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HomeMy WebLinkAbout09-14-2015 Council Meeting MinutesCOUNCIL MINUTES September 14, 2015 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE : September 14, 2015 6 TIME STARTED : 6:35 p.m. 7 TIME ENDED : 7:40 p.m. 8 MEMBERS PRESENT : Council Member Stoesz, Kusterman, 9 Roeser, and Mayor Reinert 10 MEMBERS ABSENT : Council Member Rafferty 11 12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 13 Grochala; City Engineer Diane Hankee; City Planner Katie Larsen; Finance Director Sarah Cotton; 14 Chief of Police John Swenson; and City Clerk Julie Bartell 15 16 PUBLIC COMMENT 17 18 No one was present to address the council regarding a matter not on the agenda. 19 20 SETTING THE AGENDA 21 22 The agenda was approved as presented. 23 24 SPECIAL PRESENTATION 25 26 Proclamation — September 17-23 — United States Constitution Week 27 Mayor Reinert read the proclamation in its entirety. Council Member Roeser suggested that all 28 citizens should read the Constitution regularly as he does. He requested that a link to the document 29 be added to the city website. 30 31 Council Member Roeser moved to approve the Proclamation as presented. Council Member 32 Kusterman seconded the motion; Motion carried on a voice vote. 33 34 CONSENT AGENDA 35 36 Council Member Stoesz moved to approve the Consent Agenda, Items 1 A through 1 F, as presented. 37 Council Member Kusterman seconded the motion. Motion carried on a voice vote. 38 39 ITEM ACTION 40 41 Consideration of Expenditures: 42 43 September 14, 2015 (Check No. 102071- 44 102198, $1,863,703.67) Approved 45 1 COUNCIL MINUTES September 14, 2015 APPROVED 46 Centennial Fire District (Check No. 7061- 47 7119, $64,923.51) Approved 48 49 August 24, 2015 Council Work Session 50 Minutes Approved 51 52 August 24, 2015 City Council Meeting 53 Minutes Approved 54 55 Resolution No. 15-90, Issuance of a Special Event 56 Permit for Waldoch Farm, Inc., Pumpkin Patch and 57 Com Maze Approved 58 59 Revision to Section 6.2 of the City's Personnel Policy Approved 60 61 August 17, 2015 Special Work Session (budget) Minutes Approved 62 63 FINANCE DEPARTMENT REPORT 64 65 There was no report from the Finance Department. 66 67 ADMINISTRATION DEPARTMENT REPORT 68 69 3A) Hiring PT Building Inspector- Administrator Karlson reviewed his written request. This 70 position is needed due to increased building activity within the city. Mayor Reinert noted that the 71 cost of this position is included in the 2015 budget. Council Member Roeser remarked that there 72 have been some delays in the building process of late so this will be a good addition and help keep 73 that process timely. 74 75 Council Member Kusterman moved to approve the hiring of Raymond Fuglie as recommended. 76 Council Member Roeser seconded the motion. Motion carried on a voice vote. 77 78 PUBLIC SAFETY DEPARTMENT REPORT 79 80 4A) Hiring PT Community Service Officer- Police Chief Swenson explained that this position is 81 open due to a promotion. He reviewed the application process and his recommendation to hire 82 Andrew Hayes. 83 84 Council Member Kusterman moved to approve the hiring of Andrew Hayes as recommended. 85 Council Member Roeser seconded the motion. Motion carried on a voice vote. 86 87 4B) Public Safety Department Update — Chief Swenson offered the following: 88 89 - New Fire Station — the project is progressing very well. The street work is moving along also. 90 The construction trailer is off the site and the construction manager has moved inside; 2 COUNCIL MINUTES September 14, 2015 APPROVED 91 - Fire Division Personnel — there are currently 32 fully certified firefighters; 8 individuals are in 92 training; one individual is in the background process; more applications have been received; 93 - Fire Training — In-house training is underway with one element occuring this evening. The 94 training will continue weekly to ensure that the city's staff is ready and fully trained by 95 January; 96 - Department Policy — the policy manual is in place as well as on-line training; 97 - Swearing -In — a ceremony will be held at the council meeting on September 28 to swear in the 98 city's fire fighters. 99 100 PUBLIC SERVICES DEPARTMENT REPORT 101 102 There was no report from the Public Services Department. 