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Home My WebLink About2014-089 Council Resolutionr CITY OF LINO LAKES, MINNESOTA RESOLUTION NO. 14-89 RESOLUTION DETERMINING THE NECESSITY FOR THE ISSUANCE OF GENERAL OBLIGATION BONDS AND CALLING A SPECIAL ELECTION THEREON (SHENANDOAH AREA IMPROVEMENTS) BE IT RESOLVED by the City Council (the "City Council") of the City of Lino Lakes. Anoka County_ Minnesota (the "City"), as follows: The Cite Council hereby finds and determines that: (a) The City proposes to undertake certain street reconstruction and related upgrades of the existing storm water management system designated as the Shenandoah Area Improvements in the City's Five -Year Street Reconstruction Plan (2015-2019) (the "Shenandoah Area Improvements''). (b) The City is authorized by the provisions of Minnesota Statutes. Chapter 475. as amended (the "Act"). to issue its obligations to finance the Shenandoah Area Improvements. in whole or in part. and to pledge its full faith. credit and taxing powers to the payment of such obligations. (c) It is necessary and expedient to the sound financial management of the affairs of the City that costs of the Shenandoah Area Improvements as described in the City's Five -Year Street Reconstruction Plan, or any part thereof. be financed in whole or in part by the issuance and sale of the City's general obligation bonds pursuant to the Act in an aggregate principal amount not to exceed 53.150.000. 2. The proposition for the issuance of bonds will be submitted to the voters of the City at a special election to be held on Tuesday; November 4. 2014. The election will be held and conducted in accordance with the laws of the State of Minnesota relating to special municipal elections. 3. The City Clerk is directed to cause a sample ballot in substantially the form attached hereto as EXHIBIT A and a notice of election in substantially the form attached hereto as EXHIBIT B to be posted, published. and delivered as required by law as follows: (a) The notice of election will be delivered to the County Auditor of Anoka County. Minnesota. at least 74 days prior to the election, pursuant to Minnesota Statutes. Section 205.16. subdivision 4. together with a written request to notify the Secretary of State of the election at least 74 days prior to the election pursuant to Minnesota Statutes. Section 205.16. subdivision 5. (b) The notice of election shall be published twice in the official newspaper of the City. the first publication at least two weeks prior to the election and the second at least one week before the election. pursuant to Minnesota Statutes. Section 205.16. subdivision 1. 447831' J AE LN 140-1 1 1 • 1 (c) The sample ballot shall be published once in the official newspaper of the City at least two weeks prior to the election. pursuant to Minnesota Statutes. Section 205.16. subdivision 2. (d) The sample ballot will be made available for public inspection in the office of the City Clerk at least two weeks prior to the election and will be posted in the polling place on election day. pursuant to Minnesota Statutes. Section 205.16. subdivision 3. 4. The polls will be open from 7:00 a.m. until 8:00 p.m.. and the polling places for the election will be the following: Lino Lakes Senior Center. 1189 Main Street in the Cite Centennial Fire Station #2, 7741 Lake Drive in the City Saint Joseph Catholic Church. 171 Elm Street in the City Lino Lakes City Hall. 600 Town Center Parkway in the City Rice Creek Covenant Church, 125 Ash Street in the City Living Water Lutheran Church. 865 Birch Street in the City Rice Lake Elementary School. 575 Birch Street in the City 5. The City Clerk is authorized and directed to prepare the ballot in substantially the form attached hereto as EXHIBIT A. and in accordance with all requirements of Minnesota Statutes. Section 205.17. 6. The City Council shall meet in the City Hall on Wednesday. November 12. 2014 at 6:30 1 1 p.m. to canvass the results of the election and to declare the results thereof. Adopted by the City Council of the City of Lino Lakes. Minnesota. on this 1161 day of August. 