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HomeMy WebLinkAbout12-07-2015 Council PacketCITY OF LINO LAKES CITY COUNCIL WORK SESSION AGENDA Monday, December 7, 2015 Community Room (not televised) 6:00 P.M. At 5:30 p.m., prior to the work session, the Council will meet as the Economic Development Authority (EDA) for the purpose of holding a closed meeting regarding a Legacy property land sale. 1. Franchise Ordinance for CenturyLink, Jeff Karlson (Item 3A on December 14, 2015 council agenda) 2. American Legion Parking, Mike Grochala 3. Lot Combination Requirement for 6966 and 6970 Lake Drive (Stanek Properties), Katie Larsen 4. Bald Eagle Lake Properties in Anoka Co/Washington Co, Mike Grochala 5. Web -Based Utility Payments, Sarah Cotton 6. Joint Powers Agreement with Anoka County for County Highway 12 (109th Ave. NE / Apollo Drive) and County Road 53 (Sunset Ave.) Intersection Improvements, Diane Hankee 7. Cans for the Park Program, Mike Grochala 8. Consideration of Station #2 as a Polling Location, Jeff Karlson 9. Laserfiche View Modifications, Dale Stoesz 10. Final 2016 Budget Review, Sarah Cotton 11. Schedule Administrator's Annual Review (Tentative Date: Dec. 14) 12. Advisory Board Appointments 13. Council Updates on Boards/Commissions 14. Monthly Progress Report 15. Review Regular Agenda 16. Adjourn WS — Item 1 WORK SESSION STAFF REPORT Work Session Item No. 1 Date: December 7, 2015 To: City Council From: Jeff Karlson Re: CenturyLink Cable Franchise Application Background The North Metro Telecommunications Commission's attorney, Mike Bradley, will be at the meeting Monday night to give a presentation regarding a cable franchise application from CenturyLink. Attached is Mr. Bradley's PowerPoint presentation. The Council will be considering an ordinance granting a cable television franchise to CenturyLink on December 14. The background information will be provided in the December 14 Council packet. Requested Council Direction No action is required. Attachments CenturyLink Cable Franchise PowerPoint Presentation II Bradley CenturyLink Franchise Michael R. Bradley Bradley Hagen & Gullikson, LLC www.BradleyLawMN.com November, 2015 CenturyLink Franchise Process > Notice of Intent to Franchise > CenturyLink Cable Franchise Application > Public Hearing > Staff Report > NSCC Receives and Files Report and Authorizes Staff to Negotiate Cable Franchise with CenturyLink II • Consistent with Staff Report Bradley CenturyLink Franchise Process Cable Franchise Considerations • Reasonable Build -Out of Each Member City • Prohibiting Cherry Picking • Level Playing Field • Franchise Fees • PEG Requirements • Area Served • Comcast Franchise Bradley Build -Out Issue Federal Preemption of Minnesota's 5 -Year Build Statute • Good Faith Basis • Indemnification Reasonable Build -Out of Each Member City • Required by Federal Cable Act Bradley Reasonable Build -Out of the City Complete Equitable Build -Out • Goal is to Build -Out each entire Member City over 5 -year term • Reasonable Build -Out Based on market success • Significant investment targeted to areas below the median income in each Member City. Bradley Reasonable Build -Out • Initial Minimum Build -Out Commitment • 15% of Each Member City over 2 years. • CenturyLink must make its best effort to complete the initial deployment in a shorter period of time. • Equitable deployment to households in each Member City. • Must include a significant number of households below the medium income of each Member City. 11 • CenturyLink permitted to serve more households. Bradley Reasonable Build -Out Quarterly Meetings • Starting January 1, 2016, CenturyLink must meet with Cable Officer and show to the City's satisfaction: • Number of households capable of being served and actually served. • Compliance with anti -redlining requirements. • Maps and documentation "showing exactly where within the City the Grantee is currently providing cable service." Bradley Reasonable Build -Out Additional Build -Out Based on Market Success. • Starting January 1, 2016, CenturyLink Build -Out Commitment will increase if its penetration rate is at least 27.5% in the areas that it is offering service. • Example: If offering service to 60% of the City and CenturyLink has penetration of 30% in that area, then the Build -Out commitment will increase 15% to 75% of the City. • Additional Build -Out commitment continues until all households are served. Bradley Reasonable Build -Out Line Extension • No initial mandatory line extension, unless CenturyLink becomes the dominant cable provider. • The City will determine a line extension obligation similar to Comcast's line extension if CenturyLink obtains a 50% penetration level in the City. Bradley Economic Redlining or "Cherry Picking" Prohibited > Cherry Picking is prohibited by the Federal Cable Act. See 47 U.S.C. § 541(a)(3). Franchise prohibits Cherry Picking. > CenturyLink has additional $500 per day penalty/liquidated damage for violating Build -Out and Economic Redlining provisions. . Bradley Level Playing Field Franchise Fees • CenturyLink required to pay a franchise fee of 5% of its Gross Revenues • Identical to Comcast Franchise/Settlement Agreement Area Served • The Franchise Area is the entire City • Comparable to Comcast Franchise Bradley Level Playing Field ➢ PEG Access Requirements • Number of Access Channels. CenturyLink will provide 12 Access Channels. • Greater actual number of Access Channels than Comcast • Format of Access Channels. CenturyLink will provide all 12 Access Channels in HD if the City sends them in HD format. • Comcast will provide 2 Access Channels in HD over time. • Electronic Programming Guide. CenturyLink will provide EPG capability. • Similar to Comcast. • Channel Placement. CenturyLink will make all Access Channels accessible at Channel 16 through the "North Metro Mosaic." The Access Channels will be physically located in the 8000s • Comcast has no mosaic and is required to have all the HD IIAccess Channels located near the broadcast channels Bradley Level Playing Field PEG Access Requirements • Public Service Announcements. CenturyLink will allow the City to air PSA on non -Access channels during periods of unsold/unused air time. • Comcast does not provide. • Video On -Demand. CenturyLink will provide 25 hours of VOD per Member City for a total of 175 VOD hours. • Comcast does not provide. • PEG Support. CenturyLink will pay a PEG Fee in support of the Access Channels of $3.16. • Same per subscriber fee as Comcast. Bradley Twin Cities Metro PEG Interconnect • CenturyLink will construct an Interconnection Network. • Network will allow PEG Centers throughout the Twin Cities to share live programming. • E.g. Local Sports programming • Other Cities Must Have Agreement with CenturyLink to Access to Network • Minneapolis and Roseville areas are included. II ➢ Unique to the Twin Cities Bradley Complimentary Broadband ➢ CenturyLink will provide complimentary broadband to one location within each Member City • Preferably a Community Center ➢ Each City has Choice of Location • In consultation with CenturyLink ➢ Commercial Grade Internet ➢ Wi-Fi Enabled • Equipment provided by CenturyLink ➢ Highest Available Speed at Designated Location II• Possibly 1 GIG Bradley Comparison to Comcast Franchise > Substantially Similar. CenturyLink Franchise and Comcast Franchise are identical in most respects. • Term. CenturyLink's Franchise term is 5 years. Comcast's term was 15 + Extensions. • Customer Service. Similar to Comcast Franchise. • Indemnification of the City. CenturyLink has an additional indemnification commitment that Comcast does not have. Bradley Comparison to Comcast Franchise II Bradley Access Channel Commitments. • Will provide all PEG Channels in HD • Provided NMTC sends it in HD • CenturyLink will Provide 175 hours of VOD programming, Comcast will not. • PEG support may be used for capital and operational support under the CenturyLink Franchise Cable Service to Public Buildings. • CenturyLink will provide service and equipment to all government buildings. • Basic and Expanded Basic — Prism Essentials • If within service territory • Includes all City Halls Comparison to Comcast Franchise Penalties/Liquidated Damages. • Additional damages for violating the Build -Out and Economic Redlining provisions of the Franchise • Not in the Comcast Franchise. > Build -Out. • CenturyLink Franchise has a reasonable build -out commitment based on market success. • Comcast does not have a build -out provision, • It built -out the City many years ago. Bradley Comparison to Comcast Franchise Line Extension. • No immediate line extension requirement. • The City will determine a line extension obligation similar to Comcast's line extension if CenturyLink obtains a 50% penetration level in the City. • Comcast does have a line extension requirement. Twin Cities PEG Interconnect. • Unique to Twin Cities Market • Allows program sharing throughout the Twin Cities • Other Cities must reach agreement with CTL Bradley Next Steps Hold a Public Hearing on the Cable Franchise Ordinance Act on Franchise with Findings • Proposed Findings in Packet Bradley WS — Item #2 WORK SESSION STAFF REPORT Work Session Item No. 2 Date: December 7, 2015 To: City Council From: Michael Grochala, Community Development Director Re: American Legion Parking Request Background The American Legion has approached the city regarding the possibility of expanding their parking area on adjacent City owned property. The City Council discussed this issue at the November 2, 2015 council work session. The Council requested that the American Legion determine what they need for parking spaces, develop a parking plan, and determine how much land would be needed to construct it. Once this information is submitted staff will be able to develop options for the sale or lease of the property for this purpose. The City has not received any additional information from the American Legion since the council work session. Requested Council Direction None Required. Attachments 1. General Location Map Legend Water Mains ► Sewer Gravity Mains ,W12 • MH0030' '477THSTW 4.44— -5,! t vA H0073 2' DIP C I T :0F LNCaL KES American Legion Parking Request General Location Map Feet 0 50 100 200 12/07/2015 WS — Item 3 WORK SESSION STAFF REPORT Work Session Item No. 3 Date: December 7, 2015 To: City Council From: Katie Larsen, City Planner Re: Lot Combination Requirement for 6966 and 6970 Lake Drive (Stanek Properties) Background Attached is a Property & Code Violation Summary for 6966 and 6970 Lake Drive. These properties are owned by Robert and Carol Stanek. In the spring of 2014, the Stanek's illegally constructed several accessory structures and fences without building permits. They also illegally kept farm animals such as horses, goats and chickens. To allow the Stanek's to keep their farm animals, the City Council amended the zoning ordinance by rezoning several parcels along Lake Drive from R-1, Single Family to R, Rural. The Stanek's are still in violation of Section 1007.043(4)(a)1 which states "no accessory buildings shall be constructed or developed on a lot prior to the time of construction of the principal building". 6966 and 6970 Lake Drive are 2 separate parcels and in order for the accessory structure located on 6966 Lake Drive to remain, the 2 parcels must be combined. The Stanek's were aware of this requirement in 2014 when staff first met with them and they were reminded again in 2015 during the rezoning process. Staff would not have recommended approval of the rezoning had we known the Stanek's were not going to comply with the ordinance and combine the lots. The Stanek's are now asking the City Council to again amend the zoning ordinance to allow accessory structures without a principal structure. Staff does not support such an amendment. The Stanek's unfortunately created this situation by constructing an accessory structure without a building permit. An ordinance amendment would not provide city wide benefit. Requested Council Direction Staff requests Council support to require the Stanek's to legally combine the lots by December 18, 2015 or remove the accessory structure located on 6966 Lake Drive by December 18, 2015. Attachments 1. Property & Code Violation Summary 2. Aerial Map PROPERTY & CODE VIOLATION SUMMARY 6966 and 6970 Lake Drive Per Land Use Application for Rezoning submitted by the Stanek's in January 2015 • November 1994: o Robert Stanek acquired 6970 Lake Drive/PID # 19-31-2-41-0005 • March 2013: o Stanek's inquired at city hall if they could have goats on their property o A CSO informed them they could have goats, horses etc. o there is no record of this conversation on file with the Police Department o Stanek's proceeded to construct a 50' x 100' fence, 3'x 4'goat shelter and 7' x 7' chicken shack • July 2013: o Robert and Carol Stanek acquired 6966 Lake Drive/PID #19-31-22-41-0006 • Spring 2014: o Installed 150'x200' fence pen o Installed 160' x 200' fence pen o Constructed 20' x 20' horse shelter Subsequent Information • September 2014: o Patrick Moonen, Building Official, observed a structure on 6966 Lake Drive illegally constructed without a building permit o Code Enforcement Letter mailed for construction without a permit and illegal accessory structures o Patrick Moonen and Katie Larsen, City Planner, met with Stanek's to discuss the issues o It was also explained to them that farm animals are not allowed in R-1 zoning district and the lot combination is required to allow for accessory structures on adjacent lot • January 2015: o Stanek's submitted Land Use Application requesting rezoning of their properties from R-1, Single Family Residential to R, Rural • March 2015: o Rezoning denied per Council Resolution #15-21 o Council directed staff to research ordinance amendment that would allow for keeping of farm animals in residential zoning districts 12/2/15 1 • August 24, 2015: o Certain parcels along Lake Drive (including Stanek's) were rezoned to R, Rural per Ordinance No. 07-15 o This allowed Stanek's to keep farm animals • October 19, 2015: o Letter regarding Lot Combination and Building Permit Requirements mailed • October 2015: o Stanek's request City Council to consider amending the zoning ordinance to allow for construction of accessory structures on parcels without a principal structure o As of November 4, 2015, item has not been placed on agenda • October 23, 2015: o Patrick Moonen inspected properties and observed as many 8 accessory structures on the properties • November 20, 2015: o Patrick Moonen inspected properties and verified 5 accessory structures have been removed o Lot combination issue still needs to be resolved • December 7, 2015: o Lot combination issue discussed at City Council Work Session Code Violations to be Corrected: 1. Illegal accessory structures without principal structure 2. Construction of accessory structures without permits 3. Number of accessory structures a. 11-20-15: Number has been reduced; however, lot combination issue still needs to be resolved 4. Location of accessory structures a. 11-20-15: Issue corrected. 5. Failure to combine lots 12/2/15 2 RICE LAKE OHWL 883.1 100 -yr 886.0 RICE LAKE OHWL 883.1 100 -yr 886.0 C1TY.,, OF IN KE 6966 & 6970 Lake Drive W N s E 0 25 50 100 ® Feet Date: 12/1/2015 WS — Item #4 WORK SESSION STAFF REPORT Work Session Item No. 4 Date: December 7, 2015 To: City Council From: Michael Grochala, Community Development Director Re: Bald Eagle Lake Properties Background Council members have expressed interest in investigating what it would take to change the boundary of Anoka County to include 7 or possibly 8 lots that currently straddle the Anoka County/Washington County border. These lots are somewhat unique in that they front Bald Eagle Blvd in Lino Lakes (Anoka County) and the rear of the property is located in the City of Hugo (Washington County) abutting Bald Eagle Lake. The Washington County portions of the lot are only accessible by land through Anoka County. Both Anoka County and Washington County tax the portion of the properties contained within their respective jurisdiction. In 2012 residents approached the City with concerns regarding how their properties were valued by the two respective counties. This led to some additional discussion between Lino, Hugo and each county assessing department to coordinate valuations. Based on these discussions property values where reduced. However, there was a suggestion to pursue a county boundary change so each parcel would be entirely within one county. County boundary changes are governed by Minn. Stat. Chapter 370. Based on staffs initial review it appears that a boundary change would require the following steps: 1. Receipt of a separate petition for each affected county signed by one-fourth of those voting in the county at the last preceding election. 