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Home My WebLink About06-08-2015 Council PacketUpdated June 8, 2015 CITY COUNCIL AGENDA Monday, June 8, 2015 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members Kusterman, Rafferty, Roeser and Stoesz City Administrator: Jeff Karlson SPECIAL EVENT, 5:45 P.M. Lino Lakes' Ambassadors — Presentation of Float (outside City Hall) CITY COUNCIL MEETING, 6:30 P.M. ➢ Roll Call - Council Members Rafferty, Kusterman, Roeser, Stoesz and Mayor Reinert were present ➢ Pledge of Allegiance ➢ Open Mike / Public Comment ➢ Setting the Agenda: Addition or deletion of agenda items The agenda was accepted as presented SPECIAL PRESENTATION Presentation by CenterPoint Energy- $2,500 Community Partnership Grant Award 1. CONSENT AGENDA A) Consideration of Expenditures: i. June 8, 2015 (Check No. 101500 through 101561) in the amount of $281,457.54; ii. Centennial Fire District (Check No. 6970 through 6983) in the amount of $16,503.87, and Visa pmt in the amount of $1,820.47 B) Consider approval of May 26, 2015 Work Session Minutes C) Consider approval of May 26, 2015 Council Meeting Minutes D) Consider Resolution No. 15-59, Peddler License for Big Bell Ice Cream E) Consider Resolution No. 15-60, Approving the Renewal of Liquor, Wine, Beer and Dance licenses for the 2015/2016 licensing period F) Consider Resolution No. 15-64, Peddler License for Edward Jones Financial G) Consider Resolution 15-65 Approving the Renewal of Tobacco Licenses for the 2015/2016 licensing period Action Taken: Motion by Rafferty, seconded by Stoesz, to approve the Consent Agenda, Items 1A through 1G as presented, was adopted Updated June 8, 2015 2. FINANCE DEPARTMENT REPORT None. 3. ADMINISTRATION DEPARTMENT REPORT A) Consider Temporary Wage Increase for Paula Schloer and Tracy Thoma, Jeff Karlson Action Taken: Motion by Roeser, seconded by Kusterman, to approve the temporary wage increase as recommended, was adopted B) Consider Resolution No. 15-07, Establishing 2015 Compensation Plan for Non -Union Employees, Jeff Karlson Action Taken: Motion by Kusterman, seconded by Roeser, to approve Resolution No. 15-07 as presented, was adopted C) Consider 18 Reading of Ordinance No. 02-15, Amending the Code of Ordinances, Chapter 700 Relating to Liquor and Beer, to allow issuance of more than one on -sale intoxicating liquor licenses per individual, (addnl licenses available to restaurants only), Julie Bartell Action Taken: Motion by Roeser, seconded by Kusterman, to approve the 1st Reading of Ordinance No. 02-15 as presented, was adopted 4. PUBLIC SAFETY DEPARTMENT REPORT A) Authorization to Hire Paid On -Call Fire Personnel, John Swenson Action Taken: Motion by Rafferty, seconded by Stoesz, to approve hiring Mark Tembruell as recommended, was adopted B) Consider Acceptance of Monetary Donation, John Swenson Action Taken: Motion by Rafferty, seconded by Stoesz, to accept the donation from Charles and Sarah Peterson as presented, was adopted C) Public Safety Department Update, John Swenson 5. PUBLIC SERVICES DEPARTMENT REPORT None 6. COMMUNITY DEVELOPMENT REPORT A) Consider Resolution No. 15-58, Approving Plans & Specifications and Authorizing Advertisement for Bids, Well No. 6 Pump House, Michael Grochala Action Taken: Motion by Rafferty, seconded by Stoesz, to postpone Resolution No. 15-58, was adopted Updated June 8, 2015 B) Consider Resolution No. 15-61, Approving Construction Services Contract with WSB, Birch/Centerville Rd Street & Utility Improvements, Diane Hankee Action Taken: Motion by Stoesz, seconded by Roeser, to approve Resolution No. 15-61 as amended to clarify that the contract amount is "not to exceed", was adopted C) Consider Resolution No. 15-62, Approving Construction Services Contract with WSB, 2015 Street Reconstruction Project (Shenandoah Area), Diane Hankee Action Taken: Motion by Stoesz, seconded by Rafferty, to approve Resolution No. 15-62 as amended to clarify that the contract amount is "not to exceed", was adopted D) Consider Resolution No. 15-63, Approving Professional Design Services Contract with WSB, Birch Street By -Pass Lane at Old Birch Street, Diane Hankee Action Taken: Motion by Kusterman, seconded by Roeser, to approve Resolution No. 15-63 as presented, was adopted E) Consider Resolution No. 15-53, Authorizing Feasibility Study for Development of a Water Reuse/Irrigation System, Michael Grochala Action Taken: Motion by Rafferty, seconded by Stoesz, to approve Resolution No. 15-53 as presented, was adopted 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Wednesday, June 10 Monday, June 15 14- Monday, June 22 1- Monday, June 22 Community Calendar — A Look Ahead June 9, 2015 through June 22, 2015 6:30 pm, Council Chambers 6:00 pm, Well House No. 3 6:00 pm, Community Room 6:30 pm, Council Chambers Planning & Zoning Council Tour -City Facilities Council Work Session City Council Meeting Updated June 8, 2015 CITY COUNCIL AGENDA Monday, June 8, 2015 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members Kusterman, Rafferty, Roeser and Stoesz City Administrator: Jeff Karlson SPECIAL EVENT, 5:45 P.M. Lino Lakes' Ambassadors — Presentation of Float (outside City Hall) CITY COUNCIL MEETING, 6:30 P.M. ➢ Call to Order and Roll Call ➢ Pledge of Allegiance ➢ Open Mike / Public Comment ➢ Setting the Agenda: Addition or deletion of agenda items SPECIAL PRESENTATION Presentation by CenterPoint Energy- $2,500 Community Partnership Grant Award 1. CONSENT AGENDA A) Consideration of Expenditures: i. June 8, 2015 (Check No. 101500 through 101561) in the amount of $281,457.54; ii. Centennial Fire District (Check No. 6970 through 6983) in the amount of $16,503.87, and Visa pmt in the amount of $1,820.47 B) Consider approval of May 26, 2015 Work Session Minutes C) Consider approval of May 26, 2015 Council Meeting Minutes D) Consider Resolution No. 15-59, Approving Peddler License for Big Bell Ice Cream E) Consider Resolution No. 15-60, Approving the Renewal of Liquor, Wine, Beer and Dance licenses for the 2015/2016 licensing period F) Consider Resolution No. 15-64, Approving a Peddler License for Edward Jones Financial G) Consider Resolution 15-65 Approving the Renewal of Tobacco Licenses for the 2015/2016 licensing period Updated June 8, 2015 2. FINANCE DEPARTMENT REPORT None. 3. ADMINISTRATION DEPARTMENT REPORT A) Consider Temporary Wage Increase for Paula Schloer and Tracy Thoma, Jeff Karlson B) Consider Resolution No. 15-07, Establishing 2015 Compensation Plan for Non -Union Employees, Jeff Karlson C) Consider lst Reading of Ordinance No. 02-15, Amending the Code of Ordinances, Chapter 700 Relating to Liquor and Beer, to allow issuance of more than one on -sale intoxicating liquor licenses per individual, (addnl licenses available to restaurants only), Julie Bartell 4. PUBLIC SAFETY DEPARTMENT REPORT A) Authorization to Hire Paid On -Call Fire Personnel, John Swenson B) Consider Acceptance of Monetary Donation, John Swenson C) Public Safety Department Update, John Swenson 5. PUBLIC SERVICES DEPARTMENT REPORT None 6. COMMUNITY DEVELOPMENT REPORT A) Consider Resolution No. 15-58, Approving Plans & Specifications and Authorizing Advertisement for Bids, Well No. 6 Pump House B) Consider Resolution No. 15-61, Approving Construction Services Contract with WSB, Birch/Centerville Road Street and Utility Improvements, Diane Hankee C) Consider Resolution No. 15-62, Approving Construction Services Contract with WSB, 2015 Street Reconstruction Project (Shenandoah Area), Diane Hankee D) Consider Resolution No. 15-63, Approving Professional Design Services Contract with WSB, Birch Street By -Pass Lane at Old Birch Street, Diane Hankee E) Consider Resolution No. 15-53, Authorizing Feasibility Study for Development of a Water Reuse/Irrigation System, Michael Grochala 7. UNFINISHED BUSINESS None Updated June 8, 2015 8. NEW BUSINESS None Adjournment 4- Wednesday, June 10 4- Monday, June 15 4- Monday, June 22 4- Monday, June 22 Community Calendar — A Look Ahead June 9, 2015 through June 22, 2015 6:30 pm, Council Chambers 6:00 pm, Well House No. 3 6:00 pm, Community Room 6:30 pm, Council Chambers Planning & Zoning Tour of City Facilities Council Work Session City Council Meeting Expenditures June 8, 2015 Check #101500 to #101561 281,457.54 Accounts Payable Checks by Date - Detail by Vendor Number User: Printed: tracy.thoma 5/29/2015 11:23 AM Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 101506 0010 Accurate Electric LLC 06/08/2015 5237 6786 Clearwater Creek Dr & Well Pumphouse 4 604.00 Total for Check Number 101506: 604.00 Total for Vendor 0010 (Accurate Electric LLC): 604.00 101508 0013 AFLAC 06/08/2015 135007 AFLAC Insurance Premiums Total for Check Number 101508: Total for Vendor 0013 (AFLAC): 101500 0014 AFSCME Council #5 05/22/2015 May 2015 101509 0029 1003124394 520.78 520.78 520.78 May Union Dues 767.98 Total for Check Number 101500: 767.98 Total for Vendor 0014 (AFSCME Council #5): 767.98 Ameripride Services, Inc. 06/08/2015 Mats 241.39 Total for Check Number 101509: 241.39 Total for Vendor 0029 (Ameripride Services, Inc.): 241.39 101510 0034 Anoka Co. Cent. Communications 06/08/2015 2015066 Motorola Remote Speaker Mic, Motorola Mobil( 120.75 2015-294 April Verizon Wireless Internet Access 621.21 Total for Check Number 101510: 741.96 Total for Vendor 0034 (Anoka Co. Cent. Communications): 741.96 101511 0042 Anoka Co. Property Records Tax 06/08/2015 2019011.012 Record Doc #2019011.012 Total for Check Number 101511: 46.00 46.00 Total for Vendor 0042 (Anoka Co. Property Records Tax): 46.00 AP Checks by Date - Detail by Vendor Number (5/29/2015 11:23 AM) Page 1 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 101512 0053 Aspen Equipment Company 06/08/2015 10148811 4255 Plow Installation Total for Check Number 101512: 5,292.00 5,292.00 Total for Vendor 0053 (Aspen Equipment Company): 5,292.00 101513 0054 Aspen Mills, Inc. 164286 Fire Gear Bags 164890 New Hire Uniform -D. L'Allier 164891 Uniform Allowance A. Halverson 06/08/2015 Total for Check Number 101513: Total for Vendor 0054 (Aspen Mills, Inc.): 101516 0112 CDW Government 06/08/2015 VF56435 Keyboard Dan's Computer Total for Check Number 101516: Total for Vendor 0112 (CDW Government): 101502 0117 Central Pension Fund 05/22/2015 May 2015 May Central Pension Fund Total for Check Number 101502: 779.87 144.60 138.65 1,063.12 1,063.12 336.73 336.73 336.73 3,600.00 3,600.00 Total for Vendor 0117 (Central Pension Fund): 3,600.00 101517 0155 Critical Connections Eco. Sery 06/08/2015 2015-012-01 Foxborough Management Total for Check Number 101517: 8,100.00 8,100.00 Total for Vendor 0155 (Critical Connections Eco. Serv): 8,100.00 101518 0175 Delta Dental Plan of Minnesota 06/08/2015 June 2015 Dental Insurance Premiums 200 76.32 June 2015 Dental Insurance Premiums 300 1,894.50 June 2015 Dental Insurance Premiums 100 127.20 June 2015 Dental Insurance Premiums 140 84.80 June 2015 Dental Insurance Premiums 120 127.20 June 2015 Dental Insurance Premiums 250 14.84 June 2015 Dental Insurance Premiums 210 254.40 June 2015 Dental Insurance Premiums 230 12.72 June 2015 Dental Insurance Premiums 190 76.32 June 2015 Dental Insurance Premiums 150 267.88 June 2015 Dental Insurance Premiums 160 42.40 June 2015 Dental Insurance Premiums 180 135.68 June 2015 Dental Insurance Premiums 130 127.20 June 2015 Dental Insurance Premiums 110 42.40 June 2015 Dental Insurance Premiums 170 1,001.40 June 2015 Dental Insurance Premiums 220 42.40 AP Checks by Date - Detail by Vendor Number (5/29/2015 11:23 AM) Page 2 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount June 2015 Dental Insurance Premiums 240 14.84 Total for Check Number 101518: 4,342.50 Total for Vendor 0175 (Delta Dental Plan of Minnesota): 4,342.50 101520 0204 Factory Motor Parts Company 06/08/2015 41-378997 4250 Pad Set Disc Total for Check Number 101520: 61.03 61.03 Total for Vendor 0204 (Factory Motor Parts Company): 61.03 101521 0225 Frattallone's/Circle Pines Ace 06/08/2015 052086/G Menderhoses Total for Check Number 101521: 10.76 10.76 Total for Vendor 0225 (Frattallone's/Circle Pines Ace): 10.76 101523 0248 Graffic Traffic, LLC 00001928 Volunteer T-shirts 101524 0251 10488 101525 0253 15-3019 101526 0282 51859 06/08/2015 Total for Check Number 101523: Total for Vendor 0248 (Graffic Traffic, LLC): Great Northern Landscape, Inc. 06/08/2015 Spring Start Up Legacy Site & Medians Total for Check Number 101524: 308.56 308.56 308.56 2,521.77 2,521.77 Total for Vendor 0251 (Great Northern Landscape, Inc.): 2,521.77 Green Lights Recycling, Inc. Recycle Fluorescent Bulbs 06/08/2015 Total for Check Number 101525: 130.74 130.74 Total for Vendor 0253 (Green Lights Recycling, Inc.): 130.74 Henry G. Meigs, LLC Asphalt Tack 06/08/2015 Total for Check Number 101526: Total for Vendor 0282 (Henry G. Meigs, LLC): 101527 0292 Home Depot Credit Services 06/08/2015 5/22/15 Park Bench Supplies 537.60 537.60 537.60 1.29 AP Checks by Date - Detail by Vendor Number (5/29/2015 11:23 AM) Page 3 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount Total for Check Number 101527: Total for Vendor 0292 (Home Depot Credit Services): 101503 0312 International Union 05/22/2015 May 2015 May Union Dues 101529 0339 Request No. 5 Total for Check Number 101503: 1.29 1.29 495.00 495.00 Total for Vendor 0312 (International Union): 495.00 Keys Well Drilling Company 06/08/2015 Construction of Well 46 Total for Check Number 101529: Total for Vendor 0339 (Keys Well Drilling Company): 101530 0362 Katie Larsen 06/08/2015 5/21/2015 GTS Solar Gardens Workshop Total for Check Number 101530: Total for Vendor 0362 (Katie Larsen): 101504 0365 Law Enforcement Labor Services 05/22/2015 May 2015 23,313.00 23,313.00 23,313.00 70.00 70.00 70.00 May Union Dues 987.00 Total for Check Number 101504: 987.00 Total for Vendor 0365 (Law Enforcement Labor Services): 987.00 101531 0381 Lincoln National Life Ins Co 06/08/2015 June 2015 Disability Insurance Premiums 180 7.29 June 2015 Disability Insurance Premiums 160 57.74 June 2015 Disability Insurance Premiums 100 60.64 June 2015 Disability Insurance Premiums 140 6.24 June 2015 Disability Insurance Premiums 240 29.88 June 2015 Disability Insurance Premiums 110 34.25 June 2015 Disability Insurance Premiums 130 19.02 June 2015 Disability Insurance Premiums 230 15.05 June 2015 Disability Insurance Premiums 220 51.24 June 2015 Disability Insurance Premiums 210 104.55 June 2015 Disability Insurance Premiums 190 83.91 June 2015 Disability Insurance Premiums 170 7.29 June 2015 Disability Insurance Premiums 120 37.55 June 2015 Disability Insurance Premiums 250 29.88 June 2015 Disability Insurance Premiums 150 59.62 June 2015 Disability Insurance Premiums 200 528.41 Total for Check Number 101531: 1,132.56 AP Checks by Date - Detail by Vendor Number (5/29/2015 11:23 AM) Page 4 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount Total for Vendor 0381 (Lincoln National Life Ins Co): 1,132.56 101532 0394 Macqueen Equipment, Inc. 2151746 Burner Tune-up Kit 2151777 Burner Tune-up Kit, Scraper -dirt Shoe 2152215 0 -ring 2152835 #230 Filt Elem Cart Type -P 06/08/2015 140.09 300.68 4.75 62.32 Total for Check Number 101532: 507.84 Total for