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Home My WebLink About2001-126 Council ResolutionCouncil Member Dahl introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 01-126 RESOLUTION ACCEPTING BIDS AND AWARDING A CONSTRUCTION CONTRACT — 2001 SURFACE WATER MANAGEMENT IMPROVEMENTS. WHEREAS, pursuant to an advertisement for bids for the construction of the 2001 Surface Water Management project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Contractor Amount of Bid Forest Lake Contracting $136,491.00 Engineer's Estimate $127,682.50 AND WHEREAS, it appears that Forest Lake Contracting, is the lowest responsible bidder; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Forest Lake Contracting, in the name of the City of Lino Lakes for the construction of the 2001 Surface Water Management Improvements according to the plans and specifications approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the Lino Lakes City Council this 27`h day . A ugust, 2001. Jean - i • er, Deputy City C John J.:ergea6n, Mayor The Mo on for adoption of the foregoing resolution was duly seconded by Council Member Reinert and upon vote being taken thereon, the following voted in favor thereof: $moo r4ntiga'll= Bergeson, Carlson, Dahl, Reinert and O'Donnell The following voted against same: None. Whereupon said resolution was duly passed and adopted CERTIFICATION I hereby certify that the above is a correct copy of a resolution duly passed, adopted and approved by the City Council on August 27, 2001. Jean Vi er, Deputy City Clerk BID TABULATION Page 1 TOLTZ, KING, DUVALL, ANDERSON 2001 SURFACE WATER MANAGEMENT PROJECTS AND ASSOCIATES, INCORPORATED CITY OF LINO LAKES, MINNESOTA ENGINEERS -ARCHITECTS -PLANNERS COMMISSION NO. 12327-01 TABULATION OF BIDS BIDS OPENED: 8/21/01 *DENOTES ERROR IN BIDDER'S CALCULATION ENGINEER'S ESTIMATE FOREST LAKE CONTRACTING ITEM UNIT TOTAL UNIT TOTAL NO. DESCRIPTION QUANTITY UNIT PRICE AMOUNT PRICE AMOUNT TWILIGHT ACRES 2ND ADD. 1 MOBILIZATION 1 LS $ 1,000.00 $ 1,000.00 $ 5,000.00 $ 5,000.00 2 POND EXCAVATION (EV) 400 CY $ 50.00 $ 20,000.00 $ 24.00 $ 9,600.00 3 RIP RAP, CL. III 2 CY $ 120.00 $ 240.00 $ 125.00 $ 250.00 4 SILT FENCE 60 LF $ 4.00 $ 240.00 $ 4.00 $ 240.00 SUBTOTAL $ 21,480.00 $ 15,090.00 THOMAS STREET 1 MOBILIZATION 1 LS $ 500.00 $ 500.00 $ 4,200.00 $ 4,200.00 2 CLEAR & GRUB TREE 3 EA $ 300.00 $ 900.00 $ 175.00 $ 525.00 3 18" RCP, CL. 5 STORM SEWER PIPE 33 LF $ 32.00 $ 1,056.00 $ 60.00 $ 1,980.00 4 CONST. STORM MANHOLE, TYPE 407 1 EA $ 2,000.00 $ 2,000.00 $ 2,000.00 $ 2,000.00 5 18" RCP, FLARED END SECTION W/ TRASH GUARD 2 EA $ 800.00 $ 1,600.00 $ 900.00 $ 1,800.00 6 RIP RAP, CL. III 6 CY $ 120.00 $ 720.00 $ 125.00 $ 750.00 7 SILT FENCE 60 