2. If the petitions are sufficient an election in each county would be held to consider the change. Given the limited number of affected parcels is not likely a boundary change under this process would be successful. Staff has requested input from Anoka County to see if there are any other options available including special legislation. A boundary change, either by statutory provision or special legislation, if necessary, will likely require a significant investment of staff time and financial support on the part of the City. Requested Council Direction Staff is requesting council direction on whether to pursue a county boundary change for the Bald Eagle Lake properties. Attachments 1. General Location Map 2. Minn Stat. § 370.02 LNCaL KES Bald Eagle Lake Properties Feet 0 150 300 600 General Location Map 12/07/2015 1 370.02 PETITION. MINNESOTA STATUTES 2015 370.02 A separate petition for each affected county signed by at least one-fourth of those voting in the county at the last preceding election, giving the residence of each signer, may be filed with the secretary of state, and a copy with the auditor of each county, at least 90 days before any general election, requesting a change of county boundaries, or that a new county is established out of territory taken from one or more existing counties. If the petition is for a change of boundaries, it must contain a description of the territory to be taken, the name of the county from which the territory is to be detached, and the county to which the territory is to be attached. If the petition is for the establishment of a new county, it must be signed by at least a number of registered voters equal to one-fourth of those voting in each portion of both the proposed new county and the remaining portion of the existing county in the last general election, state the name of the proposed new county, a description of the territory to be included, giving boundaries, the name and location of the proposed county seat for the new county and for the remainder of the existing county if not the current county seat, and the names and places of residence of the persons who shall constitute the first county board. History: (603) RL s 381; 1985 c 109 s 1; 2001 c 198 s 2 Copyright © 2015 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. WS — Item 5 WORK SESSION STAFF REPORT Work Session Item Date: November 23, 2015 To: City Council From: Sarah Cotton Re: Web -Based Utility Payments Background Staff is ready to implement the web -based utility payment solution provided by Springbrook, the City's new financial software system. Springbrook's on-line payment software will offer residents and businesses 24/7 account access to view usage history, account balance information, and pay their utility bill on-line using ACH, Debit, or Credit. Before implementation can take place, a decision needs to be made regarding utilization of a Visa Utility Rate Fee structure or a Convenience Fee model. Staff has prepared and attached a cost comparison for review. The City of Lino Lakes currently has approximately 4,850 accounts, which are billed on a quarterly basis. Staff is anticipating a participation rate of 10% in the first year and an average transaction amount of $200. The monthly statement fee and software usage costs are the same under either option, and will be a cost borne entirely by the City. Under the Convenience Fee model, the Gateway Transaction Fee, Processor Fee, and Variable Interchange charge is borne completely by the customer. Under the Visa Utility Rate Fee structure, the Gateway Transaction Fee, Processor Fee, and Fixed Visa Utility Interchange rate is covered by the City. This option allows the City to lock into an interchange charge of $.75 per transaction versus the variable interchange rate provided under the Convenience Fee model. Requested Council Direction Staff is seeking Council direction regarding the Visa Utility Rate Fee structure or the Convenience Fee model. Attachments Cost Comparison Spreadsheet Web Based Payments Convenience Fee vs. Visa Utility Rate Fee Assumptions: 4,850 Accounts billed Quarterly 10% participation in 1st Year $200 Transaction Amount Convenience Fee Average Cost Per Annual Cost Transaction Statement Fee Monthly ($9.99/Month) $ 119.88 Software Usage Cost Per Transaction Swipe ($1/Transaction) Account Access Charge ($0.60/Account/Year) $ 1,940 $ 2,910 Industry Standard Transaction Charge Gateway Transaction Fee ($0.30/Transaction) $ 582.00 $ 0.30 Processor Fee (0.45% Basis/Transaction) $ 1,746.00 $ 0.90 Interchange Charge (Visa, MasterCard, Discover) Non -Utility Variable (0.80% - 1.90% Basis/Transaction $ 7,372.00 $ 3.80 $ 14,669.88 $ 5.00 Visa Utility Rate Fee Average Cost Per Annual Cost Transaction Statement Fee Monthly ($9.99/Month) $ 119.88 Software Usage Cost Per Transaction Swipe ($1/Transaction) Account Access Charge ($0.60/Account/Year) Industry Standard Transaction Charge Gateway Transaction Fee (Per Transaction) Processor Fee (0.45% Basis/Transaction) $ 1,940 $ 2,910 $ 582.00 $ 0.30 $ 1,746.00 $ 0.90 Interchange Charge (Visa, MasterCard, Discover) Visa Utility Interchage (Per Transaction) $ 1,455.00 $ 0.75 $ 8,752.88 $ 1.95 WS — Item 6 WORK SESSION STAFF REPORT Work Session Item No. 6 Date: December 7, 2015 To: City Council From: Diane Hankee Re: Joint Powers Agreement with Anoka County for County Highway 12 (109th Ave. NE / Apollo Drive) and County Road 53 (Sunset Ave.) Intersection Improvements Background Anoka County is planning improvements to the intersection of County Highway 12 (109th Ave. NE / Apollo Drive) and County Road 53 (Sunset Ave.) in 2016. The improvements include the construction of a roundabout, storm water quality and appurtenant work. The overall project cost is estimated to be $1,300,000. The improvement project requires a Joint Powers Agreement between the City and County, enclosed. Staff has reviewed the agreement, layout and cost shares and recommends Council approval. The City's financial responsibility for the project is for lighting, bituminous walks and storm water from local drainage for a total amount of $80,000. Funding for the project will be through the City's Municipal State Aid (MSA) account and the City's surface water management fund, for drainage costs that may not be eligible for MSA funding. Requested Council Direction Staff is seeking Council direction to add the Joint Powers Agreement to the December 14, 2015 City Council meeting agenda. Attachments 1. Joint Powers Agreement 2. Project Layout Anoka County Contract No. C0004687 JOINT POWERS AGREEMENT FOR THE ROUNDABOUT CONSTRUCTION PROJECT AT THE INTERSECTION OF COUNTY STATE AID HIGHWAY 12 (109TH AVE. NE/APOLLO DR.) AND COUNTY ROAD 53 (SUNSET AVE.) IN THE CITIES OF LINO LAKES, MN AND BLAINE, MN (ANOKA COUNTY SP 002-612-013) (CITY OF LINO LAKES SAP ***-***-***) THIS AGREEMENT is made and entered into this _ day of , 2015 by and between the County of Anoka, a political subdivision of the State of Minnesota, 2100 Third Avenue, Anoka, Minnesota 55303, hereinafter referred to as "County", and the City of Lino Lakes, 600 Town Center Parkway, Lino Lakes, MN 55014, hereinafter referred to as "City." WITNES SETH WHEREAS, the parties to this agreement agree it is in the best interest of the traveling public to construct a roundabout at the intersection of County State Aid Highway (CSAH) 12 (109th Ave. NE / Apollo Drive) and County Road (CR) 53 (Sunset Ave.); and WHEREAS, said parties mutually agree that the intersection of CSAH 12 and CR 53 is in need of improvement; and WHEREAS, the County has prepared preliminary design plans for the construction of a roundabout at the intersection of CSAH 12 and CR 53 in accordance with Anoka County and the Minnesota Department of Transportation standards to a staff -approved layout condition; and WHEREAS, Anoka County has jurisdiction over CSAH 12 and CR 53; and WHEREAS, the parties agree that it is in their best interest that the cost of the roundabout project be shared; and WHEREAS, Minn. Stat. § 471.59 authorizes political subdivisions of the state to enter into joint powers agreements for the joint exercise of powers common to each. NOW, THEREFORE, IT IS MUTUALLY STIPULATED AND AGREED: I. PURPOSE The parties have joined together for the purpose of constructing a roundabout at the intersection of CSAH 12 and CR 53 as described in the preliminary design plans. The County project number for the reconstruction is SP 002-612-013. Said engineering plans are filed in the office of the Anoka County Highway Department and incorporated herein by reference. The parties to this Joint Powers Agreement (JPA) agree in principle that construction of County State Aid Project No. 002-612-013 roundabout is in the best interest of the traveling public and that the Preliminary Layout as shown in Exhibit "A" defines the preliminary design of the Project. 1 It is agreed that the Exhibit "A" Layout dated November 30, 2015 has been reviewed and accepted by the parties and is suitable for preparation of final construction documents. Any significant changes made hereafter to the design as presented in the Exhibit "A" Layout will require approval by the parties as an amendment to this JPA. These same changes will require a change in the cost share to include any additional design engineering costs that may occur. II. METHOD The County shall construct Anoka County Project SP 002-612-013, in conformance with proposed engineering plans and specifications. IMPROVEMENTS It is agreed by the parties that in 2016 the intersection of CSAH 12 and CR 53 will be reconstructed into a single lane roundabout. The roadways will have a concrete median and bituminous walk to the extent shown in "Exhibit A." Improvements include but are not limited to: roadway widening, roundabout construction, lighting, turn lanes, shoulders, curb and gutter, and bituminous walk. The costs of these improvements have been estimated for this agreement and will be finalized after bids have been received. These costs will be shared by the County and the City, but only as provided in this agreement. RIGHT OF WAY: The parties agree that the County will acquire all necessary right-of-way and easements for the Project. It is agreed by the parties that all necessary right of way and easements will be in legal possession of the County prior to acceptance of bids for the Project. Any City -owned property or easements required for the construction will be conveyed to the County at no cost. The County will work with the City to facilitate any transfer of City -owned property or easements necessary to complete the Project. DRAINAGE: The City shall pay for a percentage of actual cost of the storm sewer system. The City portion of the cost is based on contributing flow through the storm sewer system determined by the product of contributing area and runoff coefficient for the project area. BITUMINOUS WALK: The parties agree that the construction of the bituminous sidewalk around the roundabout is a City cost per the Exhibit C "Cost Sharing Agreement." This walk location has been agreed to by the City. If this location changes in the future, the additional costs associated with this change will be the responsibility of the City. The parties understand that the cost for the bituminous walk includes: bituminous surfacing, aggregate base, excavation (including muck excavation), borrow material (granular and topsoil), and turf establishment. The parties agree that the County will pay for the design of the walk and any removal items, with the exception of soils, required to construct the bituminous walk. 2 TRAFFIC CONTROL: The parties understand and agree that the portions of CSAH 12 and CR 53 will be closed to thru traffic during construction. The parties agree and understand the cost share for traffic control for the city shall be a prorated share based on the City project cost divided by the total project cost. DRIVEWAYS: The parties agree that all driveways affected by the Project will be reconstructed in kind at 100% project cost with the cost of any upgrades requested by the City, including concrete aprons, to be the sole responsibility of the City. LANDSCAPING/STREETSCAPING: The parties agree that if the City wishes to include landscaping or streetscape features in the project, they shall be designed in accordance with Anoka County Highway Department Landscape/Streetscape Guidelines. The City shall supply the signed plan sheets and specifications for the proposed landscape/streetscape. The total cost of the design as well as the construction cost above standard median/roundabout cost will be at the expense of the City. All construction documents must be submitted to the County by December 15, 2015. After construction and the expiration of any maintenance bond, ongoing maintenance of any landscaping or streetscaping will be the sole responsibility of the City. LIGHTING: The parties agree that the roundabout intersection lighting costs will be shared per the standard County cost share for traffic signals, with the City paying for 25 % of the roundabout lighting. If the City would like additional lighting on the Project, this would be 100% City cost. Lighting will be installed in accordance with the City lighting ordinance and will contain LED fixtures wherever possible and provided such lighting is within the budget for the Project. UTILITIES: The parties agree that the Exhibit "A" Layout does not include specific proposed utility locations and that the City does not have any public sewer or water lines in the vicinity of the Project. Therefore, the City will not be responsible for any costs related to utilities. PERMITS: The parties agree that the County will secure all necessary permits for this Project, including any permits required by the City. The City agrees to coordinate with the County in securing any permits required by the Rice Creek Watershed District (RCWD), city permits, as well as any other permits that may be required. The County also requests that the City inform the County of any ordinances or city regulations that affect construction at the time of the signing of this JPA. (e.g. setbacks, tree clearing ordinances, or any other city ordinances.) 3 COSTS The contract costs of the work, or if the work is not contracted, the cost of all labor, materials, normal engineering costs and equipment rental required to complete the work, shall constitute the actual "construction costs" and shall be so referred to herein. "Estimated costs" are good faith projections of the costs that will be incurred for this project. Actual costs will vary and those will be the costs for which the relevant parties will be responsible. The estimated construction cost of the total project is $1,123,197.02. The total estimated construction cost to the City is $79,676.73 The City participation in construction engineering will be at a rate of eight percent (8%) of their designated construction share of $79,676.73. The estimated cost to the City for construction engineering is $6,374.14. In summary, the total City share of this project is $86,050.87 (includes construction and construction engineering costs). Upon award of the contract, the City shall pay to the County, upon written demand by the County, ninety five percent (95%) of its portion of the cost of the project estimated at $81,748.33. Prior to billing, this estimate will be updated by the County to reflect the actual bid prices as awarded. An updated cost estimate shall be provided to the City at the time of billing. The City's share of the cost of the project shall include only construction and construction engineering expense and does not include engineering design and administrative expenses incurred by the County. Upon final completion of the project, the City's share of the construction cost will be based upon actual construction costs. If necessary, adjustments to the initial ninety five percent (95%) charged to the city will be made in the form of credit or additional charges to the City's share. Also, the remaining five percent (5%) of the City's portion of the construction costs shall be paid. IV. TERM This Agreement shall continue until terminated as provided hereinafter, but in no case shall this Agreement extend beyond one year after completion of the Project. V. DISBURSEMENT OF FUNDS All funds disbursed by the County or City pursuant to this Agreement shall be disbursed by each entity pursuant to the method provided by law. VI. CONTRACTS AND PURCHASES All contracts let and purchases made pursuant to this Agreement shall be made by the County in conformance to the State laws. VII. STRICT ACCOUNTABILITY A strict accounting shall be made of all funds and report of all receipts shall be made upon request by either party. Prior to City payment to the County, the County shall provide the City a copy of all cost participation documents submitted to MnDOT State Aid to assist the City in their application for MSA funding. 4 VIII. TERMINATION This Agreement may be terminated by either party at any time, with or without cause, upon not less than thirty (30) days written notice delivered by mail or in person to the other party. If notice is delivered by mail, it shall be deemed to be received two days after mailing. Such termination shall not be effective with respect to any solicitation of bids or any purchases of services or goods which occurred prior to such notice of termination. The City shall pay its pro rata share of costs which the County incurred prior to such notice of termination. IX. MAINTENANCE A. Maintenance of the completed storm sewer (except catch basins and catch basin leads) and detention basins (including ponds and their outlet structures and grit chambers/collectors) shall be the sole obligation of the City. B. Maintenance of the bituminous walks shall be the responsibility of the City. The City shall be responsible for general routine maintenance, such as, sweeping, clearing, plowing, trash removal and other incidental items and shall be responsible for long-term maintenance, such as bituminous overlays, crack sealing and replacement. The City may choose, in it's sole discretion, whether to plow any sidewalks. C. Maintenance of streetlights and cost of electrical power to the streetlights shall be the sole obligation of the City. X. NOTICE For purposes of delivery of any notices herein, the notice shall be effective if delivered to the County Administrator of Anoka County, 2100 Third Avenue, Anoka, Minnesota 55303, on behalf of the County, and to the City Administrator of the City of Lino Lakes, 600 Town Center Parkway, Lino Lakes, MN 55014, on the behalf of the City. XI. INDEMNIFICATION To the extent allowed by law, the City and County mutually agree to indemnify and hold harmless each other from any claims, losses, costs, expenses or damages resulting from the acts or omissions of the respective officers, agents, or employees relating to activities conducted by either party under this Agreement, except any claims, losses, costs, expenses or damages resulting from the other party's negligence or willful misconduct. 