HomeMy WebLinkAbout2014-054 Council ResolutionCITY OF LINO LAKES
RESOLUTION NO. 14-54
AUTHORIZING PROFESSIONAL ENGINEERING SERVICES TO PREPARE
AMENDMENT TO WELLHEAD PROTECTION PLAN - PART II
WHEREAS, The City Council is required by the Minnesota Department of Health to prepare
an amendment to the Wellhead Protection Plan;
WHEREAS, The City has received a proposal from WSB & Associates, Inc. to prepare Part II
of the required amendment to the Wellhead Protection Plan;
NOW, THEREFORE BE IT FURTHER RESOLVED by The City Council of The City of
Lino Lakes, Minnesota, that an amendment to the City's Wellhead Protection Plan - Part II is
authorized to be performed by WSB & Associates, Inc at a cost of $19,499.
Adopted by the Council of the City of Lino Lakes this 9th day of June, 2014.
The motion for the adoption of the foregoing resolution was introduced by Council Member
Roeser and was duly seconded by Council Member Rafferty and upon vote being
taken thereon, the following voted in favor thereof:
Roeser, Rafferty, Reinert
The following voted against same:
none (Absent - Stoesz, Kusterman)
Jeff Reine ' , ay e r
ATTEST:
CITY COUNCIL
AGENDA ITEM 6B
STAFF ORIGINATOR: Michael Grochala
MEETING DATE: June 9, 2014
TOPIC: Consider Resolution No. 14-54, Authorizing Professional
Services to Prepare Amendment to Wellhead Protection Plan
VOTE REQUIRED: 3/5
INTRODUCTION
Staff is requesting City Council approval to authorize WSB and Associates to prepare the
Wellhead Protection Plan Part II Amendment.
BACKGROUND
In accordance with state law the City is required to amend its Wellhead Protection Plan. The
goal of the plan amendment is to prevent human -caused contaminants from entering the water
supply wells and to protect all who use the water supply from adverse health effects associated
with groundwater contamination. The amendment is broken down into Part I and Part II. Part I
was authorized by the City Council in December of 2012 and included the following items:
• Delineations of the Wellhead Protection Area (WHPA)
• Delineations of the Drinking Water Supply Management Area (DWSMA)
• Well and aquifer vulnerability assessments
The Part I study has been completed and staff is preparing to initiate the Part II component of
the amendment. Part II is required to be completed by March 10, 2015. WSB has submitted a
proposal to complete the Part II amendment in the amount of $19,499. Funding for the plan
amendment is proposed to come from the City's Trunk Utility Fund.
RECOMMENDATION
Staff is recommending that the City Council adopt Resolution 14-54 authorizing WSB &
Associates, Inc. to provide professional engineering services for the Wellhead Protection Plan
Amendment Part II.
ATTACHMENTS
1. Proposal from WSB & Associates, Inc. dated May 23, 2014.
WSB
ASEN MEM
ASCOCItIteS, Inr engineering • planning • environmental. construction
May 23, 2014
Michael Grochala
Community Development Director
City of Lino Lakes
600 Town Center Parkway
Lino Lakes, MN 55014
Re: Proposal to Provide Professional Engineering Services for the
Wellhead Protection Plan Part 2 Amendment
City of Lino Lakes, MN
Dear Mr. Grochala:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
WSB & Associates, Inc. (WSB) is pleased to present this proposal to the City of Lino Lakes (City) to
provide professional engineering services as they relate to the City's Wellhead Protection Plan (WHPP)
Part 2 Amendment. The preparation of the City's WHPP is a requirement of Minnesota Rules 4720.5100
to 4720.5590. WSB's overall goal is to help Lino Lakes compose a source water protection plan that is
both useful to the City and meets the requirements of MN Rules as interpreted by the Minnesota
Department of Health (MDH). Specific objectives include:
• Meet the required parameters as outlined in MDH Part 2 scoping letter, specifically to complete
an inventory of the pertinent potential contaminant sources within the approved Drinking Water
Source Management Area (DWSMA) and develop a management plan to address potential
contaminant sources and associated reporting requirements.
