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HomeMy WebLinkAbout10-26-2015 Council Meeting MinutesCOUNCIL MINUTES October 26, 2015 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE : October 26, 2015 6 TIME STARTED : 6:30 p.m. 7 TIME ENDED : 7:48 p.m. 8 MEMBERS PRESENT : Council Member Stoesz, Rafferty, 9 Roeser, and Mayor Reinert 10 MEMBERS ABSENT : Council Member Kusterman 11 12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 13 Grochala; Chief of Police John Swenson; Deputy Public Safety Director -Police Kelly McCarthy; City 14 Engineer Diane Hankee; Community Development Intern Keith Dahl; City Planner Katie Larsen; and 15 City Clerk Julie Bartell 16 17 PUBLIC COMMENT 18 19 Dave Roeser, 6179 Partridge Court, stated that he wants to set the record straight regarding statements 20 that were made at a recent candidates' forum. He offered clarifications regarding what branches of 21 government receive property tax revenues, who deals with mass transit, savings related to the new fire 22 service, the power of the city to make the Legacy at Woods Edge property a park, the role of the city 23 council in business development, and campaign regulations regarding rides to the polls. 24 25 SETTING THE AGENDA 26 27 The agenda was approved as presented. 28 29 CONSENT AGENDA 30 31 Council Member Roeser moved to approve Consent Agenda Items 1 A, 1B and 1 E as presented. 32 Council Member Rafferty seconded the motion. Motion carried on a voice vote. 33 34 Council Member Rafferty moved to approve Consent Agenda Items 1C and 1D as presented. Council 35 Member Roeser seconded the motion. Motion carried on a voice vote. 36 37 ITEM ACTION 38 39 Consideration of Expenditures: 40 41 October 26, 2015 (Check No. 102432 — 42 102532) Approved, as amended 43 to remove Check #102455 44 1 COUNCIL MINUTES October 26, 2015 APPROVED 45 Council Member Roeser questioned the payment to Centennial Fire District in the amount of 46 $381,295.50. He requested that the payment be withheld from approval to allow time for him to 47 receive further explanation. Mayor Reinert concurred, noting that the council would discuss that 48 matter at the November 2 work session. 49 50 Centennial Fire District (Check No. — 7165 through 51 7182, $10,346.32 and US Bank Visa, $32,379.73) Approved 52 53 October 5, 2015 Council Work Session 54 Minutes Approved 55 56 October 12, 2015 City Council Meeting Minutes Approved 57 58 October 12, 2015 Closed Council Minutes Approved 59 60 Resolution No. 15-126, Authorizing Certification of Approved 61 Delinquent Water and Sewer Charges for Collection with 62 2015 Property Taxes Payable in 2016 63 64 FINANCE DEPARTMENT REPORT 65 66 There was no report from the Finance Department. 67 68 ADMINISTRATION DEPARTMENT REPORT 69 70 There was no report from the Administration Department. 71 72 PUBLIC SAFETY DEPARTMENT REPORT 73 74 4A) Resolution No. 15-124, Accepting Traffic Safety Grant (2016 Renewal) - Deputy Director 75 McCarthy reported that the resolution reaffirms the city's acceptance of grant support for a traffic 76 officer under the terms of the program. 77 78 Council Member Rafferty moved to approve Resolution No. 15-124 as presented. Council Member 79 Stoesz seconded the motion. Motion carried on a voice vote. 80 81 4B) Public Safety Department Update- Deputy Director McCarthy offered information on the 82 following: 83 New Fire Station Project — the project is wrapping up on schedule; 84 Fire Personnel — there are 32 fully certified firefighters and more moving forward in the hiring 85 process; 86 Training — the Public Safety Department continues its aggressive training program with every 87 Monday training sessions; EMR training is also underway; 88 2 COUNCIL MINUTES October 26, 2015 APPROVED 89 Mayor Reinert noted that he's been informed that there will be an ambulance responding out of the 90 new Southside station. Parametics generally make a decision on the location of the ambulance and it 91 will be at that station sometimes. 92 93 PUBLIC SERVICES DEPARTMENT REPORT 94 95 There was no report from the Public Services Department. 96 97 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 98 99 6A) Resolution No. 15-115, Adopting Special Assessment, Individual Utility Connections, 100 City Engineer Hankee explained that these assessments relate to requests received by the city from 101 individual property owners wishing to connect to city utilities. The project costs are fully assessed to 102 the property. 103 104 Mayor Reinert noted that the restaurant, Fiesta Cancun, recently found themselves in discussions 105 about the cost of their water related services. The council has been able to work that out in a fair 106 manner. Council Member Roeser added that the council will be going a little further by making sure 107 that the SAC and WAC charges through the city are where they should be. Business charges, such 108 as those, should be reviewed regularly. 