5 XII. ENTIRE AGREEMENT REQUIREMENT OF WRITING It is understood and agreed that the entire agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and all negotiations between the parties relating to the subject matter thereof, as well as any previous agreement presently in effect between the parties to the subject matter thereof. Any alterations, variations, or modifications of the provisions of this Agreement shall be valid only when they have been reduced to writing and duly signed by the parties. IN WITNESS WHEREOF, the parties to this Agreement have hereunto set their hands on the dates written below. COUNTY OF ANOKA CITY OF LINO LAKES By: By: Rhonda Sivarajah, Chair Board of Commissioners Dated: Dated: Jeff Reinert Mayor ATTEST By: By: Jerry Soma Jeff Karlson County Administrator City Administrator Dated: Dated: RECOMMENDED FOR APPROVAL By: Douglas W. Fischer, P.E. County Engineer Dated: APPROVED AS TO FORM By: Dan Klint Assistant County Attorney Dated: 6 EXHIBIT "C" COST-SHARING AGREEMENT FOR PROJECTS CONSTRUCTED IN ANOKA COUNTY USING COUNTY STATE AID FUNDS OR LOCAL TAX LEVY DOLLARS ITEMS COUNTY SHARE CITY SHARE Concrete Curb & Gutter 50% 50% Concrete Curb & Gutter for Median Construction 100% 0% Concrete Median 100% 0*1 Concrete Sidewalk 0% 100% Concrete Sidewalk Replacement 100% 0% Bikeways 0% 100% Bikeway Replacement 100%, 0% Unless existing trail not placed at edge of R/W Construction or Adjustment of Local Utilities 0% Grading, Base and Bituminous 100% Storm Sewer based on state aid letter*2 Driveway Upgrades 100%, in-kind Traffic Signals, new & replacements (communities larger than 5,000) '/2 the cost of it's w/ State Aid approved SJR legs of the intersection 100% 0% based on state aid letter*2 100%, of up -grades the cost of its legs of the intersection plus 1/2 the cost of the County legs of the intersection Traffic Signals, new & replacements (communities less than 5,000) 100% 0% w/ State Aid approved SJR Traffic Signal, w/o State Aid approved SJR 0% 100% EVP 0% 100% Engineering Services *3 *3 Right -of -Way 100%f4 0% Street Lights 0% 100% Noise Walls 100%f5 0%*5 *1 The County pays for 100% of Standard Median Design such as plain concrete. If a local unit of government requests decorative median such as brick, stamped concrete, or landscaping, the local unit will pay the additional cost above the cost of standard median. *2 In the event no State Aid is being used, or in the event the state aid letter does not determine cost split percentages, drainage cost shares will be computed by the proportion of contributing flow outside the County right of way to the total contributing flow. *3 Engineering shall be paid by the Lead Agency except that any participating agency will pay construction engineering in the amount of 8% of the construction costs paid by that agency. *4 In the event that the Township or City requests purchase of right-of-way in excess of those right-of-ways required by County construction, the Township or City participates to the extent an agreement can be reached in these properties. For instance, a Township or City may request a sidewalk be constructed alongside a County roadway which would require additional right-of-way, in which case the Township or City may pay for that portion of the right-of-way. Acquisition of right-of-way for new alignments shall be the responsibility of the Township or City in which the alignment is located. This provision may be waived by agreement with the County Board if the roadway replaces an existing alignment and the local unit of government takes jurisdiction of that existing alignment. In addition, any costs, including right-of-way costs, incurred by the County because a Township or City did not acquire sufficient right-of-way during the platting process or redevelopment process as requested by the County shall be paid by the Township or City. *5 If previously notified, the City shall be responsible for future noise wall maintenance. Notification includes any letter to the agency indicating that noise will potentially be an issue in the future, likely received during the Plat Review Process. The County shall pay 100% of Standard Noise Wall Cost. If a local agency requests decorative noise walls, then the requesting agency will pay the additional cost above the cost of standard noise wall. Furthermore, should an agency request a noise wall to be built where not required by the applicable federal or state standard, the entire cost of the wall shall be borne by the requesting agency. 7 EXHIBIT B - ENGINEERS ESTIMATE - 08/27/2015 P:\02-612-13\Documents\Road & Bridge Design\estimate\02-612-13_SEQ.xIs 10/28/2015 STATE AID FUNDS ITEM DESCRIPTION UNIT TOTAL PROJECT QUANTITIES ESTIMATED ESTIMATE ANOKA COUNTY 002-612-013 ROADWAY EST QTYS ANOKA COUNTY 002-612-013 COST CITY OF BLAINE XXX -XXX -XXX ROADWAY EST QTYS CITY OF BLAINE XXX -XXX -XXX COST CITY OF LINO LAKES XXX- XXX -XXX ROADWAY EST QTYS CITY OF LINO LAKES XXX -XXX -XXX COST Unit Cost Total MOBILIZATION LUMP SUM 1 $72,000.00 $72,000.00 .907 $ 65,304.00 .048 $ 3,456.00 .045 $ 3,240.00 FIELD OFFICE TYPE D EACH 1 $12,000.00 $12,000.00 .907 $ 10,884.00 .048 $ 576.00 .045 $ 540.00 CLEARING ACRE 2 $4,000.00 $6,080.00 2 $ 6,080.00 $ - $ - CLEARING TREE 116 $85.00 $9,860.00 116 $ 9,860.00 $ - $ - GRUBBING ACRE 2 $3,200.00 $4,864.00 2 $ 4,864.00 $ - $ - GRUBBING TREE 79 $65.00 $5,135.00 79 $ 5,135.00 $ - $ - REMOVE PIPE CULVERTS LIN FT 160 $12.00 $1,920.00 160 $ 1,920.00 $ - $ - REMOVE SEWER PIPE ( STORM) LIN FT 154 $15.00 $2,310.00 154 $ 2,310.00 $ - $ - REMOVE BITUMINOUS PAVEMENT SQ YD 9085 $2.80 $25,438.00 9085 $ 25,438.00 $ - $ - SAWING BIT PAVEMENT (FULL DEPTH) LIN FT 134 $3.00 $402.00 134 $ 402.00 $ - $ - REMOVE SIGN TYPE C EACH 32 $26.00 $832.00 32 $ 832.00 $ - $ - COMMON EXCAVATION CU YD 6901 $15.00 $103,515.00 6901 $ 103,515.00 $ - $ - SUBGRADE EXCAVATION (EV) CU YD 3481 $5.50 $19,145.50 3481 $ 19,145.50 $ - $ - CHANNEL AND POND EXCAVATION (EV) CU YD 9000 $10.00 $90,000.00 9000 $ 90,000.00 $ - $ - WATER M GALLONS 200 $29.00 $5,800.00 200 $ 5,800.00 $ - $ - AGGREGATE BASE (CV) CLASS 5 CU YD 258 $30.00 , $7,730.07 258 $ 7,730.07 $ - $ - AGGREGATE BASE (CV) CLASS 5 CU YD 2609 $24.00 $62,616.00 2609 $ 62,616.00 $ - $ - SHOULDERING BASE AGGREGATE (CV) CLASS 5 CU YD 41 $100.00 $4,057.78 41 $ 4,057.78 $ - $ - MILL BITUMINOUS SURFACE (2.0") SQ YD 1286 $11.00 $14,146.00 1286 $ 14,146.00 $ - $ - CONCRETE PAVEMENT 7.0" SQ YD 432 $53.50 $23,112.00 432 $ 23,112.00 $ - $ - INTEGRANT CURB DESIGN B6 LIN FT 282 $16.50 $4,653.00 282 $ 4,653.00 $ - $ - 1.0" DOWEL BAR EACH 330 $13.00 $4,290.00 330 $ 4,290.00 $ - $ NO 4 REINF TIE BAR (EPDXY COATED) EACH 150 $6.00 $900.00 150 $ 900.00 $ - $ - BITUMINOUS MATERIAL FOR TACK COAT GALLON 1231 $3.00 $3,693.92 1231 $ 3,693.92 $ - $ - TYPE SP 9.5 WEARING COURSE MIX (2,B) TON 263 $85.00 $22,337.23 11 $ 935.00 145 $ 12,325.00 108 $ 94180.00 TYPE SP 12.5 WEARING COURSE MIX (4,E) TON 3312 $68.00 $225,216.00 3312 $ 225,216.00 $ - $ - TYPE SP 12.5 NON WEAR COURSE MIX (4,B) TON 1175 $63.00 $74,025.00 1175 $ 74,025.00 $ - $ - 15" CS PIPE CULVERT LIN FT 98 $36.00 $3,528.00 98 $ 3,528.00 $ - $ - 15" CS SAFETY APR & GRATE DES 3128 EACH 4 $530.00 $2,120.00 4 $ 2,120.00 $ - $ - 15" RC PIPE APRON EACH 5 $630.00 $3,150.00 5 $ 3,150.00 $ - $ - 21" RC PIPE APRON EACH 1 $780.00 $780.00 .39 $ 304.20 $ - .61 $ 475.80 15" RC PIPE SEWER CLASS V LIN FT 666 $42.00 $27,985.02 649.36 $ 27,273.04 $ - 16.95 $ 711.98 21" RC PIPE SEWER CLASS III LIN FT 131 $54.00 $7,090.74 34.26 $ 1,849.99 $ - 97.05 $ 5,240.75 CONST. DRAINAGE STRUCTURE DESIGN H LIN FT 16 $310.00 $4,960.00 14.05 $ 4,354.88 $ - 1.95 $ 605.12 CONST. DRAINAGE STRUCTURE DES 48-4020 LIN FT 55 $430.00 $23,850.68 41.99 $ 18,053.85 $ - 13.48 $ 5,796.83 CASTING ASSEMBLY EACH 23 $675.00 $15,525.00 19.34 $ 13,054.50 $ - 3.66 $ 2,470.50 RANDOM RIPRAP CLASS III CU YD 20 $60.00 $1,194.00 20 $ 1,194.00 $ - $ - GRANULAR FILTER CU YD 2 $110.00 $198.00 2 $ 198.00 $ - $ - GEOTEXTILE FILTER TYPE IV (MOD) SQ YD 216 $3.20 $690.56 216 $ 690.56 $ - $ - 4" CONCRETE WALK SQ FT 6857 $4.10 $28,113.70 6857 $ 28,113.70 $ - $ - 6" CONCRETE WALK SQ FT 2187 $13.50 $29,524.50 712 $ 9,612.00 629 $ 8,491.50 846 $ 11,421.00 CONCRETE CURB & GUTTER DESIGN SPECIAL LIN FT 358 $23.00 $8,234.00 358 $ 8,234.00 $ - $ - CONCRETE CURB & GUTTER DESIGN B418 (MOD) LIN FT 2352 $17.50 $41,160.00 2352 $ 41,160.00 $ - $ - CONCRETE CURB & GUTTER DESIGN B424 LIN FT 2365 $18.50 $43,752.50 1189 $ 21,996.50 587 $ 10,850.25 590 $ 10,905.75 TRUNCATED DOMES SQ FT 408 $35.00 $14,280.00 $ - 192 $ 6,720.00 216 $ 7,560.00 MAIL BOX SUPPORT EACH 2 $130.00 $260.00 2 $ 260.00 $ - $ - RELOCATE MAIL BOX SUPPORT EACH 2 $80.00 $160.00 2 $ 160.00 $ - $ - LIGHTING UNIT TYPE SPECIAL EACH 16 $2,100.00 $33,600.00 8 $ 16,800.00 4 $ 8,400.00 4 $ 8,400.00 LIGHT FOUNDATION DESIGN E EACH 16 $750.00 $12,000.00 8 $ 6,000.00 4 $ 3,000.00 4 $ 3,000.00 2" NON-METALLIC CONDUIT LIN FT 2300 $6.70 $15,410.00 1150 $ 7,705.00 575 $ 3,852.50 575 $ 3,852.50 UNDERGROUND WIRE 1 COND NO 8 LIN FT 9900 $0.80 $7,920.00 4950 $ 3,960.00 2475 $ 1,980.00 2475 $ 1,980.00 SERVICE CABINET TYPE L1 EACH 1 $4,200.00 $4,200.00 .50 $ 2,100.00 .25 $ 1,050.00 .25 $ 1,050.00 SERVICE EQUIPMENT EACH 1 $1,200.00 $1,200.00 .50 $ 600.00 .25 $ 300.00 .25 $ 300.00 EQUIPMENT PAD B EACH 1 $1,000.00 $1,000.00 .50 $ 500.00 .25 $ 250.00 .25 $ 250.00 HAND HOLE EACH 2 $2,000.00 $4,000.00 1.00 $ 2,000.00 .50 $ 1,000.00 .50 $ 1,000.00 RAISE GUARDRAIL LIN FT 160 $12.00 $1,920.00 160 $ 1,920.00 $ - $ - TRAFFIC CONTROL SUPERVISOR LUMP SUM 1 $5,700.00 $5,700.00 .907 $ 5,169.90 .048 $ 273.60 .045 $ 256.50 TRAFFIC CONTROL (STAGE 1) LUMP SUM 1 $6,000.00 $6,000.00 .907 $ 5,442.00 .048 $ 288.00 .045 $ 270.00 TRAFFIC CONTROL (STAGE 2) LUMP SUM 1 $6,000.00 $6,000.00 .907 $ 5,442.00 .048 $ 288.00 .045 $ 270.00 TRAFFIC CONTROL (STAGE 3) LUMP SUM 1 $6,000.00 $6,000.00 .907 $ 5,442.00 .048 $ 288.00 .045 $ 270.00 TRAFFIC CONTROL (STAGE 4) LUMP SUM 1 $6,000.00 $6,000.00 .907 $ 5,442.00 .048 $ 288.00 .045 $ 270.00 DETOUR SIGNING (CSAH 12) LUMP SUM 1 $4,000.00 $4,000.00 .907 $ 3,628.00 .048 $ 192.00 .045 $ 180.00 DETOUR SIGNING (CR 53) LUMP SUM 1 $4,000.00 $4,000.00 .907 $ 3,628.00 .048 $ 192.00 .045 $ 180.00 SIGN PANELS TYPE C SQ FT 966 $32.50 $31,378.75 966 $ 31,378.75 $ - $ - SILT FENCE, TYPE MS LIN FT 3259 $2.00 $6,518.00 3259 $ 6,518.00 $ - $ - STORM DRAIN INLET PROTECTION EACH 27 $150.00 $4,050.00 27 $ 4,050.00 $ - $ - SEDIMENT CONTROL LOG TYPE WOOD FIBER LIN FT 64 $3.00 $192.00 64 $ 192.00 $ - $ - CULVERT END CONTROLS EACH 4 $150.00 $600.00 4 $ 600.00 $ - $ - FERTILIZER TYPE 3 POUND 150 $1.50 $225.71 150 $ 225.71 $ - $ - SEEDING ACRE 3 $880.00 $2,206.91 3 $ 2,206.91 $ - $ - SEED MIXTURE 25-121 POUND 153 $3.50 $535.43 153 $ 535.43 $ - $ - SEED MIXTURE 33-261 POUND 20 $20.00 $396.10 20 $ 396.10 $ - $ - SEED MIXTURE 35-221 POUND 19 $22.00 $426.20 19 $ 426.20 $ - $ - MULCH MATERIAL TYPE 3 TON 7 $760.00 $5,478.80 7 $ 5,478.80 $ - $ - DISK ANCHORING ACRE 4 $220.00 $792.98 4 $ 792.98 $ - $ - EROSION CONTROL BLANKETS CATEGORY 0 SQ YD 3046 $2.40 $7,309.87 3046 $ 7,309.87 $ - $ - RAPID STABILIZATION METHOD 3 MGAL 22 $450.00 $9,732.09 22 $ 9,732.09 $ - $ - 4" SOLID LINE WHITE-EPDXY LIN FT 6860 $0.37 $2,538.20 6860 $ 2,538.20 $ - $ - 4" SOLID LINE YELLOW-EPDXY LIN FT 3310 $0.37 $1,224.70 3310 $ 1,224.70 $ - $ - 4" BROKEN LINE YELLOW-EPDXY LIN FT 120 $0.37 $44.40 120 $ 44.40 $ - $ - 4" DOUBLE SOLID LINE YELLOW-EPDXY LIN FT 2150 $0.75 $1,612.50 2150 $ 1,612.50 $ - $ - PAVEMENT MARKING SPECIAL SQ FT 624 $16.00 $9,984.00 624 $ 9,984.00 $ - $ - BASE BID TOTAL: $1,266,831.84 $ 1,123,197.02 $ 64,060.85 $ 79,676.73 P:\02-612-13\Documents\Road & Bridge Design\estimate\02-612-13_SEQ.xIs 10/28/2015 elk �` PRELIMINARY DESIGN LAYOUT 650.1 PROPOSED ROADWAY PROPOSED CURB & MEDIAN PAVED SHOULDER SIDEWALK INFILTRATION POND 11150 SUNSET AVE 7392 SUNSET AVE 17 MARVY ST 7381 LEONARD AVE 7382 LEONARD AVE SPEED LIMIT MARVY STREET 32 MARVY ST 46 MARVY ST 4 MARVY ST 11148 SUNSET AVE INPLACE RIGHT OF WAY kto PROPOSED RIGHT OF WAY )1 PERMANENT EASEMENT TEMPORARY EASEMENT ANOKA COUNTY 0 100 SCALE IN FEET ir/0 DESIGN DRAWN BY P:\02-612-13\Base\PROPOSED\0261213_Ladgn NJD REVISED 11/30/2015 10:21:51 AM EXHIBIT A 11/30 /2015 7262 SUNSET AVE SPEED LIMIT 60' RADIUS 8.0' WALK THRU ►18.0' THRU 1. 1URN 8.0' SHLD ♦- 12.0' THRU -► 12.0' THRU 8.0' SHLD 7300 HEATHER CT 7300 MEADOW CT 7299 MEADOW CT 7294 HEATHER CT 7294 MEADOW CT 7293 MEADOW CT 7286 HEATHER CT 7287 HEATHER CT 7287 MEADOW CT 7280 HEATHER CT 7281 HEATHER CT 7281 MEADOW CT 7280 MEADOW CT 7274 HEATHER CT 7275 HEATHER CT 7274 MEADOW CT 11008 SUNSET AVE 7269 MEADOW CT 7269 HEATHER CT 7268 MEADOW CT 7263 HEATHER CT 7256 MEADOW CT 7257 MEADOW CT M.P.H. SPEED LIVIT SPEED LIMIT WS — Item #7 WORK SESSION STAFF REPORT Work Session Item No. 7 Date: December 7, 2015 To: City Council From: Michael Grochala, Community Development Director Re: Cans for Park Program Background In 2012 the City Council initiated the "Cans for the Park" program. Using available grant funding from Anoka County and contributions from Ace Solid Waste large collection containers where placed at Centennial Fire Station No. 1 (Circle Pines) and No. 2 for collection of aluminum cans. Proceeds from the aluminum can recycling is placed in the "Dedicated Parks" fund and reserved for park improvements. To date $1,119.04 has been collected from the program. Requested Council Direction None required. Attachments None. WS — Item 8 WORK SESSION STAFF REPORT Work Session Item No. 8 Date: December 7, 2015 To: City Council From: Jeff Karlson Re: Station No. 2 as a Polling Location Background Staff has received comments from councilmembers about using the new fire station on Birch Street and Centerville Road as a polling location. Staff is prepared to respond to any questions the Council has regarding the viability of the new station as a polling location in the future. Requested Council Direction For discussion only. Attachments WS — Item 10 WORK SESSION STAFF REPORT Work Session Item 10 Date: December 4, 2015 To: City Council From: Sarah Cotton Re: Final 2016 Proposed Budget Review Background The City Council has been discussing and revising the 2016 budget and levy since the first budget presentation in August of this year. Staff will be presenting the final draft during this discussion. Discussion This will be the final discussion on the 2016 Budget and Levy before the public hearing on December 14. Attached is the latest version of the Tax Rate Calculation, the General Fund Forecast Gap Analysis and the 2016 Proposed Budget. Requested Council Direction Staff is seeking direction from the City Council to finalize the 2016 Budget. Attachments 2016 Tax Rate Calculation 2016 General Fund Forecast Gap Analysis 2016 Proposed Budget Taxable Market Value Annual % Change Total Net Tax Capacity Value Less FD Contribution in Value Less Captured Value for Tax Increment Total Net Tax Capacity Value Annual % Change Total Levy Less FD Distribution Total Net Levy for Tax Rate Annual % Change Projected City Tax Capacity Rate CITY OF LINO LAKES 2016 General Fund Budget/Gap Analysis Net Tax Capacity Calculation Actual Adopted 2014 2015 1,509,921,169 1,696,252, 813 (0.65%) 12.34% 16, 439, 245 18, 354, 891 1,063, 999 1,072,916 232,280 236,506 9/14/2015 CWS Estimate Proposed 11/23/2015 CWS 12/7/2015 CWS 2016 2016 2016 2016 1, 702, 582, 387 1, 702, 582, 387 1, 702, 582, 387 1, 702, 582, 387 0.37% 0.00% 0.00% 0.00% 18,474,127 18,474,127 18,474,127 18,474,127 1,115,824 1,115,824 1,115, 824 1,115,824 251,026 251,026 251,026 251,026 15,142,966 17,045,469 (0.12%) 12.56% 2014 17,107, 277 17,107, 277 0.36% 0.36% Net Tax Capacity Rate Calculation 2015 8,296,044 8,686,072 1,226,988 1,232,171 2016 10,007,866 2016 17,107,277 17,107, 277 0.36% 0.36% 2016 2016 9,058,428 9,058,428 9,058,428 1,206,188 1,206,188 1,206,188 1,206,188 7,069,056 7,453,901 (0.32%) 8,801,678 7,852,240 5.44% 18.08% 5.34% 7,852,240 7,852,240 5.34% 5.34% 46.682% 43.730% 51.450% i 45.900% 45.900% 45.900%': Use of Fund Reserves Transfer from Office Equipment Revolving Fund Transfer from Closed Bond Fund 323,000 323,000 423,000 423,000 - 100,000 62,152 1,011,590 658,918 378,084 Salary/Benefit Adj Parks - Capital Outlay Office Equipment Revolving Fund Others - Contingency Legal - Muni Attorney Use of Fund Reserves Lease Revenue - New Creations (83, 772) (75, 000) (25, 000) (50, 000) (10, 000) (100, 000) (8,900) 658,918 Fleet - Temporaries Fleet - Fuel Others - Contingency - Fire Office Equipment Revolving Fund Transfer from Office Equip Revolv Fund ACE Revenues Building & Mechancial Permit Revenues Municipal State Aid Revenues Police - Overtime Admin - Salary/Benefit Adj Recreation - Salary/Benefit Adj (30, 428) (20, 000) (50, 000) 25,000 (100, 000) (25, 000) (10, 000) (5,000) (3,068) (39,273) (23, 065) 378,084 12/3/2015 Base Budget Changes 2016 GENERAL FUND FORECAST GAP ANALYSIS 1217/2015 Changes Affecting 2016 Budget Preliminary Gap Revisions Revisions Revisions Revisions Levy Revisions Revisions Current 8/10/2015 8/17/2015 8/24/2015 9/10/2015 9/28/2015 Gap 11/16/2015 11/23/2015 Gap Salary/Benefit Adjustments 473,728 (48,269) 425,459 (83,772) (95,834) 245,853 Comprehensive Plan Update 25,000 25,000 25,000 Emerald Ash Borer Tree Replacement Program 5,000 5,000 5,000 Supplies, Services & Contractaul - Streets 37,665 37,665 37,665 Supplies, Services & Contractual - Fleet 112,500 (48,000) 64,500 • (20,000) 44,500 Supplies, Services & Contractual - Buildings 100,253 (21,000) 79,253 79,253 Supplies, Services & Contractual - Parks 13,500 13,500 13,500 Supplies, Services & Contractual - Fire (566,109) (56,500) (622,609) (622,609) Other Supplies, Services & Contractual 53,935 1,500 (37,935) 17,500 (10,000) 7,500 Street Maint. - Sealcoating & Overlay 25,725 (25,725) - - Contingency - Fire 125,500 125,500 (50,000) 75,500 Office Equipment Replacement (25,000) 25,000 - Contingency (50,000) (50,000) Total Expenditures/Uses 281,197 1,500 (63,660) (48,269) 170,768 (168,772) (140,834) (138,838) Revenues/Sources Use of Reserves - 2015 Budget Surplus 170,000 (323,000) (153,000) (100,000) (253,000) Transfer from Closed Bond Fund - 2015 480,894 (110,000) 47,848 (949,438) (530,696) 352,672 280,834 102,810 Transfer from Office Equipment Revolving Fund - 2015 (100,000) (100,000) Other Revenue Impacts (248,288) (248,288) (8,900) (40,000) (297,188) Total Revenues/Sources 402,606 (433,000) 47,848 (949,438) (931,984) 243,772 140,834 (547,378) Total Changes to Base Budget 683,803 1,500 (496,660) (421) (949,438) (761,216)'' 75,000 (686,216 New Budget Requests Personnel (Salary and Benefits) 4 Patrol Officers 331,306 (248,446) 82,860 82,860 Fire Inspector 50% 43,737 43,737 43,737 Building Inspector 50% 42,513 42,513 42,513 Total Personnel 417,556 (248,446) 169,110 - 169,110 Capital Expenditures Capital Outlay - Police & Fire 36,600 36,600 36,600 Capital Outlay - Parks 75,000 75,000 (75,000) - Capital Outlay - Solid Waste 8,500 8,500 8,500 Total Capital 120,100 120,100 (75,000) 45,100 Total New Budget Requests 537,656 (248,446) - 289,210 (75,000) - 214,210 Total Operating Gap to date 1,221,459 (246,946) '''(496,660)' (421) ` (949,438) (472,006)` (472,006) 2016 PROPOSED BUDGET 12/07/2015 General Fund Revenues: Table of Contents Budget Preparation Calendar 1 Personnel Totals 2 2016 City Proposed Tax Levy 3 2016 Estimated City Tax Rate Computation 4 Summary 5 Graph 6 Detail 7-9 General Fund Expenditures: Summary Graph 10 11 Administration Mayor and Council 12-13 Administration 14-15 Elections 16-17 Cable TV 18-19 Charter Commission 20-21 Finance 22-23 Legal Consultants 24-25 Community Development Economic Development 26-27 Planning and Zoning 28-29 Engineering 30-31 Community Development 32-33 Environmental 34-35 Solid Waste Abatement 36-37 Forestry 38-39 Public Safety Police 40-41 Fire 42-43 Building Inspections 44-45 General Fund Expenditures: (continued) Enterprise Funds: Table of Contents Public Services Streets 46-47 Fleet Management 48-49 Government Buildings 50-51 Parks 52-53 Recreation 54-55 Others/Summary by Category 56 Water Operating Fund Revenues and Expenditures Sewer Operating Fund Revenue and Expenditures Special Revenue Funds: Capital Project Funds: 57-59 60-62 Program Recreation 63-64 Equipment Replacement Financing Schedule 65 2016 Certificates of Indebtedness 66 City of Lino Lakes 2016 Budget Preparation Calendar • Jan -May — City Council provides direction on budget parameters. • April 14 — Budget worksheets and calendars distributed to Directors. • May 15 — Departmental budget requests are submitted. • May 15 — June 30 — City Administrator and Finance Director review requests with Directors and develop proposed 2016 Budget. • August 3 — Proposed budget distributed to the City Council. • August 10 - City Council holds initial work session on 2016 Budget. • August 10 — September 7 — City Council scheduled work sessions on 2016 Budget. • September 14— Follow-up City Council budget work session. • September 14 — City Council approves proposed 2016 Budget and Tax Levy and sets Truth in Taxation hearing dates. • By September 30 - Preliminary Tax Levy and public hearing dates are certified to Anoka County Auditor. • October 5 — December 7 - Follow-up City Council budget work sessions. • Mid -November— County mails Truth in Taxation notices to taxpayers. • December 14 — City Council holds Public Hearing. City Council adopts final 2016 Budget and Tax Levy. • By December 28 — City certifies final 2016 Budget and Tax Levy to Anoka County Auditor. 