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Home My WebLink About2014-052 Council ResolutionCITY OF LINO LAKES L. RESOLUTION NO. 14-52 RESOLUTION AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS FOR WELL NO. 6 PUMPING FACILITY. WHEREAS, in accordance with the Water System Comprehensive Plan, construction of Well House No. 6 is planned to meet City demands; and WHEREAS, the proposed project is necessary, cost-effective, and feasible; and WHEREAS, the City's Engineer, WSB & Associates, Inc., shall perform such services; and WHEREAS, the City proposes to use Trunk Area & Unit funds for all of the cost of the improvements, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. WSB & Associates, Inc. is designated as the engineer for this project and is directed to prepare plans and specifications for the Well No. 6 Pumping Facility for a cost not to exceed $155,250. L. Adopted by the Lino Lakes City Council this 9th day of June, 2014. The motion for the adoption of the foregoing resolution was introduced by Council Member Roeser and was duly seconded by Council Member Raf fertand upon vote being taken thereon,fthe following voted in favor thereof: TheiollovGingvoteea agaihst same: none (Absent - Stoesz, Kusterman ATTEST: L., uh. e Bartell, City C -rk A. J rff Reinert, Mayor AGENDA ITEM 5B STAFF ORIGINATOR: Rick DeGardner, Public Services Director MEETING DATE: June 9, 2014 TOPIC: Resolution No. 14-52, Authorizing Preparation of Plans and Specifications for Well No. 6 Pumping Facility. VOTE REQUIRED: 3/5 BACKGROUND: In accordance with the Water System Comprehensive Plan, construction of Well House No. 6 is planned to meet City demands. The location of this pumping facility will be adjacent to Birch Park on property that was acquired within "The Preserve" development. Staff recommends utilizing WSB & Associates, Inc. to prepare the Plans and Specifications for the Well No. 6 Pumping Facility. The scope of services includes: • Prepare Preliminary and Final Design of Well House • Develop Contract Documents for Bidding • Distribute, Review, Tabulate, and Recommend Award of Construction Contract • Construction Administration and Inspection Please refer to the attached letter dated June 2, 2014 for more detailed information on what services this contract will include. It is staffs recommendation to authorize the preparation of Plans and Specifications for the Well No. 6 Pumping Facility for a Not -To - Exceed amount of $155,250. The City proposes to use Trunk Area & Unit funds for all costs of this improvement project. The projected timeline: Well House Design October - December 2014 MDH Review, Bidding December 2014 - January 2015 Award Contract February 2015 Well House Construction Completed Summer 2015 OPTIONS: 1. Adopt Resolution No. 14-52, Authorizing the Preparation of Plans and Specifications for Well No. 6 Pumping Facility. 2. Return to staff for further review. RECOMMENDATION: Option No. 1 - Staff recommends that Resolution No. 14-52 be adopted. ATTACHMENTS: WSB & Associates, Inc. letter dated June 2, 2014 WSB A:osrr engineering• planning• environmental. construction June 2, 2014 Rick DeGardner City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Re: Proposal to Provide Professional Engineering Services for the Design and Construction Management of Well No. 6 Pumping Facility Dear Mr. DeGardner: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 WSB is pleased to submit this proposal to provide professional engineering services related to the design and construction of a municipal well pumping facility. Our proposal will be presented in the following six sections: • Project Approach/Scope of Services • City's Tasks • Proposal Assumptions • WSB Sub -consultants • Fee • Schedule A delineation of tasks to be performed by WSB & Associates, Inc. and by the City follows directly. Assumptions related to these same items are also defined in a subsequent section. PROJECT APPROACH/SCOPE OF SERVICES WSB's project approach/scope of services is based on our understanding of the project and our experience on similar projects. The following are the major tasks that will be performed in completing the project. St. Cloud • Minneapolis • St. Paul Equal Opportunity Employer wsbeng.com M:IWaterWastewatertlino Lakes1WeR 61LTR PROP-LL-060214-WeR6 ' Mr. Rick DeGardner June 2, 2014 Page 2 Design and construction of Well House 6 Task 1 — Well House Preliminary Design • Provide site surveying and base map preparation. • Discuss site constraints with Minnesota Department of Health personnel. • Prepare a preliminary site and building layout and discuss with City personnel. Task 2 — Well House Final Design • Prepare final construction drawings and specifications based upon preliminary design discussions with the City. • Review final construction drawings and specifications with City personnel. • Provide an opinion of probable construction cost to reflect specified equipment, structural components, and any modifications made during final design. • Review opinion of probable construction cost with City personnel. • Submit two (2) copies of the final construction drawings and specifications to the Minnesota Department of Health (MDH) for review. Respond to questions and comments from the MDH and receive approval for the drawings and specifications. • Prepare and provide technical criteria, written descriptions, design data, final opinion of probable construction cost, and forms for the City's use in filing applications for governmental design approvals. • Assist City in consultations with governmental agencies, if needed. Task 3 — Well House Bidding • Print construction drawings and specifications (Bidding Documents). • Distribute Bidding Documents to prospective bidders. • Maintain bidders list. • Respond to bidder questions. • Issue