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HomeMy WebLinkAbout05-11-2015 Council Meeting Minutes1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 COUNCIL MINUTES May 11, 2015 APPROVED DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES : May 11, 2015 . 6:30 p.m. . 8:35 p.m. : Council Member Stoesz, Kusterman, Rafferty, Roeser, and Mayor Reinert none Staff members present: City Administrator Jeff Karlson; Community Development Director Michael Grochala; Chief of Police John Swenson; City Engineer Diane Hankee; City Planner Katie Larsen; Finance Director Al Rolek; and City Clerk Julie Bartell PUBLIC COMMENT No one was present to address the council regarding a matter not on the agenda. SETTING THE AGENDA The agenda was amended to add a proclamation recognizing Police Week 2015. CONSENT AGENDA Council Member Kusterman moved to approve the Consent Agenda, Items I through 1F as presented. Council Member Roeser seconded the motion. Motion carried on a voice vote. ITEM ACTION Consideration of Expenditures: May 11, 2015 (Check No. 100252 — 100319, $128,099.06) Approved Centennial Fire District (Check No. 6916- 6941, $38,898.72) Approved April 27, 2015 Council Work Session Minutes Approved April 27, 2015 Council Meeting Minutes Approved Resolution No. 15-47, Approving the Extension of Time for the Submittal of PUD Final Plan/Final Plat For Century Farm North 6th Addition Approved 1 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 COUNCIL MINUTES May 11, 2015 APPROVED Approval of Wage Increase for Video Technician April 17, 2015 Board of Appeal Minutes FINANCE DEPARTMENT REPORT Approved Approved 2A) Resolution No. 15-51, Authorizing the Execution and Delivery of a Ground Lease, Lease - Purchase Agreement and Related Documents- Finance Director Rolek reviewed his written staff report requesting council authorization to execute a ground lease and lease purchase agreement relative to the development of a new fire station in the city. The city's Economic Development Agency (EDA) is issuing Lease Revenue Bonds to finance the development and the lease documents are relevant to that action. The council discussed the term of the agreements and it was noted that when the financing is fully paid, the lease will end and the property ownership goes to the city. The council also discussed the requirement of a payment for the lease (in this case one dollar) and heard from the city's bond counsel, Julie Eddington of Kennedy & Graven, that the amount is allowed under statute. When asked about the amount of annual "counsel fees", Mr. Rolek noted that cost at about $5,000 to $10,000 per year and that it is generally paid through arbitrage on the bonds. Council Member Roeser moved to approve Resolution No. 15-51 as presented. Council Member Kusterman seconded the motion. Motion carried on a voice vote. ADMINISTRATION DEPARTMENT REPORT There was no report from the Administration Department. PUBLIC SAFETY DEPARTMENT REPORT Added Item) Proclamation of Police Week 2015 — Mayor Reinert read the Proclamation. Police Chief Swenson announced related events that will be held throughout the week. 77 4A) Authorization to Hire Paid On -Call Fire Personnel — Chief Swenson requested that the city 78 council authorize hiring of Aaron Jennissen to the position of Paid On -Call Firefighter. Mr. 79 Jennissen has passed through the hiring process and Chief Swenson feels he will be a good addition to 80 the force. He is a local resident. 81 82 Council Member Rafferty moved to approve the hiring as recommended. Council Member Stoesz 83 seconded the motion. Motion carried on a voice vote. 84 85 413) Resolution No. 15-49, Cancelling Paid On -Call Fire Recruitment Incentive Program - 86 Chief Swenson noted that the incentive program for paid on-call fire personnel is no longer needed. 87 To date, the city has been adequately successful in training personnel, enrolling additional individuals 88 and receiving applications in numbers that will staff the new fire department. He expects to have 42 89 trained personnel by December 2015. 90 Pi COUNCIL MINUTES APPROVED May 11, 2015 91 Council Member Roeser moved to approve Resolution No. 15-49 as presented. Council Member 92 Kusterman seconded the motion. Motion carried on a voice vote. 93 94 4C) Resolution No. 15-50, Establishing Paid On -Call Fire Training Compensation Program - 95 Chief Swenson explained that, with the cancelation of the incentive program, he is recommending 96 that the city adopt a compensation program for individuals who are training as paid on-call fire 97 personnel. The training hours generally amount to about 210 and compensation is appropriate and 98 represents the value to the city. The program he is recommending would provide compensation 99 based on achieving milestones as opposed to an hourly rate. Council Member Roeser inquired about 100 the cost of the compensation program and Chief Swenson explained that there will be savings from 101 the incentive budget but there will be a cost since the city has been successful in recruiting. 