1 CITY OF LINO LAKES PERSONNEL -TOTAL 2014 2015 2016 ADMINISTRATION 3.500 4.000 4.500 FINANCE 3.000 3.000 2.750 ECONOMIC DEVELOPMENT - - PLANNING & ZONING 1.000 1.000 1.000 COMMUNITY DEVELOPMENT 2.000 2.000 2.000 ENVIRONMENTAL 0.350 0.350 0.350 SOLID WASTE 0.300 0.300 0.300 FORESTRY 0.350 0.350 0.350 POLICE 28.000 28.500 30.550 FIRE 2.500 1.950 BUILDING INSPECTIONS 2.000 2.000 2.500 STREETS 7.000 7.000 6.500 FLEET 1.000 1.000 1.500 GOVERNMENT BUILDINGS - - PARKS 5.200 5.200 5.200 RECREATION 3.200 3.200 2.200 TOTAL GENERAL 56.900 60.400 61.650 WATER 2.300 2.300 2.425 SEWER 2.300 2.300 2.425 GRAND TOTAL 61.500 65.000 66.500 Personnel are shown as Full Time Equivalents (FTE) 2 City of Lino Lakes 2016 Proposed Tax Levy Adopted Adopted Proposed Difference 2014 2015 2016 2015-2016 General Fund Levy 7,098,922 7,490,578 7,018,572 (472,006) Special Levy - PERA Contribution - - Total Operating Levy 7,098,922 7,490,578 7,018,572 (472,006) Debt Levy Certificate of Indebtedness 2011 43,481 - Certificate of Indebtedness 2012 53,561 54,086 (54,086) Certificate of Indebtedness 2013 70,034 69,615 68,933 (682) Certificate of Indebtedness 2014 177,952 178,868 916 Certificate of Indebtedness 2015A - 72,240 72,240 Certificate of Indebtedness 2015B - 214,921 214,921 G.O. Improvement Refunding Bond 2005B (1) 155,782 - G.O. Tax Abatement Bond 2006C (2) 255,381 264,458 278,140 13,682 G.O. CIP Refunding Bond 2006E (3) 443,940 449,820 460,110 10,290 G.O. Bond 2012A (Signal Project) (1) 174,943 179,563 178,749 (814) G.O. Bond 2015A (Street Reconstruction) (1) - 214,922 214,922 G.O. Bond 2015A - Abatement Portion 57,041 57,041 EDA Lease/Revenue Bond 2015 (Fire Station #2) 315,932 315,932 Total Debt Levy 1,197,122 1,195,494 2,039,856 844,362 Total Levy 8,296,044 (1) Levy result of Voter -Approved Referendum (2) Levy result of participation in YMCA project (3) Levy result of Civic Complex Construction. 3 8,686,072 9,058,428 372,356 CITY OF LINO LAKES 2016 General Fund Budget/Gap Analysis Net Tax Capacity Calculation Actual Adopted Estimate 2014 2015 2016 Taxable Market Value 1,509,921,169 1,696,252,813 1,702,582,387 Annual % Change (0.65%) 12.34% 0.37% Total Net Tax Capacity Value 16,439,245 18,354,891 18,474,127 Less FD Contribution in Value 1,063,999 1,072,916 1,115,824 Less Captured Value for Tax Increment 232,280 236,506 251,026 Total Net Tax Capacity Value 15,142,966 17,045,469 17,107,277 Annual % Change (0.12%) 12.56% 0.36% Net Tax Capacity Rate Calculation Total Levy Less FD Distribution Total Net Levy for Tax Rate Annual % Change Projected City Ta Ca pact; 2014 2015 2016 8,296,044 8,686,072 9,058,428 1,226,988 1,232,171 1,206,188 7,069,056 (0.32%) 7,453,901 7,852,240 5.44% 5.34% 4 CITY OF LINO LAKES 2016 PROPOSED GENERAL FUND REVENUE Actual Actual 2013 2014 Budget 2015 10/31 YTD Proposed Increase/ 2015 2016 Decrease Total Property Taxes Total Special Assessments Total Intergovernmental Revenue Business Licenses and Permits Non -Business Licenses and Permits Charges for Services Public Safety Municipal Fines Investments Administrative Charges Miscellaneous 7,204,432 7,163,527 3,985 499,616 100,687 328,577 31,347 210,799 119,079 151 510,182 115,641 289,541 33,386 221,049 119,715 (12,250) 48,009 74,968 83,815 145,270 153,578 7,595,578 0 490,000 98,900 340,200 28,350 201,200 130,500 30,000 65,000 821,394 3,859,311 151 513,933 102,538 365,901 15,867 144,403 95,123 12,389 36,126 626,812 7,123, 572 0 655,000 103,300 388,683 33,350 211,200 150,500 30,000 65,000 1,115,889 (6.21 %) *** 33.67% 4.45% 14.25% 17.64% 4.97% 15.33% 0.00% 0.00% 35.85% Total Revenues 8,706,510 8,738,594 9,801,122 5,772,553 9,876,494 (100.00%) 5 City of Lino Lakes 2016 Proposed General Fund Revenues Investment Interest 0.30% Licenses & Permit 4.98% Misc & Transfers 11.30% Intergovernment 6.01% Fines & Forfeitures 1.52% Property Taxes 72.13% Charges for Services 3.13% Type Amount Percent Intergovernmental $655,000 6.63% Fines & Forfeitures 150,500 1.52% Charges for Services 309,550 3.13% Property Taxes 7,123,572 72.13% Licenses & Permits 491,983 4.98% Investment Interest 30,000 0.30% Misc & Transfers 1,115,889 11.30% Total $9,876,494 100.00% 6 CITY OF LINO LAKES 2016 PROPOSED GENERAL FUND REVENUE 10/31 Account Actual Actual Budget YTD Proposed Increase/ Number 2013 2014 2015 2015 2016 Decrease Property Taxes General Property Tax 101-3010-000 6,126,879 6,001,547 7,490,578 3,290,949 7,018,572 (6.30%) Delinquent taxes 101-3020-000 91,591 94,218 90,000 15,214 90,000 0.00% Delinquent taxes - Tax Abatements 101-3025-000 147 137 0 17 0 *** Manufactured Home Tax 101-3030-000 0 0 0 0 0 *** Fiscal Disparities 101-3040-000 958,004 1,041,059 0 550,873 0 *** Fiscal Disparities - Tax Abatements 101-3045-000 0 0 0 0 0 *** Excess Tax Increments 101-3050-000 11,180 11,016 0 1,491 0 *** Tax Abatements 101-3055-000 0 0 0 0 0 *** Tax Forfeits 101-3060-000 0 0 0 0 0 *** Penalties & Interest 101-3150-000 16,631 15,550 15,000 767 15,000 0.00% 7,204,432 7,163,527 7,595,578 3,859,311 7,123,572 (6.21%) Special Assessments Current Assessments 101-3110-000 3,985 151 0 151 0 3,985 151 0 151 0 Intergovernmental Revenue Police Grant 101-3315-000 0 0 0 0 110,000 *** Other Federal Revenue 101-3319-000 0 0 0 0 0 *** Local Government Aid 101-3340-000 0 0 0 0 0 *** Market Value Homestead Credit 101-3341-000 3,988 4,024 0 2,681 4,000 *** Municipal State Aid 101-3345-000 231,753 240,977 240,000 255,979 261,000 8.75% Police State Aid 101-3346-000 199,076 179,718 190,000 191,767 190,000 0.00% Other State Revenue 101-3348-000 18,968 9,481 20,000 4,741 15,000 (25.00%) Fire State Aid 101-3349-000 0 0 0 12,098 0 *** Anoka County Solid Waste 101-3360-000 45,831 75,982 40,000 46,667 75,000 87.50% Anoka County Special Detail 101-3364-000 0 0 0 0 0 *** Liveable Communities Grant 101-3370-000 0 0 0 0 0 *** 499,616 510,182 490,000 513,933 655,000 33.67% Business Licenses and Permits Liquor License - Bar 101-3201-000 13,500 17,767 13,500 20,003 18,000 33.33% Liquor License - Beer 101-3202-000 500 1,142 600 1,375 1,000 66.67% Off -Sale Liquor 101-3203-000 2,067 1,892 1,600 2,325 1,600 0.00% Sunday Liquor License 101-3204-000 800 1,467 800 1,808 1,200 50.00% Club Liquor License 101-3205-000 500 300 500 300 500 0.00% Beer Permit 101-3206-000 0 0 100 0 100 0.00% Investigation Fee 101-3208-000 700 1,313 450 1,050 450 0.00% Garbage Removal License 101-3209-000 2,355 1,200 1,200 1,200 1,200 0.00% Temporary Consumption Permit 101-3210-000 350 300 300 300 300 0.00% Cigarette License 101-3211-000 600 1,008 600 750 600 0.00% Contractor's License 101-3213-000 9,206 11,484 10,000 7,537 11,000 10.00% Rental Housing License 101-3215-000 6,618 5,255 7,000 5,835 5,300 (24.29%) Kennel License 101-3218-000 0 0 0 0 0 *** Dance 101-3219-000 235 235 250 235 250 0.00% Fireworks License 101-3220-000 200 200 200 200 200 0.00% Peddlers License 101-3223-000 1,500 1,500 1,000 1,250 1,500 50.00% Gambling Tax 101-3224-000 786 1,017 800 825 100 (87.50%) Lodging Tax 101-3225-000 60,770 69,561 60,000 57,546 60,000 0.00% 100,687 115,641 98,900 102,538 103,300 4.45% 7 CITY OF LINO LAKES 2016 PROPOSED GENERAL FUND REVENUE 10/31 Account Actual Actual Budget YTD Proposed Increase/ Number 2013 2014 2015 2015 2016 Decrease Non -Business Licenses and Permits Building Permits 101-3250-000 173,465 148,102 180,000 198,119 205,745 14.30% Plan Inspection Fees 101-3251-000 88,800 74,362 101,000 94,778 112,988 11.87% Erosion Control Permits 101-3252-000 5,100 5,100 7,500 5,850 9,750 30.00% Plumbing Permits 101-3253-000 13,341 11,988 13,000 14,365 13,000 0.00% Mechanical Permits 101-3254-000 31,820 27,630 25,000 33,089 30,000 20.00% Septic Plumbing Permit 101-3255-000 3,700 6,600 3,000 6,030 4,500 50.00% Septic System Permit 101-3256-000 4,650 6,600 3,000 5,050 4,500 50.00% Fence Permit 101-3259-000 1,740 2,873 1,500 2,164 2,000 33.33% Dog License 101-3260-000 1,736 1,771 1,700 1,541 1,700 0.00% Sign Permit 101-3262-000 1,545 1,520 1,500 1,445 1,500 0.00% Road Overweight Permit 101-3263-000 0 0 0 0 0 *** Underground Utility Permit 101-3264-000 1,550 900 1,000 650 1,000 0.00% Miscellaneous Permits 101-3266-000 1,130 2,095 2,000 2,820 2,000 0.00% 328,577 289,541 340,200 365,901 388,683 14.25% Charges for Services Land Use Fee 101-3265-000 2,370 2,500 1,500 2,780 2,000 33.33% Sale of Supplies 101-3404-000 69 216 100 29 100 0.00% Assessment Searches 101-3405-000 720 380 750 920 750 0.00% Election Filing Fees 101-3409-000 25 0 0 35 0 *** Return Check Fee 101-3413-000 0 60 0 30 0 *** Materials for Resale 101-3416-000 0 0 0 0 0 *** Aerial Map Fee 101-3417-000 3,150 5,580 5,000 7,832 7,000 40.00% Public Works Fees 101-3433-000 4,632 1,377 3,500 3,363 3,500 0.00% Other Park Revenues 101-3470-000 10,381 13,273 7,500 877 10,000 33.33% Other Recreation Fees 101-3472-000 10,000 10,000 10,000 0 10,000 0.00% 31,347 33,386 28,350 15,867 33,350 17.64% Public Safety Police Reports Police Training Fees Police Other Revenues Common Space Revenues 101-3420-000 951 1,458 1,200 9,073 1,200 101-3421-000 0 0 0 1,619 0 101-3422-000 209,848 219,591 200,000 133,711 210,000 101-3423-000 0 0 0 0 0 0.00% *** 5.00% *** 210,799 221,049 201,200 144,403 211,200 4.97% Municipal Fines Fines & Forfeits 101-3510-000 78,010 84,028 90,000 58,760 85,000 (5.56%) ACE Fees 101-3511-000 40,269 35,387 40,000 35,363 65,000 *** Driving Diversion Program (DDP) 101-3512-000 800 300 500 1,000 500 *** 119,079 119,715 130,500 95,123 150,500 15.33% Investments Interest on Investments 101-3620-000 38,093 30,506 30,000 12,389 30,000 0.00% Change in Fair Value of Investments 101-3621-000 (50,343) 17,503 0 0 0 *** (12,250) 48,009 30,000 12,389 30,000 0.00% 8 CITY OF LINO LAKES 2016 PROPOSED GENERAL FUND REVENUE 10/31 Account Actual Actual Budget YTD Proposed Increase/ Number 2013 2014 2015 2015 2016 Decrease Administrative Charges Administrative Charge - Bonds Investment Management Charge Administrative Charge - Escrows Administrative Charge - TIF Engineering/Planning Charges 101-3490-000 0 0 101-3494-000 50,000 50,000 101-3493-000 0 0 101-3491-000 0 0 101-3492-000 24,968 33,815 0 0 0 50,000 25,000 50,000 0 0 0 0 0 0 15,000 11,126 15,000 0.00% 0.00% 74,968 83,815 65,000 36,126 65,000 0.00% Miscellaneous Use of Fund Reserves 0 0 170,000 0 423,000 148.82% Transfer From Other Funds 101-3920-000 0 0 480,894 480,894 478,084 (0.58%) Circle Pines Gas Franchise 101-3350-000 61,280 71,015 60,000 36,397 70,000 16.67% Other Solid Waste 101-3361-000 1,347 1,882 4,000 1,065 2,000 (50.00%) SAC/Surcharge Fee 101-3414-000 1,822 1,349 2,000 1,996 2,000 0.00% Building Rentals 101-3640-000 0 0 0 0 0 *** Gambling Ordinance Funding 101-3710-000 0 0 0 0 0 *** Donations 101-3720-000 0 5,245 2,000 425 5,000 150.00% Other Grants (Non -govt) 101-3725-000 0 0 0 0 0 *** Refunds & Reimbursements 101-3730-000 38,092 32,135 30,000 15,412 30,000 0.00% Bldg Lease Revenue 101-3740-000 0 16,029 59,000 72,625 104,805 77.64% Tree Refunds - Escrows 101-3631-000 0 0 0 0 0 *** Cable TV 101-3630-000 37,500 25,000 12,500 12,500 0 (100.00%) Miscellaneous Revenue 101-3810-000 5,229 923 1,000 5,498 1,000 0.00% Sale of Fixed Assets 101-3910-000 0 0 0 0 0 *** 145,270 153,578 821,394 626,812 1,115,889 35.85% Total Revenues 8,706,510 8,738,594 9,801,122 5,772,553 9,876,494 0.77% 9 CITY OF LINO LAKES 2016 GENERAL FUND BUDGET PROPOSED EXPENDITURES 10/31 Actual Actual Budget YTD Proposed Adopted DEPT# DESCRIPTION 2013 2014 2015 2015 2016 2016 ADMINISTRATION 401 MAYOR AND COUNCIL 61,937 104,444 78,138 47,571 73,638 0 402 ADMINISTRATION 334,192 373,726 456,665 289,004 518,595 0 403 ELECTIONS 12,795 20,743 16,104 4,651 28,504 0 404 CABLE TV 1,822 1,872 2,285 1,427 2,840 0 405 CHARTER ADMINISTRATION 818 3,577 2,500 516 2,500 0 407 FINANCE 494,196 501,871 532,732 450,441 522,110 0 414 LEGAL CONSULTANTS 123,111 162,754 140,000 90,905 140,000 0 TOTAL ADMINISTRATION 1,028,871 1,168,987 1,228,424 884,513 1,288,187 0 COMMUNITY DEVELOPMENT 415 ECONOMIC DEVELOPMENT 114,229 90,398 101,396 60,481 101,137 0 416 PLANNING AND ZONING 98,851 114,285 118,560 103,116 146,228 0 417 ENGINEERING 108,700 87,144 103,576 65,263 105,276 0 418 COMMUNITY DEVELOPMENT 196,407 195,462 212,655 158,190 210,198 0 461 ENVIRONMENTAL 55,691 39,936 62,276 38,539 62,912 0 462 SOLID WASTE ABATEMENT 43,104 75,416 37,427 83,845 79,909 0 463 FORESTRY 41,218 43,812 47,098 38,043 52,380 0 TOTAL COMMUNITY DEVELOPMENT 658,200 646,453 682,988 547,478 758,040 0 PUBLIC SAFETY 420 POLICE PROTECTION 3,055,891 3,133,237 3,243,770 2,432,898 3,556,707 0 421 FIRE PROTECTION 511,770 563,412 1,118,758 921,565 550,164 0 421-01 FIRE PROTECTION - VOL FF RETIRE PLAN 0 0 0 0 62,152 0 422 BUILDING INSPECTIONS 209,304 182,069 194,416 145,399 238,164 0 TOTAL PUBLIC SAFETY 3,776,965 3,878,718 4,556,944 3,499,862 4,407,187 0 PUBLIC SERVICES 430 STREETS 894,794 935,149 1,003,140 619,563 1,006,801 0 431 FLEET MANAGEMENT 388,642 393,031 402,479 217,066 446,863 0 432 GOVERNMENT BUILDINGS 401,049 438,247 407,575 322,863 486,820 0 450 PARKS DEPARTMENT 546,132 492,569 574,459 422,614 587,619 0 451 RECREATION 296,120 298,505 305,613 258,679 229,977 0 TOTAL PUBLIC SERVICES 2,526,737 2,557,501 2,693,266 1,840,786 2,758,080 0 OTHERS 499 CONTINGENCY/TRANSFERS/OTHERS TOTAL OTHERS 565,789 565,196 639,500 539,500 665,000 0 565,789 565,196 639,500 539,500 665,000 0 TOTAL GENERAL FUND EXPENDITURES 8,556,562 8,816,855 9,801,122 7,312,139 9,876,494 10 City of Lino Lakes 2016 Proposed General Fund Expenditures Public Services 27.93% Other 6.73% Administration 13.04% Community Development 7.68% Public Safety 44.62% Type Administration Community Development Public Safety Public Services Other Total Amount Percent $1,288,187 13.04% 758,040 7.68% 4,407,187 44.62% 2,758,080 27.93% 665,000 6.73% $9,876,494 100.00% 11 CITY OF LINO LAKES MAYOR AND COUNCIL (101-401) BUDGET DETAIL Object Code 4101-000 Salaries Mayor & Council Members 28,786 Additional meetings - Est. 36 special meetings x $40/mtg x 5 7,200 4200-000 Office Supplies Signature stamps, name plates, special meeting expenses 0 4300-000 Professional Services 2,500 Strategic Planning/Goal Setting Consultant 4330-000 Travel & Tuition 1,500 Registration/Travel/Meals/Lodging for: - League of MN Cities Conference - Elected Official Orientation 4340-000 Printing & Publishing 4343-000 Newsletter Printing, Publishing & Postage Costs 4360-000 Insurance Errors & Omissions Coverage 4452-000 Subscriptions & Dues League of Minnesota Cities 4900-000 City Marketing Community Celebration Flowers, Plaques & Awards Employee Appreciation Lino Lakes Ambassadors 12 3,000 6,000 0 16,500 3,500 CITY OF LINO LAKES MAYOR AND COUNCIL (101-401) 10/31 Object Actual Actual Budget YTD Proposed Adopted Increase/ Description Code 2013 2014 2015 2015 2016 2016 Decrease PERSONAL SERVICES SALARIES 4101-000 29,064 40,472 35,986 29,989 35,986 PERA 4121-000 1,179 1,954 1,799 1,501 1,799 SOCIAL SECURITY 4122-000 1,194 1,265 2,753 865 2,753 LIFE INSURANCE 4133-000 0 0 0 0 0 WORKER'S COMPENSATION 4151-000 74 74 100 87 100 SUPPLIES OFFICE SUPPLIES (100.00%) (100.00%) (100.00%) (100.00%) 31,511 43,765 40,638 32,442 40,638 4200-000 0 0 (100.00%) 74 0 19 0 0 0 74 0 19 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 261 35,030 2,500 1,710 2,500 TELEPHONE 4321-000 0 0 0 0 0 POSTAGE 4322-000 0 0 0 0 0 TRAVEL & TUITION 4330-000 844 315 1,500 0 1,500 PRINTING & PUBLISHING 4340-000 2,404 5,401 2,500 5,012 3,000 NEWSLETTER 4343-000 4,776 2,532 6,500 2,095 6,000 INSURANCE 4360-000 4,797 0 6,500 0 0 SUBSCRIPTIONS & DUES 4452-000 15,429 15,976 16,000 0 16,500 CITY MARKETING 4900-000 1,915 1,351 2,000 6,292 3,500 30,426 60,605 37,500 15,109 33,000 CONTRACTUAL SERVICES CONTRACTED SERVICES TOTAL MAYOR AND COUNCIL 0 (100.00%) (100.00%) (100.00%) (100.00%) (100.00%) (100.00%) 0 (100.00%) 4410-000 0 0 0 0 0 0 0 0 0 0 0 0 61,937 104,444 78,138 47,571 73,638 0 (100.00%) 13 CITY OF LINO LAKES ADMINISTRATION (101-402) BUDGET DETAIL Object Code 4101-000 Salaries 100% of City Administrator 100% of City Clerk 100% of Deputy Clerk 100% of HR Coordinator 50% of Office Tech I 353,189 4106-000 Temporaries 15,850 Scanning 4300-000 Professional Services 8,500 Drug/Alcohol testing Training Arbitration Web Consulting 4310-000 Labor Consultants 9,000 Labor relations, employment law, contract negotiations, arbitration 9,000 4321-000 Telephone - Cellular 360 4330-000 Travel & Tuition 6,000 League of MN Cities Conference ICMA National Conference MAMA meetings MCMA