109 110 Council Member Roeser moved to approve Resolution No. 15-115 as presented. Council Member 111 Stoesz seconded the motion. Motion carried on a voice vote. 112 6B) Consider Resolution No. 15-116, Adopting Special Assessment, Saddle Club, City Engineer 113 Hankee explained that the special assessment is related to the Saddle Club development and utility, 114 SAC and WAC charges. Mayor Reinert noted that the Saddle Club is a great development and he 115 encourages people to take a look at it. 116 Council Member Roeser moved to approve Resolution No. 15-116 as presented. Council Member 117 Stoesz seconded the motion. Motion carried on a voice vote. 118 6C) Consider Resolution No. 15-117, Adopting Special Assessment, NorthPointe — City 119 Engineer Hankee reviewed the assessments related to the NorthPointe development. The charges 120 apply to seven properties and some of them have already been paid. 121 Council Member Roeser moved to approve Resolution No. 15-117 as presented. Council Member 122 Stoesz seconded the motion. Motion carried on a voice vote. 123 6D) Consider Resolution No. 15-118, Adopting Special Assessment, Talan Ridge — City 124 Engineer Hankee reviewed the assessments related to the Talan Ridge Project. The charges apply to 125 three parcels. 126 Mayor Reinert recalled that there were some concerns raised by the neighborhood about grading and he 127 asked for an update. Ms. Hankee explained that while the building plans have not yet been submitted 128 for the project, the grading plans are in place and are satisfactory to city staff. 3 COUNCIL MINUTES October 26, 2015 APPROVED 129 Council Member Rafferty moved to approve Resolution No. 15-118 as presented. Council Member 130 Stoesz seconded the motion. Motion carried on a voice vote. 131 6E) Public Hearing: Consider Ordinance No. 11-15, Vacating Drainage and Utility 132 Easements, Outlot C and Outlot D of NorthPointe — City Planner Larsen explained that the council 133 is being asked to hold a public hearing and then consider approval of a vacation of certain drainage and 134 utility easements related to the NorthPointe development. The action would vacate a drainage and 135 utility easement approved originally but no longer needed because it is duplicated in action approved 136 on the 3rd Addition. Having the duplicate easement action could cloud the title for the developer. Staff 137 is recommending approval because the easement actions are identical and only one is needed. Council 138 Member Roeser said he understands that a redundancy can cause a title concern so he is supportive of 139 this request. 140 Mayor Reinert opened the public hearing. There being no one wishing to speak, the public hearing was 141 closed. 142 Council Member Rafferty moved to approve the 1 st Reading of Ordinance No. 11-15 as presented. 143 Council Member Stoesz seconded the motion. Motion carried on a voice vote. 144 6F) Resolution No. 15-119, Approving a 10 foot variance to allow for the construction of an 145 attached garage at 6602 Pheasant Run — Intern Dahl reported that the resolution approves a variance 146 of 10 feet to allow for construction of a new garage. 147 Mayor Reinert noted that he is familiar with the property and is a little surprised to see a 148 recommendation for a variance since that isn't something the city regularly grants. He understands the 149 desire for a garage. Mr. Dahl said staff has studied this situation with the Planning and Zoning Board 150 and feels that it is appropriate in this case. 151 The council heard from the property owner who is requesting the variance. He explained that he is 152 requesting an additional two feet with the ten recommended by staff and that is because it is too narrow 153 with only ten feet. City Planner Larsen noted that the 20 feet garage width allowed by a 10 foot 154 variance is the minimum under the city code. The applicant is requesting an additional two feet for the 155 garage width. The council should know that the property owner could push to the north also. 156 Council Member Rafferty said he's comfortable with the recommendation; if it is changed, he feels the 157 matter should go back to the Planning and Zoning Board. 158 Mayor Reinert asked if the two additional feet would be a county concern and Ms. Larson thought not. 159 The council discussed the value to the neighborhood of adding a garage to this property. The 160 additional two feet isn't unreasonable as long as the county doesn't have an issue. 161 Council Member Rafferty moved to approve Resolution No. 15-119 as amended to allow for a 12 foot 162 rather than 10 foot variance. Council Member Roeser seconded the motion. Motion carried on a 163 voice vote. 4 COUNCIL MINUTES October 26, 2015 APPROVED 164 6G) Resolution No. 15-125, Accepting Bids and Awarding Contract, Well No. 6 Pumphouse — 165 Community Development Director Grochala reviewed the process and bid results. There were two 166 qualified bids received. Staff is recommending approval of only the base bid, not the alternate for a 167 steel roof which is now seen as less practical and less fitting to the neighborhood. 