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HomeMy WebLinkAbout06-08-2015 Council Meeting Minutes1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 COUNCIL MINUTES June 8, 2015 APPROVED CITY OF LINO LAKES MINUTES DATE : June 8, 2015 TIME STARTED : 6:30 p.m. TIME ENDED : 8:00 p.m. MEMBERS PRESENT : Council Member Stoesz, Kusterman, Rafferty, Roeser, and Mayor Reinert MEMBERS ABSENT Staff members present: City Administrator Jeff Karlson; Community Development Director Michael Grochala; City Engineer Diane Hankee; Public Safety Director John Swenson; and City Clerk Julie Bartell PUBLIC COMMENT There were no public comments. Mayor Reinert noted that just previous to tonight's meeting, the council reviewed the updated Lino Lakes Ambassadors float. The volunteers with the Ambassadors program did a wonderful job and float will represent the city well. SETTING THE AGENDA The agenda was approved as presented. SPECIAL PRESENTATION Cliff Vick of CenterPoint Energy presented the city with a check for $2,500 as a grant through their Community Partnership Grant Program. The funds will be used by the Public Safety Department to purchase a thermal imaging unit for use by the Fire Department. Mayor Reinert officially accepted the funds and thanked Mr. Vick on behalf of the city and its residents. CONSENT AGENDA Council Member Rafferty moved to approve the Consent Agenda, Items I through 1G as presented. Council Member Stoesz seconded the motion. Motion carried on a voice vote. ITEM ACTION Consideration of Expenditures: June 8, 2015, Check No. 101500-101561, in the amount Of $281,457.54 Approved 1 COUNCIL MINUTES June 8, 2015 APPROVED 46 47 Centennial Fire District (Check No. 6970-6983, 48 in the amount of $16,503.87 & Visa pmt of $1,820.47) Approved 49 50 May 26, 2015 Council Work Session Minutes Approved 51 52 May 26, 2015 Council Meeting Minutes Approved 53 54 Resolution No. 15-59, Approving Peddler License 55 For Big Bell Ice Cream Approved 56 57 Resolution No. 15-60, Approving the Renewal of 58 Liquor, Wine, Beer and Dance licenses for the 2015/2016 59 Licensing period Approved 60 61 Resolution No. 15-64, Approving a Peddler License for 62 Edward Jones Financial Approved 63 64 Resolution No. 15-65, Approving the Renewal of 65 Tobacco Licenses for the 2015/2016 licensing period Approved 66 67 FINANCE DEPARTMENT REPORT 68 69 There was no report from the Finance Department. 70 71 ADMINISTRATION DEPARTMENT REPORT 72 73 3A) Temporary Wage Increase for Paula Schloer and Tracy Thoma - Administrator Karlson 74 noted that the position of Finance Director is currently vacant and while the hiring process for the 75 position proceeds he is recommending that certain Finance Department staff members receive a 76 temporary wage increase. Mayor Reinert noted that part of this is driven by labor contracts that call 77 for wage recognition when duties are increased. This will be a temporary situation and he is 78 appreciative that staff is willing to cover these duties as is currently necessary. 79 80 The council received an update on the process for filling the Finance Director position. Council 81 Member Kusterman recommended that the city reach out past just governmental finance persons in 82 seeking applicants. There could be qualified individuals working in a government auditing capacity 83 or even accounting firms that include services to municipalities. When asked if he'd like to review 84 applications, Council Member Kusterman responded that he'd be glad to help but he does trust staff 85 to handle the process. 86 87 Council Member Roeser moved to approve the temporary wage increase recommended for Ms. 88 Schloer and Ms. Thoma. Council Member Kusterman seconded the motion. Motion carried on a 89 voice vote. 90 2 COUNCIL MINUTES June 8, 2015 APPROVED 91 3B) Resolution No. 15-07, Establishing the 2015 Compensation Plan for Non -Union Employees - 92 Administrator Karlson asked for the council's approval of the wage plan presented in his staff report. 93 He noted that the council received a report from Ann Antonsen of Springsted on this subject and the 94 process used to establish salary levels. He noted his recommendation of a two percent increase for 95 non union employees and an additional increase for the position of Director of Public Safety and 96 Director of Community Development as discussed previously. 97 98 It was noted that the council requested some background information from Ms. Antonsen and that 99 hasn't been received as yet. 100 101 Council Member Kusterman moved to approve Resolution No. 15-07 as presented. Council Member 102 Roeser seconded the motion. Motion carried on a voice vote. 103 104 3C) 1st Reading of Ordinance No. 02-15, Amending the Code of Ordinances, Chapter 700 105 Relating to Liquor and Beer, to allow issuance of more than one on -sale intoxicating liquor 106 licence per individual (addnl licenses available to restaurants only)- City Clerk Bartell reported 107 that at recent work sessions, the council has discussed language in the city's liquor regulations that 108 reads "No more than one intoxicating liquor license shall be directly or indirectly issued within the 109 City to any one person". This regulation limits holders of liquor licenses in the city from expanding 110 their business, as in the case of a current off sale license holder who would like to open a restaurant 111 with strong beer and wine. In considering a change the council invited comments from current license 112 holders, looked at regulations in other cities and considered how liquor sales are regulated by both the 113 city and state. As directed, staff has prepared an ordinance that would remove this language from the 114 city code and add language that limits additional licenses to restaurants. 