5 Public Works 4.5 Public Works 1 Public Works Pay Period Subtotal 14.5 19 Public Works 0.5 Public Works Pay Period Subtotal 19.5 14.5 Public Works Pay Period Subtotal 14.5 2.25 Public Works 2.625 Public Works 2.25 Public Works 2.625 Public Works 1 Public Works Pay Period Subtotal 10.75 0.375 Public Works 11.5 Public Works 3 Public Works 6 Public Works Pay Period Subtotal 20.875 11.5 Public Works 10.5 Public Works Pay Period Subtotal 22 12 Public Works 1 Public Works Pay Period Subtotal 13 3.5 Recreation Pay Period Subtotal 3.5 4.125 Recreation 3 Recreation Pay Period Subtotal 7.125 3.75 Recreation Pay Period Subtotal 3.75 102.625 Total Finance 1,323.000 Total Police 261.125 Total Public Works 14.375 Total Recreation 1,701.125 Grand Total All Departments WS — Item #11 WORK SESSION STAFF REPORT Work Session Item No. 11 Date: May 4, 2015 To: City Council From: Jeff Karlson Re: Art Tower Proposal Background On April 16th staff was contacted by the owner of a marketing agency in Minneapolis. One of her clients is the Minneapolis Institute of Arts (MIA). The Institute is celebrating its 100th year anniversary in 2015. As part of its celebration, they would like to wrap three water towers with large-scale vinyl prints of artwork from their museum collection. The MIA is very interested in Lino Lakes due to the average daily traffic on 35W. They are also talking to the cities of New Hope, Edina, Minnetonka, and Chisago City. New Hope and Edina have already said yes, but the Edina site may not have a suitable water tower in their desired location. This is not an advertisement, but an opportunity for the MIA to get their artwork into unexpected places in the Twin Cities area in order to "delight and inspire" a broader audience outside their museum walls. The artwork will be a large-scale vinyl print of pre-cut panels made from 3M material (non -PVC, sustainable laminate) that will not damage the water tower paint. Potential artwork selections are subject to change, but could include a Van Gogh or Monet, among others. An installation crew has already been to the site, but no paint testing or ground testing around the perimeter of the water tower has been done yet. Requested Council Direction Staff is bringing this to your attention to find out if the Council is interested in participating in this project. The artwork would be installed the end of May and removed mid-September. Attachments Details of Art Tower Proposal 100th YEAR ANNIVERSARY ART TOWER PROPOSAL About: The Minneapolis Institute of Arts (MIA) is celebrating their 100th year anniversary in 2015. They have tasked Made with creating large scale, unexpected art installations for four birthday surprises throughout the year. As part of these surprises, we are interested in wrapping three water towers with large scale art from the museum's collection (Monet, Picasso, Da Vinci, etc.). We would apply a large format graphic (laminate, non pvc) of the artwork on water towers that have high visibility for the summer months. The Minneapolis Institute of Arts is interested specifically in the Lino Lakes water tower considering the location and the visibility. They believe that this would create a wow factor for the public relations angle of the project. We are expecting that the towers will get expansive media coverage, both local and national. The most recent birthday surprise (created and organized by Made), a 150' long Chinese dragon carved of ice, was picked up nationally by USA Today, CBS Evening News, and NPR's "All Things Considered". It received over 1.5 million hashtags on Twitter, Instagram and Facebook. Please note: this is not intended for advertising for the MIA. It is intended to bring an element of surprise through artwork into the public (outside the walls of the museum) where it is not often seen. Please see the MIA birthday year here: http://new.artsmia.org/100/52-surprises/ Details are listed below: 1) Made ("Service Provider"); and 2) City of Lino Lakes ("Participant") The city of Lino Lakes would agree to comply with the proposal (defined below) detailed by the Service Provider and the Service Provider agrees to provide the Participant with any and all information on the terms and conditions of this proposal. Potential Artwork Selections (subject to change) Van Gogh - https://collections.artsmia.org/index.php?page=detail&id=1218 Japanese wave - https://collections.artsmia.orq/index.php?page=detail&id=8747 Gogain- Tahitian landscape - https://collections.artsmia.org/index.php?page=detail&id=10435 Monet - https://collections.artsmia.org/index.php?page=detail&id=10436 Frank Stella - https://collections.artsmia.orq/index.php?page=detail&id=1704 1. Water Tower Selections (there will be three locations selected) 1. Lino Lakes, MN Location: Lino Lakes (tower located on 35W) Questions: Will we need approval to access the tower? If so, from who? Will there be any concern from the city regarding parking and/ pedestrians? Will we need a permit? If so, what is cost? How long is approval process? 