addenda to Bidding Documents, if required. • Attend bid opening and prepare bid tabulation sheets. • Evaluate bids. • Assess proposed substitute materials and equipment. • Recommend award of construction contract. Task 4 — Well House Construction • Organize, coordinate, lead, and attend preconstruction conference and regular progress meetings during construction. Provide and distribute meeting minutes. • Establish reference points for construction staking of the project by Contractor (one time). • Review Contractor submittals (shop drawings) for products and equipment. • Issue contract document clarifications as required. • Process contract change order requests. /, 0IW'aterWastewaterlLino LakeslWell 61LTR PROP-LL-0602/4-Well6.Aac Mr. Rick DeGardner June 2, 2014 Page 3 • Review contractor -submitted construction progress schedules. • Process contractor pay requests. • Provide substantial completion punch list for contractor and issue certificate of substantial completion when appropriate for the well house construction. • Assist the City with start-up of the well house. • Review final submittal from Contractor with respect to conformance with the contract documents. • Process final pay request and project close-outs. Task 5 — Well House Post Construction • Provide record drawings. • Provide an operation and maintenance manual for the facility. • Visit the project to observe any apparent defects in the completed work and assist the City in working with the Contractor to correct defects. THE CITY'S TASKS In order to complete our tasks, we will need The City to provide the following: • Provide a designated project contact person. • Provide answers to specific project questions, provide requested information, and make decisions regarding project direction during the course of the project. • Choose a well house configuration and site plan early in the project. • Pay permitting and review fees that may be necessary. • Pay for necessary testing services as defined in the contract documents. • Pay additional testing costs that may be necessary. • Attend construction progress meetings when requested. PROPOSAL ASSUMPTIONS WSB tasks and estimated fees are based on the following assumptions: • This proposal assumes design of the well house will be similar to the recently toured Hugo Well House No. 6. • This proposal includes a generator receptacle to connect a portable generator and conduits to be stubbed out from the well house for a potential future standby generator. It does not include the design of a portable generator. • This proposal includes design of radiant in floor heat for the well house. • This proposal does not include preparation of a wellhead protection plan or update. • This proposal does not include amending the City's water appropriation permit. • An operation and maintenance manual, beyond the information contained in contractor - supplied shop drawings, is not included in the project. .il: 6V'aterWastewaler Lino LakeslWell 6ILTR PROP-LL-060114-Wel16.doc Mr. Rick DeGardner June 2, 2014 Page 4 • The architectural finishes of the well house are to be determined during the preliminary design phase of the project. • The well house will be connected to the existing SCADA systems. • Potential bidders will be charged a fee for each copy of the Bidding Documents. WSB will retain this fee. WSB SUB -CONSULTANTS WSB subconsultants and their area of responsibility are indicated below: • Barr Engineering Company — Former Kaeding and Associates Personnel (electrical/instrumentation and control) • Wentz Associates, Inc. (plumbing and HVAC) • Oertel Architects (architectural) Our scope includes the management of the subconsultants and their efforts. Subconsultant billings pass through WSB without mark-up. FEE WSB & Associates, Inc. will provide the scope of services for as proposed herein on an hourly basis with a not -to -exceed fee of $155,250. A breakdown according to phase and tasks follows directly below: Design and Construction of Well House 6 Task No. Task Description — Phase 2 - Well House/Pump No. 6 WSB Barr Wentz Oertel Estimated Fee 2A Well House Preliminary Design $5,000 $1,000 $1,000 $2,000 $9,000 2B Well House Final Design Phase $43,500 $11,150 $4,000 $12,500 $71,150 2C Well House Bidding $6,500 $1,800 $1,000 $1,000 $10,300 2D Well House Construction $48,000 $5,300 $4,000 $2,000 $59,300 2E Well House Post Construction $5,500 $5,500 Total Phase 2 S108,500 $19,250 $10,000 S17,500 $155,250 WSB's fee includes civil, water and structural design/overall project management/survey/construction administration/permitting. M• iWaierWartewaierTiao LakeslWell 6ILTR PROP-LL-060114-Wetl6.doc Mr. Rick DeGardner June 2, 2014 Page 5 SCHEDULE A preliminary schedule for completing the work is as follows: Well House Design MDH Review, Bidding Award Contract Well House Construction Completed October — December 2014 December 2014 — January 2015 February 2015 Summer 2015 This letter represents our total understanding of the project and proposed scope of services. If you are in agreement with the scope of services, please have the City acceptance block of this letter signed and return a copy to WSB. Our receipt of an executed copy will be WSB's authorization to proceed. Should the City request additional services outside of the scope of services outlined above, we will work with you to establish a revised scope and fee. Please contact me at your convenience at 763-541-4800 if you have any questions or concerns relating to this proposal as presented. We appreciate the opportunity to assist you and your staff with the completion of this project. Sincerely, WSB & Associates, Inc. J - Wardr/PE roject Manager ACCEPTED: City of Lino Lakes By: Title: Date: n Wedel, PE ity Engineer M: tWaterWastewaterli o LakeatWell 6\LTR PROP-LL-060114-We116.doc