Vendor 0394 (Macqueen Equipment, Inc.): 101533 0399 Mansfield Oil Company 492742 2,194 87 Unl w/10% Eth 492746 397 ULSD 10% Bio Dy Dyed 06/08/2015 507.84 5,179.39 1,002.44 Total for Check Number 101533: 6,181.83 Total for Vendor 0399 (Mansfield Oil Company): 6,181.83 101534 0416 Medica 06/08/2015 June 2015 Health Insurance Premiums 220 127.03 June 2015 Health Insurance Premiums 230 729.40 June 2015 Health Insurance Premiums 200 148.20 June 2015 Health Insurance Premiums 160 981.18 June 2015 Health Insurance Premiums 190 2,117.17 June 2015 Health Insurance Premiums 210 148.20 June 2015 Health Insurance Premiums 180 1,962.36 June 2015 Health Insurance Premiums 300 5,686.76 June 2015 Health Insurance Premiums 170 423.44 June 2015 Health Insurance Premiums 240 729.37 June 2015 Health Insurance Premiums 130 981.18 June 2015 Health Insurance Premiums 140 19,654.13 June 2015 Health Insurance Premiums 110 1,510.48 June 2015 Health Insurance Premiums 150 550.13 June 2015 Health Insurance Premiums 100 981.18 June 2015 Health Insurance Premiums 120 423.43 June 2015 Health Insurance Premiums 185 2,546.77 Total for Check Number 101534: 39,700.41 Total for Vendor 0416 (Medica): 39,700.41 101535 0421 Metro Sales Incorporated 06/08/2015 INV258365 Copier Maintenance Contract Konica C250B2C 682.81 Total for Check Number 101535: 682.81 Total for Vendor 0421 (Metro Sales Incorporated): 682.81 101536 0435 Minnesota Coaches, Inc. 06/08/2015 234119 Senior Trip 559.70 AP Checks by Date - Detail by Vendor Number (5/29/2015 11:23 AM) Page 5 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount Total for Check Number 101536: Total for Vendor 0435 (Minnesota Coaches, Inc.): 101552 0455 Twin Cities Gateway 06/08/2015 April 2015 April Tourism Tax Total for Check Number 101552: Total for Vendor 0455 (Twin Cities Gateway): 101537 0462 Mike Monson 06/08/2015 5/22/15 #380 Fuel Total for Check Number 101537: Total for Vendor 0462 (Mike Monson): 101505 0480 NCPERS Minnesota 05/22/2015 June 2015 June Life Ins Premiums Total for Check Number 101505: Total for Vendor 0480 (NCPERS Minnesota): 559.70 559.70 5,017.00 5,017.00 5,017.00 10.00 10.00 10.00 272.00 272.00 272.00 101538 0483 Nelson Auto Center 06/08/2015 F5521 2015 Ford Police Intercepter DWI Grant Reimbr 26,165.95 Total for Check Number 101538: 26,165.95 Total for Vendor 0483 (Nelson Auto Center): 26,165.95 101539 0503 OfficeMax 804129 Yellow Legal Hanging Files, Red Sharpies 804498 Copy Paper 11X17 817479 Coupon Applied to Inv #804129 06/08/2015 Total for Check Number 101539: Total for Vendor 0503 (OfficeMax): 101540 0509 O'Reilly Automotive Stores 06/08/2015 1517-239478 Stock Trans Filter,Capsule 1517-239564 4132 Hyd Filter 1517-239565 4132 Fuel Filter 1517-240638 Stock Fuel, Oil, Hyd, Oil Filters 55.44 53.90 -25.00 84.34 84.34 34.37 34.52 6.88 122.93 Total for Check Number 101540: 198.70 Total for Vendor 0509 (O'Reilly Automotive Stores): 198.70 AP Checks by Date - Detail by Vendor Number (5/29/2015 11:23 AM) Page 6 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 101519 0520 12-2015 Desktop Impressions - Kristin Pechman 06/08/2015 July Recycling Postcard Total for Check Number 101519: Total for Vendor 0520 (Desktop Impressions - Kristin Pechman): 50.00 50.00 50.00 101541 0532 Philip's Tree Care 06/08/2015 10324 CSAH 14 Medians Apply Fertilizer Broadleaf W 71.30 Total for Check Number 101541: 71.30 Total for Vendor 0532 (Philip's Tree Care): 71.30 101542 0541 Plunkett's Pest Control Inc. 3913653 Annual Pest Control Public Works/Parks Office 3913655 Annual Pest Control City Hall & PD 101543 0545 58535 06/08/2015 618.23 356.38 Total for Check Number 101542: 974.61 Total for Vendor 0541 (Plunkett's Pest Control Inc.): 974.61 Polar Chevrolet & Mazda 4231 Headlamp 06/08/2015 Total for Check Number 101543: 248.72 248.72 Total for Vendor 0545 (Polar Chevrolet & Mazda): 248.72 101544 0562 Ratwik, Roszak & Maloney, PA 56610 April Legal -Century Farm North 6th 56610 April Legal 56610 April Legal 56610 April Legal 56610 April Legal -Saddle Club 56610 April Legal-NorthPointe 2nd 56610 April Legal 56610 April Legal 56610 April Legal 06/08/2015 348.50 1,498.13 1,299.26 667.00 164.00 43.50 1,247.20 1,167.78 377.00 Total for Check Number 101544: 6,812.37 Total for Vendor 0562 (Ratwik, Roszak & Maloney, PA): 6,812.37 101545 0589 Safety Signs 06/08/2015 150705 Lane Closure Signs Lake Dr. Medians 1,500.00 Total for Check Number 101545: 1,500.00 Total for Vendor 0589 (Safety Signs): 1,500.00 101546 0607 SEH Technology Solutions Inc 06/08/2015 297800 April Antenna Projects 939.15 AP Checks by Date - Detail by Vendor Number (5/29/2015 11:23 AM) Page 7 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 101547 0632 Total for Check Number 101546: Total for Vendor 0607 (SEH Technology Solutions Inc): Standard Poor's Financial Sery 06/08/2015 10370696 Analytical Services Series 2015 Lease Revenue ] 939.15 939.15 11,531.00 Total for Check Number 101547: 11,531.00 Total for Vendor 0632 (Standard Poor's Financial Serv): 11,531.00 101548 0633 Stantec Consulting Services 908409 April Well #6 908411 April Pump House #6 06/08/2015 1,602.25 15,179.00 Total for Check Number 101548: 16,781.25 Total for Vendor 0633 (Stantec Consulting Services): 16,781.25 101549 0634 Staples Advantage 3265226659 HP Toner 3265226660 Decanter, Legal Pads, Jr Legal Pads 3265226661 Display Unit w/ 12 Pockets 3265226661 Display Unit w/ 12 Pockets 3265226661 Display Unit w/ 12 Pockets 3265226663 HP Toner, Packing Tape 06/08/2015 256.32 52.20 64.67 64.67 64.67 172.85 Total for Check Number 101549: 675.38 Total for Vendor 0634 (Staples Advantage): 675.38 101550 0648 Sun Life Financial 06/08/2015 June 2015 Insurance Premiums 110 5.10 June 2015 Insurance Premiums 240 4.59 June 2015 Insurance Premiums 250 4.59 June 2015 Insurance Premiums 310 0.15 June 2015 Insurance Premiums 200 2.55 June 2015 Insurance Premiums 300 1,190.20 June 2015 Insurance Premiums 180 2.55 June 2015 Insurance Premiums 230 17.85 June 2015 Insurance Premiums 220 8.16 June 2015 Insurance Premiums 150 0.77 June 2015 Insurance Premiums 160 7.65 June 2015 Insurance Premiums 190 15.16 June 2015 Insurance Premiums 140 0.89 June 2015 Insurance Premiums 100 7.65 June 2015 Insurance Premiums 170 5.10 June 2015 Insurance Premiums 130 0.89 June 2015 Insurance Premiums 120 5.10 June 2015 Insurance Premiums 210 66.30 Total for Check Number 101550: 1,345.25 AP Checks by Date - Detail by Vendor Number (5/29/2015 11:23 AM) Page 8 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 101553 0680 32613484 Total for Vendor 0648 (Sun Life Financial): Twin Cities Occupational 06/08/2015 Pre-employment Screen -S. Werneke Total for Check Number 101553: Total for Vendor 0680 (Twin Cities Occupational): 1,345.25 130.00 130.00 130.00 101555 0726 White Bear Locksmith, Inc. 06/08/2015 26432 Tighten & Lock PD File Cabinet 140.00 101556 0729 294806 Total for Check Number 101555: 140.00 Total for Vendor 0726 (White Bear Locksmith, Inc.): 140.00 Winnick Supply, Inc. 06/08/2015 Structural Pipe 1" Total for Check Number 101556: Total for Vendor 0729 (Winnick Supply, Inc.): 101557 0732 Wright -Hennepin Co-op Electric 06/08/2015 May 2015 Electric 100 May 2015 Electric 110 101558 0733 05/07/2015-003 05/07/2015-003 05/07/2015-003 05/07/2015-030 05/07/2015-230 05/07/2015-490 05/07/2015-630 05/07/2015-710 05/07/2015-750 05/07/2015-820 05/07/2015-840 05/07/2015-850 05/07/2015-860 05/07/2015-870 05/07/2015-880 05/07/2015-890 05/07/2015-900 05/07/2015-920 05/07/2015-930 05/07/2015-950 05/07/2015-980 05/07/2015-990 197.60 197.60 197.60 180.00 810.00 Total for Check Number 101557: 990.00 Total for Vendor 0732 (Wright -Hennepin Co-op Electric): 990.00 WSB & Associates, Inc. March General Engineering Services March General Engineering Services March General Engineering Services March MS4 Program Assessment & Gaps Analy; March GPS/GIS Misc Assistance March Century Farm North 6th March Saddle Club March Wollan Park Wetland Bank March Isabell Estates March Watermark by Mattamy March Water CAD Model March Reconstruction Project Shenandoah Area March Birch St Sanitary Sewer Ext & Turn Lane March Cedar St Reconstruction Project March Trunk Watermain Aqua Ln to Black Duck March Century Farm North Robinson Drive Con March 2015 Surface Water Mgmt Project March 2015 Mill & Overlay Improvement March Firefighters Grant Application March I -35E Corridor AUAR Update March 2015 General City Spec Update March Tumberry Crossings 2nd Addn 06/08/2015 4,755.17 944.17 944.16 286.00 364.75 2,467.50 500.50 399.00 286.00 377.50 3,308.50 39,476.90 22,618.50 634.50 1,139.00 2,081.50 1,943.50 3,252.50 204.00 784.75 1,672.00 1,392.50 AP Checks by Date - Detail by Vendor Number (5/29/2015 11:23 AM) Page 9 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount Total for Check Number 101558: 89,832.90 Total for Vendor 0733 (WSB & Associates, Inc.): 89,832.90 101559 0734 Xcel Energy 06/08/2015 05/18/2015 Electric 100 81.09 05/18/2015 Electric 110 3.61 05/18/2015 Electric 160 1,732.93 05/18/2015 Electric 130 1,945.08 05/18/2015 Electric 150 4,943.71 05/18/2015 Electric 140 2,055.16 05/18/2015 Electric 120 36.75 Total for Check Number 101559: Total for Vendor 0734 (Xcel Energy): 101560 0738 Zack's Inc. 06/08/2015 30409 Ballfield Groomer Total for Check Number 101560: Total for Vendor 0738 (Zack's Inc.): 101561 0743 Ziegler, Inc. 06/08/2015 PC200127641 Stock Keys PC200127642 #251 Keys Total for Check Number 101561: Total for Vendor 0743 (Ziegler, Inc.): 101528 757 Jimmy's Johnnys 06/08/2015 88070 Toilet Rental -Birch Park 88071 Toilet Rental -Clearwater Creek 88134 Toilet Rental -Lino Park 88269 Toilet Rental -Rice Lake Elem 88443 Toilet Rental-Behm's Park 88444 Toilet Rental -Highland Meadows Total for Check Number 101528: Total for Vendor 757 (Jimmy's Johnnys): 10,798.33 10,798.33 100.71 100.71 100.71 11.16 5.58 16.74 16.74 60.00 60.00 60.00 180.00 60.00 60.00 480.00 480.00 101522 775 Geri Gallagher 06/08/2015 98932 Replace Check #98932 Refund Utility Final Bill 50.56 Total for Check Number 101522: Total for Vendor 775 (Geri Gallagher): 101501 796 Gregory A. Burrell 05/22/2015 50.56 50.56 AP Checks by Date - Detail by Vendor Number (5/29/2015 11:23 AM) Page 10 Check No Vendor No Invoice No Vendor Name Description Check Date Reference Check Amount 05/08/2015 Payroll #10 Order to Deduct 65.08 05/22/2015 Payroll #11 Order to Deduct 65.08 Total for Check Number 101501: Total for Vendor 796 (Gregory A. Burrell): 101551 797 Taser International 06/08/2015 SI1222668 Sales Tax on Invoice from 2010 Total for Check Number 101551: Total for Vendor 797 (Taser International): 101514 798 BDI 06/08/2015 6512949 #128 Conrad Ball Bearings Total for Check Number 101514: Total for Vendor 798 (BDI): 101554 799 Utility Truck Services 06/08/2015 0044663 #239 Annual DOT Inspection and Repairs Total for Check Number 101554: Total for Vendor 799 (Utility Truck Services): 101507 800 Advanced Graphix Inc. 06/08/2015 192238 Fire Decal Stickers Total for Check Number 101507: Total for Vendor 800 (Advanced Graphix Inc.): 101515 801 Joanna Benson 5/22/15Refund Refund Summer Program Registration 5/22/15Refund Refund Summer Program Registration 5/22/15Refund Refund Summer Program Registration 06/08/2015 130.16 130.16 37.81 37.81 37.81 26.79 26.79 26.79 2,592.56 2,592.56 2,592.56 90.00 90.00 90.00 128.00 80.00 100.00 Total for Check Number 101515: 308.00 Total for Vendor 801 (Joanna Benson): 308.00 Report Total (62 checks): 281,457.54 AP Checks by Date - Detail by Vendor Number (5/29/2015 11:23 AM) Page 11 AP AP by Check Number User: tracy.thoma Printed: 6/1/2015 3:21:48 PM !heck num check date 101508 6/8/2015 101500 5/22/2015 101502 5/22/2015 101503 5/22/2015 101504 5/22/2015 101505 5/22/2015 101550 6/8/2015 101501 5/22/2015 101501 5/22/2015 101534 6/8/2015 101518 6/8/2015 101511 6/8/2015 101550 6/8/2015 101534 6/8/2015 101531 6/8/2015 101550 6/8/2015 101518 6/8/2015 101553 6/8/2015 101534 6/8/2015 101531 6/8/2015 101550 6/8/2015 101518 6/8/2015 101544 6/8/2015 101552 6/8/2015 101534 6/8/2015 101531 6/8/2015 101550 6/8/2015 101518 6/8/2015 101549 6/8/2015 101530 6/8/2015 101558 6/8/2015 101558 6/8/2015 101558 6/8/2015 101558 6/8/2015 101558 6/8/2015 101558 6/8/2015 101558 6/8/2015 101534 6/8/2015 101531 6/8/2015 101550 6/8/2015 101518 6/8/2015 101549 6/8/2015 101534 6/8/2015 101531 6/8/2015 101550 6/8/2015 last name description AFLAC AFSCME Council #5 Central Pension Fund International Union Law Enforcement Labor Services NCPERS Minnesota Sun Life Financial Burrell Gregory A. Burrell Gregory A. Medica Delta Dental Plan of Minnesota Anoka Co. Property Records Tax Sun Life Financial Medica Lincoln National Life Ins Co Sun Life Financial Delta Dental Plan ofMinnesota Twin Cities Occupational Medica Lincoln National Life Ins Co Sun Life Financial Delta Dental Plan of Minnesota Ratwik, Roszak & Maloney, PA Twin Cities Gateway Medica Lincoln National Life Ins Co Sun Life Financial Delta Dental Plan of Minnesota Staples Advantage Larsen Katie WSB & Associates, Inc. WSB & Associates, Inc. WSB & Associates, Inc. WSB & Associates, Inc. WSB & Associates, Inc. WSB & Associates, Inc. WSB & Associates, Inc. Medica Lincoln National Life Ins Co Sun Life Financial Delta Dental Plan of Minnesota Staples Advantage Medica Lincoln National Life Ins Co Sun Life Financial AFLAC Insurance Premiums May Union Dues May Central Pension Fund May Union Dues May Union Dues June Life Ins Premiums Insurance Premiums Payroll #10 Order to Deduct Payroll #11 Order to Deduct Health Insurance Premiums Dental Insurance Premiums Record Doc #2019011.012 Insurance Premiums Health Insurance Premiums Disability Insurance Premiums Insurance Premiums Dental Insurance Premiums Pre-employment Screen -S. Werneke Health Insurance Premiums Disability Insurance Premiums Insurance Premiums Dental Insurance Premiums April Legal April Tourism Tax Health Insurance Premiums Disability Insurance Premiums Insurance Premiums Dental Insurance Premiums Display Unit w/ 12 Pockets GTS Solar Gardens Workshop March I -35E Corridor AUAR Update March GPS/GIS Misc Assistance March 2015 General City Spec Update March MS4 Program Assessment & Gaps Analysis March Watermark by Mattamy March Cedar St Reconstruction Project March General Engineering Services Health Insurance Premiums Disability Insurance Premiums Insurance Premiums Dental Insurance Premiums Display Unit w/ 12 Pockets Health Insurance Premiums Disability Insurance Premiums Insurance Premiums acct 1 base amo 101-000-2040-C 520.78 101-000-2040-C 767.98 101-000-2040-C 3,600.00 101-000-2040-C 495.00 101-000-20404 987.00 101-000-2040-C 272.00 101-000-2040-C 1,190.20 101-000-2040-C 65.08 101-000-2040-C 65.08 101-000-2041-C 5,686.76 101-000-2044-C 1,894.50 101-000-2081-C 46.00 101-000-3416-C 0.15 101-402-4131-C 981.18 101-402-4133-C 60.64 101-402-4133-C 7.65 101-402-4134-C 127.20 101-402-4300-C 130.00 101-407-41314 1,510.48 101-407-4133-C 59.62 101-407-4133-C 7.65 101-407-4134-C 127.20 101-414-4301-C 1,247.20 101-415-4900-C 5,017.00 101-416-4131-C 423.43 101-416-4133-C 19.02 101-416-4133-C 2.55 101-416-4134-C 42.40 101-416-42004 64.67 101-416-4330-C 70.00 101-416-44104 784.75 101-417-4300-C 364.75 101-417-4300-C 