Annual Conference MPELRA Conferences City Clerk Certification MCFOA Conference Mileage reimbursement 4340-000 Printing & Publishing 2,500 Legal publications, employment ads, etc. 4452-000 Subscriptions & Dues 1,500 MAMA, ICMA, MCMA, MCFOA 4410-000 Contracted Services 6,500 Web site development & maintenance Code on-line Shred -it Metro I -net Laserfisch Document Imaging - Annual Licensing $2,056 5000-000 Capital Outlay 14 ADMINISTRATION (101-402) Description CITY OF LINO LAKES 10/31 Object Actual Actual Budget YTD Proposed Adopted Increase/ Code 2013 2014 2015 2015 2016 2016 Decrease PERSONAL SERVICES SALARIES 4101-000 239,170 250,872 307,556 207,429 353,189 (100.00%) OVERTIME 4102-000 0 0 0 0 0 *** TEMPORARIES 4106-000 4,599 21,466 14,950 8,888 15,850 WELLNESS PROGRAM 4108-000 630 665 720 929 720 (100.00%) PERA 4121-000 17,340 19,529 24,164 15,947 27,678 (100.00%) SOCIAL SECURITY 4122-000 17,637 19,652 24,647 16,424 28,231 (100.00%) ICMA EMPLOYER 4123-000 0 0 0 0 0 *** HEALTH INSURANCE 4131-000 28,210 20,950 41,665 18,026 49,282 (100.00%) LIFE & DISABILITY INSURANCE 4133-000 806 813 1,225 670 1,403 (100.00%) DENTAL INSURANCE 4134-000 1,462 1,506 1,892 1,272 2,322 (100.00%) VEHICLE ALLOWANCE 4135-000 3,600 3,600 3,600 3,000 3,600 (100.00%) REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 *** WORKER'S COMPENSATION 4151-000 1,805 1,638 1,886 1,963 1,960 (100.00%) 315,259 340,691 422,305 274,548 484,235 0 (100.00%) SUPPLIES OFFICE SUPPLIES SMALL TOOLS 4200-000 4240-000 0 0 0 0 0 5 0 0 0 0 5 0 0 0 0 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 4,095 9,239 8,500 3,257 8,500 (100.00%) LABOR CONSULTANTS 4310-000 4,228 991 9,000 630 9,000 (100.00%) TELEPHONE 4321-000 360 360 360 300 360 (100.00%) POSTAGE 4322-000 0 0 0 0 0 *** TRAVEL & TUITION 4330-000 4,826 2,846 5,500 3,528 6,000 (100.00%) PRINTING & PUBLISHING 4340-000 1,308 1,210 3,000 926 2,500 (100.00%) NEWSLETTER 4343-000 0 0 0 0 0 *** INSURANCE 4360-000 0 0 0 0 0 *** AUTO INSURANCE 4363-000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452-000 655 484 1,500 791 1,500 (100.00%) 15,472 15,130 27,860 9,432 27,860 0 (100.00%) CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 3,461 17,900 6,500 5,024 6,500 (100.00%) 3,461 17,900 6,500 5,024 6,500 0 (100.00%) CAPITAL OUTLAY EQUIPMENT 5000-000 0 0 0 0 0 0 *** 0 0 0 0 0 0 TOTAL ADMINISTRATION 334,192 373,726 456,665 289,004 518,595 0 (100.00%) 15 CITY OF LINO LAKES ELECTIONS AND VOTERS REGISTRATION (101-403) BUDGET DETAIL Object Code 4101-000 Salaries Primary and General Elections - 7 Precincts 20,500 4200-000 Office Supplies 800 Supplies for elections 4322-000 Postage 200 Mail Notices 4330-000 Travel & Tuition Election judge training sessions 4340-000 Printing & Publishing Print election ballots 4410-000 Contracted Services Accuvote Maintenance Agreements 5000-000 Capital Outlay Vote Scanners per Anoka County Agreement 16 0 2,000 300 4,600 CITY OF LINO LAKES ELECTIONS AND VOTERS REGISTRATION (101-403) 10/31 Object Actual Actual Budget YTD Proposed Adopted Increase/ Description Code 2013 2014 2015 2015 2016 2016 Decrease PERSONAL SERVICES SALARIES 4101-000 7,562 16,327 8,500 0 20,500 (100.00%) SOCIAL SECURITY 4122-000 0 25 0 0 0 *** WORKER'S COMPENSATION 4151-000 48 55 104 101 104 (100.00%) 7,610 16,407 8,604 101 20,604 0 (100.00%) SUPPLIES OFFICE SUPPLIES 4200-000 98 348 800 0 800 (100.00%) 98 348 800 0 800 0 (100.00%) OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 0 0 0 0 0 *** POSTAGE 4322-000 0 0 500 0 200 (100.00%) TRAVEL & TUITION 4330-000 0 0 0 0 0 *** PRINTING & PUBLISHING 4340-000 2,147 779 1,500 89 2,000 (100.00%) 2,147 779 2,000 89 2,200 0 (100.00%) CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 0 60 100 0 300 (100.00%) 0 60 100 0 300 0 (100.00%) CAPITAL OUTLAY EQUIPMENT 5000-000 2,940 3,149 4,600 4,461 4,600 *** 2,940 3,149 4,600 4,461 4,600 0 *** TOTAL ELECTIONS 12,795 20,743 16,104 4,651 28,504 0 (100.00%) 12,795 20,743 16,104 4,651 28,504 0 17 CITY OF LINO LAKES CABLE TV (101-404) BUDGET DETAIL Obiect Code 4106-000 Temporaries Cable TV Tech to videotape Council, Park Board & Planning & Zoning Meetings @ $15.00/hr* 3 hrs/mtg* 48 mtgs 4200-000 Office Supplies Recordable dvds 2,160 5000-000 Capital Outlay 500 CABLE TV (101-404) Description CITY OF LINO LAKES 10/31 Object Actual Actual Budget YTD Proposed Adopted Increase/ Code 2013 2014 2015 2015 2016 2016 Decrease PERSONAL SERVICES TEMPORARIES 4106-000 1,440 1,524 1,600 1,314 2,160 (100.00%) SOCIAL SECURITY 4122-000 110 117 123 101 165 (100.00%) WORKER'S COMPENSATION 4151-000 6 6 12 12 15 (100.00%) 1,556 1,647 1,735 1,427 2,340 0 (100.00%) SUPPLIES OFFICE SUPPLIES 4200-000 0 0 50 0 0 (100.00%) SMALL TOOLS 4240-000 0 0 0 0 0 "** 0 0 50 0 0 0 (100.00%) CAPITAL OUTLAY EQUIPMENT 5000-000 266 225 500 0 500 (100.00%) 266 225 500 0 500 0 (100.00%) TOTAL CABLE TV 1,822 1,872 2,285 1,427 2,840 0 (100.00%) 19 CITY OF LINO LAKES CHARTER ADMINISTRATION (101-405) BUDGET DETAIL Object Code 4300-000 Professional Services Time Savers - Minutes 4300-999 Professional Services - Charter Commission Directed Timesavers - Minutes Printing, Postage & Misc. Expenses 4301-000 Municipal Attorney 4340-000 Printing & Publishling 4343-000 Newsletter Possible newsletter articles 20 CITY OF LINO LAKES CHARTER ADMINISTRATION (101-405) 10/31 Object Actual Actual Budget YTD Proposed Adopted Increase/ Description Code 2013 2014 2015 2015 2016 2016 Decrease SUPPLIES OFFICE SUPPLIES 4200-000 0 0 0 0 0 0 0 0 0 0 0 0 OTHER SERVICES AND SUPPLIES PROFESSIONAL SERVICES 4300-000 225 752 1,000 332 1,000 *** PROF SERVICES - CHARTER COMM 4300-999 593 2,825 1,500 184 1,500 (100.00%) MUNICIPAL ATTORNEY 4301-000 0 0 0 0 0 *** POSTAGE 4322-000 0 0 0 0 0 *** PRINTING & PUBLISHING 4340-000 0 0 0 0 0 *** NEWSLETTER 4343-000 0 0 0 0 0 *** LEGAL NOTICES 4344-000 0 0 0 0 0 *** 818 3,577 2,500 516 2,500 0 (100.00%) CAPITAL OUTLAY EQUIPMENT 5000-000 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL CHARTER ADMINISTRATION 818 3,577 2,500 516 2,500 0 (100.00%) 21 CITY OF LINO LAKES FINANCE (101-407) BUDGET DETAIL Object Code 4101-000 Salaries 100% of Director of Finance 100% of Accountant III 75% of Accounts Payable/Payroll Tech 214,132 4200-000 Office Supplies 900 Payroll & A/P check blanks and other financial forms 4308-000 Auditor 15,500 Estimated cost of Independent Annual Audit 4310-000 Other Consultants 124,820 Metro-Inet IT services, misc. Estimate 102,820 Finance Software Subscription 22,000 4330-000 Travel & Tuition 4,000 4340-000 Printing & Publishing 500 Publish Budget and Financial Reports 4342-000 Truth In Taxation 1,900 City share of property specific notices 4452-000 Subscriptions & Dues 900 MGFOA Membership (2) 120 GFOA Membership 200 Cert. Of Achievement Program submission fee 420 Misc. publications 160 4410-000 Contracted Services 100,000 Assessing Services - Anoka County 5000-000 Capital Outlay 22 FINANCE (101-407) Description CITY OF LINO LAKES 10/31 Object Actual Actual Budget YTD Proposed Adopted Increase/ Code 2013 2014 2015 2015 2016 2016 Decrease PERSONAL SERVICES SALARIES 4101-000 225,259 232,348 236,925 210,488 214,132 (100.00%) OVERTIME 4102-000 0 0 0 56 0 *** TEMPORARIES 4106-000 0 0 0 0 0 *** WELLNESS PROGRAM 4108-000 717 699 720 360 720 (100.00%) PERA 4121-000 16,331 16,874 17,769 13,867 16,060 (100.00%) SOCIAL SECURITY 4122-000 16,969 17,177 18,125 13,480 16,381 (100.00%) ICMA EMPLOYER CONTRIBUTION 4123-000 1,744 1,761 1,800 1,414 1,800 (100.00%) HEALTH INSURANCE 4131-000 24,499 21,548 22,095 20,066 20,927 (100.00%) LIFE & DISABILITY INSURANCE 4133-000 793 808 952 672 863 (100.00%) DENTAL INSURANCE 4134-000 1,462 1,506 1,638 1,187 1,548 (100.00%) REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 *** WORKERS COMPENSATION 4151-000 1,623 1,336 1,408 1,371 1,159 (100.00%) 289,397 294,057 301,432 262,962 273,590 0 (100.00%) SUPPLIES OFFICE SUPPLIES SMALL TOOLS 4200-000 1,117 629 900 784 900 4240-000 0 0 0 0 0 (100.00%) 1,117 629 900 784 900 0 (100.00%) OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 0 0 0 0 0 AUDITOR 4308-000 13,912 13,178 14,900 13,529 15,500 (100.00%) OTHER CONSULTANTS 4310-000 86,011 91,072 108,000 70,212 124,820 (100.00%) TELEPHONE 4321-000 0 0 0 0 0 *** POSTAGE 4322-000 0 0 0 0 0 *** TRAVEL & TUITION 4330-000 2,303 1,700 4,000 1,129 4,000 (100.00%) PRINTING & PUBLISHING 4340-000 658 284 700 485 500 (100.00%) TRUTH IN TAXATION 4342-000 1,793 1,815 1,900 1,850 1,900 (100.00%) INSURANCE 4360-000 0 0 0 0 0 *** SUBSCRIPTIONS & DUES 4452-000 745 745 900 685 900 (100.00%) 105,422 108,794 130,400 87,891 147,620 0 (100.00%) CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 98,260 98,391 100,000 98,804 100,000 (100.00%) 98,260 98,391 100,000 98,804 100,000 0 (100.00%) CAPITAL OUTLAY EQUIPMENT TOTAL FINANCE 5000-000 0 0 0 0 0 0 0 0 0 0 0 0 494,196 501,871 532,732 450,441 522,110 0 (100.00%) 23 CITY OF LINO LAKES LEGAL CONSULTANTS (101-414) BUDGET DETAIL 4301-000 Muncipal Attorney 35,000 Consulting Attorney to City Council & Staff for municipal matters 4303-000 Prosecuting Attorney 105,000 Consulting Services for Criminal Prosecutions 24 CITY OF LINO LAKES LEGAL CONSULTANTS (101-414) 10/31 Object Actual Actual Budget YTD Proposed Adopted Increase/ Description Code 2013 2014 2015 2015 2016 2016 Decrease OTHER SERVICES AND CHARGES MUNICIPAL ATTORNEY 4301-000 CRIMINAL ATTORNEY 4303-000 TOTAL LEGAL CONSULTANTS 25,614 60,499 35,000 15,007 35,000 (100.00%) 97,497 102,255 105,000 75,898 105,000 (100.00%) 123,111 162,754 140,000 90,905 140,000 0 (100.00%) 123,111 162,754 140,000 90,905 140,000 0 (100.00%) 25 CITY OF LINO LAKES ECONOMIC DEVELOPMENT (101-415) BUDGET DETAIL Object Code 4101-000 Salaries 20,000 Economic Development Intern 4200-000 Office Supplies 1664 hrs @ $12/hr (32 hrs/wk) 4300-000 Professional Services Marketing Materials Legacy/City 7,500 BRE Program Development 40 hrs @ 175/hr 7,000 Pre Application Assistance 40 hrs @ 175/hr 7,000 21,500 4330-000 Travel & Tuition 300 Various Seminars & Related Travel Expense 4340-000 Printing & Publishing 300 4452-000 Subscriptions & Dues 400 Economic Development Association of MN Sensible Land Use Coalition Chamber of Commerce Professional Journals 4405-000 Tax Abatements 4410-000 Contracted Services 0 0 4900-000 City Marketing 57,000 Lodging Tax Remittals - Pass Through to Twin Cities Gateway Covnention and Toursim Bureau 5000-000 Capital Outlay 0 26 CITY OF LINO LAKES ECONOMIC DEVELOPMENT (101-415) 10/31 Object Actual Actual Budget YTD Proposed Adopted Increase/ Description Code 2013 2014 2015 2015 2016 2016 Decrease PERSONAL SERVICES SALARIES 4101-000 42,300 0 TEMPORARIES 4106-000 0 11,739 WELLNESS PROGRAM 4108-000 64 0 PERA 4121-000 1,731 0 SOCIAL SECURITY 4122-000 2,687 898 HEALTH INSURANCE 4131-000 2,126 0 LIFE INSURANCE 4133-000 89 0 DENTAL INSURANCE 4134-000 161 0 WORKER'S COMPENSATION 4151-000 155 73 49,313 12,710 SUPPLIES OFFICE SUPPLIES 4200-000 0 0 0 0 0 *** 20,000 8,894 20,000 (100.00%) 0 0 0 *** 0 177 0 *** 1,530 680 1,530 (100.00%) 0 0 0 *** 0 0 0 *** 0 0 0 *** 116 112 107 (100.00%) 21,646 9,863 21,637 0 (100.00%) 150 0 0 (100.00%) 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 2,942 11,206 PLANNING CONSULTANT 4306-000 0 0 LIVEABLE COMMUNITIES 4314-000 0 0 TELEPHONE 4321-000 0 0 POSTAGE 4322-000 0 0 TRAVEL & TUITION 4330-000 0 0 PRINTING & PUBLISHING 4340-000 0 0 NEWSLETTER 4343-000 0 0 INSURANCE 4360-000 0 0 AUTO INSURANCE 4363-000 0 0 SUBSCRIPTIONS & DUES 4452-000 250 400 CITY MARKETING 4900-000 61,724 66,082 64,916 77,688 CONTRACTUAL SERVICES TAX ABATEMENTS CONTRACTED SERVICES CAPITAL OUTLAY EQUIPMENT 150 0 0 0 (100.00%) 21,500 4,536 21,500 (100.00%) 0 0 0 *** 0 0 0 *** 0 0 0 *** 0 0 0 *** 400 0 300 (100.00%) 400 0 300 (100.00%) 0 0 0 *** 0 0 0 *** 0 0 0 *** 300 400 400 (100.00%) 57,000 45,682 57,000 (100.00%) 79,600 50,618 79,500 0 (100.00%) 4405-000 0 0 0 0 0 0 4410-000 0 0 0 0 0 0 0 0 0 0 0 0 5000-000 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL ECONOMIC DEVELOPMENT 114,229 90,398 101,396 60,481 101,137 0 (100.00%) 27 CITY OF LINO LAKES PLANNING AND ZONING (101-416) BUDGET DETAIL Object Code 4101-000 Salaries 73,121 100% of City Planner 4200-000 Office Supplies 200 Public/Advisory Meeting Supplies 4300-000 Professional Services Legal Assistance Ordinance Updates GIS mapping updates FEMA/Zoning/Other 30 hrs @ $145/ hr 30 hr @ $120/hr 4,350 3,600 4330-000 Travel & Tuition Sensible Land Use Coalition membership and other programs/wkshps 250 MnAPA conference: 1 staff @ est. $500 500 P& Z Workshops incl mileage for 7 members 400 misc. mileage 150 Computer Training 150 4331-000 Stipend Commissioners - 6 @ $50 x 12 mtgs; Chair $75 x 12 mtgs 4340-000 Printing and Publishing Maps 4452-000 Subscriptions & Dues APA membership misc. reference resources 4410-000 Contracted Services misc. deliveries/other Consultant Services - Small Area Plans ArcView Annual Maint. Permit Works Annual Maint. Comprehensive Plan Update 2018 (Year 1 of 3) 5000-000 Capital Outlay 75 hrs @$150/hr 28 500 200 400 11,250 500 2,400 25,000 7,950 1,450 4,500 250 700 39,550 CITY OF LINO LAKES PLANNING AND ZONING (101-416) 10/31 Object Actual Actual Budget YTD Proposed Adopted Increase/ Description Code 2013 2014 2015 2015 2016 2016 Decrease PERSONAL SERVICES SALARIES 4101-000 56,302 67,098 67,486 56,569 73,121 (100.00%) OVERTIME 4102-000 0 0 0 0 0 *** WELLNESS PROGRAM 4108-000 0 0 0 0 0 *** PERA 4121-000 4,082 4,873 5,061 4,243 5,484 (100.00%) SOCIAL SECURITY 4122-000 4,297 5,085 5,163 4,288 5,594 (100.00%) HEALTH INSURANCE 4131-000 5,159 5,723 6,081 5,068 6,234 (100.00%) LIFE INSURANCE 4133-000 211 247 274 215 294 (100.00%) DENTAL INSURANCE 4134-000 447 502 504 424 516 (100.00%) REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 WORKER'S COMPENSATION 4151-000 215 367 391 389 385 (100.00%) 70,713 83,895 84,960 71,195 91,628 0 (100.00%) SUPPLIES OFFICE SUPPLIES 4200-000 0 151 200 65 200 (100.00%) 0 151 200 65 200 0 (100.00%) OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 2,901 8,302 7,950 8,808 7,950 (100.00%) PLANNING CONSULTANT 4306-000 0 0 0 0 0 TELEPHONE 4321-000 0 0 0 0 0 *** POSTAGE 4322-000 0 0 0 0 0 *** TRAVEL & TUITION 4330-000 717 930 1,700 1,117 1,450 (100.00%) STIPEND 4331-000 3,700 3,850 4,500 2,875 4,500 (100.00%) PRINTING & PUBLISHING 4340-000 25 50 250 405 250 (100.00%) INSURANCE 4360-000 0 0 0 0 0 *** SUBSCRIPTIONS & DUES 4452-000 540 540 700 550 700 (100.00%) CITY MARKETING 4900-000 0 0 0 0 0 *** 7,883 13,672 15,100 13,756 14,850 0 (100.00%) CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 20,255 20,255 16,567 18,300 16,567 18,300 18,101 39,550 18,101 39,550 CAPITAL OUTLAY EQUIPMENT 5000-000 0 0 0 0 0 0 0 0 0 0 TOTAL PLANNING AND ZONING 98,851 114,285 118,560 103,116 146,228 (100.00%) 0 (100.00%) 0 0 0 (100.00%) 29 CITY OF LINO LAKES ENGINEERING (101-417) BUDGET DETAIL Object Code 4300-000 Professional Services Traffic Counts 2,500 Engineering Consultant (hourly) 42,000 4410-000 Contractual Services Engineering Consultant (Retainer) 58,776 Contracted Svcs: Annual Maintenance - Trimble GPS Software Maintenance Agmt 1,500 ArcView Annual Maintenance 500 5000-000 Capital Outlay NOTE: 1) General Engineering (WSB Retainer) Com. Dev 58,776 Water Dept 11,670 Sewer Dept. 11,670 Total 82,116 2) Engineering Expenditures included elsewhere: Water Department 25,000 Sewer Department (estimate) 25,000 Streets Dept. (contracted storm sewer) 15,000 Pavement Management (estimate) 40,000 105,000 Total Engineering including Comm. Dev. 210,276 30 44,500 60,776 ENGINEERING (101-417) Description CITY OF LINO LAKES 10/31 Object Actual Actual Budget YTD Proposed Adopted Increase/ Code 2013 2014 2015 2015 2016 2016 Decrease PERSONAL SERVICES SALARIES 4101-000 0 0 0 0 0 OVERTIME SALARIES 4102-000 0 0 0 0 0 WELLNESS PROGRAM 4108-000 0 0 0 0 0 PERA 4121-000 0 0 0 0 0 SOCIAL SECURITY 4122-000 0 0 0 0 0 HEALTH INSURANCE 4131-000 0 0 0 0 0 LIFE & DISABILITY INSURANCE 4133-000 0 0 0 0 0 DENTAL INSURANCE 4134-000 0 0 0 0 0 WORKER'S COMPENSATION 4151-000 0 0 0 0 0 SUPPLIES OFFICE SUPPLIES 0 0 0 0 0 0 4200-000 0 0 0 0 0 0 0 0 0 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 53,049 29,006 44,500 25,467 44,500 TELEPHONE 4321-000 0 0 0 0 0 POSTAGE 4322-000 0 0 0 0 0 TRAVEL & TUITION 4330-000 0 0 0 0 0 PRINTING & PUBLISHING 4340-000 0 0 0 0 0 NEWSLETTER 4343-000 0 0 0 0 0 INSURANCE 4360-000 0 0 0 0 0 AUTO INSURANCE 4363-000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452-000 0 0 0 0 0 CONTRACTUAL SERVICES ENGINEERING CONSULTANT CONTRACTED SERVICES CAPITAL OUTLAY EQUIPMENT (100.00%) 53,049 29,006 44,500 25,467 44,500 0 (100.00%) 4410-000 55,651 58,138 57,076 39,796 58,776 (100.00%) 4410-000 0 0 2,000 0 2,000 *** 55,651 58,138 59,076 39,796 60,776 0 *** 5000-000 0 0 0 0 0 *** 0 0 0 0 0 0 *** TOTAL ENGINEERING 108,700 87,144 103,576 65,263 105,276 0 (100.00%) 31 CITY OF LINO LAKES COMMUNITY DEVELOPMENT (101-418) BUDGET DETAIL Object Code 4101-000 Salaries 100% of Community Development Director 100% of Community Development Assistant 153,716 4200-000 Office Supplies 100 4300-000 Professional Services DataView Annual Service and Maintenance Mapping and Database Design 4321-000 Telephone - Cellular 4330-000 Travel & Tuition Seminars, Conferences & Mileage Training 5,000 2,000 500 400 7,000 900 4340-000 Printing & Publishing 250 4452-000 Subscriptions & Dues 600 APA/AICP Membership: 1 staff 4900-000 City Marketing 0 4410-000 Contracted Services Anoka County GIS 300 800 ArcView Maint. 