2. Material and Material Production A. Material: Large format laminate donated from 3M. (Material will most likely be 480 Non - PVC material). Because this material is Non-pvc, it is a sustainable material. 480 is the newest material designed to hold up on many surfaces. This material is not permanent and considered removable. B. Printer: TBD — printing will be large format printing will be printed in several sheets in order to be installed per unit. 3. Surface Testing Work in partnership with the city, 3M and installers to verify surface of each water tower. A. Surface Testing: Installation Company to conduct a site visit. Site visits will include: surface test (adhesion and paint testing). Installation Company to use a sample of the 480 material to test adhesion and potential surface preparation (removal of old paint?). City to provide information on the brand/type of paint used, most recent paint date, assumed date of painting water tower again. 4. Installation 1. Key Dates: See below timeline 2. Installation — Hoping for one week. Installation can be slow and will depend on weather. If wind exceeds 10 mph workers will not be able to be on swing stage. 3. Materials/equipment: We will use the following for installation (including but not limited to) boom truck, crane, rigging equipment, and swing stage. 4. Contractors: 4-6 contractors — will be covered with liability insurance. Timeline (Dates are an estimate - could be a week or two early or later than what is listed). Actual dates will be confirmed upon city approval. Installation: 5/25/2015 -5/29/2015 Removal: 9/212015 — 9/25/2015 5. Removal 1. See above dates for removal. Removal will take approximately one week. 6. Term and Termination This Agreement shall be effective on the date hereof and shall continue, unless terminated sooner in accordance with this Clause, until the Completion Date. 7. Relationship of the Parties The Parties acknowledge and agree that the Services performed by Made, its employees, agents or sub -contractors shall be as an independent contractor and that nothing in this Agreement shall be deemed to constitute a partnership, joint venture or otherwise between the parties. 8. Confidentiality Neither Party will use, copy, adapt, alter or part with possession of any information of the other which is disclosed or otherwise comes into its possession under or in relation to this Agreement and which is of a confidential nature. If any information of this project is to be released for Public Relations or other, it must be approved prior to release by Made and it's client; Minneapolis Institute of Arts. The city of Lino Lakes will have be able to utilize the tower/art work for their personal PR. WS — Item #12 WORK SESSION STAFF REPORT Work Session Item No. 12 Date: May 4, 2015 To: City Council From: Michael Grochala Re: Water Reuse Study Proposals Background Over the past three years management of both surface water and groundwater resources have received increased awareness both locally and regionally. Lino Lakes is included in the North and East Metro Groundwater Management District established by the Department of Natural Resources. The City is currently completing the NE Lino Lakes Drainage study covering a 1,400 acre area. Council members recently attended the Water Summit hosted by the City of Hugo discussing the White Bear Lake/DNR settlement agreement. Internally, staff has been discussing with WSB, city engineer, opportunities for improving the efficient use of both surface water and groundwater resources. At this time staff is requesting council consideration of two proposals submitted by WSB to address water conservation, water reuse, and surface water management concerns. Integrated Water Management Plan WSB and Associates have prepared a proposal to apply for funding through the Legislative -Citizen Commission on Minnesota Resources (LCCMR) to develop an Integrated Water Management Plan (IWM). The cities of Hugo and Rosemount are also included in this request. The IWM would serve as a comprehensive document for water supply alternatives, water reuse planning, funding and implementation in the City. The results of the research would be used to inform design and policy decisions for future development. The total estimated fee for each community is $7,400. The grant application will request approximately $150,000 for each community. The submittal deadline is May 11, 2015 for 2016 funding. Mattamy Development Stormwater Reuse and Irrigation System The NE Lino Lakes Drainage study currently in progress identifies water reuse as a potential best management practice within the drainage area to offset limited infiltration ability. Recent successful projects including the Oneka Ridge golf course irrigation conversion has led to increased awareness of the opportunities for using stormwater for irrigation purposes. This idea has the ability to address both stormwater management requirements and address water conservation goals. Mattamy