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HomeMy WebLinkAbout08-24-2015 Council Meeting MinutesCOUNCIL MINUTES August 24, 2015 APPROVED CITY OF LINO LAKES MINUTES DATE : August 24, 2015 TIME STARTED : 6:30 p.m. TIME ENDED : 8:00 p.m. MEMBERS PRESENT : Council Member Stoesz, Kusterman, Rafferty, Roeser, and Mayor Reinert MEMBERS ABSENT . Staff members present: City Administrator Jeff Karlson; Community Development Director Michael Grochala; City Engineer Diane Hankee; City Planner Katie Larsen; Public Safety Director John Swenson PUBLIC COMMENT There were no public comments. SETTING THE AGENDA The agenda was approved as presented. CONSENT AGENDA Council Member Roeser moved to approve Consent Agenda Items lA through 1H, except Item 1B, as presented. Council Member Kusterman seconded the motion. Motion carried on a voice vote. Council Member Rafferty moved to approve Consent Item 1B as presented. Council Member Stoesz seconded the motion. Motion carried on a voice vote; Council Member Roeser abstained. Council Member Stoesz questioned an expenditure for the payment of door repair at the Centennial District Fire Station. Administrator Karlson explained that anything under $1,000 has typically been handled by the city where the station is located so the expenditure is appropriate. ITEM ACTION Consideration of Expenditures: August 24, 2015, Check No. 101958-102070, in the amt of $1,007,491.26 Approved Centennial Fire District (Check No. 7052-7060, in the amount of $2,305) Approved August 3, 2015 Council Work Session Minutes Approved August 10, 2015 Council Meeting Minutes Approved 1 COUNCIL MINUTES August 24, 2015 APPROVED Resolution No. 15-82, Approving Premise Permit for Charitable Gambling at Elwood's Approved Resolution No. 15-84, Approving a 1-4 Day Temporary On -Sale Liquor License for the Lino Lakes Lions Club Prime Rib Dinner Approved Approve Application for Exempt Permit for Lawful Gambling conducted by Knights of Columbus #9005 Approved August 10, 2015 Special Work Session Minutes Resolution No. 15-85, Tobacco License for Northway Tobacco 2, Inc. FINANCE DEPARTMENT REPORT Approved Approved 2A) Resolution No. 15-83, Authorizing Issuance of the 2015B Certificates of Indebtedness - Administrator Karlson explained that the resolution authorizes issuance of certificates relating to two series of equipment purchases. He reviewed the amount of the certificates, the schedule for purchase of the equipment, and the interest costs. Mayor Reinert noted that the city will receive a certain amount of turn -out gear from the Centennial Fire District as the city moves to its own department. How does that equipment fit into the purchase of new equipment? Public Safety Director Swenson explained that the turn -out gear stays with the firefighter to whom it was issued and so would be coming to the city with firefighters who transfer from the fire district. Regarding the SCBA, they will require replacement to meet current standards. Council Member Stoesz asked about the interest rate of 1.5 percent. Mr. Karlson explained that there is an internal fund loan involved. The council confirmed that the levy to pay for a portion of the debt could be canceled if grant funds are received for certain gear (a grant application is outstanding). The mayor noted that the council could also use future savings to return funds to the taxpayers. Council Member Roeser moved to approve Resolution No. 15-83 as presented. Council Member Kusterman seconded the motion. Motion carried on a voice vote. ADMINISTRATION DEPARTMENT REPORT There was no report from the Administration Department. PUBLIC SAFETY DEPARTMENT REPORT 4A) Authorization to Hire Paid On -Call Fire Personnel- Police Chief Swenson requested council authorization to hire Brooke Jacobson . She has passed through the department's thorough hiring process and would begin her training almost immediately. 2 COUNCIL MINUTES August 24, 2015 APPROVED Council Member Kusterman moved to approve the hiring of Brooke Jacobson as recommended. Council Member Roeser seconded the motion. Motion carried on a voice vote. 4B) Public Safety Department Update — Police Chief Swenson updated the council: - New Fire Station Project — Staff is continuing to meet biweekly with the construction and design team on the project that is nearing completion. The roadwork for the turn lanes on Centerville and Birch has also begun. - Training and Recruitment — The Public Safety Department will be updating PERA on the statewide volunteer firefighter program. Currently there are 19 fully trained firefighters. Additional personnel will be finishing training soon and a new group is starting to train. - Grant Application Process (FEMA) - Staff continues to monitor the application process. The needed equipment will be ordered on October 1 and will be ready for the go -live date regardless of the grant outcome. - Policy - On-line and available to all staff. Centennial Fire District Transition - Chief Swenson continues to meet on the transition to finalize a smooth change. - Anoka County Dispatch Center - working with them on dispatch changes. Council Member Rafferty asked Chief Swenson if there have been any issues impacting necessary materials for the fire station construction project. The chief responded that there have essentially been no problems. PUBLIC SERVICES DEPARTMENT REPORT There was no report from the Public Services Department. COMMUNITY DEVELOPMENT DEPARTMENT REPORT 6A) Consider 2nd Reading of Ordinance