1,672.00 101-417-4300-C 286.00 101-417-43004 377.50 101-417-4300-C 634.50 101-417-44104 4,755.17 101-418-4131-C 981.18 101-418-4133-C 37.55 101-418-4133-C 5.10 101-418-4134-C 42.40 101-418-4200-C 64.67 101-420-4131-C 19,654.13 101-420-4133-C 528.41 101-420-4133-C 66.30 AP - AP by Check Number (6/1/2015) Page 1 of 4 !heck num check date 101518 101549 101549 101523 101510 101513 101559 101510 101534 101531 101550 101518 101516 101513 101507 101558 101513 101534 101531 101550 101518 101549 101534 101531 101550 101518 101526 101557 101557 101559 101559 101558 101534 101531 101550 101518 101533 101533 101537 101520 101532 101532 101532 101532 101540 101540 101540 101540 101543 101556 101561 101561 101514 101554 101539 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 AP - AP by Check Number (6/1/2015) last name Delta Dental Plan of Minnesota Staples Advantage Staples Advantage Graffic Traffic, LLC Anoka Co. Cent. Communications Aspen Mills, Inc. Xcel Energy Anoka Co. Cent. Communications Medica Lincoln National Life Ins Co Sun Life Financial Delta Dental Plan of Minnesota CDW Government Aspen Mills, Inc. Advanced Graphix WSB & Associates, Inc. Aspen Mills, Inc. Medica Lincoln National Life Ins Co Sun Life Financial Delta Dental Plan of Minnesota Staples Advantage Medica Lincoln National Life Ins Co Sun Life Financial Delta Dental Plan of Minnesota Henry G. Meigs, LLC Wright -Hennepin Co-op Electric Wright -Hennepin Co-op Electric Xcel Energy Xcel Energy WSB & Associates, Inc. Medica Lincoln National Life Ins Co Sun Life Financial Delta Dental Plan of Minnesota Mansfield Oil Company Mansfield Oil Company Monson Mike Factory Motor Parts Company Macqueen Equipment, Inc. Macqueen Equipment, Inc. Macqueen Equipment, Inc. Macqueen Equipment, Inc. O'Reilly Automotive Stores O'Reilly Automotive Stores O'Reilly Automotive Stores O'Reilly Automotive Stores Polar Chevrolet & Mazda Winnick Supply, Inc. Ziegler, Inc. Ziegler, Inc. BDI Utility Truck Services OfficeMax description Dental Insurance Premiums Decanter, Legal Pads, Jr Legal Pads HP Toner, Packing Tape Volunteer T-shirts Motorola Remote Speaker Mic, Motorola Mobile Radio Uniform Allowance A. Halverson Electric April Verizon Wireless Internet Access Health Insurance Premiums Disability Insurance Premiums Insurance Premiums Dental Insurance Premiums Keyboard Dan's Computer Fire Gear Bags Fire Decal Stickers March Firefighters Grant Application New Hire Uniform -D. L'Allier Health Insurance Premiums Disability Insurance Premiums Insurance Premiums Dental Insurance Premiums Display Unit w/ 12 Pockets Health Insurance Premiums Disability Insurance Premiums Insurance Premiums Dental Insurance Premiums Asphalt Tack Electric Electric Electric Electric March 2015 Surface Water Mgmt Project Health Insurance Premiums Disability Insurance Premiums Insurance Premiums Dental Insurance Premiums 2,194 87 Unl w/10% Eth 397 ULSD 10% Bio Dy Dyed #380 Fuel #250 Pad Set Disc 0 -ring Burner Tune-up Kit Burner Tune-up Kit, Scraper -dirt Shoe #230 Filt Elem Cart Type -P Stock Fuel, Oil, Hyd, Oil Filters Stock Trans Filter,Capsule #132 Fuel Filter #132 Hyd Filter #231 Headlamp Structural Pipe 1" Stock Keys #251 Keys #128 Conrad Ball Bearings #239 Annual DOT Inspection and Repairs Coupon Applied to Inv #804129 acct 1 101-420-41344 101-420-4200-1 101-420-4200-C 101-420-4214-C 101-420-4240-C 101-420-4370-C 101-420-4381-C 101-420-4410-C 101-421-4131-C 101-421-4133-C 101-421-4133-C 101-421-4134-C 101-421-42004 101-421-4240-C 101-421-42404 101-421-4300-C 101-421-4370-C 101-422-4131-C 101-422-4133-C 101-422-4133-C 101-422-41344 101-422-4200-C 101-430-41314 101-430-4133-1 101-430-4133-C 101-430-4134-C 101-430-4224-C 101-430-4385-C 101-430-4385-C 101-430-4385-C 101-430-43854 101-430-4421-C 101-431-4131-C 101-431-41334 101-431-4133-C 101-431-4134-C 101-431-4212-C 101-431-4212-C 101-431-4212-C 101-431-4221-C 101-431-42214 101-431-4221-C 101-431-4221-C 101-431-4221-C 101-431-4221-C 101-431-42214 101-431-4221-C 101-431-4221-C 101-431-42214 101-431-4221-C 101-431-4221-C 101-431-4221-C 101-431-4221-C 101-431-4300-C 101-432-42004 base amo 1,001.40 52.20 172.85 308.56 120.75 138.65 3.61 621.21 550.13 57.74 5.10 127.20 336.73 779.87 90.00 204.00 144.60 981.18 34.25 5.10 84.80 64.67 2,117.17 104.55 17.85 254.40 537.60 810.00 180.00 4,943.71 36.75 1,943.50 423.44 15.05 2.55 42.40 5,179.39 1,002.44 10.00 61.03 4.75 140.09 300.68 62.32 122.93 34.37 6.88 34.52 248.72 197.60 11.16 5.58 26.79 2,592.56 -25.00 Page 2 of 4 :heck num check date 101539 101539 101549 101509 101555 101535 101542 101542 101534 101531 101550 101518 101521 101527 101560 101559 101524 101541 101545 101528 101528 101528 101528 101528 101528 101534 101531 101550 101518 101534 101531 101550 101518 101534 101531 101550 101518 101525 101519 101534 101531 101550 101518 101515 101515 101515 101536 101551 101538 101512 101544 101558 101558 101544 101558 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 6/8/2015 AP - AP by Check Number (6/1/2015) last name OfficeMax OfficeMax Staples Advantage Ameripride Services, Inc. White Bear Locksmith, Inc. Metro Sales Incorporated Plunkett's Pest Control Inc. Plunkett's Pest Control Inc. Medica Lincoln National Life Ins Co Sun Life Financial Delta Dental Plan of Minnesota Frattallone's/Circle Pines Ace Home Depot Credit Services Zack's Inc. Xcel Energy Great Northern Landscape, Inc. Philip's Tree Care Safety Signs Jimmy's Johnriys Jimmy's Johnnys Jimmy's Johnnys Jimmy's Johnnys Jimmy's Johimys Jimmy's Johnnys Medica Lincoln National Life Ins Co Sun Life Financial Delta Dental Plan of Minnesota Medica Lincoln National Life Ins Co Sun Life Financial Delta Dental Plan of Minnesota Medica Lincoln National Life Ins Co Sun Life Financial Delta Dental Plan of Mimiesota Green Lights Recycling, Inc. Desktop Impressions - Kristin Pechn Medica Lincoln National Life Ins Co Sun Life Financial Delta Dental Plan of Minnesota Benson Joanna Benson Joanna Benson Joanna Minnesota Coaches, Inc. Taser International Nelson Auto Center Aspen Equipment Company Ratwik, Roszak & Maloney, PA WSB & Associates, Inc. WSB & Associates, Inc. Ratwik, Roszak & Maloney, PA WSB & Associates, Inc. description Yellow Legal Hanging Files, Red Sharpies Copy Paper 11X17 HP Toner Mats Tighten & Lock PD File Cabinet Copier Maintenance Contract Konica C250B2C Annual Pest Control City Hall & PD Annual Pest Control Public Works/Parks Office Health Insurance Premiums Disability Insurance Premiums Insurance Premiums Dental Insurance Premiums Menderhoses Park Bench Supplies Ballfield Groomer Electric Spring Start Up Legacy Site & Medians CSAH 14 Medians Apply Fertilizer Broadleaf Weed Coni Lane Closure Signs Lake Dr. Medians Toilet Rental -Rice Lake Elem Toilet Rental -Lino Park Toilet Rental -Birch Park Toilet Rental-Behm's Park Toilet Rental -Highland Meadows Toilet Rental -Clearwater Creek Health Insurance Premiums Disability Insurance Premiums Insurance Premiums Dental Insurance Premiums Health Insurance Premiums Disability Insurance Premiums Insurance Premiums Dental Insurance Premiums Health Insurance Premiums Disability Insurance Premiums Insurance Premiums Dental Insurance Premiums Recycle Fluorescent Bulbs July Recycling Postcard Health Insurance Premiums Disability Insurance Premiums Insurance Premiums Dental Insurance Premiums Refund Summer Program Registration Refund Summer Program Registration Refund Summer Program Registration Senior Trip Sales Tax on Invoice from 2010 2015 Ford Police Intercepter DWI Grant Reimbursed #255 Plow Installation April Legal March Water CAD Model March 2015 Mill & Overlay Improvement April Legal March Wollan Park Wetland Bank acct 1 base aro 101-432-4200-1 55.44 101-432-42004 53.90 101-432-4200-C 256.32 101-432-4211-C 241.39 101-432-4211-C 140.00 101-432-4410-C 682.81 101-432-4410-C 356.38 101-432-4410-C 618.23 101-450-4131-C 2,546.77 101-450-41334 83.91 101-450-4133-C 15.16 101-450-41344 267.88 101-450-42114 10.76 101-450-42114 1.29 101-450-42114 100.71 101-450-43814 81.09 101-450-4410-C 2,521.77 101-450-44104 71.30 101-450-44104 1,500.00 101-450-44104 180.00 101-450-44104 60.00 101-450-4410-C 60.00 101-450-44104 60.00 101-450-44104 60.00 101-450-44104 60.00 101-451-4131-C 1,962.36 101-451-41334 51.24 101-451-4133-C 8.16 101-451-41344 135.68 101-461-4131-C 148.20 101-461-41334 7.29 101-461-41334 0.89 101-461-4134-C 14.84 101-462-4131-C 127.03 101-462-4133-C 6.24 101-462-4133-C 0.77 101-462-4134-C 12.72 101-462-4410-C 130.74 101-462-4410-C 50.00 101-463-4131-C 148.20 101-463-4133-C 7.29 101-463-4133-C 0.89 101-463-4134-C 14.84 201-000-3810- 80.00 201-000-3810- 100.00 201-000-3810-1 128.00 201-205-4410-1 559.70 207-420-50004 37.81 402-420-50004 26,165.95 402-431-50004 5,292.00 406-499-4301-1 1,167.78 406-499-4304-1 3,308.50 421-499-4304-1 3.252.50 422-499-4301-1 377.00 422-499-4304-C 399.00 Page 3 of 4 :heck num check date 101544 6/8/2015 101544 6/8/2015 101547 6/8/2015 101544 6/8/2015 101548 6/8/2015 101548 6/8/2015 101529 6/8/2015 101558 6/8/2015 101558 6/8/2015 101558 6/8/2015 101522 6/8/2015 101534 6/8/2015 101550 6/8/2015 101531 6/8/2015 101518 6/8/2015 101506 6/8/2015 101546 6/8/2015 101558 6/8/2015 101559 6/8/2015 101559 6/8/2015 101534 6/8/2015 101531 6/8/2015 101550 6/8/2015 101518 6/8/2015 101558 6/8/2015 101559 6/8/2015 101558 6/8/2015 101558 6/8/2015 101544 6/8/2015 101558 6/8/2015 101558 6/8/2015 101558 6/8/2015 101544 6/8/2015 101544 6/8/2015 101517 6/8/2015 last name Ratwik, Roszak & Maloney, PA Ratwik, Roszak & Maloney, PA Standard Poor's Financial Sery Ratwik, Roszak & Maloney, PA Stantec Consulting Services Stantec Consulting Services Keys Well Drilling Company WSB & Associates, Inc. WSB & Associates, Inc. WSB & Associates, Inc. Gallagher Geri Medica Sun Life Financial Lincoln National Life Ins Co Delta Dental Plan of Minnesota Accurate Electric LLC SEH Technology Solutions Inc WSB & Associates, Inc. Xcel Energy Xcel Energy Medica Lincoln National Life Ins Co Sun Life Financial Delta Dental Plan of Minnesota WSB & Associates, Inc. Xcel Energy WSB & Associates, Inc. WSB & Associates, Inc. Ratwik, Roszak & Maloney, PA WSB & Associates, Inc. WSB & Associates, Inc. WSB & Associates, Inc. Ratwik, Roszak & Maloney, PA Ratwik, Roszak & Maloney, PA Critical Connections Eco. Sery description April Legal April Legal Analytical Services Series 2015 Lease Revenue Bonds April Legal April Well #6 April Pump House #6 Construction of Well #6 March Birch St Sanitary Sewer Ext & Turn Lane Constru March Reconstruction Project Shenandoah Area March Trunk Watermain Aqua Ln to Black Duck Dr Replace Check #98932 Refund Utility Final Bill Overpa;y Health Insurance Premiums Insurance Premiums Disability Insurance Premiums Dental Insurance Premiums 6786 Clearwater Creek Dr & Well Pumphouse #1 April Antenna Projects March General Engineering Services Electric Electric Health Insurance Premiums Disability Insurance Premiums Insurance Premiums Dental Insurance Premiums March General Engineering Services Electric March Century Farm North 6th March Turnberry Crossings 2nd Addn April Legal -Century Farm North 6th March Isabel' Estates March Century Farm North Robinson Drive Construction March Saddle Club April Legal -Saddle Club April Legal-NorthPointe 2nd Foxborough Management acct 474-499-4301-1 476-499-4301-1 478-499-4300-1 478-499-4301-1 479-499-4304-1 479-499-4304-1 479-499-4400-1 481-499-4304-1 482-499-4304-1 483-499-4304-1 601-000-2150-1 601-494-4131-1 601-494-4133-1 601-494-4133-1 601-494-4134-1 601-494-4211-1 601-494-4300-1 601-494-4304-1 601-494-4381-1 601-494-4381-1 602-495-41314 602-495-41334 602-495-4133-C 602-495-41344 602-495-43044 602-495-43814 801-000-2300-1 801-000-2300-1 801-000-2300-1 801-000-2304-1 801-000-2330-1 801-000-2332-1 801-000-2332-1 801-000-2333-1 810-499-4410-1 base amo 1,498.13 1,299.26 11,531.00 667.00 1,602.25 15,179.00 23,313.00 22,618.50 39,476.90 1,139.00 50.56 729.40 4.59 29.88 76.32 604.00 939.15 944.16 2,055.16 1,945.08 729.37 29.88 4.59 76.32 944.17 1,732.93 2,467.50 1,392.50 348.50 286.00 2,081.50 500.50 164.00 43.50 8,100.00 281,457.54 MMIMEMMADNIEM. MOMMUMWMIIMMS1 AP - AP by Check Number (6/1/2015) Page 4 of 4 CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 6/1/2015 - 6/3/2015 Jun 04, 2015 03:42PM Report Criteria: Report type: Summary GL Check Check Vendor Period Issue Date Number Number Payee Description Check Amount 06/15 06/03/2015 6970 10500 06/15 06/03/2015 6971 11565 06/15 06/03/2015 6972 30490 06/15 06/03/2015 6973 50120 06/15 06/03/2015 6974 60050 06/15 06/03/2015 6975 60650 06/15 06/03/2015 6976 80400 06/15 06/03/2015 6977 90151 06/15 06/03/2015 6978 120331 06/15 06/03/2015 6979 130840 06/15 06/03/2015 6980 131470 06/15 06/03/2015 6981 180600 06/15 06/03/2015 6982 190500 06/15 06/03/2015 6983 220200 Grand Totals: AMERICAN TEST CENTER, INC ASPEN MILLS, INC CENTERPOINT ENERGY EMERGENCY APPARATUS MAI FISDAP, INC FRATTALLONE'S HARDWARE S HEWLETT-PACKARD COMPAN IMAGE PRINTING & GRAPHICS LEAGUE OF MN CITIES INS TR MFSCB MUNICIPAL EMERGENCY SERV CITY OF ROSEVILLE SIGNS NOW INC VERIZON WIRELESS CONSULTING SAFETY INSP/TE UNIFORMS STATION 2 GAS CHARGES VEH REPL PARTS 19 EMT EXAMS BLDG SUPPLIES-CLEANER/FAS NEW COMPUTER STATION 2 SAFETY CAMP SUPPLIES EXCESS LIABILITY INS 4/15-4/1 9 FIRE INSP I CERTIFICATION E ENGINE 31 LENS REPL THERM SALES TAX GRAPHICS FOR HELMETS COMMUNICATIONS 75.00 333.35 53.64 133.20 380.00 17.30 780.94 41.02 12,118.00 990.00 313.66 963.07 138.63 166.06 16, 503.87 M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRICT Invoice Register - Edit Report Page: 1 Input Dates: 6/1/2015 - 6/3/2015 Jun 03, 2015 04:21 PM Name Vendor Number Invoice Seq Type Description Invoice Date Payment Due Date Total Cost GL Account GL Period 06/03/2015 10500 AMERICAN TEST CENTER, INC AMERICAN 10500 2151221 1 Invoi CONSULTING SAFETY INSP/TE 06/03/2015 06/03/2015 75.00 801-42-2210-307 06/15 Total 10500 AMERICAN TEST CENTER, INC: 75.00 11565 ASPEN MILLS, INC ASPEN MIL 11565 165500 1 Invoi UNIFORMS 06/03/2015 06/03/2015 144.85 801-42-2210-218 06/15 ASPEN MIL 11565 165501 1 Invoi UNIFORMS 06/03/2015 06/03/2015 188.50 801-42-2210-218 06/15 Total 11565 ASPEN MILLS, INC: 333.35 30490 CENTERPOINT ENERGY CENTERP 30490 060315 1 Invoi STATION 2 GAS CHARGES 06/03/2015 06/03/2015 53.64 801-42-2210-380 06/15 Total 30490 CENTERPOINT ENERGY: 53.64 50120 EMERGENCY APPARATUS MAINT, INC EMERGEN 50120 80538 1 Invoi CLAMP ENGINE 11 06/03/2015 06/03/2015 89.08 801-42-2210-404 06/15 EMERGEN 50120 80582 1 Invoi VEH REPL PARTS 06/03/2015 06/03/2015 44.12 801-42-2210-404 06/15 Total 50120 EMERGENCY APPARATUS MAINT, INC: 133.20 60050 FISDAP, INC FISDAP, IN 60050 1205F052 1 Invoi 19 EMT EXAMS 06/03/2015 06/03/2015 380.00 801-42-2240-331 06/15 Total 60050 FISDAP, INC: 380.00 60650 FRATTALLONE'S HARDWARE STORE FRATTALL 60650 060315 1 Invoi BLDG SUPPLIES-CLEANER/FAS 06/03/2015 06/03/2015 17.30 801-42-2210-202 06/15 Total 60650 FRATTALLONE'S HARDWARE STORE: 17.30 80400 HEWLETT-PACKARD COMPANY HEWLETT- 80400 55204986 1 Invoi NEW COMPUTER STATION 2 06/03/2015 06/03/2015 780.94 801-42-2210-570 06/15 Total 80400 HEWLETT-PACKARD COMPANY: 780.94 90151 IMAGE PRINTING & GRAPHICS INC IMAGE PRI 90151 144287 1 Invoi SAFETY CAMP SUPPLIES 06/03/2015 