102 103 Council Member Roeser moved to approve Resolution No. 15-50 as presented. Council Member 104 Kusterman seconded the motion. Motion carried on a voice vote. 105 106 4D) Accept Donation of an AED from the Shakopee Mdewakanton Sioux Community- Chief 107 Swenson asked for council approval to accept a piece of equipment donated through an ongoing 108 program of the Mdewakanton community. He noted the value of the donation and that it would be 109 rotated into the department's existing stock of AED equipment. 110 111 Council Member Rafferty moved to accept the donation as requested. Council Member Stoesz 112 seconded the motion. Motion carried on a voice vote. 113 114 4E) Public Safety Department Update- Chief Swenson provided an update summarized as 115 follows: 116 117 - New Fire Station Facility — construction is underway (site work at this point); 118 - Grant Funds — Still waiting to hear on the FEMA grant request; a request has been submitted 119 to Anoka County for reimbursement of certain fire personnel hiring expenses; 120 - Staffing — anticipate 42 trained personnel by the end of 2015; 121 - Apparatus — the two new fire engines have been received by the city and are in the process of 122 being outfitted and getting graphics. 123 124 The mayor remarked that the building project is progressing well and fire personnel numbers are 125 where the city wanted. He sees that necessary goals are being achieved. 126 127 PUBLIC SERVICES DEPARTMENT REPORT 128 129 There was no report from the Public Services Department. 130 131 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 132 133 6A) Resolution No. 15-46, Amending Conditional Use Permit for Planned Unit Development 134 Stage Plan/Preliminary Plat for Turnberry Crossing- City Planner Larsen reviewed her written 135 report using a PowerPoint presentation. She reviewed the site, the history of development on the site, 3 COUNCIL MINUTES May 11, 2015 APPROVED 136 and the original plans for the site (23 units were planned and 6 are constructed). The market has 137 changed since the original plans were developed and they would now like to change some units from 138 two story to single story. Additionally three units planned to be attached would become detached 139 under the new plans. She noted how the changes will impact square footage and setback. A hearing 140 was held before the Planning and Zoning Board, with the matter now being sent forward for approval 141 of the council. Some council members noted the color changes also planned and wondered about 142 the impact of changing the scheme at this point. Council Member Rafferty noted that he'd prefer to 143 see more information on comments expressed by the Planning and Zoning Board when something 144 like this comes forward in the future; he does have some concern about the color element. 145 146 Council Member Kusterman moved to approve Resolution No. 15-46 as presented. Council Member 147 Roeser seconded the motion. Motion adopted on a voice vote; Council Member Rafferty recorded as 148 voting no. 149 150 6B) Resolution No. 15-48, Ordering Project, Approving Plans and Specifications, and 151 Authorizing Ad for Bids for the 2015 Mill and Overlay Project- City Engineer Hankee reviewed 152 the area planned to be included in this year's project. She explained the type of work planned and the 153 alternates built into the plan that will be awarded based on budget considerations as the project moves 154 forward. She noted that a public meeting was held for those who will be impacted; a project website 155 has been set up to provide information updates on a regular basis. The bid schedule and project 156 schedule was noted. 157 158 Council Member Kusterman moved to approve Resolution No. 15-48 as presented. Council Member 159 Rafferty seconded the motion. Motion carried on a voice vote; Council Member Roeser abstained 160 from voting. 161 162 6C) Water Reuse Studies: i. Resolution No. 15-52, Approving the Development and 163 Submittal of an Application to the Legislative Commission on Minnesota Resources (LCCMR) 164 for the Funding of Integrated Water Management Plans for Local Government Unit; 165 ii. Resolution No. 15-53, Authorizing a Feasiblity Study for Development of a Water 166 Reuse/Irrigation System 167 168 Community Development Director Grochala first noted that water is a hot topic for cities theses days 169 and in Lino Lakes the council has been discussing such matters as ground water management, surface 170 water management, a water summit with surroundings communities. Staff has been discussing with 171 the city's engineering firm, WSB, ways to deal with water issues. There are two proposals before the 172 council. 