HomeMy WebLinkAbout2003-181 Council ResolutionCITY OF LINO LAKES
RESOLUTION NO. 03-181
AUTHORIZING ENGINEERING AND ARCHITECTURAL SERVICES FOR WOODS EDGE
WHEREAS, Legacy Holdings Lino Lakes, LLC. (the "Developer") has submitted a proposal for
a mixed use development called The Legacy at Woods Edge (the "Project") in the southeast
quadrant of the I-35W/Lake Drive interchange; and
WHEREAS, SEH has submitted a proposal for an agreement to complete a Feasibility Report
and Preliminary Design for the Project (the "Agreement') in the amount of $99,614; and
WHEREAS, the Developer has agreed to pay 80 percent of the costs of the Agreement in the
amount of $79,691 and the City has agreed to pay 20 percent of the costs of the Agreement in the
amount of $19,923.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes as
follows:
1. The Mayor and City Clerk are hereby authorized and directed to execute the Agreement
with SEH upon submittal of payment by the Developer.
2. Staff and consultants are hereby authorized and directed to take any and all other steps
necessary or convenient in order to accomplish the conditions of the Agreement.
Dated: October 13, 2003.
John Bergeson, Mayor
ATTEST:
Ann B14 City Clerk
AGENDA ITEM 71
STAFF ORIGINATOR: Michael Grochala
DATE: 10/13/03
TOPIC: Resolution No. 03-181 Authorizing Engineering and
Architectural Services for Woods Edge (Village)
Development
BACKGROUND:
SEH has submitted a proposal and timetable for the completion of a Feasibility
Report and Preliminary Design for the Woods Edge development. The scope of
services will include establishing right-of-way corridors for the project, defining
the extent of improvements needed for Lake Drive, and preparing a report that
evaluates the feasibility of installing public improvements. The scope of services
includes four tasks:
1. Concept Plan Refinement $19,897
2. Preliminary Design $31,717
3. Project and Agency Coordination $23,598
4. Feasibility Report $24,402
Total: $99,614
Concept Plan Refinement includes assisting the city with architectural
treatments, street layouts, traffic patterns and parking. Preliminary Design work
includes layouts for utilities, streetscape, landscape and street lighting. Project
and Agency Coordination will consist of progress meetings with the city,
developer, and public agencies such as Rice Creek Watershed, Anoka County
and Mn/DOT. The Feasibility Report will be prepared that incorporates the
preliminary design features, documents the extent of agency involvement, and
can be used as the basis for a public improvement hearing.
Hartford Group has agreed to pay 80% of the cost ($79,691) based on a
prorated portion of land that they control. The city's portion of the costs ($19,923)
will be paid through the remaining Livable Communities money available from
the 1997 grant and 2003 economic development funds budgeted for this project.
OPTIONS:
1. Adopt Resolution No. 03-181 authorizing Engineering and Architectural
Services for Woods Edge
2. Return to staff for further consideration
RECOMMENDATION:
Option 1
ff5EH
October 8, 2003
3535 Vadnais Center Drive, St. Paul, MN 55110-5196 651.490.2000 651.490.2150 FAX
architecture engineering environmental • transportation
Mr. Mike Grochala
Community Development Director
City of Lino Lakes
600 Town Center Parkway
Lino Lakes, MN 55014
Dear Mr. Grochala:
RE: Lino Lakes, Minnesota
Legacy at Woods Edge
Agreement for Feasibility Study and
Preliminary Design
SEH No. P-LINOL0402.00
This letter proposal forms the basis of an Agreement between the City of Lino Lakes and SEH for
completion of a Feasibility Report and Preliminary Design related to the proposed land use development
on property that is herein referred to as the Legacy at Woods Edge.
Background
The Legacy at Woods Edge is a proposed mixed-use development that includes commercial (downtown
retail), high density residential, and recreational facilities (YMCA). The proposed site is approximately
40 acres in size, is adjacent to the City Hall complex, and is bounded by I -35W on the north, Lake Drive
(CSAH 23) on the west, and Rice Creek Chain of Lakes Park Reserve on the east.
There is a bank building and a clinic within the project area abutting the east side of Lake Drive, and
both buildings are to be preserved and incorporated into site development. The City has reached an
agreement with the YMCA to include a facility in the overall development plan. Approximately 29.5
acres within the site are privately owned (the Tagg property) and the Hartford Group has negotiated a
purchase agreement for the property. The City owns the remaining property.
SEH is in the process of completing an Environmental Assessment Worksheet (EAW) for the project
and is also completing a traffic study of the adjacent Lake Drive corridor.