115 116 Council Member Roeser concurred that the council has discussed this matter several times. They've 117 done the research before considering this change. Mayor Reinert added that the council finds that 118 this change should help to promote restuarants in the city. 119 120 Council Member Roeser moved to approve the Pt Reading of Ordinance No. 02-15 as presented. 121 Council Member Kusterman seconded the motion. Motion carried on a voice vote. 122 123 PUBLIC SAFETY DEPARTMENT REPORT 124 125 4A) Authorization to Hire Paid On -Call Fire Personnel- Police Chief Swenson requested 126 council authorization to hire Mark Tembruell. He has passed through the department's thorough 127 hiring process and would bring his experience in the fire suppression business to the city's fire 128 department. 129 130 Council Member Rafferty moved to approve the hiring of Mark Tembruell as recommended. Council 131 Member Stoesz seconded the motion. Motion carried on a voice vote. 132 133 4B) Consider Acceptance of Monetary Donation- Police Chief Swenson reviewed his request 134 for council authorization to accept a donation to the Public Safety Fire Division in the amount of $50 135 from Sarah and Charles Peterson. The donation was received in memory of Lino Lakes resident 3 COUNCIL MINUTES APPROVED June 8, 2015 136 Martha DeHaven. Mayor Reinert offered special thanks to Martha, noting that she was a big 137 proponent of the Lino Lakes Fire Department. He also noted her involvement in the beautiful 138 landscaping project outside city hall. She was always ready, willing and able to help the city. 139 140 Council Member Rafferty moved to accept the donation as presented. Council Member Stoesz 141 seconded the motion. Motion carried on a voice vote. 142 143 4C) Public Safety Department Update — Police Chief Swenson updated the council: 144 - New Fire Station Project — progress on construction is evident at the site and is currently 145 ahead of schedule. The rainy weather has actually been fortunate because the sandy soil at the 146 site is more tolerant resulting in extra constructors being assigned to that project. 147 - Training and Recruitment — There are currently 19 fully certified firefighters and the number 148 will rise to 32 by the end of August. The department is still recruiting for the last remaining 149 spots. 150 - Equipment — One new fire engine was reviewed by the council previous to the council 151 meeting. It is equipped and ready to go. 152 - Thermal Imaging Equipment — Early in the meeting the council formally accepted a grant 153 from CenterPoint Energy and those funds will be used toward the purchase of a unit (total cost 154 is approximately $8,500). He expects the department will have a few of the units since they 155 are very valuable for use at fire scenes. Mayor Reinert and Chief Swenson noted the 156 equipment that the department will be receiving from Centennial Fire District. 157 - Special Pension Legislation — A special law was passed that allows the transfer of pension 158 positions to the new fire department. Mayor Reinert noted that it was the City that wanted this 159 legislation and he is glad it came to fruition. 160 161 Mayor Reinert noted the outcome of a lawsuit brought in regard to the fire department. It was 162 dismissed with prejudice. That decision was appealed but upheld by the Court of Appeals. Council 163 Member Roeser noted that the suit cost the taxpayers considerable funds. 164 165 PUBLIC SERVICES DEPARTMENT REPORT 166 167 There was no report from the Public Services Department. 168 169 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 170 171 6A) Resolution No. 15-58, Approving Plans and Specifications and Authorizing 172 Advertisement for Bids for Well No. 6 Pump House- Community Development Director Grochala 173 noted the report and plans before the council, adding that there has been a change introduced to the 174 plans based on the council's previous review. 175 176 Council Member Rafferty said he appreciates the effort and change proposed to this design. He is 177 also thinking about the storage element of the project in terms of what other city storage is already 178 available in the area of this pump house. He wonders about the prospect of making the storage 179 (garage) element an alternate in the bidding process. Mr. Grochala explained that the storage 180 element is a large part of the building so it can't be handled as an alternate. Removing the storage 4 COUNCIL MINUTES APPROVED June 8, 2015 181 would scale down the project significantly so it would really be an entirely different product. Mr. 182 Grochala added that the storage planned isn't necessarily for the well house itself but for overall 183 Public Works department use. 184 185 Mayor Reinert remarked that he knows that Council Member Rafferty is doing his homework on this 186 project; he wonders if the council needs more time for discussion on the matter. Council Member 187 Roeser noted that the council will be taking a tour next week of all city assets (buildings) and perhaps 188 that will provide more insight into storage needs. 