HomeMy WebLinkAbout2014-045 Council ResolutionCITY OF LINO LAKES
RESOLUTION NO. 14-45
RESOLUTION AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS
2014 SURFACE WATER MANAGEMENT PROJECT
WHEREAS, it is proposed to perform cleaning and repair activities to the City's surface water
management system in accordance with the City's National Pollutant Discharge Elimination
System (NPDES) permit and
WHEREAS, WSB and Associates, City Engineer, have submitted a proposal for the design,
contract administration and inspection of such improvements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO
LAKES, MINNESOTA:
That WSB and Associates are designated as the engineer for this improvement and directed to
prepare plans and specifications for the Surface Water Management Project. Staff is hereby
authorized to execute the hourly based contract in an amount not exceed $22,500.00.
Adopted by the Council of the City of Lino Lakes this 27th day of May, 2014.
The motion for the adoption of the foregoing resolution was introduced by Council Member
Roeser and was duly seconded by Council Member Kusterman and
upon vote being taken thereon, the following voted in favor thereof:
Roeser, Kusterman, Rafferty, Stoesz, Rein
The following voted against same:
none
ATTEST:
anne Bartell, Ci Cler
Jeff Reine
Whereupon said resolution was declared duly passed and adopted.
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STAFF ORIGINATOR:
MEETING DATE:
TOPIC:
VOTE REQUIRED:
INTRODUCTION
CITY COUNCIL
AGENDA ITEM 6B
Michael Grochala
May 27, 2014
Consider Resolution No. 14-45, Authorizing
Preparation of Plans & Specifications, 2014 Surface
Water Management Project
Simple Majority
Staff is requesting council action to authorize preparation of plans and specification for the 2014
Surface Water Management Project.
BACKGROUND
The City operates a storm water conveyance system to manage water runoff and water quality
from City streets and neighborhoods. To maintain the effectiveness of the system, cleaning and
repair of pipe sections, catch basins, manholes, drainage ways and ponds must be completed.
City staff conducts's annual reviews of the system components as required by the City's National
Pollutant Discharge Elimination System (NPDES) permit. Project priorities are determined
following completion of the inspection process and evaluation of resident issues identified
during the year. This years project will include improvements to the recently discussed Linda
Avenue and Laurene Avenue area.
WSB, city engineer, has submitted a proposal for the not to exceed amount of $22,500 to prepare
the plans, provide contract administration and construction inspections. Funding for the
engineering and the maintenance contract is included in the 2014 Public Services — Streets
budget.
RECOMMENDATION
Staff is recommending approval of Resolution No. 14-45 Authorizing Preparation of Plans and
Specifications.
ATTACHMENTS
1. Resolution No. 14-45
2. WSB Proposal
WSB
Engineering • Planning • Environmental • Construction 701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
May 14, 2014
City of Lino Lakes
Mr. Michael Grochala
600 Town Center Parkway
Lino Lakes, MN 55014
Re: Proposal to Complete 2014 Storm Water Maintenance Projects
Dear Mr. Grochala:
The City of Lino Lakes has an annual storm water maintenance budget of $125,000 for the
completion of various storm water related projects throughout the City. As requested by the City
of Lino Lakes, the following proposal details tasks that reflect our understanding of the City's
needs to complete these improvements.
Based on the City's existing list of miscellaneous storm water maintenance projects and
discussions with staff, WSB would perform the following tasks:
I. Prepare Final Project Plans/Maps
Final construction plans and/or maps will be prepared indicating the project
locations and any specific work to be done.
WSB will contact RCWD to determine if any permits are required for the
proposed work.
II. Final Quantities
An Engineer"s Opinion of Probable Cost will be completed on the final
construction plans and maps.
Minneapolis ■ St. Cloud
Equal Opportunity Employer
Mr. Michael Grochala
May 14, 2014
Page 2
III. Prepare Permits and Documents Necessary for Obtaining Quotes
WSB will assist the City in obtaining approvals from governmental authorities
having jurisdiction over the project if it is determined that they are needed. WSB
will assist the City in preparing permit application(s) and/or approval requests and
will assist the City with submitting the applications/approval requests to the
appropriate regulatory agencies. Permit applications and/or agency review
submittals are anticipated for: (1) RCWD, and (2) MPCA - NPDES.
WSB will develop the final project plans/maps based on the agency review
comments. This task will include an internal QA/QC review of the final plans
and quantities.
Upon completion of permitting, and agency review and approval, a final set of
construction documents will be prepared for obtaining quotes.
WSB will print, assemble, and submit the final contract documents to the City.
WSB will receive and respond to bidder inquiries concerning the plans and intent
of the project. Logs of all inquiries will be kept and maintained to document
inquiries.
WSB will review the low bidder's quote, contractor's and subcontractor's
personnel proposed for the project and relative experience, quality and availability
of equipment, performance on similar projects, references, nature and extent of
other similar contracts, whether or not the contractor or subcontractors have ever
been denied contract award, and any other information that would affect the
ability of the contractor to perform the work.
IV. Construction Administration
WSB & Associates, Inc. will process the contract documents for signature by the
City and the contractor. We will also facilitate a preconstruction conference prior
to the start of the projects and prepare and distribute minutes for the meeting. We
will process all pay vouchers and change orders.
V. Construction Inspection
A full-time construction observer will be provided during the project to monitor
the work and ensure City requirements are met.
Mr. Michael Grochala
May 14. 2014
Page 3
VII. Closeout Procedures
At the conclusion of the project, WSB will obtain all contractor documentation to
close out the project.
The engineering fee to complete the 2014 Storm Water Maintenance Project is $22,500 (not to
exceed).
This letter represents our complete understanding of the 2014 Storm Water Maintenance Project
and the proposed scope of services. If you are in agreement with the scope of services and
proposed fee. please sign in the appropriate space below and return one copy to us.
If you have any questions about this proposal. please feel free to call me at 763-287-8520.
Sincerely,
WSB & Associates, Inc.
Jason C. Wedel, PE
Associate
ACCEPTANCE:
The City of Lino Lakes hereby accepts the WSB proposal of $19,500 for the services outlined in
this letter.
City of Lino Lakes
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