Scope of Services
A detailed Scope of Services is attached to this proposal as Exhibit A. The Scope of Services identified
will be used to establish right-of-way corridors for the project, to define the extent of improvements
needed for Lake Drive, and to prepare a report that evaluates the feasibility of installing public
improvements to support development of the site. Our proposed Scope of Services is summarized as
follows:
Concept Plan Refinement
We will perform a preliminary survey of Lake Drive and gather available digital site mapping data from
the City and the Hartford Group to prepare a digital base map for the site. We will review the Lino
Lakes Town Center Design and Development Guide, as prepared by Calthorpe Associates, to identify
features and amenities that can be incorporated into the overall site plan. We will assist the City in
reviewing architectural treatments and features proposed by the developer. A refined concept plan will
Short Elliott Hendrickson Inc.
• Your Trusted Resource • Equal Opportunity Employer
Mr. Mike Grochala
October 8, 2003
Page 2
be prepared to show proposed street layouts, traffic patterns, and right-of-way, as well as parking
configurations.
Preliminary Design
After reviewing the refined concept plan with the City and the developer, we will prepare preliminary
layouts for sanitary sewer, water main, and storm sewer improvements, develop typical roadway
sections and establish preliminary streetscape, landscape, and street lighting details. Geometric
improvements for Lake Drive will be identified. Utility pipe sizing and storm water ponding/infiltration
sites and sizes will be determined. An opinion of probable construction cost will be prepared for the
elements identified above.
Project and Agency Coordination
We will attend progress review meetings with the City and developer on an as -needed basis. We also
anticipate attendance at several progress review meetings with Mn/DOT, Anoka County, Rice Creek
Watershed District and other affected agencies. We have also included attendance at two
Environmental Board meetings, two Planning and Zoning Board meetings, two City Council meetings,
and a public open house meeting.
Feasibility Report
A feasibility report will be prepared that incorporates the preliminary design features, documents the
extent of agency involvement, and can be used as the basis for a public improvement hearing.
Related Work
If authorized by the City, results from a traffic study for the Lake Drive corridor will be incorporated
into the Feasibility Report.
Additional Services
At the City's request, we can provide (or arrange for) the following services, which are in addition to
our Scope of Services:
• Topographical Surveys
• Wetland Delineations
• Geotechnical Investigations
• Preparation of Plat Documents
• Parking Lot Design
Schedule
Our proposed schedule is as follows:
Contract Authorization by City of Lino Lakes October 13, 2003
Prepare Refined Concept Plan and Submit for City Review October 17, 2003
Incorporate City Comments and Prepare Final Concept Plan for City Approval October 31, 2003
Complete Preliminary Design and Submit for City Review November 21, 2003
Submit Preliminary Design for Agency Review December 1, 2003
Feasibility Report for City Review December 12, 2003
Conduct Public Improvement Hearing January 28, 2004
Mr. Mike Grochala
October 8, 2003
Page 3
Compensation
Compensation for the tasks identified in the Scope of Service will be made on an hourly basis plus the
cost of reimbursable expenses. Total compensation will not exceed $99,615 without prior authorization
from the City Council. If the additional services listed above are authorized by the City, an adjusted
work program and cost estimate would be prepared.
Agreement
If this document satisfactorily sets forth your understanding of our agreement, please sign both copies in
the space provided and return one copy to us. The signed agreement will serve as the accepted
agreement and authorization to proceed.
We look forward to working with the City of Lino Lakes on this important project. If you have any
questions or need any additional information, please contact Bob Moberg at 651.490.2147.
Sincerely,
SHORT ELLIOTT HENDRICKSON INC.
,X. Sax -t c,,,d
Robert L. Moberg, PE Sean R. Clark, PE
Project Manager/Principal Client Service Manager
sah
Attachment
Wpfiles I\spli\ko\iioo1\040200\sle100603.doc
Accepted this
day of , 2003
CITY OF LINO LAKES, MINNESOTA
By:
Title:
.._lacy at Woods Edge Concept Plan Refinement (Task #1)
Deliverables: Refined Concept Plan showing street
and utility layouts, ponding / infiltration areas,
and streetscape / landscape features.
Task
Project
Manager
Prof.