168 Council Member Roeser moved to approve Resolution No. 15-125 as presented. Council Member 169 Stoesz seconded the motion. Motion carried on a voice vote. 170 611) Resolution 15-121, Approving Payment No. 3 and Final for the 2014 Mill and Overlay 171 Project- City Engineer Hankee explained the final payment and the final cost of the project. The 172 project did come in under budget. 173 Council Member Rafferty noted that there were a couple of issues during the project but he is glad to 174 see it is coming to a good conclusion. He thanked staff for their efforts in that work. 175 Council Member Roeser moved to approve Resolution No. 15-121 as presented. Council Member 176 Stoesz seconded the motion. Motion carried on a voice vote. 177 6I) Public Hearing: Consider Resolution No. 15-122, Adopting Special Assessments 2015 178 Weed Abatement - Community Development Director Grochala explained that the assessments relate 179 to services provided to individual properties where work was required but not accomplished by the 180 property owner. People are given the opportunity to do the work on their own but if the city ends up 181 doing the work, charges are appropriate and are attached to the taxes if not paid. There are just two 182 properties involved. 183 Mayor Reinert opened the public hearing. There being no one present wishing to speak, the public 184 hearing was closed. 185 At council request, staff explained the process used with foreclosure properties. 186 Council Member Roeser moved to approve Resolution No. 15-122 as presented. Council Member 187 Stoesz seconded the motion. Motion carried on a voice vote. 188 6J) Chapter 1011 City Code Amendment: i. Consider 2nd Reading of Ordinance No. 09-15, 189 Amending City Code Section 1011, entitled Stormwater and Erosion and Sediment Control; ii. 190 Consider Resolution No. 15-123, Approving Summary Publication of Ordinance No. 09-15 — 191 Community Development Director Grochala explained that the ordinance is presented for 2nd Reading 192 and passage by the council. It will bring the city's language up to date and in conformance with 193 recently adopted watershed standards. The resolution would allow for summary publication of a 194 lengthy ordinance. 195 Council Member Rafferty moved to waive the fully reading of Ordinance No. 09-15. Council Member 196 Stoesz seconded the motion. Motion carried on a voice vote. 197 Council Member Rafferty moved to approve the 2nd Reading and Adoption of Ordinance No. 09-15 as 198 presented. Council Member Stoesz seconded the motion. Motion carried: Yeas, 4; Nays none (Absent 199 — Kusterman) 5 COUNCIL MINUTES October 26, 2015 APPROVED 200 Council Member Rafferty moved to approve Resolution No. 15-123 as presented. Council Member 201 Stoesz seconded the motion. Motion carried on a voice vote. 202 6K) Resolution No. 15-127, Accepting Quotes and Awarding Contract, Birch Street Wetland 203 Grading Project — City Engineer Hankee explained that the resolution would authorize staff to enter a 204 contract for wetland grading work. The council confirmed that the contractor has a proven record 205 without concerns. The council received information on the schedule for the projects, including 206 watershed review. 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 Council Member Roeser moved to approve Resolution No. 15-127 as presented. Council Member Stoesz seconded the motion. Motion carried on a voice vote. UNFINISHED BUSINESS There was no Unfinished Business. NEW BUSINESS There was no New Business. COMMUNITY EVENTS LITTLE GOBLIN COSTUME PARTY will be held at Wargo Nature Center, 7701 Main Street on Friday, October 30 from 6:30 p.m. — 8:00 p.m. Pre -registration is required. Call Parks & Rec. at 651-982-2440. 223 18TH ANNUAL GOBBLER GAMES will be held at Centennial Middle School Saturday, November 224 7 from 10:00 a.m. — 11:30. This is a FREE fun filled family event! For more information contact the 225 Parks & Recreation Depai lucent at 651-982-2440. 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 ABSENTEE VOTING has begun. Vote at city hall now through November 2 from 8:00 a.m. to 4:30 p.m. Information is available on the city website to apply for a ballot by mail. WALDOCH FARM PUMPKIN PATCH AND CORN MAZE will be open daily September 19 through October 31 from 10:00 a.m. to 7:00 p.m. COMMUNITY CALENDAR 4,- Monday, November 2 Monday, November 2 - Tuesday, November 3 • Thursday, November 5 • Tuesday, November 9 Community Calendar — A Look Ahead October 26, 2015 through November 9, 2015 6:00 pm, Community Room Council Work Session 6:30 pm, Council Chambers Park Board 7:00 am to 8:00 pm Municipal Election Day 8:00 am, Community Room EDAC 6:30 pm, Council Chambers City Council Meeting 6 COUNCIL MINUTES APPROVED October 26, 2015 242 ADJOURN 243 244 There being no further business, Council Member Rafferty moved to adjourn at 7:48 p.m. Council 245 Member Stoesz seconded the motion. Motion carried on a voice vote. 246 247 248 249 250 ert 251 252 Julianne :�artell, City Clerk Jeff R - in, 1 ayor 253 These minutes were considered and approved at the regular Council Meeting, November 9, 2015. 7