103 104 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 105 106 6A) Resolution No. 15-93, Authorizing Preparation of Report on Improvements, NE 107 Drainage System- Community Development Director Grochala reviewed the request to authorize 108 WSB and Associates to prepare a feasibility study for a drainage plan for a portion of the city. He 109 explained the history of drainage in the target area and that it was never intended for today's needs. 110 He showed the location of the drainage area and system on a map. He explained the involvement of 111 Peltier Lake. Mr. Grochala said staff and WSB have worked with the watershed district and would 112 like to gain additional ifnormation through a feasibility study to continue the process for this project. 113 He noted the proposed cost that would be funded through the city's Surface Water Management Fund 114 that is supported by developmetn fees. 115 116 Mayor Reinert noted that lots of properties would benefit from an improved drainage system in this 117 area. He requested additional information about the proposed funding source. Mr. Grochala 118 explained that when development occurs, a fee is charged per acre related to surface water 119 management within the range of the development and based on what's included in the area. 120 121 Council Member Roeser recalled that the council received a report sometime ago on a ditch system 122 present in this area; it is a very old system but it hasn't necessarily been maintained by the watershed 123 district. 124 125 Katie Johnson, WSB and Associates, reviewed the proposed project area on a map and the system that 126 would provide drainage to the area. Mr. Grochala added that the system would benefit the entire 127 1400 acre area and he believes property owners in the area are generally supportive. The purpose of 128 the feasbility study is to gain more information and that will be useful to the watershed district, the 129 city, as well as the property owners. If authorized, the report would be finalized by the end of the 130 year. 131 132 Council Member Roeser noted that Mattamy homes is planning a large development in the area and 133 he wonders what would happen if that development doesn't proceed. Mr. Grochala explained he 134 overall benefit to the area. 135 3 COUNCIL MINUTES September 14, 2015 APPROVED 136 Council Member Kusterman confirmed that the plans for no impact on Lake Peltier will be part of the 137 study. Mr. Grochala confiutited, adding an explanation of the gate system planned to prevent any 138 impact. Water quality is hoped to be improved. 139 140 Council Member Roeser moved to approve Resolution No. 15-93 as presented. Council Member 141 Kusterman seconded the motion. Motion adopted on a voice vote. 142 143 6B) Earth Moving/Borrow Pit Excavation at 7860 Sunset Avenue 144 i. Resolution No. 15-91, Approving a Conditional Use Permit for Earth 145 Moving/Borrow Pit; 146 ii. Resolution No. 15-92, Approving a Development Agreement for Site Grading for 147 Borrow Pit and Century Farm North 6th Addition 148 149 City Planner Larsen reviewed her written staff report requesting approval of a conditional use penult 150 and development agreement related to earth moving and site grading for the Century Farm North 6th 151 Addition project. The project will include 29 units of housing that would require additional earth be 152 brought in for site preparation. The proposal is to borrow earth from a nearby property at 7860 Sunset 153 Avenue. The process could take a month or two and include transport over undeveloped city park 154 land. The site is pretty much selfcontained but a conditional use permit is required under city 155 ordinance. The Planning and Zoning Board held a public hearing and did not hear any specific 156 concerns and is recommending approval. The Environmental Board and the Rice Creek Watershed 157 District were also consulted on the project. The developer hopes to have this process begin within a 158 month. She added that the proposed development agreement includes the normal and appropriate 159 securities to the city. 160 161 Council Member Kusterman moved to approve Resolution No. 15-91 as presented. Council Member 162 Roeser seconded the motion. Motion adopted on a voice vote. 163 164 Council Member Kusterman moved to approve Resolution No. 15-92 as presented. Council Member 165 Roeser seconded the motion. Motion adopted on a voice vote. 166 167 6C) Resolution No. 15-58, Approving Plans and Specifications and