2014. The motion for the adoption of the foregoing resolution was introduced by Council Member 4(= and was duly seconded by Council Member khl s1 -E ; may) and upon vote being taken thereon. the following voted in favor thereof: KLtS+rc2.61, 1:7\C'e t: Rit-fterry) tC>t sz,''e I ter t The following voted against same: N e- ATTEST: Julianne Bartell, City ° Clerk 447£;31v1 JAE ly140-111 4 Jeff Reinert. Mayor r • EXHIBIT A FORM OF BALLOT CITY QUESTION BALLOT CITY OF LINO LAKES SPECIAL ELECTION Tuesday. November 4. 2014 INSTRUCTIONS TO VOTERS: To vote for a question. completely fill in the oval next to the word "YES" for that question. To vote against a question. completel fill in the oval next to the word "NO" for that question. CITY QUESTION: ISSUANCE OF GENERAL OBLIGATION BONDS FOR STREET RECONSTRUCTION IMPROVEMENTS Shall the City of Lino Lakes be authorized to issue its general obligation bonds in an amount not to exceed $3.150.000 to provide funds for street reconstruction and related upgrades of the existing storm water management system designated as the Shenandoah Area Improvements in the City's Five -Year Street Reconstruction Plan (2015-2019)? BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A PROPERTY TAX INCREASE. 417831'1 JAE LN'140-111 0 YES O NO A-1 • • EXHIBIT B NOTICE OF SPECIAL ELECTION NOTICE OF SPECIAL ELECTION CITY OF LINO LAKES ANOKA COUNTY. MINNESOTA NOTICE IS HEREBY GIVEN that a special election will be held in and for the City of Lino Lakes. Anoka County. Minnesota, on Tuesday. the 4m day of November. 2014. at which the following proposition will be submitted to the voters of the City for their approval or rejection: CITY QUESTION: ISSUANCE OF GENERAL OBLIGATION BONDS FOR STREET RECONSTRUCTION IMPROVEMENTS Shall the City of Lino Lakes be authorized to issue its general obligation bonds in an amount not to exceed $3.150.000 to provide funds for street reconstruction and related upgrades of the existing storm water management system designated as the Shenandoah Area Improvements in the City's Five -Year Street Reconstruction Plan (2015-2019)? BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A PROPERTY TAX INCREASE. The polling places for said election are as follows: Lino Lakes Senior Center, 1 189 Main Street. Lino Lakes. Minnesota Centennial Fire Station #2. 7741 Lake Drive. Lino Lakes. Minnesota Saint Joseph Catholic Church. 171 Elm Street. Lino Lakes. Minnesota Lino Lakes City Hall, 600 Town Center Parkway. Lino Lakes. Minnesota Rice Creek Covenant Church. 125 Ash Street. Lino Lakes. Minnesota Living Water Lutheran Church. 865 Birch Street. Lino Lakes. Minnesota Rice Lake Elementary School. 575 Birch Street. Lino Lakes. Minnesota The polling place for said election will be open at 7:00 a.m. and will remain open until closing at 8:00 p.m. Any qualified registered voter of the City is entitled to vote at said election. and anv resident of the City not previously registered as a voter may register on election day. Dated: . 2014. 447831v'. JA[i LNI4O-I I I B-1 BY ORDER OF THE CITY COUNCIL OF THE CITY OF LINO LAKES. MINNESOTA /s/ Julie Bartell City Clerk • • STATE OF MINNESOTA COUNTY OF ANOKA CITY OF LINO LAKES SS. I. the undersigned. being the duly qualified and acting City Clerk of the City of Lino Lakes. Minnesota (the "City"), do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of said Cir held on August 11. 2014, with the original thereof on file in my office and the same is a full. true. and correct copy thereof. insofar as the same relates to the calling of a special bond election for the issuance and sale of general obligation bonds of the City in a principal amount not to exceed 53.150.000. WITNESS My hand as such Cir Clerk and the corporate seal of the Cir this day of . 2014. (SEAL) 447831v1 JAE Lf 140-11 B-2 City Clerk City of Lino Lakes. Minnesota CITY OF LINO LAKES RESOLUTION NO. 14-65 RESOLUTION ADOPTING A STREET RECONSTRUCTION PLAN AND TAKING CERTAIN ACTIONS IN CONNECTION WITH THE ISSUANCE OF STREET RECONSTRUCTION BONDS THEREUNDER follows: BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota (the "City"), as Section 1. Background. 1.01. The City is authorized under Minnesota Statutes, Section 475.58, subdivision 3b (the "Act"), to prepare a plan for street reconstruction in the City over the next five years that will be financed under the Act, including a description of the proposed work and estimated costs, and to issue general obligation bonds to finance the cost of street reconstruction activities described in the plan. 1.02. Before the issuance of any bonds under the Act, the City is required to hold a public hearing on the plan and issuance of the bonds. 