LF $ 4.00 $ 240.00 $ 4.00 $ 240.00 8 SEEDING 0.05 AC $ 3,500.00 $ 175.00 $ 15,000.00 $ 750.00 SUBTOTAL $ 7,191.00 $ 12,245.00 MAR DON ACRES 1 MOBILIZATION 1 LS $ 1,000.00 $ 1,000.00 $ 5,500.00 $ 5,500.00 2 REMOVE 12" CMP & APRONS 207 LF $ 7.00 $ 1,449.00 $ 6.00 $ 1,242.00 3 REMOVE CATCH BASIN/MANHOLE 2 EA $ 200.00 $ 400.00 $ 300.00 $ 600.00 4 15" RCP, CL. 5 STORM SEWER PIPE 207 LF $ 28.00 $ 5,796.00 $ 38.00 $ 7,866.00 5 15" RCP, FLARED END SECTION W/TRASH GUARD 2 EA $ 750.00 $ 1,500.00 $ 1,000.00 $ 2,000.00 6 CONST. CATCH BASIN/MANHOLE MNDOT PLATE 40 2 EA $ 2,500.00 $ 5,000.00 $ 3,000.00 $ 6,000.00 7 RIP RAP, CL. III 9 CY $ 120.00 $ 1,080.00 $ 125.00 $ 1,125.00 8 CONNECT TO EXISTING 12" RCP STORM SEWER PI 2 EA $ 200.00 $ 400.00 $ 250.00 $ 500.00 9 SILT FENCE 100 LF $ 4.00 $ 400.00 $ 4.00 $ 400.00 10 SEEDING 0.15 AC $ 3,500.00 $ 525.00 $ 7,000.00 $ 1,050.00 SUBTOTAL $ 17,550.00 $ 26,283.00 BID TABULATION Page 1 BID TABULATION Page 2 TOLTZ, KING, DUVALL, ANDERSON 2001 SURFACE WATER MANAGEMENT PROJECTS AND ASSOCIATES, INCORPORATED CITY OF LINO LAKES, MINNESOTA ENGINEERS -ARCHITECTS -PLANNERS COMMISSION NO. 12327-01 TABULATION OF BIDS BIDS OPENED: 8/21/01 *DENOTES ERROR IN BIDDER'S CALCULATION ENGINEER'S ESTIMATE FOREST LAKE CONTRACTING ITEM UNIT TOTAL UNIT TOTAL NO. DESCRIPTION QUANTITY UNIT PRICE AMOUNT PRICE AMOUNT CAROLES ESTATES 2ND ADD. 1 MOBILIZATION 1 LS $2,000.00 $ 2,000.00 $ 6,000.00 $ 6,000.00 2 CLEAR & GRUB TREE 9 EA $300.00 $ 2,700.00 $ 200.00 $ 1,800.00 3 REMOVE 15" CMP STORM SEWER PIPE & APRONS 202 LF $15.00 $ 3,030.00 $ 6.00 $ 1,212.00 4 REMOVE 27" RCP STORM SEWER PIPE & APRON 133 LF $10.00 $ 1,330.00 $ 8.00 $ 1,064.00 5 REMOVE CATCH BASIN/MANHOLE 1 EA $200.00 $ 200.00 $ 300.00 $ 300.00 6 18" RCP, CLASS 5 STORM SEWER PIPE 202 LF $32.00 $ 6,464.00 $ 38.00 $ 7,676.00 7 27" RCP, CLASS 3 STORM SEWER PIPE 133 LF $40.00 $ 5,320.00 $ 47.00 $ 6,251.00 8 18" RCP, FLARED END SECTION 2 EA $800.00 $ 1,600.00 $ 800.00 $ 1,600.00 9 27" RCP, FLARED END SECTION W/ TRASH GUARD 1 EA $1,000.00 $ 1,000.00 $ 1,200.00 $ 1,200.00 10 CONST. CATCH BASIN/MANHOLE MNDOT PLATE 40 1 EA $2,500.00 $ 2,500.00 $ 3,000.00 $ 3,000.00 11 CONNECT TO EXISTING 27" RCP STORM SEWER PI 1 EA $200.00 $ 200.00 $ 250.00 $ 250.00 12 RIP RAP, CL. III 15 CY $120.00 $ 1,800.00 $ 125.00 $ 1,875.00 13 DITCH EXCAVATION (EV) 125 CY $50.00 $ 6,250.00 $ 40.00 $ 5,000.00 14 POND EXCAVATION (EV) 60 CY $50.00 $ 3,000.00 $ 25.00 $ 1,500.00 15 SODDING 325 SY $3.50 $ 1,137.50 $ 3.00 $ 975.00 SUBTOTAL $ 38,531.50 $ 39,703.00 WEBER ADD. & SHENANDOAH 2ND ADD. 1 MOBILIZATION 1 LS $2,000.00 $ 2,000.00 $ 6,000.00 $ 6,000.00 2 CLEAR & GRUB TREE 40 EA $300.00 $ 12,000.00 $ 175.00 $ 7,000.00 3 COMMON BORROW (P) (LV) 500 CY $10.00 $ 