06/03/2015 41.02 801-42-2210-490 06/15 Total 90151 IMAGE PRINTING & GRAPHICS INC: 41.02 120331 LEAGUE OF MN CITIES INS TRUST LEAGUE 0 120331 49891 1 Invoi PROPERTY/LIABILITY INS 4/15- 06/03/2015 06/03/2015 10,810.00 801-42-2210-361 06/15 LEAGUE 0 120331 49892 1 Invoi EXCESS LIABILITY INS 4/15-4/1 06/03/2015 06/03/2015 1,308.00 801-42-2210-361 06/15 Total 120331 LEAGUE OF MN CITIES INS TRUST: 12,118.00 130840 MFSCB MFSCB 130840 3385 1 Invoi 9 FIRE INSP I CERTIFICATION E 06/03/2015 06/03/2015 990.00 801-42-2210-331 06/15 Total 130840 MFSCB: 990.00 131470 MUNICIPAL EMERGENCY SERVICES INC MUNICIPAL 131470 00633878 1 Invoi ENGINE 31 LENS REPL THERM 06/03/2015 06/03/2015 313.66 801-42-2210-404 06/15 CENTENNIAL FIRE DISTRICT Invoice Register - Edit Report Page: 2 Input Dates: 6/1/2015 - 6/3/2015 Jun 03, 2015 04:21 PM Name Vendor Number Invoice Seq Type Description Invoice Date Payment Due Date Total Cost GL Account GL Period Total 131470 MUNICIPAL EMERGENCY SERVICES INC: 313.66 180600 CITY OF ROSEVILLE CITY OF R 180600 0220268 1 Invoi JUNE JPA MIS 06/03/2015 06/03/2015 769.42 801-42-2210-320 06/15 CITY OF R 180600 0220285 1 Invoi JUNE PHONE 06/03/2015 06/03/2015 206.96 801-42-2210-321 06/15 CITY OF R 180600 0220285 2 Invoi SALES TAX 06/03/2015 06/03/2015 13.31- 801-21800 06/15 Total 180600 CITY OF ROSEVILLE: 963.07 190500 SIGNS NOW INC SIGNS NO 190500 SN -5874 1 Invoi GRAPHICS FOR HELMETS 06/03/2015 06/03/2015 138.63 801-42-2210-570 06/15 Total 190500 SIGNS NOW INC: 138.63 220200 VERIZON WIRELESS VERIZON 220200 97457144 1 Invoi COMMUNICATIONS 06/03/2015 06/03/2015 166.06 801-42-2210-321 06/15 Total 220200 VERIZON WIRELESS: 166.06 Total 06/03/2015: 16,503.87 6/3/2015 GL Period Summary GL Period Amount 06/15 16,503.87 Grand Totals: 16,503.87 Grand Totals: 16,503.87 Report GL Period Summary GL Period Amount 06/15 16,503.87 Grand Totals: 16,503.87 Vendor number hash: 1730483 Vendor number hash - split: 1911083 Total number of invoices: 18 Total number of transactions: 19 Terms Description Invoice Amount Discount Amount Net Invoice Amount Open Terms 16,503.87 .00 16,503.87 Grand Totals: 16,503.87 .00 16,503.87 CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 5/21/2015 - 5/31/2015 Jun 03, 2015 03:46PM Report Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 05/15 05/29/2015 2015006 210300 US BANK VISA ACH-DOMAIN REGISTRAT 1,820.47 Grand Totals: 1,820.47 M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRICT Invoice Register - Edit Report Page: 1 Input Dates: 5/21/2015 - 5/31/2015 Jun 03, 2015 03:40PM Name Vendor Number Invoice Seq Type Description Invoice Date Payment Due Date Total Cost GL Account GL Period 05/29/2015 210300 US BANK US BANK US BANK US BANK US BANK US BANK US BANK US BANK US BANK US BANK 210300 052915 1 Invoi 210300 052915 2 Invoi 210300 052915 3 Invoi 210300 052915 4 Invoi 210300 052915 5 Invoi 210300 052915 6 Invoi 210300 052915 7 Invoi 210300 052915 8 Invoi 210300 052915 9 Invoi Total 210300 US BANK: Total 05/29/2015: 5/29/2015 GL Period Summary VISA ACH-MISC SUPPLIES VISA ACH-BATTERIES VISA ACH-CLEANING SUPPLIE VISA ACH-FUEL VISA ACH-LODGING IAA! CONF/ VISA ACH-EMS STUDENTS BAC VISA ACH-VEH PART POLARIS VISA ACH-CHG WILL BE REFUN VISA ACH-DOMAIN REGISTRAT 05/29/2015 05/29/2015 54.56 801-42-2210-219 05/15 05/29/2015 05/29/2015 56.94 801-42-2210-203 05/15 05/29/2015 05/29/2015 77.57 801-42-2210-202 05/15 05/29/2015 05/29/2015 23.14 801-42-2210-212 05/15 05/29/2015 05/29/2015 1,098.66 801-42-2210-331 05/15 05/29/2015 05/29/2015 360.00 801-42-2240-302 05/15 05/29/2015 05/29/2015 35.70 801-42-2210-404 05/15 05/29/2015 05/29/2015 55.95 801-11500 05/15 05/29/2015 05/29/2015 57.95 801-42-2210-321 05/15 1,820.47 1,820.47 GL Period Amount 05/15 Grand Totals: Grand Totals: 1,820.47 1,820.47 Report GL Period Summary 1,820.47 GL Period Amount 05/15 Grand Totals: 1,820.47 1,820.47 Vendor number hash: Vendor number hash - split: Total number of invoices: Total number of transactions: Terms Description 210300 1892700 1 9 Invoice Amount Discount Amount Net Invoice Amount Open Terms Grand Totals: 1,820.47 .00 1,820.47 1,820.47 .00 1,820.47 CITY COUNCIL WORK SESSION May 26, 2015 DRAFT CITY OF LINO LAKES 2 MINUTES 3 4 DATE : May 26, 2015 5 TIME STARTED : 6:00 p.m. 6 TIME ENDED : 6:28 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, Kusterman, 8 Rafferty, Roeser and Mayor Reinert 9 MEMBERS ABSENT : None 10 11 12 Staff members present: City Administrator Jeff Karlson; Finance Director Al Rolek; 13 Public Safety Director John Swenson; City Clerk Julie Bartell 14 15 1. Liquor Licensing — Restriction on number of licenses per individual- City 16 Clerk Bartell reviewed her written report regarding a section of the City Code that 17 prohibits individuals from holding more than one intoxicating liquor license in the city. 18 The council had discussed the matter at a previous work session and asked that staff 19 provide additional information for further discussion. The report outlined staff's 20 findings on history of the language and the restrictions in other cities. An amendment 21 limiting additional licenses to restaurants was included in the report for discussion 22 purposes. 23 24 The council asked questions about why other cities have the language in their code, the 25 definition of restaurant, and options besides limiting a change to just restaurants. The 26 council reviewed some of the process required for obtaining a liquor license, including a 27 background check, and how this restriction may fit in. 28 29 Adam Lamere, Lakes Liquor, was present and indicated that he doesn't have a particular 30 problem with changing this restriction but he feels it may open the market up even more 31 and allow a large operator to drive out the smaller ones; he reminded the council that he's 32 been requesting that the city limit off -sale licenses for many years, with no success in 33 achieving that change. 34 35 Council directed staff to return to the next regular work session for more discussion. A 36 council member suggested, for the purpose of continuing discussion, that the amendment 37 could be limited to allow just one additional license and only to a restaurant. It was also 38 noted that the city is geographically large and that lends itself to a point where 39 establishments may actually want to have more than one location; licenses should be 40 driven by the market. 41 42 2. Review 2014 Annual Audit, CliftonLarsonAllen, LLP — Finance Director 43 Rolek introduced Chris Knopik and Daniel Persaud of CliftonLarsonAllen, LLC to 44 provide an overview of the City's 2014 Annual Financial Report, present the auditor's CITY COUNCIL WORK SESSION May 26, 2015 DRAFT 45 management analysis and answer questions with regard to the financial condition of the 46 City. The auditors reviewed a written summary of the audit finding (on file), specifically 47 noting the general fund revenue and expenditures, the city's strong fund balance, 48 enterprise funds, future debt service obligations and current debt levels. Regarding how 49 the 2011-2012 fund balance is charted in the report, information is presented in a manner 50 that confuses different information presented on the same graph; the auditors will update 51 that page. Council Member Roeser asked about the city's pension obligations and 52 received additional explanation of that element. 53 54 The council will consider acceptance of the audit report at the council meeting. 55 56 The meeting was adjourned at 6:28 p.m. 57 58 These minutes were considered, corrected and approved at the regular Council meeting held on 59 June 9, 2015. 60 61 62 63 64 Julianne Bartell, City Clerk Jeff Reinert, Mayor 65 2 COUNCIL MINUTES May 26, 2015 DRAFT 1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE : May 26, 2015 6 TIME STARTED : 6:35 p.m. 7 TIME ENDED : 8:20 p.m. 8 MEMBERS PRESENT : Council Member Stoesz, Kusterman, Rafferty, 9 Roeser, and Mayor Reinert 10 MEMBERS ABSENT : none 11 12 Staff members present: City Administrator Jeff Karlson; Chief of Police John Swenson; Finance 13 Director Al Rolek; Public Services Director Rick DeGardner; and City Clerk Julie Bartell 14 15 PUBLIC COMMENT 16 17 No one was present to address the council regarding a matter not on the agenda. 18 19 SETTING THE AGENDA 20 21 The agenda was amended to move Item lA to 7A (Unfinished Business) and Item 1F to 2B (Finance 22 Department) to allow for discussion of those items. 23 24 SPECIAL PRESENTATIONS 25 26 Centennial School District - Scott Johnson, Executive Director of Teaching and Learning for the 27 Centennial School District, addressed the council. He noted the presence also of Blue Heron 28 Elementary Principal Jason Hartman. He noted a great year for the district, including receiving 29 recognition from the State of Minnesota for being a high performer. The school district has a very 30 high public trust ranking, recognized for its quality of education. He noted that the district did have a 31 referendum passed last November that will provide funding to make improvements at all school sites. 32 He thanked the city council for their role in keeping the city a great place to raise children. Council 33 Member Roeser confirmed that the positive message of the school district is getting to community 34 members through contact with parent and community groups. He noted that there are two other 35 school districts that serve the city and he'd like to hear from them also. 36 37 Proclamation of June 1 to June 7 as National CPR and AED Awareness Week- Police Chief 38 Swenson reviewed the Police Department's work in providing life saving training. They are working 39 with Anoka County on their efforts to train 10,000 individuals in the county in order to become a 40 HeartSafe county. The proclamation is another way to bring light to the efforts. He urges people to 41 contact Officer Mobraten in the Lino Lakes Police Department to get involved in the program. 42 43 Mayor Reinert read the proclamation. 44 45 1 COUNCIL MINUTES May 26, 2015 DRAFT 46 CONSENT AGENDA 47 48 Council Member Roeser moved to approve the Consent Agenda, Items 1B through 1E, as presented. 49 (The agenda had been amended to move Items 1A and 1F.) Council Member Kusterman seconded 50 the motion. Motion carried on a voice vote. 51 52 ITEM ACTION 53 54 Consideration of Expenditures: 55 56 May 4, 2015 Council Work Session Minutes Approved 57 58 May 1, 2015 City Council Meeting Minutes Approved 59 60 Resolution No. 15-55, Consumer Fireworks Permit 61 For Super Target Approved 62 63 Resolution No. 15-56, Applications for St. Joseph's 64 Church Festival (Temporary On -Sale Liquor, Cabaret 65 And Exempt Gambling) Approved 66 67 FINANCE DEPARTMENT REPORT 68 69 2A) Accepting 2014 Audit Report, CliftonLarsonAllen LLP- Finance Director Rolek 70 introduced a representative of the audit firm, Danial Persaud, to review the results of the audit. Mr. 71 Persaud reviewed the PowerPoint presentation (on file). 72 73 Mayor Reinert remarked that the results of the audit show a strong financial situation. 74 75 Mayor Reinert also recognized Finance Director Rolek who has served the city for 15 years. He will 76 be moving to another city as a finance director. The council thanked him for his work and wished 77 him the best in the future. 78 79 Council Member Kusterman moved to accept the audit results. Council Member Roeser seconded 80 the motion. Motion carried on a voice vote. 81 82 2B) Resolution No. 15-57, Reauthorizing Membership in the 4M Fund- Finance Director 83 Rolek reviewed his written report, noting that the 4M Fund was set up by the League of Minnesota 84 Cities to assist cities with investments. The fund is managed by an outside firm and that 85 management has recently changed. The new managers are requesting that participants provide a new 86 council approved resolution recognizing their management. Council Member Stoesz noted that the 87 resolution included Al Rolek as the city finance director, however, he will be leaving his employ here 88 this week. Mr. Rolek noted that the name can be modified in the future without additional action; 89 however, if the council would like to change it now, he would suggest that the city administrator 90 would be the appropriate replacement. 2 COUNCIL MINUTES May 26, 2015 DRAFT 91 92 Council Member Stoesz moved to approve Resolution No. 15-57 as amended to remove the name of 93 Al Rolek and insert the name of Jeff Karlson instead. Council Member Rafferty seconded the 94 motion. Motion carried on a voice vote. 95 96 ADMINISTRATION DEPARTMENT REPORT 97 98 There was no report from the Administration Department. 99 100 PUBLIC SAFETY DEPARTMENT REPORT 101 102 4A) Consider Approval of Hiring of One Police Officer- Police Chief Swenson reviewed his 103 request to hire Shane Werneke to the position of Police Officer. Mr. Werneke has gone through an 104 extensive hiring process. 105 106 The council confirmed that this is a replacement position being filled, and not an additional position. 107 108 Council Member Roeser moved to approve the hiring of Shane Werneke as recommended. Council 109 Member Kusterman seconded the motion. Motion carried on a voice vote. 110 111 4B) Acceptance of CenterPoint Energy Grant- Chief Swenson reported that the Police 112 Department has applied for and been awarded funds to offset a portion of the cost of equipment for 113 the Fire Department. He is requesting authorization to accept the funds granted that will be used 114 towards the purchase of a Bullard Eclipse LDS Thermal Imaging Camera. CenterPoint Energy will 115 be coming to a future council meeting for a formal presentation. 116 117 Council Member Kusterman moved to approve the acceptance of the grant of $2,500 as 118 recommended by staff. Council Member Roeser seconded the motion. Motion carried on a voice 119 vote. 120 121 4C) Acceptance of Monetary Donations in Memory of Martha DeHaven- Chief Swenson 122 explained that the Police Department is requesting authorization to accept donations received in the 123 memory of Martha DeHaven. Ms. DeHaven requested that memorials support the Lino Lakes Fire 124 Division. Mayor Reinert remarked that he knew Martha and knows John DeHaven and is aware that 125 they very much support the city's new fire department. He said that Martha was a wonderful 126 community member and she will be greatly missed. He is grateful for the donations. 127 128 Council Member Roeser moved to accept the donations received in the memory of Martha DeHaven. 129 Council Member Kusterman seconded the motion. Motion carried on a voice vote. 130 131 4D) Public Safety Department Update- Chief Swenson provided an update including the 132 following: 133 - New Fire Station Project — Construction of the new facility is slightly ahead of schedule and 134 so is moving along well; 3 COUNCIL MINUTES May 26, 2015 DRAFT 135 - Fire Department Personnel — there will be 31 firefighters certified by August 26 and the 136 department is still hiring paid on call. There are ten individuals at different stages of the 137 hiring process. It is possible that the department staffing will be 42 by December; 138 - Policy Manual and Procedure for the Fire Department — will be rolled out in June 139 - Fire Apparatus — the new trucks are nearly outfitted and ready for graphics. 