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HomeMy WebLinkAbout05-26-2015 Council Meeting Minutes1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 COUNCIL MINUTES DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT May 26, 2015 APPROVED CITY OF LINO LAKES MINUTES : May 26, 2015 . 6:35 p.m. . 8:20 p.m. : Council Member Stoesz, Kusterman, Rafferty, Roeser, and Mayor Reinert : none Staff members present: City Administrator Jeff Karlson; Chief of Police John Swenson; Finance Director Al Rolek; Public Services Director Rick DeGardner; and City Clerk Julie Bartell PUBLIC COMMENT No one was present to address the council regarding a matter not on the agenda. SETTING THE AGENDA The agenda was amended to move Item 1 to 7A (Unfinished Business) and Item 1F to 2B (Finance Department) to allow for discussion of those items. SPECIAL PRESENTATIONS 26 Centennial School District - Scott Johnson, Executive Director of Teaching and Learning for the 27 Centennial School District, addressed the council. He noted the presence also of Blue Heron 28 Elementary Principal Jason Hartman. He noted a great year for the district, including receiving 29 recognition from the State of Minnesota for being a high performer. The school district has a very 30 high public trust ranking, recognized for its quality of education. He noted that the district did have a 31 referendum passed last November that will provide funding to make improvements at all school sites. 32 He thanked the city council for their role in keeping the city a great place to raise children. Council 33 Member Roeser confirmed that the positive message of the school district is getting to community 34 members through contact with parent and community groups. He noted that there are two other 35 school districts that serve the city and he'd like to hear from them also. 36 37 Proclamation of June 1 to June 7 as National CPR and AED Awareness Week- Police Chief 38 Swenson reviewed the Police Department's work in providing life saving training. They are working 39 with Anoka County on their efforts to train 10,000 individuals in the county in order to become a 40 HeartSafe county. The proclamation is another way to bring light to the efforts. He urges people to 41 contact Officer Mobraten in the Lino Lakes Police Department to get involved in the program. 42 43 Mayor Reinert read the proclamation. 44 45 1 COUNCIL MINUTES APPROVED May 26, 2015 46 CONSENT AGENDA 47 48 Council Member Roeser moved to approve the Consent Agenda, Items 1 B through 1 E, as presented. 49 (The agenda had been amended to move Items 1 and 1F.) Council Member Kusterman seconded 50 the motion. Motion carried on a voice vote. 51 52 ITEM ACTION 53 54 Consideration of Expenditures: 55 56 May 4, 2015 Council Work Session Minutes Approved 57 58 May 1, 2015 City Council Meeting Minutes Approved 59 60 Resolution No. 15-55, Consumer Fireworks Permit 61 For Super Target Approved 62 63 Resolution No. 15-56, Applications for St. Joseph's 64 Church Festival (Temporary On -Sale Liquor, Cabaret 65 And Exempt Gambling) Approved 66 67 FINANCE DEPARTMENT REPORT 68 69 2A) Accepting 2014 Audit Report, CliftonLarsonAllen LLP- Finance Director Rolek 70 introduced a representative of the audit firm, Danial Persaud, to review the results of the audit. Mr. 71 Persaud reviewed the PowerPoint presentation (on file). 72 73 Mayor Reinert remarked that the results of the audit show a strong financial situation. 74 75 Mayor Reinert also recognized Finance Director Rolek who has served the city for 15 years. He will 76 be moving to another city as a finance director. The council thanked him for his work and wished 77 him the best in the future. 78 79 Council Member Kusterman moved to accept the audit results. Council Member Roeser seconded 80 the motion. Motion carried on a voice vote. 81 82 2B) Resolution No. 15-57, Reauthorizing Membership in the 4M Fund- Finance Director 83 Rolek reviewed his written report, noting that the 4M Fund was set up by the League of Minnesota 84 Cities to assist cities with investments. The fund is managed by an outside firm and that 85 management has recently changed. The new managers are requesting that participants provide a new 86 council approved resolution recognizing their management. Council Member Stoesz noted that the 87 resolution included Al Rolek as the city finance director, however, he will be leaving his employ here 88 this week. Mr. Rolek noted that the name can be modified in the future without additional action; 89 however, if the council would like to change it now, he would suggest that the city administrator 90 would be the appropriate replacement. 