173 174 Mr. Grochala explained that Resolution No. 15-52 would include the city with Hugo and Rosemount 175 in a funding proposal through the LCCMR for development of an Integrated Water Management Plan 176 that would provide valuable information for future decisions and development. There would be no 177 cost to the city for an application but there could be some cost sharing down the line for actual 178 preparation of the plan. The deadline for submitting that application was today and, based on 179 dicussion at the council work session, staff did have that submitted. 180 !l COUNCIL MINUTES May 11, 2015 APPROVED 181 Mr. Grochala explained that Resolution No. 15-53 requests council authorization to commission a 182 study through the city's engineering firm to evaluate the possibility of a water reuse and irrigation 183 system in the Mattamay Homes development that is planned. He explained the value of water reuse 184 to both the water conservation and stormwater management goals. He noted other areas where 185 irrigation is occuring successfully. A representative of WSB was present to answer questions about 186 the proposed study. 187 188 The mayor asked if the cost of the study would be paid by the developer and Mr. Grochala said the 189 cost would be paid through trunk utility fund charges and those come through development. The 190 mayor confirmed that the thought is water reuse for irrigation only and not potable water. The 191 council discussed the financial side of the matter and WSB representative Jamie Wallerstedt added 192 that the study would include financial information. Ms. Wallerstedt also noted that phasing is done 193 for these type of projects to see how it works; also there are other cities in the process of doing this 194 and so collaboration of knowledge is possible. Mayor Reinert said he has some concern about 195 starting a new process within a very large project. The council discussed postponing the resolution 196 until more information is gained including on risks of a new system. Council Member Stoetz added 197 that he'd like to see this matter considered by the Environmental Board. 198 199 Council Member Roeser moved to approve Resolution No. 15-52 as presented. Council Member 200 Kusterman seconded the motion. Motion carried on a voice vote. 201 202 Council Member Stoesz moved to postpone Resolution No. 15-53. Council Member Rafferty 203 seconded the motion. Motion carried on a voice vote. 204 205 6D) Resolution No. 15-54, Accepting Donation of Land — Community Development Director 206 Grochala explained his request that the city accept the donation of land from the estate of George 207 Reiling. He noted the location of the land, that it is unbuildable and that it may have some public 208 value as a buffer to the lake. The city's liability would be payment of taxes for one year. 209 210 Council Member Roeser asked about possible public use such as a dock and Mr. Grochala promised 211 to look at options. 212 213 Council Member Kusterman moved to approve Resolution No. 15-54 as presented. Council Member 214 Roeser seconded the motion. Motion carried on a voice vote. 215 216 UNFINISHED BUSINESS 217 218 There was no Unfinished Business. 219 22o NEW BUSINESS 221 222 There was no New Business. 223 224 225 E 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 COUNCIL MINUTES APPROVED COMMUNITY EVENTS May 11, 2015 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, May 16 from 10:00 a.m. to 2:00 p.m. See city website for a list of accepted items. POLICE DEPARTMENT BLOOD DRIVE will be held at 620 Town Center Parkway on Saturday, May 16, 2015 from 11:00 a.m. to 3:00 p.m. Those wishing to donate blood please schedule a time with the Memorial Blood Center, 888-448-3253 COMMUNITY CALENDAR Community Calendar— A Look Ahead May 12, 2015 through May 26, 2015 Wednesday, May 13 6:30 pm, Council Chambers Planning & Zoning 4- Tuesday, May 26 6:00 pm, Community Room Council Work Session Tuesday, May 26 6:30 pm, Council Chambers City Council Meeting 242 243 ADJOURN 244 245 There being no further business, Council Member Rafferty moved to adjourn at 8:35 p.m. Council 246 Member Stoesz seconded the motion. Motion carried unanimously. 247 248 These minutes were considered and approved at the 249 250 251 � 252' 1��,_„„�, 7_.,— 253 Juliann Bartell, City Clerk 254 6