Engineer
Specialty
Eng / Arch
Staff
Engineer
Word
Processor
Survey
Crew
A. Data Collection
Gather as-built data
2
2
Review as-built data / add as-built utilities to basemap
1
2
2
Import electronic base mapping from Hartford Group
1
2
2
Import electronic base mapping from YMCA
1
2
2
Import proposed development scheme from Hartford Grour
1
2
2
Develop overall base mapping
4
2
8
Preliminary Survey of Lake Drive
20
B. Concept Plan Preparation
Define property line configurations
1
2
4
Develop roadway geometrics correlating to site usage
2
8
4
12
Identify right-of-way requirements
1
4
8
Identify landscape / streetscape elements
1
8
8
Identify preferred architectural treatments
1
4
4
_ Create concept plan defining roadway and drainage areas
2
8
12
Present plan for City and developer review
2
8
8
2
Total hours 172
16
44
18
72
2
20
Project labor cost this task $17,766
Expenses
Mileage and Expenses $100
Survey Expenses $515
Reproductions $1,000
Computers $516
Total project cost this task $19.897
.eqacv at Woods Ed
r limi
Deliverables: Preliminary Grading Plan, Street and Utility Plan,
Preliminary Hydraulic Analysis and Pond Routing,
Plan, Preliminary Cost Estimate
Preliminary Landscaping Plan, Preliminary Streetscape
Task
Project
Manager
Prof.
Engineer
Design
Engineer
Specialty
Eng/Arch
Staff
Engineer
Word
Processor
A. Preliminary Grading Plan Preparation
Prepare detail sheets and location sheet
2
4
4
Lay out preliminary contours and lot pads
2
8
12
24
Determine ponding locations
1
4
Determine infiltration locations and techniques
1
4
Calculate earthwork
1
8
4
Prepare preliminary grading plan with supporting calculations
4
6
8
2
8
2
B. Preliminary Street and Utility Plan Preparation
Prepare profiles, horizontal alignments, and geometric layouts
4
12
16
4
24
Prepare typical sections and pavement design
1
2
4
Prepare storm sewer piping layouts
2
2
8
16
Prepare sanitary sewer and watermain layouts
4
8
12
24
Prepare street and utility plan with supporting calculations
2
4
8
12
2
C. Preliminary Hydraulic Analysis and Pond Routing
Perform hydroCAD modeling
2
4
Design and calculate pond volumes
1
2
2
4
- Determine drainage routing patterns
1
2
1
2
D. Preliminary Landscaping / Streetscaping Plan Preparation
Prepare preliminary landscaping plan
4
8
8
24
2
Prepare preliminary open space layout plan
4
2
8
8
24
1
Prepare preliminary streetscape details
4
2
8
12
24
1
E. Prepare Preliminary Estimate of Probable Construction Cost
Compute Quantities
2
4
4
2
8
Compute Preliminary Estimate
2
2
4
2
8
2
Total hours 485
40
52
114
51
218
10
Project labor cost this task $28,712
Expenses
Mileage and Expenses $50
Reproductions $1,500
Computers $1,455
Total project cost this task $31,717
Legacy at Woods Edge Project and Agency Coordination (Task #3)
Deliverables: Presentation Materials for Meetings and Open
Houses
Meeting Minutes and Agency Documentation
Task
Project
Manager
Specialty
Eng / Arch
Prof.
Engineer
Staff
Engineer
Word
Processor
........................................................................................
................. . ...................... . ................... . ..............
............
..:....... .
.� .... �:;iiS;ii;i;i;i;iii;i:s:i
:,;:c......_,:
i i::;�iEi:ii`y::
A. Project Meetings
Meetings / coordination with City Staff (6 estimated)
24
12
8
4
4
Meetings with City Staff and Developer (4 estimated)
16
8
4
2
2
Planning and Zoning Commission meetings (2 estimated)
8
4
2
2
1
Environmental Board meetings (2 estimated)
8
4
2
2
1
City Council meetings (2 estimated)
8
8
2
2
1
Public open house (1 estimated)
4
4
2
2
2
B. Agency Meetings
Meetings with Rice Creek Watershed District (2 estimated)
8
8
4
2
2
Meeting with Mn/DOT and Anoka County (1 estimated)
4
4
2
2
1
................................................................190
.......
........26........
........18.......
.......:14:.:.:.:
Total hours
80..............52
Project labor cost this task $22,128
Expenses
Mileage and Expenses $400
Reproductions $500
Computers $570
Total project cost this task $23.598
Legacy at Woods Edge Feasibility Report (Task #4)
Deliverables; Report and Figures
Task
A. Report Preparation
Project
Manager
Prof
Engineer
Staff
Engineer
Word
Processor
Develop report drawings
8
24
Develop cost participation formulas
6
10
10
Draft report
10
20
12
10
Submit report for City review
8
12
Prepare report revisions as needed
4
8
2
B. Public Improvement Hearing
Schedule and attend public improvement hearing
10
12
12
2
Prepare display materials for hearing
8
8
20
2
Total hours 218
54
70
78
16
Project labor cost this task $20,698
Expenses
Mileage $50
Reproductions $3,000
Computers $654
Total project cost this task $24,402