2 COUNCIL MINUTES May 26, 2015 APPROVED 91 92 Council Member Stoesz moved to approve Resolution No. 15-57 as amended to remove the name of 93 Al Rolek and insert the name of Jeff Karlson instead. Council Member Rafferty seconded the 94 motion. Motion carried on a voice vote. 95 96 ADMINISTRATION DEPARTMENT REPORT 97 98 There was no report from the Administration Department. 99 loo PUBLIC SAFETY DEPARTMENT REPORT 101 102 4A) Consider Approval of Hiring of One Police Officer- Police Chief Swenson reviewed his 103 request to hire Shane Werneke to the position of Police Officer. Mr. Werneke has gone through an 104 extensive hiring process. 105 106 The council confirmed that this is a replacement position being filled, and not an additional position. 107 108 Council Member Roeser moved to approve the hiring of Shane Werneke as recommended. Council 109 Member Kusterman seconded the motion. Motion carried on a voice vote. 110 111 413) Acceptance of CenterPoint Energy Grant- Chief Swenson reported that the Police 112 Department has applied for and been awarded funds to offset a portion of the cost of equipment for 113 the Fire Department. He is requesting authorization to accept the funds granted that will be used 114 towards the purchase of a Bullard Eclipse LDS Thermal Imaging Camera. CenterPoint Energy will 115 be coming to a future council meeting for a formal presentation. 116 117 Council Member Kusterman moved to approve the acceptance of the grant of $2,500 as 118 recommended by staff. Council Member Roeser seconded the motion. Motion carried on a voice 119 vote. 120 121 4C) Acceptance of Monetary Donations in Memory of Martha DeHaven- Chief Swenson 122 explained that the Police Department is requesting authorization to accept donations received in the 123 memory of Martha DeHaven. Ms. DeHaven requested that memorials support the Lino Lakes Fire 124 Division. Mayor Reinert remarked that he knew Martha and knows John DeHaven and is aware that 125 they very much support the city's new fire department. He said that Martha was a wonderful 126 community member and she will be greatly missed. He is grateful for the donations. 127 128 Council Member Roeser moved to accept the donations received in the memory of Martha DeHaven. 129 Council Member Kusterman seconded the motion. Motion carried on a voice vote. 130 131 4D) Public Safety Department Update- Chief Swenson provided an update including the 132 following: 133 - New Fire Station Project— Construction of the new facility is slightly ahead of schedule and 134 so is moving along well; 3 COUNCIL MINUTES APPROVED May 26, 2015 135 - Fire Department Personnel — there will be 31 firefighters certified by August 26 and the 136 department is still hiring paid on call. There are ten individuals at different stages of the 137 hiring process. It is possible that the department staffing will be 42 by December; 138 - Policy Manual and Procedure for the Fire Department — will be rolled out in June 139 - Fire Apparatus — the new trucks are nearly outfitted and ready for graphics. 140 141 Mayor Reinert thanked Chief Swenson for keeping the council up to date on the Fire Department; 142 everything is on course. 143 144 PUBLIC SERVICES DEPARTMENT REPORT 145 146 There was no report from the Public Services Department. 147 148 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 149 150 6A) Resolution No. 15-58, Approving Plans and Specifications and Authorizing 151 Advertisements for Bids for Well No. 6 Pump House — Public Services Director DeGardner 152 reviewed the request to the council, noting the status of the Well No. 6 project. He introduced Kurt 153 Johnson, Senior Project Manager, with Stantec, to review the project. 154 155 Mr. Johnson explained that the plans and specifications for the pump house project are ready so the 156 next step is to seek bids. He noted drawings of the project included in the staff report. 