189 190 Council Member Rafferty moved to postpone consideration of Resolution No. 15-58. Council 191 Member Stoesz seconded the motion. Motion carried on a voice vote. 192 193 6B) Resolution No. 15-61, Approving Construction Services Contract with WSB for 194 Birch/Centerville Road Street and Utility Improvements — City Engineer Hankee explained that 195 this project is nearing completion and the proposal before the council is for WSB to finalize what 196 remains. The cost of the services remaining would be billed to the city and the amount presented is a 197 "not to exceed". 198 199 Council Member Stoesz moved to approve Resolution No. 15-61 with an amendment to indicate that 200 the amount is "not to exceed". Council Member Roeser seconded the motion. Motion carried on a 201 voice vote. 202 203 6C) Resolution No. 15-62, Approving Construction Services Contract with WBS for the 2015 204 Street Reconstruction Project (Shenandoah Area) — City Engineer Hankee explained the work on 205 this project that is underway and how staff is keeping the public up to date on the city website. She 206 confirmed that the project is on schedule and the permit from the Rice Creek Watershed District is in 207 place. The project will be done in three phases. The council reviewed the plans for to deal with ash 208 trees present in the project area. 209 210 Council Member Stoesz moved to approve Resolution No. 15-62 with an amendment to indicate that 211 the amount is "not to exceed". Council Member Rafferty seconded the motion. Motion carried on a 212 voice vote. 213 214 6D) Resolution No. 15-63, Approving a Professional Design Services Contract with WSB for 215 the Birch Street By -Pass Lane at Old Birch Street- City Engineer Hankee reviewed the request to 216 approve a contract with WSB for the design of a by-pass lane related to the Saddle Club development. 217 The design fees will be paid by the developer and the cost of improvements will be funded by Anoka 218 County. The contract authorizes WSB to go ahead with design plans and specifications. 219 220 Mayor Reinert noted that there were some concerns raised by residents at the public meeting held on 221 the development. Were those concerns resolved? Ms. Hankee explained that staff has worked to 222 resolve concerns overall. There are some residents that have drainage concerns and staff continues to 223 work with them. Mayor Reinert suggested that he believes in letting people know that the city will 224 help with their issue and be there in the long term if issues arise later. 225 5 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 248 249 250 251 252 253 254 255 256 257 258 259 260 261 262 263 264 265 266 267 268 269 270 271 COUNCIL MINUTES June 8, 2015 APPROVED Council Member Kusterman moved to approve Resolution No. 15-63 as presented. Council Member Roeser seconded the motion. Motion carried on a voice vote. 6E) Resolution No. 15-53, Authorizing Feasibility Study for the Development of a Water Reuse /Irrigation System- City Engineer Hankee noted that the question of moving ahead with this study was before the council last month. Since that time the matter has been before the Environmental Board and they were quite positive and excited about the idea of a grant to study this and the overall concept of keeping water in the area through a recycling process. Mayor Reinert noted that this study is about looking within a development that has 39 acres of ponding and studying the possibility of using that water for irrigation. Council Member Stoesz said he will vote in favor of going ahead with the study in the spirit of gaining information but fundamentally he thinks the role should be a private (developer) one. The council wants to make sure risk factors are included in the study. Council Member Rafferty moved to approve Resolution No. 15-53 as presented. Council Member Stoesz seconded the motion. Motion carried on a voice vote. UNFINISHED BUSINESS There was no Unfinished Business. NEW BUSINESS There was no New Business. COMMUNITY EVENTS FREE MOVIE IN THE PARK "Happy Feet" will be playing at Lino Park (7850) Lake Drive) at dusk on Thursday, June 18. COMMUNITY CALENDAR Community Calendar —A Look Ahead June 9, 2015 through June 22, 2015 Wednesday, June 10 6:30 pm, Council Chambers Planning & Zoning Monday, June 15 6:00 pm, Well House No. 3 Council Tour -City Facilities 4. Monday, June 22 6:00 pm, Community Room Council Work Session Monday, June 22 6:30 pm, Council Chambers City Council Meeting ADJOURN There being no further business, Council Member Rafferty moved to adjourn at 8:00 p.m. Council Member Stoesz seconded the motion. Motion carried on a voice vote. C 272 273 274 275 COUNCIL MINUTES June 8, 2015 APPROVED These minutes were considered and approved at the regular Council Meeting, Jun, 2015. 276 277-- 278 77 278 JulianneA3artell, City Cle eff 279 7