140 141 Mayor Reinert thanked Chief Swenson for keeping the council up to date on the Fire Department; 142 everything is on course. 143 144 PUBLIC SERVICES DEPARTMENT REPORT 145 146 There was no report from the Public Services Department. 147 148 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 149 150 6A) Resolution No. 15-58, Approving Plans and Specifications and Authorizing 151 Advertisements for Bids for Well No. 6 Pump House — Public Services Director DeGardner 152 reviewed the request to the council, noting the status of the Well No. 6 project. He introduced Kurt 153 Johnson, Senior Project Manager, with Stantec, to review the project. 154 155 Mr. Johnson explained that the plans and specifications for the pump house project are ready so the 156 next step is to seek bids. He noted drawings of the project included in the staff report. 157 158 The council discussed the project standards such as the type of siding that would be used and how the 159 structure will be planned to fit into the neighborhood. There was discussion about the windows and 160 Council Member Kusterman suggested that they be eliminated since they could pose a security risk — 161 he would opt for security over aesthetics. Mr. Johnson noted that the windows included in the plans 162 are translucent panels that are very secure. 163 164 The council discussed other elements of the plans and the proposed cost. The mayor suggested that 165 the council needs more information and more time for review. It may be helpful for the council to 166 receive the actual plans and specifications. Public Services Director DeGardner noted that he hears 167 the council wants to look more at the project design details and there should be latitude in that area; 168 he wouldn't recommended any changes in the plans and specifications, however, since they are 169 technical and changes would be difficult. Mr. DeGardner said he would also provide the location of 170 other well houses so the council can check them out; Council Member Rafferty suggested that the 171 wells houses of the city be added to the council's upcoming city assets tour. 172 173 Council Member Rafferty moved to continue discussion of the matter to the next work session. 174 Council Member Stoesz seconded the motion. Motion carried on a voice vote. 175 176 UNFINISHED BUSINESS 177 178 May 26, 2015 (Check No. 101400 — 179 101499, in the amount of $801,270.84) 4 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 COUNCIL MINUTES May 26, 2015 DRAFT Centennial Fire District (Check No. 6942-6969 in the amount of $67,560.25) Administrator Karlson explained that the expenditure report was brought forward in a new format because the Finance Department has just moved to their new accounting system. As a result, staff was not able to generate a report that included everything that the council usually sees in the expenditure reports. He did authorize that change but now he understands that the council would like more information. Finance Director Rolek added that he heard some concern from Council Member Rafferty about the new format when the packet was received by the council over the weekend. He explained that the report will evolve as staff works with the new system. For this report, he did have staff add the additional department level information requested as soon as they were able this morning. Council Member Rafferty asked if staff is confident that the new system will provide the information in the future and Mr. Rolek said yes, as they learn to work in it. Mayor Reinert added that in the past, the council has indicated an interest in receiving a profit and loss type report, such as is done in private business. Council Member Rafferty reinforced that the council needs to have the necessary information in time to review it for meetings and their consideration; getting information late is not acceptable. Mayor Reinert suggested that the council should discuss the flow of information at the next work session. Council Member Kusterman moved to approve Item 7A as presented. Council Member Roeser seconded the motion. Motion carried on a voice vote. NEW BUSINESS There was no New Business. COMMUNITY EVENTS KITE DAY - Rice Lake Elementary - East Side Fields (575 Birch Street) on Saturday, June 6 from 10:30 a.m. to 11:30 a.m. Contact Parks & Recreation at 651-982-2440 for more information. COMMUNITY CALENDAR 4- Wednesday, May 27 - Monday, June 1 4- Monday, June 1 ilk Thursday, June 4 • Monday, June 8 Community Calendar - A Look Ahead May 26, 2015 through June 8, 2015 6:30 pm, Council Chambers 6:30 pm, Council Chambers 6:00 pm, Community Room 8:00 am, Community Room 6:30 pm, Council Chambers Environmental Board Park Board Council Work Session EDAC City Council Meeting ADJOURN There being no further business, Council Member Rafferty moved to adjourn at 8:20 p.m. Council Member Stoesz seconded the motion. Motion carried unanimously. 5 COUNCIL MINUTES May 26, 2015 DRAFT 226 227 These minutes were considered and approved at the regular Council Meeting, June 8, 2015. 228 229 230 231 232 Julianne Bartell, City Clerk Jeff Reinert, Mayor 233 CITY COUNCIL AGENDA ITEM 1D STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy Clerk MEETING DATE: June 8, 2015 TOPIC: Resolution No. 15-59, Approving a Peddler License for Big Bell Ice Cream VOTE REQUIRED: 3/5 BACKGROUND Big Bell Ice Cream, Inc., 3218 Snelling Avenue, Minneapolis has submitted a peddler's license application to the city clerk's office. The company representative who would be working in Lino Lakes is Mr. Jon Samuelson. He plans to travel through the Lino Lakes' neighborhoods selling pre-packaged ice cream novelties. The City has received all the necessary forms required to issue this company a license. The Lino Lakes Police Department has performed a background check and indicated no reason to deny the application. The application and all other required information is on file in the city clerk's office for review. RECOMMENDATION Approve Resolution No. 15-59, Approving the issuance of a Peddler License for a six month period commencing June 8, 2015. CITY OF LINO LAKES RESOLUTION NO. 15-59 RESOLUTION APPROVING PEDDLERS LICENSE WHEREAS, Big Bell Ice Cream, Inc., has submitted a peddlers license application to the city clerk's office; and WHEREAS, Big Bell Ice Cream, Inc. has complied with all of the provisions of Chapter 613 of the Lino Lakes City Code for obtaining the necessary license for a for-profit business; and WHEREAS, the Lino Lakes Police Department has conducted a background check in the past 12 month on the company representative that would be working in Lino Lakes, Mr. Jon Randall Samuelson; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota: Mr. Jon Samuelson, an employee of Big Bell Ice Cream, Inc., is hereby authorized to vend for a period of six -months beginning June 8, 2015 and ending December 8, 2015. Adopted by the Council of the City of Lino Lakes this 8th day of June, 2015. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk STAFF ORIGINATOR: MEETING DATE: TOPIC: CITY COUNCIL AGENDA ITEM lE Lisa Hogstad-Osterhues, Deputy City Clerk June 08, 2015 Resolution No. 15-60, Approving the Renewal of Liquor, Wine, Beer and Dance Licenses VOTE REQUIRED: 3/5 BACKGROUND All liquor, wine, beer (3.2) and dance licenses in the City of Lino Lakes expire on June 30, 2015. Staff has been working with license holders on meeting the requirements for renewal so as to allow the council to consider approval at this time. A majority of these licenses require additional approval by the Minnesota Department of Public Safety Alcohol and Gambling Division and they will be forwarded to the state if local approval is granted. Attached is a list of the establishments that have submitted renewal applications. Under city policy, applicants applying for license renewal are required to undergo a background investigation each year. The Lino Lakes Police Department performs the investigation and reports any information that would make applicants ineligible for license renewal. Licensees are also required to submit verification of liquor liability and workers' compensation insurance as well as pay appropriate fees. No license will be released until all requirements are met. The city code requires that when the city council considers the issuance of a liquor license, opportunity shall be given to any person to be heard for or against the granting of the license. RECOMMENDATION Adopt Resolution 15-60 approving renewal of liquor, wine, beer and dance licenses for the period of July 1, 2015 through June 30, 2016. ATTACHMENTS Resolution 15-60 Exhibit A - 2015-16 Liquor, Wine, Beer and Dance License Renewal List CITY OF LINO LAKES RESOLUTION NO. 15-60 Approving the Renewal of Liquor, Wine, Beer and Dance licenses for the 2015/2016 licensing period WHEREAS, the licensing period for liquor, wine, beer and dance licenses in the City of Lino Lakes is one year, commencing on July 1 and ending on June 30 the following year; WHEREAS, the City Council is required to approve the renewal of liquor and wine licenses, in some cases, prior to State issuance of a license; WHEREAS, City staff has reviewed the renewal applications that have been submitted and verified that local licensing regulations are met; WHERAS, the Lino Lakes Police Department has conducted the required background investigations for license renewals; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: The City of Lino Lakes hereby approves the renewal of liquor, wine, beer and dance licenses as set forth in Exhibit A that is hereby attached, with said approval contingent upon applicants meeting all city and state requirements for said licenses. Adopted by the Council of the City of Lino Lakes this 8th day of June, 2015. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk 2015-16 Liquor, Wine, Beer and Dance License Renewals Applicant License Type American Legion Post 566 7731 Lake Drive Lino Lakes, MN 55014 On Sale Club Sunday PizzaT d/b/a AJP Corporation 6511 Ware Road #100 Lino Lakes, MN 55014 3.2 On -Sale On Sale Wine Sunday KLVZ Corporation d/b/a Eagle Liquor 730 Apollo Dr, #190 Lino Lakes, MN 55014 Off Sale Lakes Liquor, Inc. d/b/a Lakes Liquor, Inc. 7860 Lake Drive Lino Lakes, MN 55014 Off Sale C.A. Wagner, Inc. **d/b/a The Tavern on Main 8001 Lake Drive Lino Lakes, MN 55014 Off Sale On Sale Sunday *2 a.m. JP's Liquor, Wine and Beer 6501 Ware Road Lino Lakes, MN 55014 Off Sale Trapper's Bar & Grill, LLC d/b/a Trapper's 6810 Lake Drive Lino Lakes, MN 55014 Off Sale On Sale Sunday Dance Anoka County Parks Chomonix Golf Course 700 Aqua Lane Lino Lakes, MN 55014 On Sale Sunday Target Corporation Store T-1448 749 Apollo Drive Lino Lakes, MN 55014 3.2 Off Sale Hammerheart, LLC d/b/a:Hammerheart Brewing Co. 7785 Lake Drive Lino Lakes, MN 55014 On -Sale Brewer Taproom Room and Off -Sale Growler & Sunday Metro Wine & Spirits, LLC 6013 Hodgson Rd Lino Lakes, MN 55014 Off Sale Cherokee Liquors, Inc. d/b/a G -Will Liquors 8040 Lake Drive Lino Lakes, MN 55014 Off -Sale Bill's Superette 8020 Lake Drive Lino Lakes, MN 55014 3.2 Off Sale Liquor Barrel 7997 Lake Dr., Suite 120 Lino Lakes, MN 55014 Off Sale Paleos Restaurant 566 Lilac Street Lino Lakes, MN 55014 On Sale Sunday Tasty Asia Take Out 717 Apollo Drive Suite 140 Lino Lakes, MN 55014 3.2 On -Sale On Sale Wine Sunday Fiesta Cancun 7090 — 21st Avenue North Lino Lakes, MN 55038 On Sale Sunday All approvals are contingent upon the applicant(s) meeting all state and local requirements. All approvals are for the period of July 1, 2015 through June 30, 2016, except as noted -- * 2 a.m. licenses expire Sept 2016 CITY COUNCIL AGENDA ITEM 1F STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy Clerk MEETING DATE: June 8, 2015 TOPIC: Resolution No. 15-64, Approving a Peddler License for Edward Jones Financial VOTE REQUIRED: 3/5 BACKGROUND A representative from Edward Jones Financial, 9304 Lexington Avenue NE, Circle Pines, MN has submitted a peddler's license application to the city clerk's office. The company representative who will be working in Lino Lakes is Mr. Philip Bottjen. He plans to travel through Lino Lakes' neighborhoods going door to door offering financial services to interested potential clients. The City has received all the necessary forms required to issue this company a license. The Lino Lakes Police Department has performed a background check and indicated no reason to deny the application. The application and all other required information is on file in the city clerk's office for review. RECOMMENDATION Approve Resolution No. 15-64, Approving the issuance of a Peddler License for a six month period commencing June 9th, 2015. CITY OF LINO LAKES COUNTY OF ANOKA RESOLUTION NO. 15-64 APPROVING A PEDDLER LICENSE FOR EDWARD JONES FINANCIAL WHEREAS, Philip Bottjen, Financial Advisor for Edward Jones Financial, has submitted a peddlers license application to the city clerk's office; and WHEREAS, Philip Bottjen has complied with all of the provisions of Chapter 613 of the Lino Lakes City Code for obtaining the necessary license; and WHEREAS, the Lino Lakes Police Department has conducted a background check on the company representatives that will be working in Lino Lakes, Mr. Philip Bottjen; NOW, THEREFORE, BE IT RESOLVED that the Lino Lakes City Council hereby approves the request of Philip Bottjen, Edward Jones Financial, to travel throughout Lino Lakes offering financial services door to door for a period of six -months beginning June 9th, 2015 and ending December 9th, 2015. Adopted by the Council of the City of Lino Lakes this 8th day of June, 2015. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk STAFF ORIGINATOR: MEETING DATE: TOPIC CITY COUNCIL AGENDA ITEM 1G Lisa Hogstad-Osterhues, Deputy City Clerk June 8, 2016 Consider Resolution No. 15-65, Approving 2015-2016 Tobacco License Renewals VOTE REQUIRED: Simple Majority (3/5 Vote Required) INTRODUCTION All tobacco licenses in the City of Lino Lakes expire on June 30, 2015. Staff has been working with the license holders to put in place all renewal requirements to allow for Council consideration at this time. BACKGROUND Attached is a list of the establishments that have submitted renewal applications. As indicated, the applicants have completed the necessary documentation and paid the fee that is required for the license. No license will be released until all requirements are met. RECOMMENDATION Adopt Resolution 15-65, approving renewal of tobacco licenses for the period of July 1, 2015 through June 30, 2016. ATTACHMENTS Resolution 15-65 2015-16 Tobacco License Renewal List CITY OF LINO LAK ES RESOLUTION NO. 15-65 Approving Renewal of Tobacco Licenses for the 2015/2016 Licensing Period WHEREAS, the licensing period for tobacco licenses in the City of Lino Lakes is one year, commencing on July 1 and ending on June 30 the following year; and WHEREAS, the City Council is required to approve the renewal of tobacco licenses; and WHEREAS, city staff has reviewed the renewal applications that have been submitted and verified that licensing requirements are met; and WHEREAS, the city has completed the required background investigations; NOW, THEREFORE, BE IT RESOLVED by The City Council of The City of Lino Lakes, Minnesota: The City of Lino Lakes hereby approves the renewal of tobacco licenses as set forth in Exhibit A that is attached to this resolution. Adopted by the Council of the City of Lino Lakes this 8th of June 2015. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk 2015-16 Tobacco License Renewal List Applicant License Type Lakes Liquor, Inc. 7860 Lake Drive (55014) Tobacco KLVZ Corporation (eff. 3/11) d/b/a Eagle Liquor 730 Apollo Drive, #190 (55014) Tobacco JP's Liquor, Wine & Beer 6501 Ware Road (55014) Tobacco Holiday Stationstores d/b/a Holiday Stationstore #376 7509 Lake Drive (55014) MAIL TO: License Administrator, 4567 American Blvd W Bloomington, MN 55437-1123 Tobacco KRO, Inc. d/b/a Lino Lakes One Stop Tobacco 6501 Ware Road, Suite 360 (55014) Chomonix Golf Course 700 Aqua Lane (55014) Tobacco Fast Break 7601 Lake Drive (55014) Tobacco Liquor Barrel 7997 Lake Drive, Suite 120 (55014) Tobacco TJ Lino Lakes d/b/a Corner Express Todd M. Steffen 7997 Lake Drive (55014) Tobacco G -Will d/b/a Cherokee Liquors 8040 Lake Drive (55014) Tobacco Bill's Superette 8020 Lake Drive (55014) Tobacco Lakes 1 Stop 7090 21st Ave. No. Tobacco All approvals are contingent upon the applicant(s) finally meeting all state and local requirements. All approvals are for the period of July 1, 2015 through June 30, 2016 CITY COUNCIL AGENDA ITEM 3A STAFF ORIGINATOR: Jeff Karlson MEETING DATE: June 8, 2015 TOPIC: Temporary Wage Increase for Finance Department Staff VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to consider a twenty percent wage increase for Paula Schloer and a ten percent increase for Tracy Thoma until the Finance Director position is filled. BACKGROUND With the departure of Finance Director Al Rolek, Paula and Tracy will be performing many additional duties and responsibilities to fill the gaps. Paula will be assuming many of Al's job duties and Tracy will be taking some of Paula's duties. Paula's temporary extra duties include the following: monitoring investments, bank collateral, and debt payments; drawing funds for current construction projects; assisting administrator and department directors with annual budget; updating tax settlement spreadsheets in July; preparing audit and TIF reports for State Auditor's Office. Tracy's additional duties include: coding accounts payable invoices formerly done by Al; preparing quarterly reports currently done by Paula; acting as Springbrook's main contact person for the accounts payable, payroll, utility billing, accounts receivable, and fixed assets modules during the implementation process, and assisting with miscellaneous budget and expenses requests. The AFSCME labor agreement provides that employees who work at a higher classification shall receive a ten percent wage increase. Since Paula will be taking on greater responsibilities, I believe a 20 percent wage increase is appropriate. Paula's temporary hourly rate would be $41.06. Tracy's would be $27.10. RECOMMENDATION Approve twenty percent hourly wage increase for Paula Schloer and ten percent increase for Tracy Thoma, starting June 1, 2015 and ending when the new Finance Director assumes the position. CITY COUNCIL AGENDA ITEM 3B STAFF ORIGINATOR: Jeff Karlson MEETING DATE: June 8, 2015 TOPIC: Non -Union Compensation VOTE REQUIRED: 3/5 INTRODUCTION The City Council is being asked to consider a resolution establishing the 2015 compensation plan for non-union employees. BACKGROUND Non-union personnel include the city administrator, department directors, deputy public safety directors, public safety captain, and city clerk. The plan includes a two percent salary adjustment, which would be retroactive to January 1, 2015. The Council had previously considered a proposal for salary adjustments at the February 9th and April 13th meetings, but postponed any action until the Hay Job Evaluation System used by the City could be reviewed by Springsted's HR consultant, Ann Antonsen. Ms. Antonsen attended the May 4th work session and explained how both internal and external (market) factors are used to establish salary ranges. The recommendation for Director Swenson's salary increase was based on additional responsibilities he has taken on with the integration of fire services in the Public Safety Department. Director Grochala's salary is below the market average. I checked the salary ranges posted on the LMC Salary & Benefits Survey for the Community Development Director, Public Safety Director, and Finance Director. Below are the comparisons for populations between $15,000 and $30,000. 2014 2014 2014 2015 Position Ave. Min. Ave. Max. LL Max. Recommend. Community Development Dir. $88,876 $114,168 103,992 $107,112 Public Safety Director $95,238 $119,023 $114,900 $118,344 Finance Director $87,782 $111,320 $111,134 No change RECOMMENDATION Approve Resolution No. 15-07, establishing the 2015 compensation plan for non-union employees, with recommended changes, effective January 1, 2015. ATTACHMENTS Resolution No. 15-07 CITY OF LINO LAKES RESOLUTION NO. 15-07 RESOLUTION ESTABLISHING 2015 COMPENSATION PLAN FOR NON-UNION EMPLOYEES WHEREAS, Section 207.04 of the Code of Ordinances requires the City Administrator to establish and maintain a compensation plan for all positions in the City, which is to be reviewed and approved by the City Council; and WHEREAS, this plan is in compliance with Minnesota Statute 471, which is referred to as the Pay Equity Law; and WHEREAS, the compensation plan for non-union employees includes a two percent (2%) wage increase retroactive to January 1, 2015, with the following exceptions: the Public Safety Director and Community Development Director increases by three percent (3%) and the Finance Director by zero percent (0%). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes that the following salary schedule by adopted. City of Lino Lakes 2015 Compensation Plan Effective January 1, 2015 Position Minimum Monthly Step 2 Step 3 Step 4 Step 5 Maximum Monthly City Administrator $8,965 $9,413 $9,861 $10,309 $10,757 $11,206 Public Safety Director $7,890 $8,284 $8,677 $9,073 $9,468 $9,862 Finance Director $7,410 $7,780 $8,151 $8,521 $8,892 $9,262 Public Serv. Director $7,325 $7,691 $8,058 $8,424 $8,790 $9,157 Comm. Dev. Director $7,141 $7,498 $7,855 $8,212 $8,569 $8,926 Dep. Public Safety Dir. $6,912 $7,257 $7,603 $7,948 $8,294 $8,639 Police Captain $6,459 $6,782 $7,105 $7,428 $7,751 $8,074 City Clerk $4,863 $5,106 $5,349 $5,592 $5,835 $6,078 Adopted by the Lino Lakes City Council this 8th day of June 2015. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: INTRODUCTION CITY COUNCIL AGENDA ITEM 3C Julie Bartell, City Clerk June 8, 2015 1st Reading of Ordinance No. 02-15, Amending Chapter 700 Regarding Liquor and Beer, to Allow Issuance of More than One On -Sale Intoxicating Liquor Licenses Per Individual, (Addnl Licenses Available to Restaurants Only) 3/5 At work sessions in May and June, the council discussed Section 701.06 of the City Code that states that "no more than one intoxicating liquor license shall be directly or indirectly issued within the city to any one person." The subject matter arose because an individual who currently holds an off -sale license in the city is opening a restaurant (also in the city) for which he would like to secure a beer and wine license. BACKGROUND The council discussed how this code language impacts businesses, and particularly restaurants, in the city. Information was presented on the history of the restriction, the council looked at regulations in other area cities, and reviewed other regulatory options available when the council considers future liquor license requests. Current liquor license holders in the city were informed of the discussion and invited to a work session to give input on the possibility of removing the one license per person restriction in the city code. There was no negative reaction from licensees. RECOMMENDATION The council directed staff to prepare an ordinance amendment that removes the one license restriction from the city code and that adds language that limits additional licenses to restaurants only. Staff recommends that the council approve the Pt Reading of Ordinance No. 02-15, Amending Chapter 700 of the Lino Lakes Code of Ordinances Regarding Liquor and Beer, to Allow Issuance of More than One On -Sale Intoxicating Liquor Licenses per Individual, and Making Additional Licenses Available to Restaurants Only. ATTACHMENTS Ordinance No. 02-15 1St Reading: Publication: 2nd Reading: Effective: CITY OF LINO LAKES ORDINANCE NO. 02-15 AMENDING TITLE 700, CHAPTER 701 OF THE LINO LAKES CODE OF ORDINANCES RELATING TO LIQUOR LICENSING The City Council of the City of Lino Lakes, Anoka County, Minnesota, does ordain: Section 1. That Section 701.06, of the Lino Lakes Code of Ordinances be amended as follows: 701.06 PERSONS INELIGIBLE FOR LICENSE. No license shall be granted to any person made ineligible for the license by state law. No more than one intoxicating liquor license shall be directly or indirectly issued within the city to any one person, unless the additional intoxicating liquor licenses are on - sale licenses issued to restaurants, as defined in Section 701.02, Subdivision b. Adopted by the Lino Lakes City Council this day of , 2015. The motion for the adoption of the foregoing ordinance was introduced by Council Member and was duly seconded by Council Member upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk and Jeff Reinert, Mayor CITY COUNCIL AGENDA ITEM 4A STAFF ORIGINATOR: Public Safety Director John Swenson MEETING DATE: June 8, 2015 TOPIC: Hire Paid On -Call Firefighter VOTE REQUIRED: 3/5 INTRODUCTION The Lino Lakes Public Safety Department is requesting council approval to hire a paid on-call firefighter. BACKGROUND As directed by Council Resolution 14-50 staff is integrating fire operations into the Public Safety Deparinnent. Staff has been engaged in a fire recruiting and hiring process for paid on- call firefighter candidates as part of the integration process. The hiring process has been extensive including an interview process, background investigation, medical examinations, and drug screen. This process has identified candidates that will continue the Public Safety Department's proud tradition of delivering high quality services to the Lino Lakes Community. RECOMMENDATION Staff recommends the Council approve the hiring of Mark Tembreull for the position of paid on-call firefighter effective June 9, 2015. ATTACHMENTS None CITY COUNCIL AGENDA ITEM 4B STAFF ORIGINATOR: Public Safety Director John Swenson MEETING DATE: June 8, 2015 TOPIC: Consider Acceptance of Monetary Donation in Memory of Martha DeHaven VOTE REQUIRED: 3/5 INTRODUCTION The Lino Lakes Public Safety Department is requesting council approval to accept a donation of $50.00 in Memory of Martha DeHaven. BACKGROUND Ms. DeHaven was a Lino Lakes resident and a member of the Lino Lakes Environmental Board. She passed away on May 7, 2015 at the age of 78. At the request of Ms. DeHaven and her family the Lino Lakes Fire Division or the Zuettel Memorial Garden were listed as preferred memorials. RECOMMENDATION Staff recommends approval of accepting the donation of $50.00 from Charles and Sarah Peterson in memory of Martha DeHaven ATTACHMENTS None CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: June 8, 2015 TOPIC: Consider Resolution No. 15-58, Approving Plans & Specifications and Authorizing Advertisement for Bids, Well No. 6 Pump House VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting Council authorization to approve plans and specifications and authorize advertisement for bids for the construction of Well No. 6 Pump House. BACKGROUND In accordance with the City's Comprehensive Water Supply Plan, construction of Well No. 6 was recommended to accommodate the City's municipal water demand. The well is located at Birch Park on property acquired as part of the Preserve at Lino Lakes project. Well construction began in December of 2014 and is nearing completion. The next step in the process is to construct the Pump House Facility. The City Council discussed the plans at the May 26, 2015 regular meeting and requested further review of the architectural elements of the pump house. Additional discussion was held at the June 1, 2015 council work session. The plans have been revised to incorporate comments received during the discussion. The estimated construction cost was $797,500. A revised estimate based on the proposed changes has not been completed by the time of this report. An update will be provided at the council meeting. Funding for the improvement is provided from the City's Area and Unit Trunk Fund. The estimated schedule for this project is as follows: City Council Authorizes Advertisement for Bids Bid Opening City Council Consider Accepting Bids Construction Start RECOMMENDATION June 8, 2015 July 15, 2015 July 24, 2015 Late August, 2015 Staff recommends adoption of Resolution 15-58 Approving Plans and Specifications and Authorizing Advertisement for Bids for the construction of Well No. 6 Pump House. ATTACHMENTS 1. Resolution No. 15-58 2. Pump House Building Elevation CITY OF LINO LAKES RESOLUTION NO. 15-58 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS WELL NO. 6 PUMP HOUSE WHEREAS, in accordance with the City's Comprehensive Water Supply Plan, construction of the Well No. 6 Pump House is planned for construction to meet the municipal water demand; and WHEREAS, the project is necessary, cost-effective and feasible; and WHEREAS, pursuant to City Council Resolution No. 14-109, Stantek Inc., has prepared plans and specifications for the making of such improvement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota that: 1. Such plans and specifications, a copy of which are made part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in a trade publication an advertisement for bids for the making of such improvement under such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state that bids will be received by the Clerk, at which time they will be received by the clerk until 10:00 a.m. on Wednesday, July 15, 2015, at which time they will be publicly opened at the City Hall by the City Clerk and Engineer, will then be tabulated, and will be considered by the Council at 6:30 p.m. on July 27, 2015, in the Council Chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of such bid. Adopted by the Council of the City of Lino Lakes this 8th day of June, 2015. 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NO. 193803003 SHEET NUMBER A203 CITY COUNCIL AGENDA ITEM 6B STAFF ORIGINATOR: Diane Hankee MEETING DATE: June 8, 2015 TOPIC: Consider Resolution No. 15-61, Approving Construction Services Contract with WSB, Birch/Centerville Road Street and Utility Improvements VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council authorization to complete the construction services for the Birch Street & Centerville Road Street and Trunk Utility Improvement Project. BACKGROUND On April 13, 2015, the City awarded the above-mentioned project to Dresel Contracting, Inc. in the amount of $631,759. 