157 158 The council discussed the project standards such as the type of siding that would be used and how the 159 structure will be planned to fit into the neighborhood. There was discussion about the windows and 160 Council Member Kusterman suggested that they be eliminated since they could pose a security risk — 161 he would opt for security over aesthetics. Mr. Johnson noted that the windows included in the plans 162 are translucent panels that are very secure. 163 164 The council discussed other elements of the plans and the proposed cost. The mayor suggested that 165 the council needs more information and more time for review. It may be helpful for the council to 166 receive the actual plans and specifications. Public Services Director DeGardner noted that he hears 167 the council wants to look more at the project design details and there should be latitude in that area; 168 he wouldn't recommended any changes in the plans and specifications, however, since they are 169 technical and changes would be difficult. Mr. DeGardner said he would also provide the location of 170 other well houses so the council can check them out; Council Member Rafferty suggested that the 171 wells houses of the city be added to the council's upcoming city assets tour. 172 173 Council Member Rafferty moved to continue discussion of the matter to the next work session. 174 Council Member Stoesz seconded the motion. Motion carried on a voice vote. 175 176 UNFINISHED BUSINESS 177 178 May 26, 2015 (Check No. 101400 — 179 101499, in the amount of $801,270.84) 4 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 COUNCIL MINUTES May 26, 2015 APPROVED Centennial Fire District (Check No. 6942-6969 in the amount of $67,560.25) Administrator Karlson explained that the expenditure report was brought forward in a new format because the Finance Department has just moved to their new accounting system. As a result, staff was not able to generate a report that included everything that the council usually sees in the expenditure reports. He did authorize that change but now he understands that the council would like more information. Finance Director Rolek added that he heard some concern from Council Member Rafferty about the new format when the packet was received by the council over the weekend. He explained that the report will evolve as staff works with the new system. For this report, he did have staff add the additional department level information requested as soon as they were able this morning. Council Member Rafferty asked if staff is confident that the new system will provide the information in the future and Mr. Rolek said yes, as they learn to work in it. Mayor Reinert added that in the past, the council has indicated an interest in receiving a profit and loss type report, such as is done in private business. Council Member Rafferty reinforced that the council needs to have the necessary information in time to review it for meetings and their consideration; getting information late is not acceptable. Mayor Reinert suggested that the council should discuss the flow of information at the next work session. Council Member Kusterman moved to approve Item 7A as presented. Council Member Roeser seconded the motion. Motion carried on a voice vote. NEW BUSINESS There was no New Business. COMMUNITY EVENTS KITE DAY - Rice Lake Elementary — East Side Fields (575 Birch Street) on Saturday, June 6 from 10:30 a.m. to 11:30 a.m. Contact Parks & Recreation at 651-982-2440 for more information. COMMUNITY CALENDAR 1 There being no further business, Council Member Rafferty moved to adjourn at 8:20 p.m. Council Member Stoesz seconded the motion. Motion carried unanimously. 5 Community Calendar —A Look Ahead May 26, 2015 through June 8, 2015 Wednesday, May 27 6:30 pm, Council Chambers Environmental Board Monday, June 1 6:30 pm, Council Chambers Park Board - Monday, June 1 6:00 pm, Community Room Council Work Session Thursday, June 4 8:00 am, Community Room EDAC Monday, June 8 6:30 pm, Council Chambers City Council Meeting 1 There being no further business, Council Member Rafferty moved to adjourn at 8:20 p.m. Council Member Stoesz seconded the motion. Motion carried unanimously. 5 COUNCIL MINUTES May 26, 2015 APPROVED 226 227 These minutes were considered and approved at the regular 22s / 229 230 23 232 e Bartell, City lerk 233 6 une 8, 2015. Jeff,Rdirfert, Mayor