Homes is anticipating submittal of a development application in 2015. While no city approvals have been granted, the project, regardless of its final form, will require large areas of stormwater ponding and contain a significant amount of open space and public park land. Irrigation and seasonal non-domestic use accounts for an estimated 1/3 of the city's annual residential water use. Accordingly staff is interested in evaluating the opportunity to establish a stormwater irrigation system to serve the entire property. The ability to establish a system like this would help to meet stormwater volume and water quality requirements while reducing groundwater pumping demands. The study would evaluate water demand, stormwater availability, irrigation quantities, reduction in potable water use and provide preliminary design schematics for a system. It would also investigate funding alternatives and ordinance/policy revisions. The overall study would provide a framework to evaluate and implement this approach to new development city wide. WSB is proposing to complete the study for an estimated fee of $13,400. Both studies are proposed to be funded from the City's Trunk Utility Area and Unit fund. Requested Council Direction Staff is requesting council direction regarding: 1) Interest in pursuing the LCCMR grant to fund an Integrated Water Management Plan. 2) Interest in preparing a feasibility study to evaluate potential for establishing a Stormwater Reuse and Irrigation System. Attachments 1. Integrated Water Management Plan Proposal 2. Mattamy Development — Stormwater Reuse and Irrigation System Proposal WSB & Associates, Inc. engineering • planning • environmental • construction April 29, 2015 Mr. Michael Grochala 600 Town Center Parkway Lino Lakes, MN 55104 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 Re: Integrated Water Management Plan Legislative -Citizens Commission on Minnesota Resources Grant Proposal for the City of Lino Lakes, MN Dear Mr. Grochala: We are submitting for your review the following proposed scope of services to apply for funding through the Legislative -Citizen Commission on Minnesota Resources (LCCMR) to develop an Integrated Water Management (IWM) Plan for the City of Lino Lakes alongside the Cities of Hugo and Rosemount. IWM creates policy and implementation links between drinking water, surface water, groundwater, stormwater, and wastewater to develop water programs that meet local and regional sustainability goals. IWM Plans address the increase in aquifer demands while encouraging economic growth using a sustainable water supply. Having an IWM Plan allows for consistent public communication, provides regulatory guidance, and will continue to make the City of Lino Lakes a leader in water management. LCCMR Summary The LCCMR is composed of seventeen individuals appointed by the Senate, the House of Representatives, and the Governor. The main function of the LCCMR is to make recommendations to the legislature for the allocation of the Environment and Natural Resources Trust Fund (ENRTF) on an annual basis. The ENRTF provides funding for activities that protect and conserve Minnesota's natural resources. The ENRTF was established in 1991, and has since then provided $425 million in funding for environmental projects. LCCMR grants provide financial support for large environmental initiatives and do not require cost-sharing. The grants are awarded based on LCCMR funding priorities, extent of impacts, and innovation. Water resources are the second of seven priorities for 2016 funding. Money from the ENRTF for the 2016 funding can be used beginning July 1, 2016. LCCMR Grant Framework The intent of the LCCMR is to provide innovation opportunities for any project that is likely to have multiple benefits on natural resources or the environment in the State of Minnesota. As such, if all Cities are in agreement, we are proposing to submit one LCCMR proposal for the three cities: Lino Lakes, Rosemount, and Hugo. The application will request specific funding Equal Opportunity Employer wsbeng.com C:\Users\diane.hankee\AppData\Local\Microsoft\Windows\Temporary Internet Files \Content.Outlook\ER8AAUDX\042915 LTR LCCMR Application Michael Grochala April 29, 2015 Page 2 amounts for the IWM Plans for each City, as well as an additional funding amount to be used towards commonalities and general IWM Plan research that will be used in each City -specific IWM Plan. The application will specify a specific dollar amount to be allocated towards each City's plan. WSB believes that applying for one grant increases the size and scope of the project and expands its research application; therefore, improving the chances of funding through the LCCMR. By combining efforts, it will demonstrate to the LCCMR that this topic is relevant for local units of government and important topic for the current political climate at the State Capital. It will also describe the urgency for cities to be proactive and involved with water