5,000.00 $ 10.00 $ 5,000.00 4 15" RCP, CLASS 5 STORM SEWER PIPE 175 LF $28.00 $ 4,900.00 $ 42.00 $ 7,350.00 5 15" RCP, FLARED END SECTION W/ TRASH GUARD 2 EA $750.00 $ 1,500.00 $ 1,000.00 $ 2,000.00 6 CONST. STORM MANHOLE TYPE 409 1 EA $2,000.00 $ 2,000.00 $ 2,000.00 $ 2,000.00 7 RIP RAP, CL. III 8 CY $120.00 $ 960.00 $ 125.00 $ 1,000.00 8 DITCH EXCAVATION (EV) 200 CY $50.00 $ 10,000.00 $ 45.00 $ 9,000.00 9 POND EXCAVATION (EV) 50 CY $50.00 $ 2,500.00 $ 40.00 $ 2,000.00 10 SILT FENCE 80 LF $4.00 $ 320.00 $ 4.00 $ 320.00 11 SODDING 500 SY $ 3.50 $ 1,750.00 $ 3.00 $ 1,500.00 SUBTOTAL $ 42,930.00 $ 43,170.00 TOTAL BID PROPOSAL $ 127,682.50 $ 136,491.00 BID TABULATION Page 2 AGENDA ITEM 7L STAFF ORIGINATOR: John Powell, City Engineer COUNCIL MEETING DATE: August 27, 2001 TOPIC: Resolution No. 01-126, Receive Bids and Award Construction Contract, 2001 Surface Water Management Project VOTE REQUIRED: Simple Majority BACKGROUND: Sealed bids were received and publicly opened at 10:00 a.m. on August 21, 2001. The results of the bid opening are presented below. City Council action is required to award a construction contract to the lowest responsible bidder. Contractor Amount of Bid Forest Lake Contracting $136,491.00 Engineer's Estimate $127,682.50 Only one bid was received for this project. The low bid is approximately 7% above the Engineer's Estimate for this project. A copy of the bid tabulation is attached. We contacted the contractors who received plans but did not submit bids. The reasons given for not submitting bids include; their estimators were on vacation, they were too busy, and the project contained too much ditch cleaning and not enough pipe installation for their crews. If the project is re -bid next year, the City may have additional bidders but the overall cost of construction will also be increased due to inflation. The net result may not be a lower bid. Also, the sites will likely be wetter next Spring than they will be this Fall. The funding for this work is provided by the Surface Water Management Fund. This fund was established in 1992 as a revenue source in order to meet the "administrative, planning, ponding, mitigation, and water quality needs" of the City. It is reimbursed through assessments to new subdivisions and is also collected as property owners connect to City utilities. The completion date for this project is October 31, 2001. OPTIONS: 1. Return to staff for further review. 2. Adopt Resolution Number 01-126, accepting bids and awarding a construction contract to Forest Lake Contracting for the 2001 Surface Water Management project. 3. Not adopt Resolution No. 01-126. RECOMMENDATION: Option No. 2 - Staff recommends adoption of Resolution Number 01-126.