500 5000-000 Capital Outlay 0 Office Equipment/Storage 32 CITY OF LINO LAKES COMMUNITY DEVELOPMENT (101-418) 10/31 Object Actual Actual Budget YTD Proposed Adopted Increase/ Description Code 2013 2014 2015 2015 2016 2016 Decrease PERSONAL SERVICES SALARIES 4101-000 159,300 153,739 165,156 116,243 153,716 (100.00%) OVERTIME 4102-000 0 0 0 0 0 WELLNESS PROGRAM 4108-000 0 720 720 0 720 (100.00%) PERA 4121-000 11,549 11,091 12,387 8,718 11,529 (100.00%) SOCIAL SECURITY 4122-000 12,570 12,069 12,634 8,747 11,759 (100.00%) ICMA EMPLOYER CONTRIBUTION 4123-000 1,946 1,581 2,000 1,440 2,000 "' HEALTH INSURANCE 4131-000 7,301 6,600 7,200 13,706 18,227 (100.00%) LIFE INSURANCE 4133-000 571 539 652 413 613 (100.00%) DENTAL INSURANCE 4134-000 0 0 1,008 382 1,032 (100.00%) REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 WORKER'S COMPENSATION 4151-000 1,046 965 998 966 952 (100.00%) 194,283 187,304 202,755 150,613 200,548 0 (100.00%) SUPPLIES OFFICE SUPPLIES 4200-000 54 115 100 100 100 (100.00%) 54 115 100 100 100 0 (100.00%) OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 1,272 6,596 7,000 5,907 7,000 (100.00%) PLANNING CONSULTANT 4306-000 0 0 0 0 0 "' TELEPHONE 4321-000 35 0 250 0 0 (100.00%) POSTAGE 4322-000 0 0 0 0 0 TRAVEL & TUITION 4330-000 496 492 900 634 900 (100.00%) PRINTING & PUBLISHING 4340-000 0 0 250 0 250 (100.00%) INSURANCE 4360-000 0 0 0 0 0 '"` SUBSCRIPTIONS & DUES 4452-000 0 525 600 535 600 (100.00%) CITY MARKETING 4900-000 0 0 0 0 0 1,803 7,613 9,000 7,076 8,750 0 (2.78%) CONTRACTUAL SERVICES CONTRACTED SERVICES CAPITAL OUTLAY EQUIPMENT 4410-000 267 430 800 400 800 (100.00%) 267 430 800 400 800 0 (100.00%) 5000-000 TOTAL COMMUNITY DEVELOPMENT 0 0 0 0 0 0 0 0 0 0 0 0 196,407 195,462 212,655 158,190 210,198 0 (100.00%) 33 CITY OF LINO LAKES ENVIRONMENTAL (101-461) BUDGET DETAIL Object Code 4101-000 Salaries 28,006 35% of Environmental Coordinator 4106-000 Temporaries 4211-000 Maintenance Supplies Chemicals, seed, etc. 4240-000 Small Tools Shovels, Rakes, etc. 15,666 700 300 4300-000 Professional Services Ecologist, Hydrologist - Environmental Reviews/Research & Development 1,000 Resource Management Planning 4321-000 Telephone - Cellular 250 1 staff at $20/month x 12 4330-000 Travel & Tuition Various Training Seminars, Conferences, Mileage: Env.Board and 1 staff 1,300 4331-000 Stipend Commissioners - 6 @ $50 x 12 mtgs; Chair $75 x 12 mtgs 4,500 4452-000 Subscriptions & Dues Professional Memberships & Journals 200 4410-000 Contracted Services ArcGIS Annual Maintenance 1,000 1,000 5000-000 Capital Outlay 34 ENVIRONMENTAL (101-461) Description CITY OF LINO LAKES 10/31 Object Actual Actual Budget YTD Proposed Adopted Increase/ Code 2013 2014 2015 2015 2016 2016 Decrease PERSONAL SERVICES SALARIES 4101-000 27,179 27,361 27,323 21,753 28,006 OVERTIME 4102-000 0 0 1,000 0 1,000 TEMPORARIES 4106-000 15,666 0 15,666 6,181 15,666 WELLNESS PROGRAM 4108-000 189 252 180 0 180 PERA 4121-000 1,971 1,987 2,124 1,631 2,175 SOCIAL SECURITY 4122-000 3,207 2,090 3,365 2,135 3,417 ICMA EMPLOYER CONTRIBUTION 4123-000 289 149 500 428 500 HEALTH INSURANCE 4131-000 1,882 2,010 2,128 1,774 2,182 LIFE INSURANCE 4133-000 95 98 109 82 111 DENTAL INSURANCE 4134-000 171 176 176 148 181 WORKER'S COMPENSATION 4151-000 257 168 255 256 244 50,906 34,291 52,826 34,387 53,662 SUPPLIES OFFICE SUPPLIES 4200-000 0 0 0 0 0 MAINTENANCE SUPPLIES 4211-000 185 521 900 250 700 SMALL TOOLS 4240-000 148 305 300 0 300 (100.00%) (100.00%) (100.00%) (100.00%) (100.00%) (100.00%) (100.00%) (100.00%) (100.00%) (100.00%) (100.00%) 0 (100.00%) (100.00%) (100.00%) 333 826 1,200 250 1,000 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 153 0 1,000 50 1,000 TELEPHONE 4321-000 0 237 250 179 250 POSTAGE 4322-000 329 0 0 0 0 TRAVEL & TUITION 4330-000 1,210 1,079 1,300 658 1,300 STIPEND 4331-000 2,630 2,375 4,500 2,000 4,500 PRINTING & PUBLISHING 4340-000 0 0 0 0 0 NEWSLETTER 4343-000 0 0 0 0 0 INSURANCE 4360-000 0 0 0 0 0 UNIFORMS 4370-000 0 113 0 0 0 RENTED EQUIPMENT 4415-000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452-000 130 15 200 15 200 4,452 3,819 7,250 2,902 7,250 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 0 1,000 1,000 1,000 1,000 CAPITAL OUTLAY EQUIPMENT TOTAL ENVIRONMENTAL 0 (100.00%) (100.00%) (100.00%) (100.00%) (100.00%) (100.00%) 0 (100.00%) (100.00%) 0 1,000 1,000 1,000 1,000 0 (100.00%) 5000-000 0 0 0 0 0 0 0 0 0 0 0 0 55,691 39,936 62,276 38,539 62,912 0 (100.00%) 35 CITY OF LINO LAKES SOLID WASTE ABATEMENT (101-462) BUDGET DETAIL Object Code 4101-000 Salaries 30% of Environmental Coordinator 4102-000 Overtime Recycle Days Equipment Operators and staff assistance 24,005 1,600 4103-000 Temporaries 20,000 Intern 32 hours per week @ $12/hr 4330-000 Travel & Tuition 200 4340-000 Printing & Publishing Notices for Recycling Days, Earth Day, etc. 4452-000 Subscriptions & Dues Professional Memberships & Journals 4410-000 Contracted Services Recycling Day Vendors & Other Hazardous Materials 11,300 0 6,000 5000-000 Capital Outlay 8,500 SeaCrate Container - Recycling Solid Waste Expeditures are reimbursed from Anoka County through the Solid Waste Management Coordinating Board (SCORE) 36 CITY OF LINO LAKES SOLID WASTE ABATEMENT (101-462) 10/31 Object Actual Actual Budget YTD Proposed Adopted Increase/ Description Code 2013 2014 2015 2015 2016 2016 Decrease PERSONAL SERVICES SALARIES 4101-000 22,583 23,048 23,419 18,645 24,005 (100.00%) OVERTIME 4102-000 1,372 1,619 1,000 1,322 1,600 (100.00%) TEMPORARIES 4106-000 0 10,076 0 13,408 20,000 *** WELLNESS PROGRAM 4108-000 162 216 200 0 200 (100.00%) PERA 4121-000 1,737 1,883 1,831 2,168 1,920 (100.00%) SOCIAL SECURITY 4122-000 1,772 2,655 1,868 2,548 3,489 (100.00%) ICMA EMPLOYER 4123-000 248 127 350 367 350 (100.00%) HEALTH INSURANCE 4131-000 1,614 1,723 1,824 1,520 1,870 (100.00%) LIFE & DISABILITY INSURANCE 4133-000 82 84 93 70 95 (100.00%) DENTAL INSURANCE 4134-000 146 151 151 127 155 (100.00%) WORKER'S COMPENSATION 4151-000 173 153 141 172 225 (100.00%) 29,889 41,735 30,877 40,348 53,909 0 (100.00%) SUPPLIES OFFICE SUPPLIES 4200-000 0 0 0 0 0 *** SMALL TOOLS 4240-000 396 19 0 0 0 *** 396 19 0 0 0 0 *** OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 0 0 0 0 0 *** MUNICIPAL ATTORNEY 4301-000 0 0 0 0 0 *** POSTAGE 4322-000 0 0 0 0 0 *** TRAVEL & TUITION 4330-000 0 25 200 113 200 (100.00%) PRINTING & PUBLISHING 4340-000 350 350 350 6,079 11,300 (100.00%) NEWSLETTER 4343-000 0 0 0 0 0 *** INSURANCE 4360-000 0 0 0 0 0 *** UNIFORMS 4370-000 0 97 0 0 0 SUBSCRIPTIONS & DUES 4452-000 0 0 0 0 0 *** CONTRACTUAL SERVICES CONTRACTED SERVICES 350 472 550 6,192 11,500 0 (100.00%) 4410-000 12,469 23,323 6,000 37,530 6,000 12,469 23,323 6,000 37,530 6,000 (100.00%) 0 (100.00%) CAPITAL OUTLAY EQUIPMENT 5000-000 0 9,867 0 (225) 8,500 0 TOTAL SOLID WASTE ABATEMENT *** 0 9,867 0 (225) 8,500 0 *** 43,104 75,416 37,427 83,845 79,909 0 (100.00%) 37 CITY OF LINO LAKES FORESTRY (101-463) BUDGET DETAIL Object Code 4101-000 Salaries 28,006 35% of Environmental Coordinator 4106-000 Temporaries 4211-000 Maintenance Supplies 500 Fertilizers, staking material etc. 4240-000 Small Tools 250 4370-000 Uniforms 380 4415-000 Rented Equipment 0 4452-000 Subscriptions & Dues Professional Memberships & Journals 0 4410-000 Contracted Services Damaged/Diseased Tree Removal/ 5,000 Oakwilt Control - includes vibratory plow rental Emerald Ash Borer Tree Replacement Program 5,000 10,000 5000-000 Capital Outlay 5,000 Boulevard Tree Replacement 5,000 38 FORESTRY (101-463) Description CITY OF LINO LAKES 10/31 Object Actual Actual Budget YTD Proposed Adopted Increase/ Code 2013 2014 2015 2015 2016 2016 Decrease PERSONAL SERVICES SALARIES 4101-000 26,377 26,890 27,323 21,753 28,006 (100.00%) OVERTIME 4102-000 0 0 0 0 0 TEMPORARIES 4106-000 0 0 0 0 0 WELLNESS PROGRAM 4108-000 189 252 200 0 200 (100.00%) PERA 4121-000 1,912 1,953 2,049 1,631 2,100 (100.00%) SOCIAL SECURITY 4122-000 1,948 2,055 2,090 1,662 2,142 (100.00%) ICMA EMPLOYER 4123-000 289 149 500 428 500 (100.00%) HEALTH INSURANCE 4131-000 1,882 2,010 2,128 1,774 2,182 (100.00%) LIFE INSURANCE 4133-000 96 98 109 82 111 (100.00%) DENTAL INSURANCE 4134-000 171 176 176 148 181 (100.00%) WORKER'S COMPENSATION 4151-000 911 850 893 870 828 (100.00%) 33,775 34,433 35,468 28,348 36,250 0 (100.00%) SUPPLIES OFFICE SUPPLIES 4200-000 259 0 0 0 0 MAINTENANCE SUPPLIES 4211-000 633 320 1,000 82 500 (100.00%) SMALL TOOLS 4240-000 5 425 250 0 250 (100.00%) 897 745 1,250 82 750 0 (100.00%) OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 0 0 0 0 0 0 TELEPHONE 4321-000 0 0 0 0 0 0 *** POSTAGE 4322-000 0 0 0 0 0 0 *** TRAVEL & TUITION 4330-000 0 0 0 0 0 0 PRINTING & PUBLISHING 4340-000 0 0 0 0 0 0 NEWSLETTER 4343-000 0 0 0 0 0 0 INSURANCE 4360-000 0 0 0 0 0 0 UNIFORMS 4370-000 355 118 380 0 380 0 (100.00%) RENTED EQUIPMENT 4415-000 0 0 0 0 0 0 *** SUBSCRIPTIONS & DUES 4452-000 0 0 0 0 0 0 355 118 380 0 380 0 0.00% CONTRACTUAL SERVICES CONTRACTED SERVICES CAPITAL OUTLAY BLVD TREES TOTAL FORESTRY 4410-000 305 8,516 5,000 5,561 10,000 (100.00%) 305 8,516 5,000 5,561 10,000 0 (100.00%) 5000-000 5,886 0 5,000 4,052 5,000 (100.00%) 5,886 0 5,000 4,052 5,000 0 (100.00%) 41,218 43,812 47,098 38,043 52,380 0 (100.00%) 39 CITY OF LINO LAKES POLICE (101-420) BUDGET DETAIL Object Code 4101-000 Salaries 85% Director of Public Safety 1 @ 100% of Dep Director of Police Op 2 @ 100% Records Clerks 1 @ 85% of Pub Safety Captain 2 @ 50% Community Service Officers 5 @ 100 % Sergeants 1 @ 85% Administrative Asst. 18 @ 100 % Patrol Officers 1 @ 100% - New Patrol Officers 4102-000 Overtime Patrol, Court, Training, Special Events, Safe & Sober, Night Cap, DWI Enforcement, 4107-000 Traffic Projects 2,413,859 86,932 4200-000 Office Supplies 7,500 4211-000 Maintenance Supplies Ammo Computer maint / repair Battery savers Digital recorders 10,600 4213-000 Youth Program Supplies 2,950 4214-000 Crime Prevention 6,750 PS Citizen Academy, Buses (school patrol), Night to Unite, CERT 4240-000 Small Tools 4,300 4300-000 Professional Services 1,900 Critical Incident Debriefing, Licensing, Testing 4321-000 Telephones 10,000 Cellular, Pagers, Long Distance, Supervisors, Upgrades 4322-000 Postage 1,800 4330-000 Travel & Tuition 19,300 Certification training, seminars, computer training, tuition reimb., mileage 4340-000 Printing & Publishing 0 4360-000 Professional Liability Insurance 30,000 4370-000 Uniforms 30,100 4381-000 Electricity 300 4386-000 Reserves 2,000 4452-000 Subscriptions & Dues 1,600 Professional memberships & subscriptions 4410-000 Contracted Services 42,000 Animal Control, Visions/CDPD, State connection, copier maint, 800 Mhz fee, towing, document imaging 5000-000 Capital Outlay - 29,200 Computer tablets (purchase 4 in 2016) 16,000 Admin laptops (purchase 2 in 2016) 4,000 Tasers (purchase 3 in 2016) 4,000 Radar (purchase 1 in 2016) 3,000 Destops (2 for Front Office) 2,200 40 CITY OF LINO LAKES POLICE (101-420) 10/31 Object Actual Actual Budget YTD Proposed Adopted Increase/ Description Code 2013 2014 2015 2015 2016 2016 Decrease PERSONAL SERVICES SALARIES 4101-000 2,033,854 2,110,620 2,152,565 1,596,745 2,413,859 (100.00%) OVERTIME 4102-000 135,029 103,601 111,401 59,617 86,932 (100.00%) TEMPORARIES 4106-000 0 0 0 0 0 *** TRAFFIC PROJECTS SALARIES 4107-000 0 0 0 0 0 *** WELLNESS PROGRAM 4108-000 3,285 3,744 3,500 600 4,000 (100.00%) PERA 4121-000 302,185 320,535 353,281 259,149 389,789 (100.00%) SOCIAL SECURITY 4122-000 37,797 38,752 42,435 29,705 47,591 (100.00%) ICMA EMPLOYER 4123-000 2,595 4,027 3,500 4,224 4,000 (100.00%) HEALTH INSURANCE 4131-000 289,109 293,251 299,388 242,380 322,409 (100.00%) LIFE & DISABILITY INSURANCE 4133-000 6,930 7,031 8,145 5,889 9,078 (100.00%) DENTAL INSURANCE 4134-000 11,036 11,020 14,964 10,176 16,552 (100.00%) REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 *** WORKER'S COMPENSATION 4151-000 65,378 55,328 62,296 60,604 62,197 (100.00%) 2,887,198 2,947,909 3,051,475 2,269,089 3,356,407 0 (100.00%) SUPPLIES OFFICE SUPPLIES 4200-000 5,793 6,224 7,300 4,244 7,500 (100.00%) MAINTENANCE SUPPLIES 4211-000 13,257 7,918 9,000 5,398 10,600 (100.00%) YOUTH PROGRAMS 4213-000 0 829 750 0 2,950 (100.00%) CRIME PREVENTION/SAFETY 4214-000 5,574 6,343 7,450 5,233 6,750 (100.00%) SMALL TOOLS 4240-000 5,675 4,340 4,550 5,591 4,300 (100.00%) 30,299 25,654 29,050 20,465 32,100 0 (100.00%) OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 982 2,755 1,970 3,441 1,900 (100.00%) OTHER CONSULTANTS 4310-000 0 0 0 0 0 *** TELEPHONE 4321-000 7,027 8,443 17,000 6,871 10,000 (100.00%) POSTAGE 4322-000 917 635 1,800 730 1,800 (100.00%) TRAVEL & TUITION 4330-000 14,991 12,907 19,000 7,468 19,300 (100.00%) PRINTING & PUBLISHING 4340-000 0 0 0 0 0 *** NEWSLETTER 4343-000 0 0 0 0 0 *** INSURANCE 4360-000 20,817 30,350 22,000 36,583 30,000 (100.00%) AUTO INSURANCE 4363-000 0 0 0 0 0 *** UNIFORMS 4370-000 23,670 33,824 30,660 16,839 30,100 (100.00%) ELECTRICITY 4381-000 304 281 300 213 300 (100.00%) HEAT 4383-000 0 0 0 0 0 *** SUBSCRIPTIONS & DUES 4452-000 905 1,698 1,660 1,630 1,600 (100.00%) RESERVES 4386-000 959 946 2,000 220 2,000 (100.00%) EXPLORERS 4387-000 1,509 1,624 1,500 1,500 0 (100.00%) 72,081 93,463 97,890 75,494 97,000 0 (100.00%) CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 34,305 33,225 42,755 31,005 42,000 (100.00%) 34,305 33,225 42,755 31,005 42,000 0 (100.00%) CAPITAL OUTLAY EQUIPMENT 5000-000 32,008 32,986 22,600 36,844 29,200 (100.00%) 32,008 32,986 22,600 36,844 29,200 0 (100.00%) TOTAL POLICE DEPARTMENT 3,055,891 3,133,237 3,243,770 2,432,898 3,556,707 0 (100.00%) 41 CITY OF LINO LAKES FIRE (101-421) BUDGET DETAIL 4101-000 Salaries 15% Director of Public Safety 100% Deputy Director - Are Ops 15% Public Safety Captain 15% Administrative Assistant 50% Fire Inspector 164,119 4103-000 Paid -On -Call Firefighters - Calls 52,000 4104-000 Paid -On -Call Firefighters - Drills 52,237 4105-000 Paid -On -Call Officers 18,000 4109-000 Stipend for Cross -trained Fire/Rescue - 25 @ $2,704/yr 67,600 4200-000 Office Supplies 2,000 4211-000 Maintenance Supplies 5,000 Foam, TKO, Saw Blades, Floor Dry 4213-000 Youth Program 4214-000 Fire Prevention 4240-000 Small Tools Rescue tools, Pip Poles, Shovels, Brooms, Portable Lights 4300-000 Professional Services FF Certification - 45 @ $20 (every 3 years) 900 FF Licensure - 25 @ $75 (every 3 years) 625 Psychological Testing - 7 © $450 3,150 Medical/Drug Exams - 7 © $225 1,575 FIT Testing - 45 © $20 900 Hepatitis Vaccination Series - 10 © $285 2,850 750 3,000 2,000 10,000 4321-000 Telephone 3,000 4322-000 Postage 500 4330-000 Travel & Tuition Centruy Continuing Ed 4,650 Training Supplies (auto extraction, doors, etc.) 2,500 AWAIR/OSHA Mandated training - 25 @ $14 350 Medical Training 2,000 Staff Development (Fire Officer, Operators, Leadership, Conference) 5,500 4340-000 Printing & Publishing Advertising, publications 4360-000 Insurance Liability, Property 4363-000 Auto Insurance 4370-000 Uniforms 4410-000 Contracted Services Ladder testing 1,875 SCBA Flow Testing @ $75 * 40 3,000 PSDS w/ remote connectivity 6,500 Pump Testing @ $205/truck for 7 trucks 1,435 Pump Service @ $200/truck for 7 trucks 1,400 Foam System Service @ $125/truck for 7 trucks 875 Accessory service for Fans (3), Generators (5), Extraction (2), and Saws (11) 2,835 Miscellaneous 1,680 4452-000 Subscriptions & Dues MN IAA! 100 Metro Fire Chiefs 200 Anoka Co. Fire Protection Assn. 210 MSFCA 270 International Assn. 600 5000-000 Capital Outlay Cold Weather Rescue Equipment 15,500 Open Space Rescue Equipment 8,500 Miscellaneous 3,000 15,000 10,000 19,600 1,380 27,000 FIRE (101-421 Description CITY OF LINO LAKES 10/31 Object Actual Actual Budget YTD Proposed Adopted Increase/ Code 2013 2014 2015 2015 2016 2016 Decrease PERSONAL SERVICES SALARIES 4101-000 0 14,792 286,761 207,831 164,119 OVERTIME 4102-000 0 0 0 96 0 PAID ON CALL - FIRE/MED CALLS 4103-000 0 0 0 0 52,000 PAID ON CALL - TRAINING DRILLS 4104-000 0 0 0 0 52,237 PAID ON CALL - OFFICERS 4105-000 0 0 0 0 18,000 DAYTIME DUTY CREW/STIPENDS 4109-000 0 0 0 30,084 67,600 WELLNESS PROGRAM 4108-000 0 0 0 0 0 PERA 4121-000 0 2,303 39,702 30,403 23,341 SOCIAL SECURITY 4122-000 0 210 9,510 6,366 13,526 ICMA EMPLOYER 4123-000 0 0 0 0 0 VOL FF RETIRE PLAN 4124-000 0 0 0 0 62,152 HEALTH INSURANCE 4131-000 0 208 35,686 30,823 26,869 LIFE & DISABILITY INSURANCE 4133-000 0 3 961 645 711 DENTAL INSURANCE 4134-000 0 85 1,806 1,272 1,057 REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 WORKER'S COMPENSATION 4151-000 0 0 40,738 7,984 31,474 SUPPLIES OFFICE SUPPLIES MAINTENANCE SUPPLIES YOUTH PROGRAMS CRIME PREVENTION/SAFETY SMALL TOOLS O 17,601 415,164 315,505 513,086 4200-000 0 0 1,700 1,421 2,000 4211-000 0 36 1,000 229 5,000 4213-000 0 0 0 0 750 4214-000 0 0 0 0 3,000 4240-000 0 547 10,000 7,346 2,000 0 0 583 12,700 8,996 12,750 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 0 4,312 20,000 20,221 10,000 OTHER CONSULTANTS 4310-000 0 1,785 12,000 775 0 TELEPHONE 4321-000 0 45 0 300 3,000 POSTAGE 4322-000 0 0 1,000 0 500 TRAVEL & TUITION 4330-000 0 10,903 90,000 47,136 15,000 PRINTING & PUBLISHING 4340-000 0 2,981 5,000 3,708 0 NEWSLETTER 4343-000 0 523 0 0 0 INSURANCE 4360-000 0 0 10,000 0 0 AUTO INSURANCE 4363-000 0 0 10,000 0 0 UNIFORMS 4370-000 0 12,729 14,000 12,258 10,000 ELECTRICITY 4381-000 0 0 5,000 0 0 HEAT 4383-000 0 0 10,000 0 0 SUBSCRIPTIONS & DUES 4452-000 0 0 500 350 1,380 CONTRACTUAL SERVICES CONTRACTED SERVICES CAPITAL OUTLAY EQUIPMENT TOTAL FIRE DEPARTMENT 0 O 33,278 177,500 84,748 39,880 0 4410-000 511,770 511,050 513,394 511,510 19,600 (100.00%) 511,770 511,050 513,394 511,510 19,600 0 (100.00%) 5000-000 0 900 0 807 27,000 0 O 900 0 807 27,000 0 511,770 563,412 1,118,758 921,565 612,316 0 (100.00%) CITY OF LINO LAKES BUILDING INSPECTIONS (101-422) BUDGET DETAIL Object Code 4101-000 Salaries 100% Building Official/Inspector II 50% Building Inspector II 100% of Building Permit Technician 161,660 4102-000 Overtime 500 4200-000 Office Supplies 1,500 Card Stock for Building Permits Correction notice forms Septic System Pumping forms Code Books 4240-000 Small Tools 4300-000 Professional Services Permit Works Annual Maintenance (Incl. Permits, Licensing, Planning, Geobase) 4304-000 Municipal Engineer Survey reviews, SF foundation insp. Etc 4321-000 Telephones Bldg Official & 1 inspector 4330-000 Travel & Tuition Staff training and mileage 4370-000 Uniforms 4452-000 Subscriptions & Dues Professional Memberships, cerifications & journals 4410-000 Contracted Services 5000-000 Capital Outlay 44 150 5,000 550 1,750 760 500 500 0 CITY OF LINO LAKES BUILDING INSPECTIONS (101-422) 10/31 Object Actual Actual Budget YTD Proposed Adopted Increase/ Description Code 2013 2014 2015 2015 2016 2016 Decrease PERSONAL SERVICES SALARIES 4101-000 158,971 125,935 128,449 101,165 161,660 (100.00%) OVERTIME SALARIES 4102-000 0 0 500 112 500 (100.00%) TEMPORARIES 4106-000 0 0 10,750 2,500 10,750 *** WELLNESS PROGRAM 4108-000 540 555 720 0 720 *** PERA 4121-000 8,718 9,146 9,671 7,596 12,162 (100.00%) SOCIAL SECURITY 4122-000 11,901 9,201 10,687 7,512 13,228 (100.00%) ICMA EMPLOYER 4123-000 0 0 0 0 0 *** HEALTH INSURANCE 4131-000 18,680 17,444 17,874 14,764 25,541 (100.00%) LIFE & DISABILITY INSURANCE 4133-000 574 472 527 394 611 (100.00%) DENTAL INSURANCE 4134-000 1,218 1,004 1,008 848 1,290 (100.00%) REEMPLOYMENT INSURANCE 4141-000 0 3,828 0 0 0 *** WORKER'S COMPENSATION 4151-000 958 762 850 830 992 (100.00%) 201,560 168,347 181,036 135,720 227,454 0 (100.00%) SUPPLIES OFFICE SUPPLIES SMALL TOOLS 4200-000 