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Home My WebLink About2014-044 Council Resolution• • CITY OF LINO LAKES RESOLUTION NO. 14-44 RESOLUTION AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE 2014 OVERLAY PROJECT WHEREAS, it is proposed to perform mill and overlay and full depth reclamation improvements on recommended street segments, and WHEREAS, WSB and Associates, the City Engineer, has submitted a proposal to prepare plans and provide contract administration and construction inspection. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes, Minnesota: That WSB and Associates are designated as the engineer for this improvement and directed to prepare plans and specifications for the 2014 Mill & Overlay Project. Staff is hereby authorized to execute the hourly based contract in an amount not exceed $42,500.00. Adopted by the Council of the City of Lino Lakes this 27th day of May, 2014. The motion for the adoption of the foregoing resolution was Roeser and was duly seconded by Council Member being taken thereon, the following voted in favor thereof: Roeser, Kusterman, Rafferty, Stoesz, The following voted against same: none ATTEST: Julianne Bartell, City Clerk introduced by Council Member Kusterman and upon vote Reinert fib • • CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: May 27, 2014 TOPIC: Consider Resolution No. 14-44 Authorizing the Preparation of Plans and Specifications, 2014 Overlay Project VOTE REQUIRED: 3/5 Vote Required LNTRODUCTION Staff is requesting Council authorization to prepare plans and specifications for the 2014 Overlay Project. BACKGROUND In accordance with the City's Pavement Management Policy that was adopted by the City Council on May 10, 2005, streets are selected annually for an overlay project. The 2014 project includes both typical overlays and full depth reclamation improvements. Overlaying is a maintenance activity that includes patching of the existing street, milling the pavement adjacent to the curb, followed by the placement of a bituminous wearing course over the entire surface. The full depth reclamation includes grinding up the existing pavement and aggregate base for use as base and placement of bituminous over the entire surface. Due to the current concerns with sealcoating staff is only proposing to perform mill and overlay work in 2014 . The City currently utilizes Cartegraph software to annually analyze the conditions of the City's streets and recommend segments that meet the overlaying requirements. Streets were selected for overlays based on pavement management criteria, input from Public Works, and feasibility of locations. The selected streets are Bluebill Lane. 12th Avenue, Hawk Ridge Circle. Pheasant Hills Drive, Pheasant Hills Circle. Snow Goose Trail, Broken Oak Court., and 4th Avenue from Lilac to Main Street. The proposed project budget for 2014 is $695,000. Due to project savings in previous years we were able to allocate an additional $205,000 from the pavement management fund for this year's project. WSB and Associates, the City Engineer, have submitted a proposal to complete the plans and specifications, provide contract administration and provide construction inspection for the not to exceed cost of $42,500 based actual time spent on the project. The estimated schedule for this project is as follows: City Council Authorizes Plans and Specifications May 27. 2014 • • 1 City Council Approves Plans and Specifications City Council Authorizes Ad for Bids City Open Bids City Council Awards Contract Construction Begins RECOMMENDATION July 14, 2014 July 14, 2014 August 5, 2014 August 11, 2014 September 1, 2014 Staff recommends adoption of Resolution 14-44 Authorizing the Preparation of Plans and Specifications for the 2014 Overlay Project. ATTACHMENTS 1. Resolution No. 14-44 2. WSB & Associates Proposal • • h„. Engineering • Planning • Environmental • Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 May 14. 