■ Develop Source Water Protection Plan that is useful to Lino Lakes, and not merely the
completion of a mandated task
The goal of the WHPP is to prevent human -caused contaminants from entering the water supply wells and
to protect all who use the water supply from adverse health effects associated with groundwater
contamination.
A meeting was held with the MDH for the development of Part 2 of the WHPP. At that meeting the
MDH introduced the contact persons and discussed requirements to complete the WHPP. The City has
until March 10. 2015 to complete Part 2 of the WHPP.
Project Approach/Scope of Services
Part 2 of a WHPP describes how the results of the Part 1 can be applied to best protect a community's
water supply. A successful Part 2 WHPP process is developed through integration and comprehensive
analysis of a variety of different types of data.
There are four data elements that make up a WHPP — Physical Environment, Land Use, Water Quantity,
and Water Quality. All of these can be explained in terms of air, earth, and water. In the perspective of a
St. Cloud • Minneapolis • St. Paul
Equal Opportunity Employer
wsbeng.com
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WHPP, air is climate which determines both water use and aquifer recharge. Earth is a combination of
rock, sediment, and soil. Each of these affects Lino Lakes' water supply, either by storing and
transmitting the water as an aquifer or by inhibiting flow as a confining layer. Part 1 of the WHPP
addressed this subject. Earth is important in a WHPP as it determines how much water is available, where
it comes from and how vulnerable groundwater is to contamination from the surface. Finally, Water is
the reason for this whole process. The WHPP addresses supply sustainability, mid -scale demand trends,
potential quality issues, and comprehensive risk mitigation measures. Part 2 addresses water by
combining the Air and Earth subjects (above) with land use, taking inventory of potential contamination
sites, surface waters, and evaluating available water supplies in terms of quantity and quality.
Once the above data elements are collected and interpreted, impacts of changes in land and water use can
be assessed. This will allow issues, problems, and opportunities to be identified and included in the
WHPP. Among the issues and problems is a Potential Contaminant Source Inventory (PCSI), which is
explicitly identified by the MDH. Another item that the MDH calls out as a separate item is identifying
an alternate water supply as part of a Water Emergency and Conservation Plan. This is actually both an
issue and opportunity that the Part 2 WHPP will address. Other issues and opportunities that may be
included in this WHPP are changes in zoning or land use, well rehabilitation, possible
cooperation/collaboration with other water producers, and conflicts with surface water management.
Since the Part 2 WHPP establishes action items, there must be a way to measure the effectiveness of these
items. Each action item will include a description of how the item will be analyzed and the results fed
back to keep the goal relevant. Doing this makes the plan dynamic and more valuable in the long run.
A report will be prepared to satisfy the IvIDH reporting requirements for Part 2 of the WHPP. The report
and associated GIS files will be delivered in an electronic format on compact disks, per MDH scoping
decision. Two CD copies of the draft report and two of the final report will be presented to the City.
The Wellhead Protection Rules require that the results of Part 2 of the WHPP to be presented to the public
at a public hearing. This proposal includes presenting the results of this work at one public hearing.
Work Plan
To complete the Part 2 WHPP, we propose to complete the following tasks:
Task 1— Data Elements & Assessments
During this phase, we will compile the data necessary to complete the WHPP. This includes all of the
required elements of the Plan as identified by the MDH in addition to reviewing the WHPP Part 1. During
this phase, land use/zoning, and potential contaminant source maps will be completed. Data tables and
existing maps will be assembled to complete MDH requirements.
The following elements need to be completed:
• Physical Environment
• Land Use
• Water Quantity
• Water Quality
Task 2 Impact of Changes to Public Water Supply Wells
The purpose of this task is to determine whether new potential sources of contamination may be
introduced in the future and to identify future actions for addressing these anticipated sources. Expected
changes to the physical environment, land use, or ground water will be described that may impact the
aquifers serving the City's municipal wells.