policy and implementation practices in the State. LCCMR Grant Process and Schedule The submission deadline for 2016 funding is due May 11, 2015. During the summer of 2015, all proposals are reviewed, evaluated, and ranked by the LCCMR. In September, the LCCMR selects an unspecified number of top ranked proposals to give presentations. The commission selects a subset of proposals to recommend to the legislature for funding. The selection is based on funding priorities and total funding availability. Between November and January 2015, the projects that have been recommended for funding submit work plans to the LCCMR and undergo peer review. From January to May 2016, the LCCMR presents its recommendations to the legislature as an appropriation bill, the bill is acted upon by the State House and Senate, and the Governor signs the bill into law. Money from the ENRTF can be used beginning July 1, 2016. Anticipated IWM Plan The City of Lino Lakes' IWM Plan will serve as a comprehensive document for water supply alternatives, water reuse planning, funding, and implementation in the City. The Plan will develop an overall water balance for the City and will examine local, regional, and national rules and their effects on Lino Lakes' water supply and reuse systems. The City of Lino Lakes' IWM Plan will include an evaluation and analysis of the water initiatives that Lino Lakes is currently planning The following anticipated analyses of Lino Lakes' water supply and reuse will be conducted: Mattamy Homes community: o Evaluation of water reuse systems currently in place during funding timeframe (potable water use reduction, costs, effect on surface water levels) o Study of planned water reuse expansion (feasibility, effects) Implementation plans for new water reuse systems throughout the City Evaluation of groundwater recharge Development of a 4th utility for irrigation Quantify water supply system infrastructure benefits by implementing water reuse Rate analysis for both water supply system and irrigation system Lino Lakes will be able to use the results of the research conducted to inform design and policy decisions for future development. The City's IWM Plan, along with Hugo and Rosemount's Plans, will become an example for other communities within the State of Minnesota. The LCCMR will identify this as an overall benefit to the State's resources and therefore, we believe CAUsers thane.hankeeWppData\Local\Microsoft\Wmdows\Temporary Internet Files \Content.Outlook\ERBAAUDX\042915 LTR LCCMR Application Proposal Michael Grochala April 29, 2015 Page 3 the probability of funding will increase. Lino Lakes will benefit from the City of Rosemount's and the City of Hugo's IWM plan development as each City has differing factors to be considered with water supply and water reuse implementation. The City of Rosemount, for instance, will also be looking at both industrial and wastewater treated effluent water reuse. This will supplement the work that Lino Lakes has previously completed to ensure that all types of water reuse are considered with in the City. WSB Services and Fee The proposed services (schedule and detailed fee attached) include all work required for grant writing, application, submittal, and work plan development (if selected). WSB's services include LCCMR presentation, discussions with supporting Representatives, and meetings required to move the application through the Commission and the Legislature. If all three Cities are included in the LCCMR grant application, the total estimated fee is $7,400 for each community. The efforts of this application process will be shared between the communities as the beneficiaries of the proposed grant. It is anticipated that the grant application will include approximately $150,000 for each community depending on the scope of work desired in each community's IWM Plan. WSB believes this is an exciting opportunity for these communities and it will be an important effort for these communities to be leaders of innovative water supply, reuse, and policy in the State. By the Cities joining into this cooperative project for efforts they are planning to pursue individually, they will be able to benefit and realize a cost savings during the grant application process and during the plan development from overlapping efforts. We appreciate the opportunity to be of service to you. Please feel free to contact me if you have questions or concerns regarding this scope of work. Sincerely, WSB & Associate , Inc. /#& Todd Hubmer, PE Principal Cc: Diane Hankee, City Engineer kkp 1)4141d mie Wallerstedt, PE Project Manager wu7au**.a� CAUsers thane.hankeeWppData\Local\MicrosofPWindows\Temporary Internet Files \Content.Outlook\ERSAAUDX\042915 LTR LCCMR Application Proposal WSB & Associates, Inc. engineering • planning • environmental • construction April 29, 2015 Mr. Michael Grochala Community Development Director 600 Town Center Parkway Lino Lakes, MN 55104 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 Re: Proposal and Fee Estimate for Professional Engineering Services Mattamy Homes Development Stormwater Reuse and Irrigation System Feasibility Study City of Lino Lakes, MN Dear Mr. Grochala: WSB & Associates, Inc. (WSB) is pleased to present this proposal to the City of Lino Lakes (City) to provide professional engineering services for developing a feasibility study (Study) for stormwater irrigation at the Mattamy Homes development. The Mattamy Homes development is located north of County Road 14 between 20th Avenue North and Interstate -35E. The City hopes that irrigation in the development can be entirely achieved using stormwater withdrawal from the development's retention ponds. The development's system is unique in that individual homes will connect directly to the irrigation system and each residential home will retain control over the irrigation system. To ensure this goal is achievable, the proposed Study conducted by WSB will include the following tasks specific to the Mattamy Homes Development: 1. Water balance model including estimated irrigation quantities, anticipated potable water usage reduction, anticipated pond water volumes/levels, and estimate stormwater runoff based on historical rainfall; 2. Preliminary design schematics for the irrigation system including filtration, pumps, and piping; 3. Cost estimate and funding alternatives for system; and 4. Preliminary ordinance review to identify possible policy revisions for irrigation system controls/ownership. WSB's project scope and proposed work plan as presented is based on our understanding of the project, discussions with City Staff, and experience on similar projects. The following are the major tasks that will be performed in preparing the City's stormwater reuse and irrigation system feasibility study. Equal Opportunity Employer wsbeng.com CAUsers\diane.kankee\AppData\Local\Microsoft\Windows \Temporary Internet Files \Content.Outlook\ERBAAUDX\042915 LTR PROP - Lino Lakes.di Mr. Michael Grochala April 29, 2015 Page 2 Task 1: Project Management and Coordination Project management is a key task included in each project undertaken by WSB. This task consists of management and administration, project coordination, and overall communication with the City. Proper completion of this task will help keep all affected parties routinely updated and informed regarding project issues, as well as keep the project on schedule and within budget. The proposed work plan will include one meeting with the City prior to finalizing the Study to discuss results. Task 2: Water Balance Development Task 2.1: WSB will develop a model to predict the annual stormwater available for irrigation. The model will take into consideration historical precipitation, drainage area, pond size, evaporation, and irrigation demand. The model will estimate volume reduction credits, if desired, generated by the project. WSB will work directly with the developer to obtain the necessary grading and preliminary plat information necessary for this task. Task 2.2: A technical memorandum will be submitted with the model results. The memorandum will summarize methods used during model creation, assumptions made, and implications for irrigation design. Task 3: Preliminary System Design Task 3.1: The number of required pumping zones will be estimated based on flow and pressure requirements. Upon this determination, the zones will be delineated and mapped. Task 3.2: The irrigation networks for each pumping zone will be proposed and drawn on a schematic. The networks will minimize cost and ensure landowners can attach individual irrigation systems to the network. Task 4: Cost Estimates and Funding Alternatives Task 4.1: The total project costs for project implementation will be estimated and submitted in a spreadsheet. The estimate will consist of a per unit flat fee for water users and will consider the results of the water balance and potable water requirements in rate determination. Task 4.2: A cost recovery spreadsheet will be developed to assist City planning, including installation and maintenance. Grant opportunities will be considered as alternatives. Task 5: Preliminary Ordinance Review and Proposed Policy Revisions Task 5.1: The City's existing ordinances will be reviewed to evaluate if policy revisions will be necessary to implement a water reuse and irrigation utility. Task 5.2: If deemed necessary, policy revisions will be recommended in the final feasibility report. This task does not include fees associated with the ordinance revisions; however, that service can be provided in requested under a separate scope of work. CAUsers thane.hankeeWppData\Local\Microsoft\Windows\Temporary Internet Files \Content.Outlook\ERSAAUDX\042915 LTR PROP - Lino Lakes.docx Mr. Michael Grochala April 29, 2015 Page 3 Task 6: Final Feasibility Report Preparation Task 6.1: WSB will prepare a draft feasibility report for and submit for City review. WSB will incorporate any comments provided by the City into the final report