No 07-15, Rezoning Certain Properties Along Lake Drive from R-1, Single Family Residential and R -1X, Single Family Executive Residential to R, Rural- City Planner Larsen reviewed the rezoning proposal. The parcels are residential in nature along with some airport property. Staff brought this forward in response to a request to keep animals on one parcel. The area was found to be appropriately rezoned and has been through the planning and zoning process with no issues. Mayor Reinert noted that this is a good example of finding a solution that meets the issue. It meets the needs of the residents, including the long existing seaplane base. He thanked staff for their work in reaching such a good solution. Council Member Rafferty moved to waive the full reading of Ordinance No. 07-15. Council Member Stoesz seconded the motion. Motion carried on a voice vote. Council Member Rafferty moved to approve the second reading and adoption of Ordinance No. 07-15 as presented. Council Member Stoesz seconded the motion. Motion carried; Yeas, 5; Nays none. 6B) NorthPointe 3rd Addition: i. Resolution No. 15-86, Approving Final Plat; ii. Resolution No. 15-87, Approving Development Agreement - City Planner Larsen noted that a final plat and development agreement are being presented for approval. She noted the location of the 3 COUNCIL MINUTES August 24, 2015 APPROVED project and size of the project. This is the 3rd Addition and includes 41 lots with two outlots. The only deviation from the preliminary plans is in the phasing - this addition is coming in with a lower number just due to timing. Otherwise this is consistent with the preliminary plan. The next phase will include the parkland dedication. The development agreement is the city's standard. The developer is present and would like to address the council. Larry Olson, developer representative (Emerick Construction), noted the requirement of curb and gutter as well as certain utility work before a building permit is issued. In the case of this development, the requirement would cause a delay for the home builders and is a problem due to a constricted construction season. There are buyers ready and wanting to move in. He asked the city to remove the restriction of the utility work from the building permit process in this case and perhaps for all projects. The mayor asked staff to explain why the restriction is in place. City Engineer Hankee noted security included in the development agreement. There are securities in place to assure the city's investment in work. She has looked at other cities and has found that Lino Lakes is more restrictive than some other cities. She could work with the building inspector, attorney and other staff to make sure that lessening the restriction isn't a problem. Community Development Grochala added that he tends to get the calls when the owner wants to move in but the certificate of occupancy isn't in place because the private utilities aren't all in. He is comfortable in consideration of the situation of this development. The mayor said the council likes to assist but wants to do the homework before authorizing any overall change. If the council is comfortable, this agreement could be amended and then next year look at a more permanent change based on experience. Council Member Rafferty moved to approve Resolution No. 15-86 as presented. Council Member Stoesz seconded the motion. Motion carried on a voice. Council Member Rafferty moved to approve Resolution No. 15-87 to include the staff recommendation to change the Development Agreement (Section 18) to allow the issuance of a building permit but not a Certificate of Occupancy prior to the installation of utilities. 6C) Resolution No. 15-88, Approving a Declaration of Restrictions and Covenants for Project - Specific Wetland Replacement, Birch Street Turn Lane and Utility Improvements - Community Development Director Grochala reviewed the request to approve this declaration that will include certain property within the restrictions and covenants for the Birth Street project, as required by the Rice Creek Watershed District peuiiit. Council Member Rafferty moved to approve Resolution No. 15-88 as presented. Council Member Stoesz seconded the motion. Motion carried on a voice vote. 6D) Resolution No. 15-89, Accepting Quote for Culvert Replacement along Bald Eagle Boulevard and Rolling Hills Drive - City Engineer Hankee reported on the low quote received for this culvert project. Council Member Rafferty moved to approve Resolution No. 15-89 as presented. Council Member Stoesz seconded the motion. Motion carried on a voice vote; Council Member Roeser abstained. 4 COUNCIL MINUTES August 24, 2015 APPROVED UNFINISHED BUSINESS There was no Unfinished Business. NEW BUSINESS There was no New Business. COMMUNITY CALENDAR Community Calendar —A Look Ahead June 9, 2015 through June 22, 2015 Wednesday, August 26 6:30 pm, Council Chambers Environmental Board 4- Thursday, September 3 8:00 am, Community Room EDAC Tuesday, September 8 6:00 pm, Community Room Council Work Session 4- Tuesday, September 8 6:30 pm, Council Chambers Park Board 4- Monday, September 14 6:30 pm, Council Chamber City Council Meeting ADJOURN There being no further business, Council Member Rafferty moved to adjourn at 7:30 p.m. Council Member Stoesz seconded the motion. Motion carried on a voice vote. These minutes were considered and approved at the regular Council Meeting, Se.tember 14, 2015. e Bartell, City Cl r rk 5 Jef rt, Mayor