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Task 3 —Identify Issues Problems & Opportunities
The purpose of this task is to define the nature and magnitude of contaminant source management issues
within the DWSMA. This task includes obtaining PCSI data from the State and County and compiling the
data and conducting preliminary location verification. In addition, this task includes describing the water
and land use issues and problems and opportunities related to the aquifers serving the water supply wells
and the DWSMA.
Task 4 — Develop Goals, Objectives, Plan & Evaluation
This task consists of establishing goals for present and future water and land use to provide a framework
for determining plan objectives and related action items. In addition, observations will be made about
vulnerability and mitigation within multiple contexts, such as City plans/budget and MDH requirements,
to determine the source water protection measures best suited for Lino Lakes. These measures will then
be reviewed and presented as an outline of action items which can be prioritized. Evaluation strategies
will be devised to determine the effectiveness of the actions taken on each item.
Task 5 — Letter Submittals
WSB will submit the plan to the LGUs and the MDH. We will also notify the LGUs of plan approval and
prepare the public hearing notice.
Task 6 — Meetings
During the course of this project, informal meetings will be held between WSB, the City, and possibly the
MDH to provide progress updates to the City and MDH personnel. The meetings will be held at the City
of Lino Lakes offices, with the option of conducting them via telephone. WSB will also attend meetings
with MDH and conduct the required public hearing.
The draft report will be updated to respond to comments made during the review process and by City and
MDH staff.
Proposed Fee
WSB proposes to complete the above scope of services on an hourly basis in accordance with our 2014
billing rate schedule for an estimated fee of $19,499. Please refer to the attached spreadsheet for an
estimate of hours by task.
Schedule
WSB can begin work immediately and can meet MDH's deadline. Completion of the final plan will
require a 60 day review period followed by a public hearing before the plan can be submitted to MDH for
their review and approval. MDH may accept a draft copy at the start of the 60 day review period. which
accelerates the schedule and may provide draft comments so that the final plan that is submitted is quickly
approved.
This represents our total understanding of the project and proposed scope of services. If you are in
agreement with the scope of services, please have the City block of this letter signed and return a copy to
WSB. Our receipt of an executed copy will be WSB's authorization to proceed. Should the City request
additional services outside of the above scope of services, we will work with you to establish a revised
scope and fee. Please contact me at your convenience 763-287-8520 if you have any questions or
concerns relating to this proposal as presented. We appreciate the opportunity to assist you and your staff
with completion of the Wellhead Protection Plan Part 2.
A:102029 430.4MtiniDneslPart 231.71? PROP -Lino Lakes -OWN'? 05 23 13.drx
May 23, 2014
Page 4
Sincerely,
WSB & Associates, Inc.
Jason Wedel, PE
City Engineer
Enclosure
ACCEPTED BY:
City of Lino Lakes
Name
Title
Date
A:102029-130Adnln'1kuNart "ZTR PROP -Lino Lakes417IPP. 05 23 14.d
Estimate of Cost
WSBProfessional
of Lino Lakes, Minnesota
Professional Services to Complete
Wellhead Protection Plan Update Part 2
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Project Manager
Leslee Storlie
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$ 5,742.00
Principal
Jason Wedel
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$ 147.00
$ 1,029.00
Description
1Data Collection
Complete Maps and Required Data Tables
1Response to Impact of Changes
Obtain Potential Contaminant Source Data from State/County
Compile Data
Conduct Preliminary Location Verification
Identify Other Issues Problems & Opportunities
'Prepare Report on Findings and Recommendations 1
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Consider Comments by LGUs 1
Consider Comments by MDH
'Submit Pian to LGUs
Public Hearing Notice
Submit Plan to MDH
Notice to LGUs of Plan Approval
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