preparation. Task 6.2: WSB will prepare the final feasibility report incorporating any comments provided by the City on the draft report. WSB can present the findings at a City Council meeting if desired. Estimated Fee WSB will complete the proposed work plan as proposed herein on an hourly basis with an estimated fee of $13,400. The hourly breakdown by task for each employee class proposed for the project is included on the attached spreadsheet. The proposed fee is based on our 2015 rate schedule. Schedule WSB will complete the feasibility study within 2 months of receipt of a written authorization. This represents our total understanding of the project and proposed scope of services. If you are in agreement with the scope of services, please sign the bottom of this letter and return a copy to WSB. Our receipt of an executed copy will be WSB's authorization to proceed. Should the City request additional services outside of the above scope of services, we will work with you to establish a revised scope and fee. Please contact me at your convenience at 651-286-8457 if you have any questions or concerns related to this proposal as presented. We appreciate the opportunity to assist you and your staff with the completion of this project. Sincerely, WSB & Associates, Inc. ie Wallerstedt, PE Project Manager Attachments cc: Diane Hankee, WSB & Associates, Inc. kkp Accepted by City of Lino Lakes By Title Date CAUsers thane.hankeeWppData\Local\Microsoft\Wmdows\Temporary Internet Files \Content.Outlook\ERSAAUDX\042915 LTR PROP - Lino Lakes.docx WSB & Associates. Inc,. Mattamy Homes Development Water Reuse and Irrigation Utility Feasibility Study Proposed Estimate of Hours and Fee for Professional Engineering Services City of Lino Lakes, MN Task Description 85 Total Labor Fee Project Manager Project Engineer GIS Specialist Office Technician Total Hours 1 PROJECT MANAGEMENT AND COORDINATION 85 20 1 143 Hourly Billing Rate 1.1 Meetings and Coordination 4 2 6 6 $ 658 Task 1- Total Estimated Hours and Fee 4 2 0 0 6 $ 658 2 WATER BALANCE DEVELOPMENT 85 20 1 143 Hourly Billing Rate 2.1 Model Creation 3 10 6 19 $ 1,715 2.2 Model Technical Memorandum 2 4 6 1 7 $ 651 Task 2 - Total Estimated Hours and Fee 5 14 6 1 26 $ 2,366 3 PRELIMINARY SYSTEM DESIGN 85 20 1 143 Hourly Billing Rate 3.1 Pump Requirements 4 16 6 20 $ 1,820 3.2 Irrigation Design 8 12 6 26 $ 2,496 Task 3 - Total Estimated Hours and Fee 12 28 6 0 46 $ 4,316 4 COST ESTIMATES AND FUNDING ALTERNATIVES 85 20 1 143 Hourly Billing Rate 4.1 Cost Development 2 8 6 10 $ 910 4.2 Cost Recovery Analysis 4 10 2 14 $ 1,322 Task 4 - Total Estimated Hours and Fee 6 18 0 0 24 $ 2,232 5 PRELIMINARY ORDINANCE REVIEW AND PROPOSED POLICY REVISIONS 85 20 1 143 Hourly Billing Rate 5.1 Existing Ordinance Review 2 4 6 6 $ 578 5.2 Proposed Policy Revisions 2 4 2 6 $ 578 Task 5 - Total Estimated Hours and Fee 4 8 0 0 12 $ 1,156 6 FINAL FEASIBILITY REPORT PREPARATION 85 20 1 143 Hourly Billing Rate 6.1 Draft Report Preparation 2 10 6 18 $ 1,592 6.2 Final Report Preparation 2 4 2 8 $ 750 6.3 Council Presentation 2 1 3 $ 329 Task 5 - Total Estimated Hours and Fee 6 15 8 0 29 $ 2,671 Total Estimated Hours 37 85 20 1 143 Hourly Billing Rate $ 123.00 $ 83.00 $ 86.00 $ 73.00 Total Fee by Labor Classification $ 4,551.00 $ 7,055.00 $ 1,720.00 $ 73.00 $ 13,399 C:\Users\diane.hankee\AppData\Local\Microsoft\Windows\Temporary Internet Files \Content.Outlook\ERBAAUDX\LinoLakes Watermark_Budget.xls Item #14 Monthly Progress Report May 4, 2015 Item Last Action Taken Staff Status Digital Scanning Project 12/08/14 — Council adopted 2015 budget, which includes one PT scanner operator Jeff Address files are currently being scanned White Bear Lake Restoration Assn. v. Dept. of Natural Resources (DNR) The WBL Restoration Assn. & WBL Homeowners' Assn. reached a settlement agreement with the DNR that imposes a three-year stay on the lawsuit so funds can be appropriated for a Northeast Metro Project. This involves a construction project to connect Northeast cities to the St. Paul Regional Water Service. Lino Lakes is one of seven cities included in the second phase of the project. Jeff Hugo hosted another NE Metro Water Summit with DNR officials on April 9th Legacy Grant Funding 1/22/15 — Staff met with Met Council and Anoka Co. Parks officials to discuss the qualifications for Legacy Grant funds for certain park and trail projects in Lino Lakes Rick Staff prepared a report for the Council CFRA vs. Lino Lakes 10/27/14 — CFD Fire Relief Assn. appealed district court's decision to dismiss Assn's petition for a writ of mandamus Jeff Arguments were heard in the Court of Appeals on March 26. The Court has 90 days to issue a decision. Veteran's Memorial 3/2/15 — Lions Club proposed building a veteran's memorial on City property and asked for support Michael Staff looked at recent examples and will be meeting with Lion Club Council Photo Suggestion was made that the council should document its history Jeff Schedule date for photo shoot