Advertisement for Bids 168 for the Well No. 6 Pumphouse Project- Community Development Director Grochala noted that this 169 project has been discussed several times by the council and revisions have occurred. The added 170 storage has been removed and the building has been downsized. He reviewed the proposed schedule 171 for construction of this facility, finalizing in August 2016. He confirmed for Council Member Stoesz 172 that the well is finished and ready to go. 173 174 Council Member Roeser moved to approve Resolution No. 15-58 as presented. Council Member 175 Kusterman seconded the motion. Motion adopted on a voice vote. 176 177 6D) Resolution No. 15-94, Adopting an Update to the AUAR for the I -35E Corridor - 178 Community Development Director Grochala explained that this AUAR is in place for basically the 179 eastern half of the city and it requires updating every five years. The purpose of the AUAR is to have 180 in place an analysis for different development scenarios that will assist the city in planning for future 4 COUNCIL MINUTES September 14, 2015 APPROVED 181 changes. This AUAR was originally adopted in 2005 and updated in 2010 and will now be updated 182 in 2015. He reviewed the highlights of the update and non -substantive changes. He noted that the 183 Environmental Board approved this update with a couple of comments that have been addressed in 184 the staff report. If this update is approved by the council, it will be shipped off to other jurisdictions 185 for the required comment period. 186 187 Mayor Reinert recalled the extensive work done on this AUAR in 2005. He believes having this in 188 place has been beneficial to the city. It provides a board view as the future comes into play. 189 190 Council Member Roeser moved to approve Resolution No. 15-94 as presented. Council Member 191 Kustennan seconded the motion. Motion adopted on a voice vote. 192 193 6E) Resolution No. 15-95, Professional Services Agreement with WSB and Associates for 194 Land Acquisition for the Aqua Lane Trunk Watermain Improvement Project — Community 195 Development Director Grochala reviewed his report and request to proceed with execution of an 196 agreement to provide needed assistance with obtaining easements for this watelmain project. 197 198 Council Member Roeser moved to approve Resolution No. 15-95 as presented. Council Member 199 Kusteiiiian seconded the motion. Motion adopted on a voice vote. 200 201 UNFINISHED BUSINESS 202 203 There was 110 Unfinished Business. 204 205 NEW BUSINESS 206 207 There was no New Business. 208 209 COMMUNITY EVENTS 210 211 ABSENTEE VOTING BEGINS Friday, September 18 at city hall from 8:00 a.m. to 4:30 p.m. 212 Information is available on the city website to apply for a ballot by mail. 213 214 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, September 215 19 from 10:00 a.m. to 2:00 p.m. See city website for a list of accepted items. 216 217 WALDOCH FARM PUMPKIN PATCH AND CORN MAZE will be open daily September 19 218 through October 31 from 10:00 a.m. to 7:00 p.m. 219 220 Mayor Reinert added that the city's own Hammerheart Brewery has indicated an interest in seeking a 221 sister city relationship with the city from which they have modeled some of their brewing technique. 222 223 Mayor Reinert also noted the work of the Yellow Ribbon Community group. He has participated 224 with the group and their work to make this city a Yellow Ribbon Community that supports military 225 families. They are planning an event, tentatively for October 6. 5 COUNCIL MINUTES APPROVED September 14, 2015 226 227 Mayor Reinert also noted work toward a erecting a war memorial in this city, including possible 228 locations and an experienced architect who is a WWII veteran who will volunteer design services. 229 230 COMMUNITY CALENDAR 231 232 233 234 235 236 237 ADJOURN 238 239 There being no further business, Council Member Kusterman moved to adjourn at 7:40 p.m. Council 240 Member Roeser seconded the motion. Motion carried unanimously. 241 242 These minutes were considered and approved at the regular Council Meeting, - : ember 28, 2015. 243 244 245 246V�tz_ 247 Julia r e Bartell, City Cj rk Jeff ' i e , Mayor Community Calendar — A Look Ahead September 15, 2015 through September 28, 2015 °d. Monday, September 28 6:00 pm, Community Room Council Work Session Monday, September 28 6:30 pm, Council Chambers City Council Meeting 248 6