385 515 600 1,185 1,500 4240-000 32 0 150 37 150 (100.00%) (100.00%) 417 515 750 1,222 1,650 0 (100.00%) OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 4,228 4,180 5,000 4,175 5,000 (100.00%) MUNICIPAL ENGINEER 4304-000 0 0 0 0 0 OTHER CONSULTANTS 4310-000 0 0 0 0 0 TELEPHONE 4321-000 579 237 250 179 550 (100.00%) POSTAGE 4322-000 0 0 0 0 0 *** TRAVEL & TUITION 4330-000 951 700 1,500 365 1,750 (100.00%) NEWSLETTER 4343-000 0 0 0 0 0 *** INSURANCE 4360-000 0 0 0 0 0 *** AUTO INSURANCE 4363-000 0 0 0 0 0 *** UNIFORMS 4370-000 482 380 380 0 760 (100.00%) SUBSCRIPTIONS & DUES 4452-000 255 235 500 0 500 (100.00%) 6,495 5,732 7,630 4,719 8,560 0 (100.00%) CONTRACTUAL SERVICES CONTRACTED SERVICES CAPITAL OUTLAY EQUIPMENT TOTAL BUILDING INSPECTIONS 4410-000 832 7,475 5,000 3,738 500 832 7,475 5,000 3,738 500 0 5000-000 0 0 0 0 0 0 0 0 0 0 0 0 209,304 182,069 194,416 145,399 238,164 0 (100.00%) 45 CITY OF LINO LAKES STREETS (101-430 BUDGET DETAIL Object Code 4101-000 Salaries 377,948 100% of Street Supervisor 100% Lead Worker 4 @ 100% General Maintenance Workers 1 @ 50% General Maintenance Worker 4102-000 Overtime 8,000 Snowplowing, street repairs, unforeseen emergencies 4105-000 On -Call 2,000 4106-000 Temporaries 23,000 Seasonal summer maintenance workers 4211-000 Maintenance Supplies 8,000 Matrial for landscape beds, medians 4223-000 Street Signs 12,000 4224-000 Patching Materials 65,000 4228-000 Salt/Sand 55,000 4229-000 Gravel & Misc 15,000 Rock, Class V for road repair 4240-000 Small Tools 4,000 Shovels, rakes, safety equipment, etc. 4300-000 Professional Services 4,000 4321-000 Telephone 1,000 4330-000 Travel & Tuition 2,000 Staff training and mileage 4370-000 Uniforms 4415-000 Rental Equipment 4452-000 Subscriptions & Dues Professional memberships & journals, incl State/County Contract purchasing membership, Cartegraph subscription 2,660 1,000 7,000 4385-000 Street Lights - Electricity & repair of city -owned lights 100,000 4410-000 Contracted Services 65,000 Patching, Signal maintenance, traffic Control Sign Rental, dead deer removal, etc. 4421-000 Contracted Storm System Maintenance 125,000 Storm drainage system maintenance, ditch/pond cleaning, etc. 5000-000 Capital Outlay 46 STREETS (101-430) Description CITY OF LINO LAKES 10/31 Object Actual Actual Budget YTD Proposed Adopted Increase/ Code 2013 2014 2015 2015 2016 2016 Decrease PERSONAL SERVICES SALARIES 4101-000 371,756 385,580 395,698 303,756 377,948 (100.00%) OVERTIME 4102-000 5,160 13,843 8,000 4,249 8,000 (100.00%) ON CALL/PAGER 4105-000 1,139 1,748 2,000 1,319 2,000 (100.00%) TEMPORARIES 4106-000 14,296 17,818 17,000 20,072 23,000 (100.00%) WELLNESS PROGRAM 4108-000 0 0 0 0 0 *** PERA 4121-000 26,212 29,133 30,427 23,199 29,096 (100.00%) SOCIAL SECURITY 4122-000 28,242 31,549 32,336 24,327 31,438 (100.00%) ICMA EMPLOYER CONTRIBUTION 4123-000 1,522 1,585 1,500 1,477 1,500 (100.00%) HEALTH INSURANCE 4131-000 37,276 36,963 51,511 31,088 35,252 (100.00%) LIFE & DISABILITY INSURANCE 4133-000 1,377 1,463 1,657 1,240 1,597 (100.00%) DENTAL INSURANCE 4134-000 2,721 3,012 3,528 2,544 3,354 (100.00%) REEMPLOYMENT INSURANCE 4141-000 1,696 0 0 0 0 *** WORKERS COMPENSATION 4151-000 31,115 27,630 30,548 29,902 27,016 (100.00%) 522,512 550,324 574,205 443,173 540,201 0 (100.00%) SUPPLIES OFFICE SUPPLIES 4200-000 0 1,948 0 0 0 *** MAINTENANCE SUPPLIES 4211-000 343 177 3,000 12,520 8,000 *** SHOP PARTS 4221-000 0 835 0 0 0 *** STREET SIGNS 4223-000 12,516 9,554 12,000 10,251 12,000 (100.00%) PATCHING MATERIALS 4224-000 60,164 41,933 65,000 26,332 65,000 (100.00%) SALT/SAND 4228-000 35,550 63,939 43,000 5,199 55,000 (100.00%) GRAVEL AND MISCELLANEOUS 4229-000 3,918 8,304 15,000 7,164 15,000 (100.00%) SMALL TOOLS 4240-000 1,593 3,362 4,000 2,857 4,000 (100.00%) 114,084 130,052 142,000 64,324 159,000 0 (100.00%) OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 2,125 13,210 4,000 13,696 4,000 (100.00%) TELEPHONE 4321-000 458 1,138 1,000 427 1,000 (100.00%) TRAVEL & TUITION 4330-000 2,359 2,358 2,000 1,363 2,000 (100.00%) PRINTING & PUBLISHING 4340-000 0 0 0 0 0 *** NEWSLETTER 4343-000 0 0 0 0 0 *** INSURANCE 4360-000 0 0 0 0 0 *** AUTO INSURANCE 4363-000 0 0 0 0 0 *** UNIFORMS 4370-000 2,646 2,518 2,660 1,726 2,600 (100.00%) ELECTRICITY 4381-000 0 0 0 0 0 *** RENTED EQUIPMENT 4415-000 0 122 1,000 90 1,000 (100.00%) SUBSCRIPTIONS & DUES 4452-000 400 15 6,275 5,880 7,000 (100.00%) 7,988 19,361 16,935 23,182 17,600 0 (100.00%) CONTRACTUAL SERVICES STREET LIGHTS 4385-000 97,701 87,801 100,000 68,724 100,000 (100.00%) CONTRACTED SERVICES 4410-000 35,919 63,588 45,000 12,305 65,000 (100.00%) CONTRACTED STORM SYSTEM MAIL` 4421-000 116,590 84,023 125,000 7,856 125,000 (100.00%) 250,210 235,412 270,000 88,885 290,000 0 (100.00%) CAPITAL OUTLAY EQUIPMENT 5000-000 0 0 0 0 0 0 TOTAL STREETS 0 0 0 0 0 0 *** 894,794 935,149 1,003,140 619,563 1,006,801 0 (100.00%) 47 CITY OF LINO LAKES FLEET MANAGEMENT (101-431) BUDGET DETAIL Object Code 4101-000 Salaries 100% of Mechanic 50% of 1 General Maintenance Worker 85,419 4102-000 Overtime 2,000 Emergency repairs, snow plowing 4106-000 Temporaries 4211-000 Maintenance Supplies Supplies to maintain fire apparatus and equipment 4212-000 Fuel For entire fleet and equipment, including police & fire 0 20,000 125,000 4221-000 Shop Parts 85,000 Repair parts for city equipment 4240-000 Small Tools 4,000 Purchase and replace mechanic tools 4300-000 Professional Services 38,000 Out of shop repairs i.e. front end alignment 4330-000 Travel & Tuition 500 Training and testing to maintain required licenses and certificates 4363-000 Auto Insurance 28,000 For entire fleet, including police & fire 4370-000 Uniforms 4410-000 Contracted Services Maintain and certify fire equipment 380 20,000 4452-000 Subscriptions and Dues 12,000 Fleet Mgt Update and ALDATA repair manual, Cartegraph subscription 5000-000 Capital Outlay 48 CITY OF LINO LAKES FLEET MANAGEMENT (101-431) 10/31 Object Actual Actual Budget YTD Proposed Adopted Increase/ Description Code 2013 2014 2015 2015 2016 2016 Decrease PERSONAL SERVICES SALARIES 4101-000 54,775 67,098 56,460 44,649 85,419 (100.00%) OVERTIME 4102-000 2,380 660 2,000 193 2,000 (100.00%) TEMPORARIES 4106-000 15,514 13,428 25,000 0 0 (100.00%) WELLNESS PROGRAM 4108-000 0 0 0 0 0 *** PERA 4121-000 4,266 3,971 6,259 3,363 6,556 (100.00%) SOCIAL SECURITY 4122-000 5,317 4,928 6,385 3,242 6,688 (100.00%) HEALTH INSURANCE 4131-000 10,437 10,126 14,274 5,318 9,351 (100.00%) LIFE & DISABILITY INSURANCE 4133-000 197 188 237 176 380 (100.00%) DENTAL INSURANCE 4134-000 487 544 516 424 774 (100.00%) REEMPLOYMENT INSURANCE 4141-000 5,602 1,694 0 0 0 *** WORKER'S COMPENSATION 4151-000 2,573 2,656 2,968 2,890 2,815 (100.00%) 101,548 105,293 114,099 60,255 113,983 0 (100.00%) SUPPLIES OFFICE SUPPLIES 4200-000 0 0 0 0 0 *** MAINTENANCE SUPPLIES 4211-000 0 611 0 735 20,000 *** FUELS 4212-000 152,696 123,751 145,000 71,161 125,000 (100.00%) SHOP PARTS 4221-000 73,203 88,906 75,000 36,517 85,000 (100.00%) SMALL TOOLS 4240-000 6,063 4,640 4,000 2,819 4,000 (100.00%) 231,962 217,908 224,000 111,233 234,000 0 (100.00%) OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 32,246 34,363 35,000 16,849 38,000 TELEPHONE 4321-000 0 0 0 0 0 TRAVEL & TUITION 4330-000 699 103 500 219 500 PRINTING & PUBLISHING 4340-000 0 0 0 0 0 AUTO INSURANCE 4363-000 19,709 23,144 21,000 26,151 28,000 UNIFORMS 4370-000 380 208 380 160 380 CONTRACTED SERVICES 4410-000 598 34 0 0 20,000 RENTED EQUIPMENT 4415-000 0 0 0 0 0 SUBSCRIPTIONS AND DUES 4452-000 1,500 11,978 7,500 2,200 12,000 55,132 69,830 64,380 45,579 98,880 CAPITAL OUTLAY EQUIPMENT 5000-000 0 0 0 0 0 (100.00%) (100.00%) (1 00.00%) (100.00%) (100.00%) 0 (100.00%) 0 *** 0 0 0 0 0 0 *** TOTAL FLEET MANAGEMENT 388,642 393,031 402,479 217,066 446,863 0 (100.00%) 49 CITY OF LINO LAKES GOVERNMENT BUILDINGS (101-432) BUDGET DETAIL Object Code 4101-000 Salaries Boiler Tech Endorsement 4106-000 Temporaries 1,820 4200-000 Office Supplies 16,000 Supplies for office operations for all departments 4211-000 Maintenance Supplies 28,000 Replacement parts, janitorial supplies, etc. 4240-000 Small Tools 4300-000 Professional Services Repair/calibration of HVAC system, repairs in city buildings, Safety Systems monitoring, internet access, computer maintenance 4321-000 Telephone Telephone service charges to include Metro I -net of $15,390 2,400 51,000 18,000 4322-000 Postage 10,000 Postage for all departments 4330-000 Travel & Tuition 4361-000 Insurance General Liability, Property, Excess Liability 4381-000 Electricity - For all city buildings 4382-000 Utilities - Water & sewer service 4383-000 Heat Civic complex and other city buildings 4384-000 Sanitation Refuse collection for civic complex, public works 4410-000 Contracted Services Pest control, newspaper, maintain copier, fax machine, fire extinguishers, postage machine rental, shredder, roof inspections read/calibrate scales, garage door maintenance Jani-King Cleaning Services 5000-000 Capital Outlay 50 0 126,253 72,000 14,000 64,000 4,000 79,000 CITY OF LINO LAKES GOVERNMENT BUILDINGS (101-4321 10/31 Object Actual Actual Budget YTD Proposed Adopted Increase/ Description Code 2013 2014 2015 2015 2016 2016 Decrease PERSONAL SERVICES SALARIES 4101-000 1,820 1,820 1,820 1,540 1,820 (100.00%) OVERTIME SALARIES 4102-000 0 0 0 0 0 TEMPORARIES 4106-000 0 0 0 0 0 WELLNESS PROGRAM 4108-000 0 0 0 0 0 *** PERA 4121-000 114 112 137 105 137 (100.00%) SOCIAL SECURITY 4122-000 114 111 139 99 139 (100.00%) HEALTH INSURANCE 4131-000 0 0 0 0 0 *** LIFE AND DISABILITY INSURANCE 4133-000 0 0 0 0 0 *** DENTAL INSURANCE 4134-000 0 0 0 0 0 *** REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 *** WORKER'S COMPENSATION 4151-000 80 (194) 79 77 71 (100.00%) 2,128 1,849 2,175 1,821 2,167 0 (100.00%) SUPPLIES OFFICE SUPPLIES 4200-000 9,423 17,301 11,000 9,641 16,000 MAINTENANCE SUPPLIES 4211-000 24,601 38,092 18,000 14,713 28,000 SMALL TOOLS 4240-000 0 204 400 0 2,400 34,024 55,597 29,400 24,354 46,400 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 31,631 42,242 42,000 16,062 51,000 TELEPHONE 4321-000 21,604 15,260 18,000 14,415 18,000 POSTAGE 4322-000 2,669 7,700 10,000 3,970 10,000 TRAVEL & TUITION 4330-000 0 45 0 0 0 PRINTING & PUBLISHING 4340-000 0 0 0 0 0 INSURANCE (property etc.) 4360-000 0 0 0 0 0 INSURANCE 4361-000 108,248 117,018 110,000 114,582 126,253 UNIFORMS 4370-000 0 0 0 0 0 ELECTRICITY 4381-000 77,057 68,421 60,000 61,982 72,000 UTILITIES 4382-000 16,156 15,508 14,000 10,174 14,000 HEAT 4383-000 41,841 51,858 48,000 25,281 64,000 SANITATION 4384-000 1,444 3,715 6,000 6,042 4,000 CIVIC COMPLEX OPERATIONS 4389-000 0 0 0 0 0 RENTAL EQUIPMENT 4415-000 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452-000 70 298 0 211 0 (100.00%) (100.00%) 0 (100.00%) (100.00%) (100.00%) (100.00%) (100.00%) (100.00%) (100.00%) (100.00%) (100.00%) 300,720 322,065 308,000 252,720 359,253 0 (100.00%) CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 64,177 57,534 68,000 43,968 79,000 (100.00%) 64,177 57,534 68,000 43,968 79,000 0 (100.00%) CAPITAL OUTLAY EQUIPMENT TOTAL GOVERNMENT BUILDINGS 5000-000 0 1,202 0 0 0 0 0 1,202 0 0 0 0 401,049 438,247 407,575 322,863 486,820 0 (100.00%) 51 CITY OF LINO LAKES PARKS 1101-450' BUDGET DETAIL Object Code 4101-000 Salaries 50% of Director of Public Services 100% of Parks Supervisor 70% of Office Tech II 3 @ 100% General Maintenance Workers 328,671 4106-000 Temporaries 26,000 4211-000 Maintenance Supplies 25,000 Fencing & netting, plantings, rock, ag-lime, pea rock, class V, fertilizer, seed, herbicides, line chalk, field marking paint, clay, sod, irrigation system maintenance, repair & upgrade, paint, lumber 4240-000 Small Tools 1,500 Hand tools & small power tools, mowers, chain saws, weed whips 4300-000 Professional Services 2,000 Drug/alcohol testing, consulting, engineering 4321-000 Telephones 3,000 Service to park buildings, cellular & pagers 4330-000 Travel & Tuition 2,000 Certification training, seminars, computer training, mileage 4331-000 Stipend 750 Board members - 6 @ $50 x 6 mtgs; Chair $75 x 6 mtgs 4370-000 Uniforms 1,500 4381-000 Electricity 3,500 Park buildings, hockey rink lights 4382-000 Utilities 22,000 Sewer, water, irrigation 4383-000 Heat 5,000 4384-000 Sanitation 900 4415-000 Rented Equipment 500 4452-000 Subscriptions & Dues 200 Professional memberships & subscriptions 4410-000 Contracted Services 55,000 Court resurfacing, portable restrooms, weed control, tree/stump removal, trail construction/repairs/maint, dataview user fee 5000-000 Capital Outlay 0 52 PARKS (101-450) Description CITY OF LINO LAKES 10/31 Object Actual Actual Budget YTD Proposed Adopted Increase/ Code 2013 2014 2015 2015 2016 2016 Decrease PERSONAL SERVICES SALARIES 4101-000 312,482 297,372 324,020 255,411 328,671 (100.00%) OVERTIME 4102-000 1,642 3,528 3,000 586 3,000 (100.00%) TEMPORARIES 4106-000 24,779 23,612 19,000 14,510 26,000 (100.00%) WELLNESS PROGRAM 4108-000 127 0 360 0 360 (100.00%) PERA 4121-000 22,774 21,053 24,526 19,200 24,875 (100.00%) SOCIAL SECURITY 4122-000 24,827 23,457 26,471 19,728 27,362 (100.00%) ICMA EMPLOYER 4123-000 727 256 1,800 0 1,800 (100.00%) HEALTH INSURANCE 4131-000 49,398 43,163 52,878 34,368 40,100 (100.00%) LIFE & DISABILITY INSURANCE 4133-000 1,191 1,041 1,304 988 1,320 (100.00%) DENTAL INSURANCE 4134-000 2,047 1,756 2,683 1,823 2,683 (100.00%) REEMPLOYMENT INSURANCE 4141-000 1,353 466 0 795 0 *** WORKER'S COMPENSATION 4151-000 9,244 7,503 9,067 8,956 8,598 (100.00%) 450,591 423,207 465,109 356,366 464,769 0 (100.00%) SUPPLIES OFFICE SUPPLIES 4200-000 0 0 0 0 0 *** MAINTENANCE SUPPLIES 4211-000 23,312 23,082 25,000 15,383 25,000 (100.00%) SMALL TOOLS 4240-000 1,652 1,416 1,500 2,375 1,500 (100.00%) 24,964 24,498 26,500 17,758 26,500 0 (100.00%) OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 10,278 294 2,000 6,002 2,000 (100.00%) OTHER CONTRACTORS 4310-000 0 0 0 0 0 *** TELEPHONE 4321-000 3,454 2,987 2,500 2,200 3,000 (100.00%) POSTAGE 4322-000 22 0 0 0 0 *** TRAVEL & TUITION 4330-000 1,938 1,644 2,000 1,438 2,000 (100.00%) STIPEND - PARK COMM 4331-000 700 850 750 750 750 (100.00%) PRINTING & PUBLISHING 4340-000 0 0 0 0 0 *** NEWSLETTER 4343-000 0 0 0 0 0 *** INSURANCE 4360-000 0 0 0 0 0 *** AUTO INSURANCE 4363-000 0 0 0 0 0 *** UNIFORMS 4370-000 1,200 1,140 1,500 784 1,500 (100.00%) ELECTRICITY 4381-000 3,594 2,894 3,500 2,456 3,500 (100.00%) UTILITIES (WATER/SEWER) 4382-000 29,493 13,985 29,000 5,909 22,000 (100.00%) HEAT 4383-000 4,161 5,371 5,000 2,654 5,000 (100.00%) SANITATION 4384-000 0 0 900 156 900 (100.00%) RENTED EQUIPMENT 4415-000 0 137 500 0 500 (100.00%) SAFETY EDUCATION 4450-000 0 0 0 0 0 *** SUBSCRIPTIONS & DUES 4452-000 115 97 200 160 200 (100.00%) 54,955 29,399 47,850 22,510 41,350 0 (100.00%) CONTRACTUAL SERVICES CONTRACTED SERVICES CAPITAL OUTLAY EQUIPMENT TOTAL PARKS 4410-000 15,622 15,465 35,000 25,980 55,000 (100.00%) 15,622 15,465 35,000 25,980 55,000 0 (100.00%) 5000-000 0 0 0 0 0 0 0 0 0 0 0 0 546,132 492,569 574,459 422,614 587,619 0 (100.00%) 53 CITY OF LINO LAKES RECREATION (101-451) BUDGET DETAIL Object Code 4101-000 Salaries 20% of Director of Public Services 2 @ 100% of Recreation Supervisor I 136,325 4102-000 Overtime 400 4106-000 Temporaries Warming house attendants - 3 Locations 34,000 Partial funding of summer playground program 4211-000 Maintenance Supplies 2,500 Supplies for playground program, warming houses 4310-000 Other Consultants 800 Web Design, Movie Screen, Park Programs 4321-000 Telephone 4330-000 Travel & Tuition MRPA conference (2 attending), mileage 250 2,000 4340-000 Printing & Publishing 700 Quad bulletin, job notices 4343-000 Newsletter 11,000 Printing and mailing costs 3 times per year 4452-000 Subscriptions & Dues 400 5000-000 Capital Outlay 54 RECREATION (101-451) Description CITY OF LINO LAKES 10/31 Object Actual Actual Budget YTD Proposed Adopted Increase/ Code 2013 2014 2015 2015 2016 2016 Decrease PERSONAL SERVICES SALARIES 4101-000 187,328 191,290 196,350 155,448 136,325 (100.00%) OVERTIME 4102-000 0 319 200 0 400 (100.00%) TEMPORARIES 4106-000 36,484 33,362 34,000 34,336 34,000 (100.00%) WELLNESS PROGRAM 4108-000 351 120 600 0 600 (100.00%) PERA 4121-000 13,581 13,916 15,791 11,044 11,304 (100.00%) SOCIAL SECURITY 4122-000 17,062 16,686 17,637 13,660 13,060 (100.00%) HEALTH INSURANCE 4131-000 17,545 20,371 18,617 26,882 13,187 (100.00%) LIFE & DISABILITY INSURANCE 4133-000 701 715 812 594 563 (100.00%) DENTAL INSURANCE 4134-000 1,560 1,606 1,651 1,357 1,135 (100.00%) REEMPLOYMENT INSURANCE 4141-000 218 466 0 0 0 *** WORKER'S COMPENSATION 4151-000 2,321 2,248 2,305 2,235 1,753 (100.00%) 277,151 281,099 287,963 245,555 212,327 0 (100.00%) SUPPLIES OFFICE SUPPLIES MAINTENANCE SUPPLIES 4200-000 0 0 0 9 4211-000 2,685 2,095 2,500 2,300 2,685 2,095 2,500 2,309 0 2,500 2,500 (100.00%) 0 (100.00%) OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 0 0 0 360 0 *** OTHER CONSULTANTS 4310-000 0 0 800 0 800 (100.00%) TELEPHONE 4321-000 352 340 250 331 250 (100.00%) POSTAGE 4322-000 0 0 0 0 0 *** TRAVEL & TUITION 4330-000 1,899 27 2,000 367 2,000 (100.00%) PRINTING & PUBLISHING 4340-000 801 907 700 482 700 (100.00%) NEWSLETTER- PROGRAM SCHEDI 4343-000 11,995 12,410 11,000 8,125 11,000 (100.00%) INSURANCE 4360-000 0 0 0 0 0 *** SUBSCRIPTIONS & DUES 4452-000 935 1,134 400 1,004 400 (100.00%) 15,982 14,818 15,150 10,670 15,150 0 (100.00%) CONTRACTUAL SERVICES CONTRACTED SERVICES CAPITAL OUTLAY EQUIPMENT 4410-000 302 493 0 145 0 0 5000-000 *** 302 493 0 145 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL RECREATION 296,120 298,505 305,613 258,679 229,977 0 (100.00%) 55 CITY OF LINO LAKES OTHERS (101-4991 BUDGET DETAIL 4905-000 Contingency 50,000 4907-000 Contingency - Fire 75,500 4910-000 Operating Transfers 2014 2015 2016 539,500 Street Maintenance - Sealcoating & Overlay (per PMP) 490,000 514,500 514,500 Capital Equipment Replacement - Certificates of Indebtedness Office Equipment Replacement 25,000 25,000 25,000 Trail System Extensions - OTHERS (101-4991 Description CITY OF LINO LAKES 10/31 Object Actual Actual Budget YTD Proposed Adopted Increase/ Code 2013 2014 2015 2015 2016 2016 Decrease CONTINGENCY 4905-000 0 0 100,000 0 50,000 (100.00%) CONTINGENCY - FIRE 4907-000 0 0 0 0 75,500 OPERATING TRANSFERS 4910-000 565,789 565,196 539,500 539,500 539,500 (100.00%) TOTAL OTHERS 565,789 565,196 639,500 539,500 665,000 0 (100.00%) SUMMARY BY CATEGORY PERSONAL SERVICES 5,516,900 5,586,564 6,294,472 4,733,718 