HomeMy WebLinkAbout2015-048 Council Resolution•
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CITY OF LINO LAKES
RESOLUTION NO. 15-48
RESOLUTION ORDER PROJECT, APPROVING PLANS AND SPECIFICATIONS AND
AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE 2015 MILL AND OVERLAY
PROJECT
WHEREAS, the City Engineer has prepared plans and specifications for the 2015 Mill and
Overlay Project and has presented such plans and specifications to the City Council for approval;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes,
Minnesota:
Such plans and specifications, a copy of which is on file at City Hall, are hereby approved. The
City Engineer is directed to advertise for bids, provide construction observation, and close out the
project once it is complete.
The City clerk shall prepare and cause to be inserted in the official paper and in Finance and
Commerce an advertisement for bids for the making of such improvement under such approved
plans and specifications. The advertisement shall be published for two weeks, shall specify the
work to be done, shall state that bids will be received by the Clerk, at which time they will be
publicly opened at the City Hall by the City Clerk and Engineer, will then be tabulated, and will be
considered by the Council at 6:30 p.m. on June 22, 2015, in the Council chambers of the City Hall.
Any bidder whose responsibility is questioned during consideration of the bid will be given an
opportunity to address the Council on the issue of responsibility. No bids will be considered
unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid
bond or certified check payable to the Clerk for five (5) percent of the amount of such bid.
Adopted by the Council of the City of Lino Lakes this 11 day of May, 2015.
The motion for the adoption of the foregoing resolution was introduced by Council Member
Kusterman and was duly seconded by Council Member Rafferty and upon
vote being taken thereon, the following voted in favor thereof:
Kusterman, Rafferty, Stoesz, Reinert
The following voted against same:
none (Abstain - Roeser)
ATTEST:
Juliae Bartell, City Cerk
Jeff Reinert`r ybr
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CITY COUNCIL
AGENDA ITEM 6B
STAFF ORIGINATOR: Diane Hankee, City Engineer
MEETING DATE: May 11, 2015
TOPIC: Consider Resolution No. 15-48 Order Project, Approving the
Plans & Specifications, Authorizing the Ad for Bid, 2015 Mill
and Overlay Project
VOTE REQUIRED: 3/5 Vote Required
INTRODUCTION
Staff is requesting Council order project, approve of plans and specifications and authorizing
advertisement for bids for the 2015 Mill and Overlay Project.
BACKGROUND
In accordance with the City's Pavement Management Policy, streets are analyzed and projects
selected annual. This program provides critical maintenance of the City's roadway system. The
2015 project includes the West Oaks, Otter Bay and Otter Lake Hills neighborhoods along with
Bald Eagle Lake Boulevard and County Road J. A full depth reclamation and mill and overlay
will be completed as detailed in the attachment. Rolled bituminous curb will be replaced and
existing drainage patterns maintained.
A neighborhood meeting was held on April 28, 2014 to review the level of project, scope, and
construction expectations. There were residents concerned about the expiration of their septic
systems and commented that the City should extend utilities. They noted that Hugo and White
Bear Township have been doing so. Attached is the meeting presentation. The project plans in
specifications have been prepared and are on file at the City.
The maintenance budget for 2015 is $514,500. Due to project savings on previous pavement
management programs the 2015 project is encompassing a larger area than we typically are able to
complete. We have an overall project budget of $850,000 and will award the project alternates
based on the budget. The alternates are detailed in the attachment.
The schedule for this project is as follows:
City Council Authorizes Plans and Specifications February 23, 2015
Neighborhood Meeting April 28, 2015
City Council Approves Plans and Specifications May 11, 2015
City Council Authorizes Ad for Bids May 11, 2015
City Open Bids June 10, 2015
City Council Awards Contract June 22, 2015
Construction Begins June 29, 2015
Final Completion August 28, 2015
The project web site is linked to the City's web site:
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RECOMMENDATION
Staff recommends adoption of Resolution No. 15-48 Order Project, Approving the Plans &
Specifications, Authorizing the Ad for Bid, 2015 Mill and Overlay Project.
ATTACHMENTS
1. Resolution No. 15-48
2. Project Detail Map
3. Project Alternate Map
4. Neighborhood Meeting Presentation
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