1.03. Pursuant to the Act, the City, in consultation with its City engineer, has caused preparation of the "2015 through 2019 Five -Year Street Reconstruction Plan for the City of Lino Lakes, Minnesota" (the "Plan"), which describes certain street reconstruction activities in the City for the years 2015 through 2019. The reconstruction activities described in the Plan include, but are not limited to, reconstruction of Hokah Drive, Rice Court, Totem Trail, Arrowhead Drive, Tomahawk Trail, Tomahawk Court, Chippewa Trail, and Arrow Court, including the replacement of curb and gutter, as needed, required upgrades of the existing stormwater management system, and bituminous surfacing, and the reconstruction of West Shadow Lake Drive, Sandpiper Drive, Shadow Court, LaMotte Drive, and LaMotte Circle, including upgrades of existing stormwater management system and bituminous surfacing (collectively, the "Project"). 1.04. On this date, the City Council held a public hearing on the Plan and the issuance of the Bonds, after publication in the City's official newspaper of a notice of public hearing at least 10 days but no more than 28 days before the date of the hearing. Section 2. Plan Approved. 2.01. The City Council finds that the Plan will improve the City's street and utility systems, which serves the interests of the City as a whole. 2.02. The Plan is approved in the form on file in City Hall. Section 3. Bonds Issued under Plan. 3.01. The City anticipates the need to issue general obligation street reconstruction bonds under the Plan (the "Bonds") for the purposes of financing the project costs described as 2015 expenditures. Such Bonds may be issued pursuant to the Act in the principal amount not to exceed $3,150,000. 3.02. The City hereby provides its preliminary approval to the issuance of the Bonds. The Bonds may not be issued without further action by the City Council. Furthermore, the issuance of such Bonds is subject to Section 3.03 hereof. 3.03. If a petition requesting a vote on the issuance of the Bonds, signed by voters equal to five percent (5%) of the votes cast in the last municipal general election, is filed with the City Clerk within 30 days after the date of the public hearing, the City may issue the Bonds only after obtaining approval of a majority of voters voting on the question at an election. The authorization to issue the Bonds is subject to expiration of the 30 -day period without the City's receipt of a qualified petition under the Act, or if a qualified petition is filed, upon the approving vote of a majority of the voters voting on the question of issuance of the Bonds. 3.04. City staff are authorized and directed to take all other actions necessary to carry out the intent of this resolution. Adopted by the City Council of the City of Lino Lakes, Minnesota this 23rd day of June, 2014. The motion for the adoption of the foregoing resolution was introduced by Council Member Roeser and was duly seconded by Council Member Kusterman and upon vote being taken thereon, the following voted in favor thereof: Roeser, Kusterman, Rafferty, Stoesz, Reinert The following voted against same: none ATTEST: e Bartell, City Clerk • • 2015 through 2019 Five -Year Street Reconstruction Plan for the City of Lino Lakes, Minnesota June, 2014 6/23/2014 • • City of Lino Lakes Five -Year Street Reconstruction Plan 2015 through 2019 1. PURPOSE Street reconstruction is a major expenditure of city funds for the reconstruction of streets. Street reconstruction may include bituminous overlays, utility replacement and relocation, public safety street modifications, and other incidental activities, turn lanes and other improvements having a substantial public safety function, realignments, other modifications to intersect with state and county roads, and the local share of state and county road projects. Except in the case of turn lanes, safety improvements, realignments, intersection modifications, and local share of state and county road projects, street reconstruction does not include the portion