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Home My WebLink About2015-005 Council Resolution• 1 CITY OF LINO LAKES RESOLUTION NO. 15-05 RESOLUTION AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS 2015 STREET RECONSTRUCTION PROJECT (SHENANDOAH AREA) WHEREAS, The City proposes to undertake certain street reconstruction and related upgrades of the existing storm water management system designated as the Shenandoah Area Improvements in the City's Five -Year Street Reconstruction Plan (2015-2019) (the "Shenandoah Area Improvements"): and WHEREAS, the proposition for the issuance of bonds to finance the proposed improvements was submitted to the voters of the City at a special election held on Tuesday. November 4. 2014: and WHEREAS, said election was approved and the Council finds it is in the best interests of the City to construct such improvements as proposed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The 2015 Street Reconstruction Project (Shenandoah Area) is hereby ordered as proposed. 2. WSB and Associates. Inc.. is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 3. City staff is authorized to execute a professional services agreement with WSB and Associates. Inc.. in the amount of $198.798.00. Adopted by the Council of the City of Lino Lakes this 12" day of January. 2015. The motion for the adoption of the foregoing resolution was introduced by Council Member Kusterman and was duly seconded by Council Member Stoesz and upon vote being taken thereon. the following voted in favor thereof: Kusterman, Stoesz, Rafferty, Rein The following voted against same: none (Absent - Roeser) ATTEST: i ) ;..c Juli nne Bartell, City'Cl rk Reinert A. Jeff Rei - . . vor City Whereupon said resolution was declared duly passed and adopted. CITY COUNCIL AGENDA ITEM 6B STAFF ORIGINATOR: Michael Grochala MEETING DATE: January 12. 2015 TOPIC: Consider Resolution No. 15-05, Authorizing Preparation of Plans and Specifications. 2015 Street Reconstruction Project (Shenandoah Area) VOTE REQUIRED: Simple Majority INTRODUCTION Staff is requesting council authorization to prepare plans and specifications for the 2015 Street Reconstruction Project. The proposed improvements consist of street. storm sewer. and sanitary sewer improvements. BACKGROUND On June 23. 2014 the City Council held a public hearing and took action to adopt Resolution No. 14-65 approving the 5 Year Street Reconstruction Plan (2015 — 2019) and provide preliminary authorization for the issuance of $3.150.000 in General Obligation Bonds. The proposed project include the reconstruction of streets in the Shenandoah Area. Following approval of the plan.. and in accordance with Minnesota Statutes Chapter 475. the Cit received a voter petition requiring an election to authorize issuance of the bonds. The election was successful. Staff kicked off the project with a neighborhood meetingin December and has since worked with the City Engineer. WSB and Associates. to begin data collection and start a project website for neighborhood communication purposes. The next step in the process is to prepare plans and specifications. WSB has submittal a proposal for preliminary and final design services as well as project bidding in the amount of $198.798. The tentative project schedule anticipates approval of the plans in March and award of the project in April of 2015. Construction is proposed to be completed by November of this year. RECOMMENDATION Staff is recommending approval of Resolution No. 15-05 authorizing preparation of plans and specifications. • • ATTACHMENTS 1. Resolution No. 15-05 2. WSB Proposal • 2 • • • Contact Information Brad Reifsteck, PE 701 Xenia Avenue S, Suite 300 Minneapolis, MN 55416 (763) 287-8532 breifsteck@wsbeng.com Project Understanding The City of Lino Lakes is requesting assistance with design and inspection of their 2015 Street Reconstruction Project in the neighborhood known as Shenandoah Area. The streets designated for reconstruction are shown in Figure 1. The project includes local streets approximately 32 feet wide with existing bituminous or concrete curb and gutter. The length of the project is approximately 2.0 miles and includes the following streets: • Arrowhead Drive • Chippewa Trail • Rice Ct. • Tomahawk Trail • Arrowhead Ct. • Hokah Drive • Tomahawk Ct • Totem Trail Over the past several years, the city has evaluated the condition of all streets within the City limits, culminating into a Pavement Management the following three conditions: Problem, Marginal, and Adequate. The streets designated within the project limits are all streets rated as "problem" streets, meaning the condition of the pavement is failing and reconstruction is required. Study. The study rates each street and categorizes them into It's prudent when reconstructing roadways to also evaluate the condition of the public utilities within in the roadway corridors. The public utilities in this area include sanitary sewers and storm sewers. During the preliminary design phase, the sanitary sewer mains will be televised and storm sewer system inspected to determine if rehabilitation or replacement will be required. All properties are served by private wells, so there are no water mains currently in this area. A surface water management feature will be needed to meet storm water infiltration requirements for this project as required by the local Watershed Management Organization. A portion of Shenandoah Park is being considered as a possible location. In the most recent election, the city elected to finance this Shenandoah Area Street project through municipal bonds. The bonding amount of $3.1M is anticipated to cover the cost of the project. Page 1 • • Scope of Services A well-defined scope of work is the cornerstone to delivering a successful project. We will provide the resources, experience, and knowledge to deliver this project from the start of the preliminary design phase though the construction phase. Our scope of services for each phase is outlined below: Preliminary Design Phase ■ Project Management • Utility Coordination • Data Collection • Public Engagement • Topographic Survey Final Design & Bid Document Preparation • Project Management • Street Design • Storm Sewer Design • Preparation of Plans and Specifications • Opinion of Probable Cost • Permitting ■ Bidding Assistance Construction Services will be added to the scope of work once the project has reached the final design phase. This will allow us to determine the appropriate construction schedule for the actual improvements being built and a well-defined scope of work. Schedule In preparation for final plans and specifications, we have prepared the following schedule: Consultant Notice to Proceed November 19, 2014 1' Neighborhood meeting — General Information December 16, 2014 Authorize Preparation of Plans and Specs Street Reconstruction January 12, 2015 60% Plan Review January 26, 2015 2nd Neighborhood meeting — Preliminary Project Layout February 10, 2015 Approve Plans and Specifications and Authorize Advertisement for Bids March 23, 2015 Bid Opening April 23, 2015 Award Contract and Issue Notice To Proceed April 27, 2015 Begin Construction (Estimated) June 15, 2015 Substantial Completion (Estimated) October 23, 2015 Final Completion (Estimated) November 6, 2015 Page 2 • • Project Team At WSB & Associates, Inc., we take pride in our work daily and strive to exceed our client's expectations always. Our project team is comprised of experienced professionals in executing the services requested and is dedicated to meeting the project schedule, scope, and deliverables as outlined herein. The WSB team will work as a partner with the City of Lino Lakes to provide the assistance necessary to make this project successful for the City and the neighborhoods. Michael Grochala Diane Hanleee, PE Andrea Azary, EIT Brad Beifsteck, PE Eric Eckman, PE Mike Fleegel Full resumes for all team members can be provided upon request. Consultant Fee Brian Bourassa, PE Katie Kasper, EIT WSB & Associates, Inc. will complete the scope of work and deliverables described in our proposal and are prepared to begin work immediately on the Street Reconstruction Project for a total fee as shown below. The construction service scope and fees will be submitted separately during the final design phase of the project as mentioned previously. Preliminary Design Phase $ 40,509.00 (Hourly Not to Exceed) Final Design & Bid Documents $156,351.00 (Hourly Not to Exceed) Bidding Assistance $ 1,938.00 (Hourly Not to Exceed) Total $198,798.00 (Hourly Not to Exceed) A detailed list of project tasks are defined and shown on the attached task hour budget worksheet. Tasks not shown are considered outside of the scope of services. If additional work is necessary, we will prepare a detailed scope of work and include it as an addendum to this agreement. We will not proceed with any additional work until the addendum is authorized by both parties. Page 3 Task Hour Work Plan lA/ BCity of Lino Lakes, Minnesota '® 2015 Street Reconstruction Project . ' -- - Shenandoah Area Work Tasks Deserinuon Prosect Manage- Sr. Prof. Engineer Prof, Engineer Grad Engineer/Sr Tech RPR Contractor Survevor Intern Admin TOl Al_ 1.0 Preliminary Design Phase 1 1 Topo Sung6 i u 100 x0 2( 201 1,2 Host a prosect web ate to which the Gtv can link_ Ponulate the site 6010 updated mfonnmion and exhibits imnaliv and kith three uodates. (� 0- 1, g 14 12 Nem_hborha><f Meeung (Assumes 1110 meetings) _ _ 0 80 s 20 L41 Dam (ollccuon r Evtsune tldlitc Coordination t D a 0 0 R 21 ,._ Raul Honeontal and Vertical Alignment Plans 1 0 12 20 a 20 1t j Road,. ar Tp,ca] Sectmn ( 6 I'_ 0 20 d] - l'11 -n; "111' hlanapement Recornmcndauons 1 0 5,1000 Sets crletc nsmg Report4 0 71 0 20 45 ,Cos: Esnmatc � - 0 h S __ LIO Prosect Vtanaecntent Team Meeung4 4 n 0 1 6 26 Tack 1.0.S14btolal Hours: 14 16 46 187 88 120 47/ ! ren, ranrc, -!'tuxes scilcailic. Georecnn;cai Reno',_ Agendc6 ana 111ce011r nn 1100? notes. Ln7meer's Lsnmalc. 2.0 Final Design & Construction Bid Document Preparation 31 Link, coordinattor. including drafimg of in-place names into the plans 1 utilitl quality level DL caxdrnauon tcall mats owners _ coordmatme and conducting one utihn 0050rmer:0 . completing the 5], dm utiln11 verification process and general communtcauon 11nil owned 00 na_tor private udlin improvements or Impacts arc known at tits porn. 1 4 0 0 Complete a plat setm accordant with current (imvcnsn of Minnesota Standards and trill include_ at a minimung. 111c follow mg n Title Sheer n General Lawut n Constrncuon Notes oh spial Suctions 0 Mis 9Lmeous Details o Ahgnm0m Phut eV Tabulation o Constrncuon Staemc K Traffic Control Plan o Remo, al Pians c. Sheet k SLomt Sesser Plan and Profile o Erosion Control serf Establishment Plans o Storm Water Pollution Presennon Plans (SWPPP) 0 Storm Nater Pondm_u & Grading Plan o Cross Sx110111 I1) IP 300 420 1 200 1030 F11131 design of street plan ane profile. Includes_ spa elevations_ curb radii domensions. and all match points. 6 120 I f]( ( 100 - -' Final desan of stoml (011 er system_ meiudmg final lavou:. pipe steam stmctur, location=_ profiles_ details casting caste styles 1 4 K0 80 U U I6� Preparation of the SWPPP metudme mom Into the erosron control and turf establishment plans. 0 H 0 3.6 Compute quantities for all pal nems 4 24 240 20 1 _ _. Prepare technical specifications for dcven related 110111s 12 24 U (t 4 41 F Prepare Final 510 documents and submit One elcarome cop, tit PDP fnrrn3t POS3 to tvchsnc 0 0 0 ( - - Task 3.0 Subtotal !(ours: 167 37 560 624 0 329 163- 63-1kilverahl0r 1 kilverabic.,- Pow/oorr(iied plan,_ I, 'Ill, rl e0 nmarca. Paver, 00(0301?] 100010)0/ +pccrfica o,rm, 5:102029-850 \AcImIn \Contrad12015 SRP\THB work plan final 1615 WSB ASSOCIATES, INC_ Page No. 1 WSB Task Hour Work Plan City of Lino Lakes, Minnesota 2015 Street Reconstruction Project Shenandoah Area , --- Work Tasks 4.0 4.1 Description Bidding / Negotiation Phase Preparation of Advertisement for Bid Project Manaaer ( Sr. Prof. Eninneer Prof Enrtineer Grad Engineer/Sr Tech RPR Contractor Surveyor Intern Admin DOTAL 4.4 Trackme trod ansa-cling bidder questions 0 0 _ 0 0 4 4.3 Addenda 0 0 4 3 Attendance of hid ()penile 11 1 _ 44 Prepanu ion of hid tabulation( D ] 0 U 1 4_ tcncrofauard recommendation ,.; 1 ontrac Adrnmtstranon 1 4 6 Nota to Prooccd 1 0 (. 0 0 Task 4.6 .Subtotal Hours: 4 0 0 // 10 21 nd, pita io Proceaa TOTAL HOURS (TASK 1-4) (0'i:4L LABOR. OVERHEAD_ PROFIT 125 53 613 811 88 459 2149 516_R75 57_I,5, $00 )0(2 S64.i241 5-342 52'=40 SI%)158 REIMBURSABLE EXPENSES (MILEAGE. PLAN REPRODUCTIONS. GRAPHICS_ REPORTS_ MAILINGS) 51430 TOTAL LABOR ON PROFIT - EXPENSES ( Task I -1) S I q8J`>8 K-\02029-8500Admin\Contracf2015 SR PITH work plan final 1 6 15 WSB ASSOCIATES, INC. Page No. 2