2014 City of Lino Lakes Mr. Michael Grochala 600 Town Center Parkway Lino Lakes, MN 55014 Re: Request for Proposal to Complete 2014 Street Maintenance Project Dear Mr. Grochala: The City of Lino Lakes has an annual street maintenance plan which consists of both sealcoating and mill and overlay work. For calendar year 2014, the City has a total of $490.000 budgeted for the sealcoat and mill and overlay projects. However, due to the current concerns with sealcoating we are proposing only to perform mill and overlay work in 2014. As requested by the City of Lino Lakes, the following proposal details tasks that reflect our understanding of the City's needs to complete the Street Maintenance Projects which include: 2014 Mill and Overlay Project. Based on the City's existing street maintenance plan and discussions with staff. WSB would perform the following tasks: Prepare Final Project Plans/Maps Final construction plans and/or maps will be prepared indicating the project locations and any specific work to be done outside of the scheduled maintenance activities. WSB will contact RCWD and Anoka County to determine if any permits are required for the proposed work. IL Final Quantities An Engineer's Opinion of Probable Cost will be completed on the final construction plans and maps. III. Pavement Coring WSB will complete pavement cores for all of the streets proposed for mill and overlay in 2014. The pavement cores will be used to identify the existing pavement thickness and take samples of the underlying soils. A final report will then be prepared with recommendations on whether mill and overlay or full depth pavement reclamation is warranted. Minneapolis • St. Cloud Equal Opportunity Employer 1 f • Mr. Michael Grochala May 14, 2013 Page 2 IV. Prepare Permits, Specifications and Bidding Documents WSB will assist the City in obtaining approvals from governmental authorities having jurisdiction over the project if it is determined that they are needed. WSB will assist the City in preparing permit application(s) and/or approval requests and will assist the City with submitting the applications/approval requests to the appropriate regulatory agencies. Permit applications and/or agency review submittals are anticipated for: (1) RCWD, and (2) Anoka County. WSB will develop the final project plans/maps and specifications based on the agency review comments. This task will include an internal QA/QC review of the final plans, quantities, and specifications. Upon completion of permitting. and agency review and approval, a final set of construction documents will be prepared for bidding. WSB will print. assemble, and submit the final contract documents to the City and request authorization to advertise the project for bidding. WSB will receive and respond to bidder inquiries concerning the plans, specifications, and intent of the project. Logs of all inquiries will be kept and maintained to document inquiries. WSB will attend the project bid opening with the City. WSB will review the low bidder's bid proposal, contractor's and subcontractor's personnel proposed for the project and relative experience, quality and availability of equipment. performance on similar projects, references, nature and extent of other similar contracts. whether or not the contractor or subcontractors have ever been denied contract award, and any other information that would affect the ability of the contractor to perform the work. V. Construction Administration WSB & Associates, Inc. will process the contract documents for signature by the City and the contractor. We will also facilitate a preconstruction conference prior to the start of the projects and prepare and distribute minutes for the meeting. We will process all pay vouchers and change orders. VI. Construction Inspection A construction observer will be provided during the project to monitor the work and ensure City specifications are met. VII. Testing Services WSB will contract with a City approved testing firm to provide testing services as needed for the materials supplied and placed within the projects. • 1 1 Mr. Michael Grochala May 14. 2013 Page 3 VIII. Closeout Procedures At the conclusion of the project, WSB will obtain all contractor documentation to close out the project. The engineering fee to complete the 2014 Mill and Overlay Project is $42,500 (not to exceed). This letter represents our complete understanding of the 2013 Street Maintenance Project and the proposed scope of services. If you are in agreement with the scope of services and proposed fee, please sign in the appropriate space below and return one copy to us. If you have any questions about this proposal, please feel free to call me at 763-287-8520. Sincerely, WSB & Associates, Inc. Jason C. Wedel, PE Associate ACCEPTANCE: The City of Lino Lakes hereby accepts the WSB proposal of $42.500 for all services outlined in this letter. City of Lino Lakes Name Title Date )1r.f/A4L'I12751.3. ale a VIZENMS33 Immo autism aminsi - minim mum: ilimmummir, imm: minim :mum :111111111 .41 flhIII I • .... .......... "Iii II•Ii 1 11111111111' mum.: ,M11.= 11111111111 41MBIONI11111 1111.1111A bin 1111111h. =1 all1111914= al2K9i7L.IZ • - Toe.aid Aepene 171, I CD 0 (D 11) 2. c D