of project costs allocable to widening a street or adding curbs and gutters where none previously existed. A Street Reconstruction Plan ("SRP") is a document designed to anticipate street reconstruction expenditures and schedule them over a five-year period so that they may be purchased in the most efficient and cost effective method possible. An SRP helps enable the matching of expenditures with anticipated income. As potential expenditures are reviewed, the city considers the benefits, costs, alternatives and impact on operating expenditures. The City of Lino Lakes, Minnesota (the "City") believes the street reconstruction process is an important element of responsible fiscal management. Major capital expenditures can be anticipated and coordinated so as to minimize potentially adverse financial impacts caused by the timing and magnitude of capital outlays. This coordination of capital expenditures is important to the City in achieving its goals of adequate physical public assets, preservation of public assets and sound fiscal management. Good planning is essential for the wise and prudent use of limited financial resources. The SRP is designed to be updated periodically. The Street Reconstruction Plan is a part of the City's capital improvement plan. In this manner, it 6/23/2014 • • • becomes an ongoing fiscal planning tool that continually anticipates future capital expenditures and funding sources. II. THE STREET RECONSTRUCTION PLANNING PROCESS For the City to use its authority to finance expenditures under Chapter 475.58, Subdivision 3b, it must meet the requirements provided therein. The street reconstruction planning process is as follows: The City staff prepares an SRP reflecting the street reconstruction projects anticipated to be undertaken within the next five years (based on their priority, fiscal impact, and available funding) and the estimated costs thereof. If general obligation bonding is deemed necessary, the City works with its financial advisor to prepare a bond sale and repayment schedule. A public hearing is held to solicit input from citizens on the SRP and the issuance of bonds. Notice of such hearing must be published in the official newspaper of the City at least 10, but not more than 28 days prior to the date of the public hearing. The City Council must approve the SRP and the sale of street reconstruction bonds by a unanimous vote of those members present at the meeting following the public hearing. Voters may petition for a reverse referendum on the issuance of street reconstruction bonds. If a petition bearing the signatures of voters equal to at least 5% of the votes cast in the last general election requesting a vote on the issuance of street reconstruction bonds is received by the City Clerk within 30 days after the public hearing, the City may only issue general obligation street reconstruction bonds after approval by voters at an election. If no petition is submitted, general obligation street reconstruction bonds may be issued without an election. In subsequent years, the process is repeated annually or as expenditures are completed and new needs arise. III. PROJECT SUMMARY AND FINANCING Street reconstruction projects anticipated to be undertaken within the next five years and the estimated costs thereof are set forth in Appendix A. A map of the proposed project streets is included in Appendix B. Those for 6/23/2014 which street reconstruction bonds are anticipated to be issued are marked with an asterisk in Appendix A and are currently anticipated to include the following: 2015 Street Reconstruction Bond Financed Expenditures — The 2015 Street Reconstruction Project includes the reconstruction of the following streets; Hokah Drive, Rice Court, Totem Trail, Arrowhead Drive, Tomahawk Trail, Tomahawk Court, Chippewa Trail, and Arrowhead Court, by replacement of curb and gutter as needed, required upgrades of the existing stormwater management system and bituminous surfacing. General obligation street reconstruction bonds are proposed to be issued in 2015 in an aggregate principal amount of approximately $3,150,000 for the costs of the Shenandoah Area Improvements and the costs of issuing the bonds. Such bonds may be combined with other financing took, including general obligation improvement bonds, to finance other capital improvements in the City. Street reconstruction bonds are included in the amount of indebtedness of the City which cannot, under Minnesota Statutes, Section 475.53, exceed 3% of the assessor's taxable market value for the City ("TMV"). The proposed bonds will not exceed statutory limits. All other foreseeable capital expenditures are expected to be financed through other revenue or financing sources. 