75. The project includes extending trunk sanitary sewer, installing sanitary sewer and water main laterals, and the constructing turn lanes and a bypass lane at proposed access points to the Fire Station site located at the southeast corner of the Birch Street and Centerville Road intersection. WSB and Associates has submitted a proposal to complete the construction services for the proposed improvements in the amount of $38,561.00 which is just over 6% of the construction cost. The substantial completion date for this project is August 31, 2015 and the final completion date including restoration is September 30, 2015. RECOMMENDATION Staff is recommending approval of Resolution No. 15-61 authorizing the construction services contract. ATTACHMENTS 1. Resolution No. 15-61 2. WSB Proposal CITY OF LINO LAKES RESOLUTION NO. 15-61 RESOLUTION AUTHORIZING CONSTRUCTION SERVICES CONTRACT BIRCH STREET & CENTERVILLE ROAD STREET AND UTILITY IMPROVEMENTS WHEREAS, the City is extending trunk sanitary sewer, installing sanitary sewer and water main laterals, and the constructing turn lanes and a bypass lane at proposed access points to the Fire Station site located at the southeast corner of the Birch Street and Centerville Road intersection; and WHEREAS, on April 13, 2015, the City awarded the above-mentioned project to Dresel Contracting, Inc. in the amount of $631,759.75; and WHEREAS, the City Council finds that it would be in the best interests of the city to proceed with the construction oversight and administration, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. WSB and Associates, Inc., is hereby designated as the engineer for this improvement. The engineer shall provide construction services for the making of such improvement. 2. City staff is authorized to execute a professional services agreement with WSB and Associate, Inc., in the amount of $38,561.00. Adopted by the Council of the City of Lino Lakes this 8th day of June, 2015. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk WSB c�C Assad engineering • planning • environmental • construction May 29, 2015 Mr. Michael Grochala Community Development Director City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 Re: Request for Proposal to Provide Construction Services for the Birch Street & Centerville Road Sanitary Sewer and Watermain Extension Project City of Lino Lakes, MN WSB Project No. 2029-860 Dear Mr. Grochala: The City recently awarded the above-mentioned project to Dresel Contracting, Inc. in the amount of $631,759. 75 and is now seeking a proposal to perform the construction services for this project. WSB & Associates, Inc. is pleased to present to you this proposal for professional engineering services associated with the City's Birch Street & Centerville Road Sanitary Sewer and Watermain Extension Project. WSB is a leader in construction services and topographic survey with experience working on levels of projects. Our professional staff focuses on project communication, schedule and project delivery. Our construction services scope of work includes the following tasks: • Project Management • Contract Administration • Construction Observation • Construction Staking • Materials Testing Coordination The engineering fee to complete the Birch Street & Centerville Road Sanitary Sewer and Watermain Extension Project is as follows: Project Management $ 1,277 (Hourly not to exceed) Contract Administration $ 9,774 (Hourly not to exceed) Construction Observation $ 13,936 (Hourly) Construction Staking $ 12,496 (Hourly not to exceed) Materials Testing Coordination $ 1,078 (Hourly not to exceed) Total Fee $ 38,561 Our construction observation fees are estimated hourly based on a twenty (20) hour work week and the contractor substantially completing the work in ten (10) weeks. We will work diligently with the Equal Opportunity Employer wsbeng.com K 102029-8601AdminlConbactlEng proposa(ICONSTRUCTTONPROPOSALdoc Mr. Michael Grochala May 29, 2015 Page 2 City and the contractor to ensure a timely schedule is kept in accordance with the plans and specifications. WSB & Associates assumes the City will directly hire a subconsultant to provide the materials testing services required for the project, but the responsibility to coordinate and schedule these activities in a timely manner is included in WSB's scope of work. A detailed list of project tasks is defined and shown on the attached task hour budget worksheet. Tasks not shown are considered outside of the scope of services. If additional work is necessary, we will prepare a detailed scope of work and include it as an addendum to this agreement. We will not proceed with any additional work until the addendum is authorized by both parties. This letter represents our complete understanding of the Birch Street & Centerville Road Sanitary Sewer and Watermain Extension Project and the proposed scope of services. If you are in agreement with the scope of services and proposed fee, please sign in the appropriate space below and return one copy to us. If you have any questions about this proposal, please feel free to call me at 612-360-1298. Sincerely, WSB & Associates, Inc. Diane Hankee, PE Associate ACCEPTED BY: The City of Lino Lakes hereby accepts the WSB proposal of $38,561 for all services outlined in this letter. City of Lino Lakes Name Title Date K 102029-8601AdminlConbactlEng proposa(ICONSTRUCTTONPROPOSALdoc WSB AL & Associates, Inc. W SB & Associate Inc. ESTIMATE OF COST - Construction Services Birch Street and Centerville Road Sanitary Sewer and Watermain Extension 2029-860 2015 Construction WORK TASK Project Engineer Project I nspector Surveyor Survey Crew Two man EEO Compl i ance Officer Clerical Total Hours Cost Task Description A PROJECT MANAGEMENT Project Management 5 5 $615.00 Public Involvement & Coordination with I ocal resi dents 2 4 6 $662.00 B CONTRACT ADM I NI STRATI ON Pre -Construction Conference 3 2 2 7 $729.00 Weekly Meeting (Assume 10 meeti ngs) 15 10 2 27 $3,037.00 Labor Compliance 2 8 10 $904.00 Documentation Review 2 2 $246.00 Contract Admi ni strati on / 2015 CI oseout Documentation 2 5 7 $766.00 Monthly Pay Esti mates (Assume 5) 2 5 10 17 $1,526.00 Record Drawi ngs fi el d work 2 5 8 $2,046.00 Record Drawi ngs offi ce work (cad ti me) 5 5 $520.00 C CONSTRUCTION INSPECTION SERVI CES Pre -Project Inspection / Removal Measurements 6 6 $624.00 Construction Inspection 120 120 $12,480.00 N PD ES inspection and reporting 8 8 $832.00 Survey Staking 3 8 70 81 $12,496.00 D MATERIALS Testing Documentation Review 2 2 4 $454.00 Concrete Field Testi ng / Coordination 2 2 $208.00 Grading & Base Field Testi ng / Coordination 2 2 $208.00 Bituminous Field Testi ng / Coordination 2 2 $208.00 Total Hours 35 l 183 I 8 l 78 l 8 I 14 311 $38,561.00 1 1 Hourly Costs $123.00 $104.00 $123.00 $160.00 $87.00 1 $76.00 TOTAL COST $4,305.00 $19,032.00 $984.00 $12,480.00 $696.00 $1,064.00 $38,561.00 CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Diane Hankee MEETING DATE: June 8, 2015 TOPIC: Consider Resolution No. 15-62, Approving Construction Services Contract with WSB, 2015 Street Reconstruction Project (Shenandoah Area) VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council authorization to complete the construction services for the 2015 Street Reconstruction Project (Shenandoah Area). BACKGROUND On April 13, 2015, the City awarded the above-mentioned project to Arnt Construction Company, Inc. in the amount of $2,227,975. The 2015 Street Reconstruction Project includes the reconstruction of streets in the Shenandoah Area, sanitary sewer maintenance, and drainage improvements. WSB and Associates has submitted a proposal to complete the construction services for the proposed improvements in the amount of $148,572 which is just over 6.5% of the construction cost. The substantial completion date for this project is August 31, 2015 and the final completion date including restoration is September 30, 2015. RECOMMENDATION Staff is recommending approval of Resolution No. 15-62 authorizing the construction services contract. ATTACHMENTS 1. Resolution No. 15-62 2. WSB Proposal CITY OF LINO LAKES RESOLUTION NO. 15-62 RESOLUTION AUTHORIZING CONSTRUCTION SERVICES CONTRACT 2015 STREET RECONSTRUCTION PROJECT (SHENANDOAH AREA) WHEREAS, the City is reconstructing streets, completing sanitary sewer maintenance, and drainage improvements, within the Shenandoah Area; and WHEREAS, on April 13, 2015, the City awarded the above-mentioned project to Arnt Construction Company, Inc. in the amount of $2,227,975; and WHEREAS, the City Council finds that it would be in the best interests of the city to proceed with the construction oversight and administration, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. WSB and Associates, Inc., is hereby designated as the engineer for this improvement. The engineer shall provide construction services for the making of such improvement. 2. City staff is authorized to execute a professional services agreement with WSB and Associate, Inc., in the amount of $148,572.00. Adopted by the Council of the City of Lino Lakes this 8' day of June, 2015. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk WSB c�C Assad engineering • planning • environmental • construction May 29, 2015 Mr. Michael Grochala Community Development Director City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Re: Request for Proposal to Provide Construction Services for the 2015 Street Reconstruction Project — Shenandoah Area City of Lino Lakes, MN WSB Project No. 2029-850 Dear Mr. Grochala: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 The City recently awarded the above-mentioned project to Arnt Construction Company, Inc. in the amount of $2,227,975 and is now seeking a proposal to perform the construction services for this project. WSB & Associates, Inc. is pleased to present to you this proposal for professional engineering services associated with the City's 2015 Street Reconstruction Project — Shenandoah Area. Our construction services scope of work includes the following tasks: • Project Management • Contract Administration • Construction Observation • Construction Staking • Materials Testing Coordination The engineering fee to complete the 2015 Street Reconstruction Project — Shenandoah Area is as follows: Project Management $ 4,341 (Hourly not to exceed) Contract Administration $ 35,726 (Hourly not to exceed) Construction Observation $ 74,048 (Hourly) Construction Staking $ 33,010 (Hourly not to exceed) Materials Testing Coordination $ 1,447 (Hourly not to exceed) Total Fee $ 148,572 Our construction observation fees are estimated hourly based on a fifty (50) hour work week and the contractor substantially completing the work in twenty-three (23) weeks. We will work diligently with the City and the contractor to ensure a timely schedule is kept in accordance with the plans and specifications. Equal Opportunity Employer wsbeng.com K.902029-850Admin6Cantract12015 SRPI2015 SRP CONSTRUCTION PROPOSAL FINAL 5 2615.doc Mr. Michael Grochala May 29, 2015 Page 2 WSB & Associates assumes the City will directly hire a subconsultant to provide the materials testing services required for the project, but the responsibility to coordinate and schedule these activities in a timely manner is included in WSB's scope of work. A detailed list of project tasks is defined and shown on the attached task hour budget worksheet. Tasks not shown are considered outside of the scope of services. If additional work is necessary, we will prepare a detailed scope of work and include it as an addendum to this agreement. We will not proceed with any additional work until the addendum is authorized by both parties. This letter represents our complete understanding of the 2015 Street Reconstruction Project and the proposed scope of services. If you are in agreement with the scope of services and proposed fee, please sign in the appropriate space below and return one copy to us. If you have any questions about this proposal, please feel free to call me at 612-214-7053. Sincerely, WSB & Associates, Inc. .41641/f. Brad A. Reifsteck, PE Senior Project Manager ACCEPTED BY: The City of Lino Lakes hereby accepts the WSB proposal of $148,572 for all services outlined in this letter. City of Lino Lakes Name Title Date K.902029-8501Adrnin IContract12015 SRPI2015 SRP CONSTRUCTION PROPOSAL FINAL 5 2615.doc WSB & Associates, Inc. WSB & Associates, Inc. ESTI MATE OF COST - Construction Services 2015 Street Reconstruction Project - Shenandoah Area 2029-850 2015 Construction WORK TASK Project Engineer Project Inspector Surveyor Survey Crew Two man EEO Compliance Officer Clerical Total Hours Cost Task Description A PROJECT M ANAGEM ENT Project Management 10 10 $1,230.00 Publ i c I nvol vement & Coordi nation with local residents 5 24 29 $3,111.00 B CONTRACT ADM I NI STRATI ON Pre -Construction Conference 4 4 2 10 $1,060.00 Weekly Meeting (Assume 23 meetings) 46 46 23 115 $12,190.00 Labor Compliance 5 10 30 45 $4,265.00 Documentation Review 10 10 $1,230.00 Contract Administration / 2015 Closeout Documentation 15 20 35 $3,925.00 Monthly Pay Esti mates (Assume 6) 6 18 10 34 $3,370.00 Record Drawl ngsfield work 2 20 20 $5,526.00 Record Drawn ngs office work (cad time) 40 40 $4,160.00 C CONSTRUCTION INSPECTION SERVICES Pre -Project I nspecti on / Removal M easurerents 8 8 $832.00 Full Ti meConstruction Inspection (23 Weeks) 680 680 $70,720.00 N PD ES inspection and reporting 24 24 $2,496.00 Survey Staking 5 30 180 215 $33,010.00 D MATERIALS Testing Documentation Review 5 2 7 $823.00 Concrete Field Testing / Coordination 2 2 $208.00 Grading & Base Field Testing /Coordination 2 2 $208.00 Bituminous Field Testi ng / Coordination 2 2 $208.00 Total Hours 108 I 907 I 30 I 200 I 30 I 35 1268 $148,572.00 1 1 Hourly Costs 123.00 104.00 123.00 160.00 87.00 76.00 WSB 2015 SALARY COSTS $13,284.00 $94,328.00 $3,690.00 $32,000.00 $2,610.00 $2,660.00 $148,572.00 CITY COUNCIL AGENDA ITEM 6D STAFF ORIGINATOR: Diane Hankee MEETING DATE: June 8, 2015 TOPIC: Consider Resolution No. 15-63, Approving Professional Design Services Contract with WSB, Birch Street By -Pass Lane at Old Birch Street VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council authorization to prepare plans and specifications for the Birch Street By -Pass Lane at Old Birch Street. BACKGROUND Per Anoka County requirements, the Saddle Club development requires the construction of a By -Pass lane at the intersection of Birch Street and Old Birch Street (west end). This project has been coordinated with the Saddle Club Developer and the Anoka County Highway Department. The agreement is that the Developer will fund the design the by-pass lane, and the City will complete the design. The County will fund and construct the by-pass lane. The City Engineer, WSB and Associates has submitted a proposal to complete the final design for the proposed improvements in the amount of $9,700.00. The design fees will be paid through the Saddle Club Development Agreement securities. The design will be completed by the fall of 2015 for incorporation in the Anoka County 2016 road maintenance project for bidding and construction. RECOMMENDATION Staff is recommending approval of Resolution No. 15-63 authorizing preparation of plans and specifications. ATTACHMENTS 1. Resolution No. 15-63 2. WSB Proposal CITY OF LINO LAKES RESOLUTION NO. 15-63 RESOLUTION AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS BIRCH STREET BY-PASS LANE AT OLD BIRCH STREET WHEREAS, the Saddle Club development requires the construction of a By -Pass lane at the intersection of Birch Street and Old Birch Street; and WHEREAS, the Developer of the Saddle Club development is funding the design of the By - Pass lane, and Anoka County is funding the construction of the By -Pass lane; and WHEREAS, the City Council finds that it would be in the best interests of the city to proceed with the preparation of plans and specifications, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. WSB and Associates, Inc., is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 2. City staff is authorized to execute a professional services agreement with WSB and Associate, Inc., in the amount of $9,700.00. Adopted by the Council of the City of Lino Lakes this 8t' day of June, 2015. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk WSB S & Associates, Inc. engineering • planning • environmental • construction June 1, 2015 Mr. Michael Grochala Community Development Director City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Re: Request for Proposal to Engineering Design Services for the Birch Street By -Pass Lane Construction at Old Birch Street City of Lino Lakes, MN WSB Project No. 2029-632 Dear Mr. Grochala: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 WSB & Associates, Inc. is pleased to present to you this proposal for professional engineering design services for the Birch Street By -Pass Lane Construction associated with the Saddle Club Development and improvements to Old Birch Street. This project has been coordinated with the Saddle Club Developer and the Anoka County Highway Department. The agreement is that the Developer will fund the design the by-pass lane and the City will complete the design. The County will fund and construct the by-pass lane on Birch Street at the intersection of Old Birch Street (west end). Our design services scope of work includes the following tasks: • Topographic Survey and Data Collection • Project Management and Coordination • Design By-pass lane typical section, Horizontal and Vertical Alignment • Develop Construction plans including Erosion control SWPPP • Proposal Form and Cost Estimate The engineering fee to complete the design of the Birch Street By -Pass Lane Construction is as follows: Topo and Data $ 1,000 Project Management $ 1,000 Design $ 3,200 Construction Plans $ 3,500 Proposal Form and Cost Estimate $ 1,000 Total Fee $ 9,700 The proposed fee is a not to exceed fee. If the scope of services changes we will work with the City to address the changes. Geotechnical services are not included in this proposal and are not anticipated Equal Opportunity Employer wsbeng.com S:ICommunity Develapment1ProjectslPianning CaseslSaddle ClublSt gReparts120150608 CC Birch Street ByPass Design ServiceslDESIGN PROPOSAL.dac Mr. Michael Grochala June 1, 2015 Page 2 to be needed. Our design will be in conformance with Anoka County standards and right of way work is to be completed by Anoka County. This letter represents our complete understanding of the design of the Birch Street By -Pass Lane Construction and the proposed scope of services. If you are in agreement with the scope of services and proposed fee, please sign in the appropriate space below and return one copy to us. If you have any questions about this proposal, please feel free to call me at 612-360-1298. Sincerely, WSB & Associates, Inc. Diane Hankee, PE Associate ACCEPTED BY: The City of Lino Lakes hereby accepts the WSB proposal of $9,700 for all services outlined in this letter. City of Lino Lakes Name Title Date S:ICommunity Development\ProjectslPlanning CaseslSaddle CIuhISt ffReports120150608 CC Birch Street ByPass Design ServiceslDESIGNPROPOSAL.doc CITY COUNCIL AGENDA ITEM 6E STAFF ORIGINATOR: Michael Grochala MEETING DATE: June 8, 2015 TOPIC: Consider Resolution No. 15-53, Authorizing Feasibility Study for Development of a Stormwater Reuse and Irrigation System. VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council consideration to authorize a feasibility study for the development of a stormwater reuse and irrigation system. BACKGROUND Over the past three years management of both surface water and groundwater resources have received increased awareness both locally and regionally. Lino Lakes is included in the North and East Metro Groundwater Management District established by the Department of Natural Resources. The City is currently completing the NE Lino Lakes Drainage study covering a 1,400 acre area. Council members recently attended the Water Summit hosted by the City of Hugo discussing the White Bear Lake/DNR settlement agreement. Internally, staff has been discussing with WSB, city engineer, opportunities for improving the efficient use of both surface water and groundwater resources. At this time staff is requesting council consideration of a proposal submitted by WSB to evaluate the feasibility of establishing a stormwater reuse and irrigation system. The NE Lino Lakes Drainage study currently in progress identifies water reuse as a potential best management practice within the drainage area to offset limited infiltration ability. Recent successful projects including the Oneka Ridge golf course irrigation conversion has led to increased awareness of the opportunities for using stormwater for irrigation purposes. This idea has the ability to address both stormwater management requirements and address water conservation goals. Mattamy Homes is anticipating submittal of a development application in 2015. While no city approvals have been granted, the project, regardless of its final form, will require large areas of stormwater ponding and contain a significant amount of open space and public park land. Irrigation and seasonal non-domestic use accounts for an estimated 1/3 of the city's annual residential water use. Accordingly staff is interested in evaluating the opportunity to establish a stormwater irrigation system to serve the entire property. The ability to establish a system like this would help to meet stormwater volume and water quality requirements while reducing groundwater pumping demands. The study would evaluate water demand, stormwater availability, irrigation quantities, reduction in potable water use and provide preliminary design schematics for a system. It would also investigate funding alternatives and ordinance/policy revisions. The overall study would provide a framework to evaluate and implement this approach to new development city wide. WSB is proposing to complete the study for an estimated fee of $13,400. The study is proposed to be funded from the City's Trunk Utility Area and Unit fund. The Environmental Board reviewed the proposal at its May 27, 2015 meeting and recommended approval. RECOMMENDATION Staff is recommending approval of Resolution No. 15-53. ATTACHMENTS 1. Resolution No. 15-53 2. Stormwater Reuse and Irrigation System Study Proposal CITY OF LINO LAKES RESOLUTION NO. 15-53 AUTHORIZING FEASIBILITY STUDY FOR DEVELOPMENT OF A WATER REUSE/IRRIGATION SYSTEM WHEREAS, Mattamy Homes is proposing to develop a 360 acre residential development in the City of Lino Lakes; and WHEREAS, the City finds that reuse of stormwater may provide a benefit to the public by reducing demand for potable water, improving water quality and reduce stormwater runoff volumes; and WHEREAS, the City is interested in determining the feasibility of developing a stormwater reuse and irrigation system; and WHEREAS, WSB & Associates, has submitted a proposal to perform such services; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. That staff is authorized to enter into an agreement with WSB & Associates to prepare a feasibility study for development of a water reuse/irrigation system the amount of $13,400. Adopted by the Council of the City of Lino Lakes this 8th day of June, 2015. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk WSB & Associates, Inc. engineering • planning • environmental • construction April 29, 2015 Mr. Michael Grochala Community Development Director 600 Town Center Parkway Lino Lakes, MN 55104 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 Re: Proposal and Fee Estimate for Professional Engineering Services Mattamy Homes Development Stormwater Reuse and Irrigation System Feasibility Study City of Lino Lakes, MN Dear Mr. Grochala: WSB & Associates, Inc. (WSB) is pleased to present this proposal to the City of Lino Lakes (City) to provide professional engineering services for developing a feasibility study (Study) for stormwater irrigation at the Mattamy Homes development. The Mattamy Homes development is located north of County Road 14 between 20th Avenue North and Interstate -35E. The City hopes that irrigation in the development can be entirely achieved using stormwater withdrawal from the development's retention ponds. The development's system is unique in that individual homes will connect directly to the irrigation system and each residential home will retain control over the irrigation system. To ensure this goal is achievable, the proposed Study conducted by WSB will include the following tasks specific to the Mattamy Homes Development: 1. Water balance model including estimated irrigation quantities, anticipated potable water usage reduction, anticipated pond water volumes/levels, and estimate stormwater runoff based on historical rainfall; 2. Preliminary design schematics for the irrigation system including filtration, pumps, and piping; 3. Cost estimate and funding alternatives for system; and 4. Preliminary ordinance review to identify possible policy revisions for irrigation system controls/ownership. WSB's project scope and proposed work plan as presented is based on our understanding of the project, discussions with City Staff, and experience on similar projects. The following are the major tasks that will be performed in preparing the City's stormwater reuse and irrigation system feasibility study. Equal Opportunity Employer wsbeng.com CAUsers\diane.kankee\AppData\Local\Microsoft\Windows \Temporary Internet Files \Content.Outlook\ERBAAUDX\042915 LTR PROP - Lino Lakes.di Mr. Michael Grochala April 29, 2015 Page 2 Task 1: Project Management and Coordination Project management is a key task included in each project undertaken by WSB. This task consists of management and administration, project coordination, and overall communication with the City. Proper completion of this task will help keep all affected parties routinely updated and informed regarding project issues, as well as keep the project on schedule and within budget. The proposed work plan will include one meeting with the City prior to finalizing the Study to discuss results. Task 2: Water Balance Development Task 2.1: WSB will develop a model to predict the annual stormwater available for irrigation. The model will take into consideration historical precipitation, drainage area, pond size, evaporation, and irrigation demand. The model will estimate volume reduction credits, if desired, generated by the project. WSB will work directly with the developer to obtain the necessary grading and preliminary plat information necessary for this task. Task 2.2: A technical memorandum will be submitted with the model results. The memorandum will summarize methods used during model creation, assumptions made, and implications for irrigation design. Task 3: Preliminary System Design Task 3.1: The number of required pumping zones will be estimated based on flow and pressure requirements. Upon this determination, the zones will be delineated and mapped. Task 3.2: The irrigation networks for each pumping zone will be proposed and drawn on a schematic. The networks will minimize cost and ensure landowners can attach individual irrigation systems to the network. Task 4: Cost Estimates and Funding Alternatives Task 4.1: The total project costs for project implementation will be estimated and submitted in a spreadsheet. The estimate will consist of a per unit flat fee for water users and will consider the results of the water balance and potable water requirements in rate determination. Task 4.2: A cost recovery spreadsheet will be developed to assist City planning, including installation and maintenance. Grant opportunities will be considered as alternatives. Task 5: Preliminary Ordinance Review and Proposed Policy Revisions Task 5.1: The City's existing ordinances will be reviewed to evaluate if policy revisions will be necessary to implement a water reuse and irrigation utility. Task 5.2: If deemed necessary, policy revisions will be recommended in the final feasibility report. This task does not include fees associated with the ordinance revisions; however, that service can be provided in requested under a separate scope of work. CAUsers thane.hankeeWppData\Local\Microsoft\Windows\Temporary Internet Files \Content.Outlook\ERSAAUDX\042915 LTR PROP - Lino Lakes.docx Mr. Michael Grochala April 29, 2015 Page 3 Task 6: Final Feasibility Report Preparation Task 6.1: WSB will prepare a draft feasibility report for and submit for City review. WSB will incorporate any comments provided by the City into the final report preparation. Task 6.2: WSB will prepare the final feasibility report incorporating any comments provided by the City on the draft report. WSB can present the findings at a City Council meeting if desired. Estimated Fee WSB will complete the proposed work plan as proposed herein on an hourly basis with an estimated fee of $13,400. The hourly breakdown by task for each employee class proposed for the project is included on the attached spreadsheet. The proposed fee is based on our 2015 rate schedule. Schedule WSB will complete the feasibility study within 2 months of receipt of a written authorization. This represents our total understanding of the project and proposed scope of services. If you are in agreement with the scope of services, please sign the bottom of this letter and return a copy to WSB. Our receipt of an executed copy will be WSB's authorization to proceed. Should the City request additional services outside of the above scope of services, we will work with you to establish a revised scope and fee. Please contact me at your convenience at 651-286-8457 if you have any questions or concerns related to this proposal as presented. We appreciate the opportunity to assist you and your staff with the completion of this project. Sincerely, WSB & Associates, Inc. ie Wallerstedt, PE Project Manager Attachments cc: Diane Hankee, WSB & Associates, Inc. kkp Accepted by City of Lino Lakes By Title Date CAUsers thane.hankeeWppData\Local\Microsoft\Wmdows\Temporary Internet Files \Content.Outlook\ERSAAUDX\042915 LTR PROP - Lino Lakes.docx