2019 Street Reconstruction Project The 2019 Street Reconstruction Project includes the reconstruction of the following streets; West Shadow Lake Drive, Sandpiper Drive, Shadow Court, LaMotte Drive, and LaMotte Circle which may include required upgrades of existing stormwater management system and bituminous surfacing. No bonds are being contemplated for this project at the present time. 6/23/2014 • • • Shenandoah Area Improvements: Hokah Dr, Rice Ct, Totem Tr, Arrowhead Dr, Tomahawk Tr, Tomahawk Ct, Chippewa Tr, Arrowhead Ct Total Shenandoah* West Shadow and LaMotte Area Improvements: West Shadow Lake Drive, Shadow Ct, Sandpiper Drive, LaMotte Dr, LaMotte Circle Total West Shadow and LaMotte APPENDIX A PROJECT COSTS 2015 2016 2017 2018 2019 $ 3,009,125 $3,040,015 Totals by year $3,009,125 0 0 0 $3,040,015 *Expenditures proposed to be financed by Street Reconstruction Bonds to be issued in an aggregate principal amount of approximately $3,150,000 in 2015. 6/23/2014 9 s c 1 1 �C1ttf ;Fid 1 I+H1t l'lHi! giaDliccDo ;f 77 _.t .1..�.1_LLL.i.._I Hodgson Rd 0,8 Ertl Ftruintk 4'64- JO 1-11010H • t4 /MH I4uno3 [ 21� } Coo axe? .lepa3 County Hwy 21 04 AAAH Awno3 County Hwy 141 1 9 yr--. I I 1 f I1 II 1 ntyH�,?3 1 I 1 I I 1 I I I ! I 1 I 1 1 I I I I 1 r 1 I 1 I i 1 I 1 County Hwy 21 1 rarnico rn �o UT- n 3 — ii--- - — .-- j ( Al „it_ C -1r- -D� JJ N O O CO CTI weld uoipnalsuoaaJ waailS 0 nro -•CD 0 73 —h (D ro o cn o ca cn o z-13 • • • CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Michael Grochala MEETING DATE: August 11. 2014 TOPIC: Consider Resolution No. 14-89. Calling for Special Election. Shenandoah Area improvements (5 —Year Street Reconstruction Plan 2015 — 2019) VOTE REQUIRED: INTRODUCTION Simple Majority Staff is requesting Cite Council consideration to approve a 5 Year Street Reconstruction Plan and preliminary authorization to issue bonds. BACKGROUND On June 23, 2014 the City Council held a public hearing and took action to adopt Resolution No. 14-65 approving the 5 Year Street Reconstruction Plan (2015 — 2019) and provide preliminary authorization for the issuance of $3.150.000 in General Obligation Bonds. The proposed project would include the reconstruction of streets in the Shenandoah Area. Under Minnesota Statutes Chapter 475. if a petition requesting a vote on the issuance is signed by voters equal to five percent of the votes cast in the last municipal general election and is filed with the Cite within 30 days of the public hearing. the Cite can only issue the bonds if approved by election. The City did receive a petition with the requisite number of signatures requesting the vote. 79 signatures where required and the City Clerk has verified a total of 111 on the petition. The Council has two options: 1) The council may place the question on the 2015 ballot for consideration by the voters of the city. If the ballot measure passes. the City can issue bonds for the project. If the question fails the same project. in the same amount. cannot be submitted to the voters for a period of 180 days. If it fails a second time it cannot be submitted for a period of one year from the second election: or 2) The council may elect not to submit the question to the voters. In this instance the Cite cannot propose issuance of bonds for the same purpose and amount for a period of 365 days from the date the petition was received. 447831v1 JAE 1.N140-111 • • • If the council wishes to place the matter on the ballot for consideration action to approve the ballot language and call a special election will need to be taken prior to the August 22. 2014 deadline to submit ballot language to Anoka County. RECOMMENDATION Staff is recommending approval of Resolution No. 14-89. ATTACHMENTS 1. Resolution No. 14-89 2. Resolution No. 14-65 3. 5 Year Street Reconstruction Plan 447831v1 JAF_ LM4(-I 1 I