6,712,503 - (100.00%) SUPPLIES 441,330 471,550 251,961 518,650 - (100.00%) OTHER SERVICES AND CHARGES 923,557 1,071,973 1,231,975 829,574 1,197,583 - (100.00%) CONTRACTUAL SERVICES 1,067,886 1,084,979 1,130,925 911,447 711,026 - (100.00%) CAPITAL OUTLAY 41,100 48,329 32,700 45,938 74,800 - (100.00%) OTHERS 565,789 565,196 639,500 539,500 665,000 - (100.00%) TOTAL EXPENDITURES 8,556,562 8,816,855 9,801,122 7,312,139 9,879,562 - (100.00%) 56 CITY OF LINO LAKES WATER OPERATING FUND (601) 2016 PROPOSED REVENUE BUDGET 10/31 Account Account Actual Actual Budget YTD Proposed Increase/ Description Number 2013 2014 2015 2015 2016 Decrease Operating Revenue Current Assessments 3110-000 0 0 0 0 0 Delinquent Assessments 3120-000 0 0 0 0 0 *** Penalties & Interest 3150-000 441 517 0 29 0 *** Water Hook -Up Charge 3248-000 8,750 8,250 10,000 10,760 11,250 12.50% Water Meter Sales 3406-000 12,332 10,808 10,000 12,420 12,175 21.75% Interest on Investments 3620-000 43,075 38,609 40,000 15,683 35,000 (12.50%) Change in Fair Value of Investments 3621-000 (60,082) 23,431 0 0 0 *** Miscellaneous Revenue 3714-000 0 3,133 0 930 0 *** Refunds and Reimbursements 3730-000 10,743 0 2,938 12,583 0 (100.00%) Water Sales 3855-000 1,150,591 918,837 1,160,000 859,851 990,000 (14.66%) Water Penalties 3858-000 26,326 24,397 25,000 14,582 25,000 0.00% Sale of Capital Assets 3910-000 0 0 0 0 0 *"* Total Operating Revenue 1,192,176 1,027,982 1,247,938 926,838 1,073,425 (13.98%) Other Sources Use of Reserves 0 0 0 0 1,672,015 *** Total Other Sources 0 0 0 0 1,672,015 Total Operating Revenue & Other Sources 1,192,176 1,027,982 1,247,938 926,838 2,745,440 0.00% 57 CITY OF LINO LAKES Water (601) BUDGET DETAIL Object Code 4101-000 Salaries 15% of Director of Public Services 15% of Office Tech II 50% of Utility Supervisor 100% of General Maintenance Worker 50% of Utility Billing Clerk 12.5% of of Accts Pay/Payroll Tech 150,501 4200-000 Office Supplies 2,500 Utility billing forms, etc. 4211-000 Maintenance Supplies 40,000 12 new fire hydrants annually, gate valves, etc. 4212-000 Fuels 10,000 4215-000 Meters 60,000 MXU Changeout Program 4222-000 Chemicals 105,000 4240-000 Small Tools 1,500 4300-000 Professional Services 90,000 Monthly Water testing 2,000 Annual RPZ testing 500 Vac -Jetting 30,000 Water Main/Well Repairs 57,500 4304-000 Municipal Engineer -General Engineering 25,000 4321-000 Telephone - Cell phones, well houses 3,300 4322-000 Postage - Utility billing and CC Reports 6,000 4330-000 Travel & Tuition 2,000 4340-000 Printing & Publishing 3,000 Consumer Confidence Reports 4360-000 Insurance 7,000 4363-000 Auto Insurance 700 4370-000 Uniforms 600 4381-000 Electricity 70,000 4382-000 Utilities 15,000 Blaine and Shoreview connections 4383-000 Heat 10,000 4410-000 Contracted Services 13,000 Gopher One -Call Metro I -net, $1,783 4415-000 Rented Equipment 2,000 4452-000 Subscriptions & Dues 2,000 Cartegraph Depreciation 4510-000 Annual depreciation of city -purchased water infrastructure and equipment 125,000 4520-000 Annual depreciation of contributed water infrastructure and equipment 300,000 4910-000 Operating Transfers 34,627 1/2 Annual principal, Interest and fees on GO Utility Revenue Bond 2006D 34,627 5000-000 Capital Outlay 1,600,000 Recondition Water Tower #1 1,600,000 WATER (601-494) Description CITY OF LINO LAKES 10131 Object Actual Actual Budget YTD Proposed Adopted Increase/ Code 2013 2014 2015 2015 2016 2016 Decrease PERSONAL SERVICES SALARIES 4101-000 142,563 140,355 140,548 115,746 150,501 7.08% OVERTIME 4102-000 1,571 3,019 4,000 1,326 4,000 0.00% ON CALL 4105-000 1,139 1,748 2,600 1,319 2,600 0.00% TEMPORARIES 4106-000 1,730 4,079 9,000 5,792 9,000 0.00% WELLNESS PROGRAM 4108-000 0 0 360 0 360 0.00% PERA 4121-000 10,188 10,404 11,036 8,859 11,783 6.77% FICA/MEDICARE 4122-000 10,700 10,700 11,945 8,944 12,707 6.38% ICMA EMPLOYER 4123-000 613 750 750 658 750 0.00% HEALTH INSURANCE 4131-000 13,997 17,568 20,231 13,311 19,848 (1.89%) LIFE & DISABILITY INSURANCE 4133-000 515 512 581 406 621 6.88% DENTAL INSURANCE 4134-000 1,121 1,142 1,187 933 1,251 5.39% REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 *'* WORKER'S COMPENSATION 4151-000 3,813 3,664 4,064 3,986 3,792 (6.69%) 187,950 193,941 206,302 161,280 217,213 0 5.29% SUPPLIES OFFICE SUPPLIES 4200-000 48 1,221 5,000 996 2,500 (50.00%) MAINTENANCE SUPPLIES 4211-000 29,880 56,984 40,000 27,118 40,000 0.00% FUELS 4212-000 4,320 10,000 10,000 0 10,000 0.00% METERS 4215-000 36,803 13,398 45,000 36,919 60,000 33.33% SHOP PARTS 4221-000 0 0 0 0 0 *** CHEMICALS 4222-000 75,418 53,865 125,000 41,862 105,000 (16.00%) SMALL TOOLS 4240-000 866 1,313 2,500 2,864 1,500 (40.00%) 147,335 136,781 227,500 109,760 219,000 0 (3.74%) OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 42,890 85,646 90,000 50,193 90,000 0.00% MUNICIPAL ENGINEER 4304-000 13,254 23,532 25,000 27,716 25,000 0.00% TELEPHONE 4321-000 1,875 1,920 3,300 1,945 3,300 0.00% POSTAGE 4322-000 4,436 4,791 8,000 3,592 6,000 (25.00%) TRAVEL & TUITION 4330-000 1,219 363 2,000 1,065 2,000 0.00% PRINTING & PUBLISHING 4340-000 1,613 7 4,500 0 3,000 (33.33%) INSURANCE 4360-000 8,328 6,087 8,000 6,246 7,000 (12.50%) AUTO INSURANCE 4363-000 543 617 700 612 700 0.00% UNIFORMS 4370-000 1,124 570 600 162 600 0.00% ELECTRICITY 4381-000 82,320 61,774 70,000 51,597 70,000 0.00% UTILITIES (WATER/SEWER) 4382-000 12,108 14,185 15,000 12,441 15,000 0.00% HEAT 4383-000 2,422 3,280 10,000 2,210 10,000 0.00% SANITATION 4384-000 0 0 0 0 0 *** RENTED EQUIPMENT 4415-000 0 0 2,000 0 2,000 0.00% SUBSCRIPTIONS & DUES 4452-000 523 830 500 1,498 2,000 300.00% 172,655 203,602 239,600 159,276 236,600 0 (1.25%) CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 2,219 7,426 13,000 2,248 13,000 0.00% 2,219 7,426 13,000 2,248 13,000 0 0.00% DEPRECIATION PURCH ASSET DEPRECIATION 4510-000 120,995 123,140 125,000 0 125,000 0.00% CONTRIB ASSET DEPRECIATION 4520-000 295,473 299,534 295,000 0 300,000 1.69% 416,468 422,674 420,000 0 425,000 0 1.19% OTHER OPERATING TRANSFERS 4910-000 35,862 35,378 33,417 0 34,627 3.62% 35,862 35,378 33,417 0 34,627 0 3.62% CAPITAL OUTLAY EQUIPMENT 5000-000 1,181 487 40,000 0 1,600,000 3900.00% 1,181 487 40,000 0 1,600,000 0 3900.00% TOTAL WATER FUND 963,670 1,000,288 1,179,819 432,564 2,745,440 0 132.70% 59 CITY OF LINO LAKES SEWER OPERATING FUND (602) 2016 PROPOSED REVENUE BUDGET 10/31 Account Account Actual Actual Budget YTD Proposed Increase/ Description Number 2013 2014 2015 2015 2016 Decrease Operating Revenue Current Assessments 3110-000 0 0 0 0 0 *** Delinquent Assessments 3120-000 0 0 0 0 0 *** Penalties & Interest 3150-000 441 517 0 29 0 Sewer Hook -Up Charge 3249-000 7,400 6,885 10,000 8,440 9,000 (10.00%) Interest on Investments 3620-000 70,327 57,604 65,000 22,804 60,000 (7.69%) Change in Fair Value of Investments 3621-000 (98,093) 34,824 0 0 0 *** Refunds and Reimbursements 3730-000 0 0 0 0 0 *** Sewer Sales 3856-000 1,478,209 1,523,666 1,583,000 1,390,626 1,574,000 (0.57%) Sewer Penalties 3858-000 30,788 33,548 30,000 13,949 30,000 0.00% Total Operating Revenue 1,489,072 1,657,044 1,688,000 1,435,849 1,673,000 *** Other Sources Use of Reserves Total Other Sources Total Operating Revenue & Other Sources 0 0 493,199 0 240,852 (51.17%) 0 0 493,199 0 240,852 (51.17%) 1,489,072 1,657,044 2,181,199 1,435,849 1,913,852 0.00% 60 CITY OF LINO LAKES Sewer (602-495) BUDGET DETAIL Object Code 4101-000 Salaries 15% of Director of Public Services 100% of General Maintenance Worker 15% of Office Tech II 50% of Utility Billing Clerk 50% of Utility Supervisor 12.5% of of Accts Pay/Payroll Tech 4200-000 Office Supplies Utility billing forms, etc. 150,501 2,000 4211-000 Maintenance Supplies 45,000 Lift station cleaning & maintenance, etc. 4212-000 Fuels 10,000 4240-000 Small Tools 1,500 4300-000 Professional Services 70,000 Sewer main/lift station repairs 4304-000 Municipal Engineer -General Engineering 25,000 4321-000 Telephone - Cell phones, lift stations 1,500 4322-000 Postage - Utility billing 6,000 4330-000 Travel & Tuition 2,000 4340-000 Printing & Publishing 500 4360-000 Insurance 16,000 4363-000 Auto Insurance 700 4370-000 Uniforms 600 4381-000 Electricity 35,000 4382-000 Utilities 15,000 Blaine and Shoreview connections 4383-000 Heat 1,800 4405-000 MCES Charges 877,565 Sewage treatment costs 4410-000 Contracted Services Gopher One -Call 5,000 Manhole replacement 20,000 Metro I -net 2,000 4415-000 Rented Equipment 4452-000 Subscription & Dues Cartegraph 27,000 500 2,000 Depreciation 4510-000 Annual depreciation of city -purchased sewer infrastructure and equipment 19,000 4520-000 Annual depreciation of contributed sewer infrastructure and equipment 427,000 4910-000 Operating Transfers 34,627 1/2 Annual principal, Interest and fees on GO Utility Revenue Bond 2006D 34,627 5000-000 Capital Outlay 73,000 Sewer Rehab & Lining - Blackduck Area and Lamotte Area 73,000 61 SEWER (602-495) Description CITY OF LINO LAKES 10/31 Object Actual Actual Budget YTD Proposed Adopted Increase/ Code 2013 2014 2015 2015 2016 2016 Decrease PERSONAL SERVICES SALARIES 4101-000 142,563 140,355 140,548 115,745 150,501 7.08% OVERTIME 4102-000 1,571 3,019 4,000 1,326 4,000 0.00% ON CALL 4105-000 1,140 1,748 2,600 1,318 2,600 0.00% TEMPORARIES 4106-000 1,730 4,079 9,000 5,792 9,000 0.00% WELLNESS PROGRAM 4108-000 (7) 0 360 0 360 0.00% PERA 4121-000 10,169 10,383 11,036 8,848 11,783 6.77% FICA/MEDICARE 4122-000 10,675 10,679 11,945 8,934 12,707 6.38% ICMA EMPLOYER 4123-000 613 750 750 658 750 0.00% HEALTH INSURANCE 4131-000 13,996 17,567 20,231 13,311 19,848 (1.89%) LIFE & DISABILITY INSURANCE 4133-000 516 513 581 405 621 6.88% DENTAL INSURANCE 4134-000 1,121 1,142 1,187 933 1,251 5.39% REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 *** WORKER'S COMPENSATION 4151-000 7,105 6,928 7,696 7,537 7,139 (7.24%) 191,191 197,163 209,934 164,808 220,560 0 5.06% SUPPLIES OFFICE SUPPLIES 4200-000 48 1,221 2,000 996 2,000 0.00% MAINTENANCE SUPPLIES 4211-000 58,558 40,724 45,000 17,933 45,000 0.00% FUELS 4212-000 4,320 10,000 10,000 0 10,000 0.00% SMALL TOOLS 4240-000 2,621 1,791 1,500 2,996 1,500 0.00% 65,546 53,735 58,500 21,925 58,500 0 0.00% OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 64,618 58,368 90,000 71,315 70,000 (22.22%) MUNICIPAL ENGINEER 4304-000 13,743 16,778 25,000 28,310 25,000 0.00% TELEPHONE 4321-000 437 734 1,000 1,223 1,500 50.00% POSTAGE 4322-000 4,354 4,697 8,000 3,579 6,000 (25.00%) TRAVEL & TUITION 4330-000 1,100 0 2,000 219 2,000 0.00% PRINTING & PUBLISHING 4340-000 0 0 500 0 500 0.00% INSURANCE 4360-000 10,521 15,803 16,000 18,706 16,000 0.00% AUTO INSURANCE 4363-000 544 617 700 610 700 0.00% UNIFORMS 4370-000 0 570 600 162 600 0.00% ELECTRICITY 4381-000 30,570 27,050 35,000 21,407 35,000 0.00% UTILITIES (WATER/SEWER) 4382-000 13,516 11,534 14,000 7,412 15,000 7.14% HEAT 4383-000 1,037 1,579 1,800 1,042 1,800 0.00% RENTED EQUIPMENT 4415-000 0 0 2,000 0 500 (75.00%) SUBSCRIPTIONS & DUES 4452-000 340 43 100 1,415 2,000 1900.00% 140,779 137,774 196,700 155,400 176,600 0 (10.22%) CONTRACTUAL SERVICES MCES TREATMENT CHARGES 4405-000 747,199 791,580 751,648 689,011 877,565 16.75% CONTRACTED SERVICES 4410-000 1,952 2,200 63,000 18,722 27,000 (57.14%) 749,151 793,780 814,648 707,733 904,565 0 11.04% DEPRECIATION PURCH ASSET DEPRECIATION 4510-000 13,431 18,341 18,000 0 19,000 5.56% CONTRIB ASSET DEPRECIATION 4520-000 424,293 426,247 425,000 0 427,000 0.47% 437,724 444,589 443,000 0 446,000 0 0.68% OTHER OPERATING TRANSFERS 4910-000 35,862 35,378 33,417 0 34,627 3.62% 35,862 35,378 33,417 0 34,627 0 3.62% CAPITAL OUTLAY EQUIPMENT 5000-000 0 487 425,000 0 73,000 (82.82%) 0 487 425,000 0 73,000 0 (82.82%) TOTAL SEWER FUND 1,620,255 1,662,905 2,181,199 1,049,865 1,913,852 0 (12.26%) 62 Program Adult Instructional (201-201) City of Lino Lakes Recreation Special Revenue Fund (201) 2016 Proposed Budget Expenditures Personal Facility Contract Capital Revenue Services Supplies Rental Services Outlay Total Net +1- 801 Aerobics/Fitness 3,700 1,900 450 1,000 1,000 2,900 800 813 Other - Adult Inst. 1,000 300 3,500 900 900 100 830 Adult Golf Lessons 300 250 4,000 700 250 50 Total Adult Instructional 5,000 2,150 - 1,000 900- - 4,050 950 Adult Leagues (201-202) 839 Adult Softball Summer 3,000 350 450 1,000 1,450 1,550 840 Adult Softball Fall 1,800 300 3,500 600 600 1,200 842 Adult Open Volleyball 1,400 23,000 4,000 700 700 700 Total Adult Leagues 6,200 - 450- 2,300 - 2,750 3,450 Youth Instructional (201-207) 802 Dodgebali Camp 700 350 100 450 250 806 Youth T -Ball 6,200 300 3,500 3,800 2,400 810 Youth Playground 30,000 23,000 4,000 1,000 28,000 2,000 811 Youth Safety Camp - 700 700 (700) 812 Youth Day Camp 3,900 2,500 1,000 3,500 400 821 Youth Dance Classes 2,700 2,600 2,600 100 823 Day Trips 5,500 500 400 4,000 4,900 600 832 Youth Hockey Skills 250 175 25 200 50 835 Youth Skating Class 650 350 100 450 200 836 Basket Have a Ball 700 400 400 300 851 Youth Golf Lessons 2,400 1,200 900 2,100 300 852 Youth Martial Arts 3,500 2,700 2,700 800 854 Tennis Lessons 4,200 2,400 400 2,800 1,400 857 Soccer Fundamentals 4,600 2,800 500 3,300 1,300 861 Sports Camps 6,500 5,900 400 6,300 200 862 Family Performances 900 875 875 25 864 Preschool Playtime 2,200 2,000 100 2,100 100 866 Toss, Kick & Catch 750 400 600 1,000 (250) 870 Soccer Mini -Camp 1,400 800 100 900 500 Total Youth Instructional 77,050 47,350 11,525 600 7,600 - 67,075 9,975 Youth Leagues (201-208) 856 Youth Soccer 22,000 6,000 9,000 3,000 18,000 4,000 Total Youth Leagues 22,000 6,000 9,000 3,000 18,000 4,000 63 Program Special Events City of Lino Lakes Recreation Special Revenue Fund (201) 2016 Proposed Budget Expenditures Personal Facility Contract Capital Revenue Services Supplies Rental Services Outlay Total Net +/- 816 Puppet Shows - 300 100 600 1,000 (1,000) 817 Spring Ring - - 500 13,000 500 (500) 822 Family Corn Roast 2,500 1,000 2,000 - 1,000 - 4,000 (1,500) 825 Breakfast w/Santa 800 100 500 200 800 - 826 Sweetheart Dance 250 200 200 50 827 Gobbler Games - 350 350 700 (700) 847 Sports Sampler 1,100 600 100 700 400 859 Letters from Santa 250 225 225 25 860 Secret Shop 1,600 1,400 1,400 200 868 Little Goblins Party 360 300 300 60 875 Snow Day - 200 200 (200) 876 Kite Day - 150 150 (150) 891 Super Hero Carnival 360 300 300 60 Total Special Events 7,220 2,200 6,125 350 1,800 - 10,475 (3,255) Senior Programs 814 Senior Programs 1,800 1,800 1,800 - 890 Senior Trips 16,000 - 2,500- 13,000 15,500 500 Total Senior Prog 17,800 - 4,300 - 13,000 - 17,300 500 GRAND TOTALS 135,270 57,700 31,400 1,950 25,600 3,000 119,650 15,620 Transfer to General Fund 2016 Program Surplus 64 (10,000) 5,620 City of Lino Lakes 2016 Capital Equipment Replacement Department Description Amount Police (4) Squad Cars & Equipment $144,000 (2) Emergency Sirens 42,000 Fire Fleet 186,000 * (2) Light Rescue/Brush Vehicle 450,000 Single Axle Dump Truck With Plow F 250 Pickup Half Ton Pickup 220,000 35,000 28,000 Total Fleet 283,000 Total $919,000 Equipment Levy 0 Capital Equipment Fund 0 ** Funded by the CFD Equipment Replacement Fund $450,000 Certificates to be Issued $469,000 65 City of Lino Lakes 2016 Capital Equipment Replacement Future Levy Impact: 2016 Certificates 2016 2017 2018 2019 1% Principal Interest Certificates Issued 155,000 8,989 156,000 3,140 158,000 1,580 Total w/5% Total Overlevy 163,989 159,140 159,580 172,189 167,097 167,559 Balance 469,000 314,000 158,000 0 Totals 469,000 13,710 482,710 506,845 66 WS — Item 12 WORK SESSION STAFF REPORT Work Session Item No. 12 Date: December 7, 2015 To: City Council From: Lisa Hogstad-Osterhues Re: Annual Board Appointments Background Openings for the city's advisory boards were advertised and applications have been received. Attached is an outline of the applicants for each of the boards or committee. - Park Board — 2 seats, 2 applicants Environmental Board — 3 seats, 3 applicants - P&Z — 3 seats, 2 applicants — reposted EDAC — 3 seats, 2 applicants — reposted We have no new applicants at this time. All applications have been received from incumbents. Requested Council Direction The council should determine the application review process: 1. Will incumbents be interviewed? 2. If so, establish a date for the interview process. Attachments List of applicants (applications will be provided to council previous to the interview date if so decided) WS — Item 12 Attachment 2015 Advisory Board Applicants Environmental Board 1. Barbara Bor (current board member) 2. Steven Heiskary (current board member) 3. Nancie Klebba (current board Member) Park Board 1. Pat Huelman (current board member) 2. Richard Jensen (current board member) Planning & Zoning 1. Neil Evenson (current board member) 2. Michael Root (current board member) EDAC 1. Thomas Colgan (current board member) 2. Donald Johnson (current board member) Park Board — 2 seats, 2 applicants Environmental Board — 3 seats, 3 applicants P&Z — 3 seats, 2 applicants EDAC — 3 seats, 2 applicants Taxable Market Value Annual % Change Total Net Tax Capacity Value Less FO Contribution in Value Less Captured Value for Tax Increment Total Net Tax Capacity Value Annual % Change Total Levy Less FD Distribution Total Net Levy for Tax Rate Annual % Change Projected City Tax Capacity Rate. Pis-hj2(44--e tr VI CS- 5.2 5S -for -1 CITY OF LINO LAKES 2016 General Fund Budget/Gap Analysis Net Tax Capacity Calculation 9/14/2015 CWS Actual Adopted Estimate 2014 2015 2016 !2'71 iS- Proposed 11/23/2015 CWS 12/7/2015 CWS 2016 2016 2016 1,509,921,169 1,696,252,813 1,702,582, 387 (0.65%) 12.34% 0.37% 16,439,245 18,354,891 18,474,127 1,063,999 1,072,916 1,115,824 232,280 236,506 251,026 1, 702, 582, 387 1,702,582,387 1, 702, 582, 387 0.00% 0.00% 0.00% 18,474,127 1,115,824 251,026 18,474,127 1,115,824 251,026 18,474,127 1,115,824 251,026 15,142,966 (0.12%) 17,045,469 17,107, 277 12.56% 0.36% Net Tax Capacity Rate Calculation 2014 2015 2016 8,296,044 8,686,072 10,007,866 1,226,988 1,232,171 1,206,188 17,107,277 0.36% 2016 9,058,428 1,206,188 17,107,277 17,107, 277 0,36% 2016 9,058,428 1,206,188 0.36% 2016 9,058,428 1,206,188 7,069,056 7,453,901 8,801,678 (0.32%) 5.44% 18.08% :46:682%-=',:.:-..,:':':-..i,- 1:43,780%`- , 51450%<: 7,852,240 5.34% 45:900% 7,852,240 7,852,240 5.34% 45 900% , 45 900% 5.34% Use of Fund Reserves Transfer from Office Equipment Revolving Fund Transfer from Closed Bond Fund 323,000 62,152 Salary/Benefit Adj Parks - Capital Outlay Office Equipment Revolving Fund Others - Contingency Legal - Muni Attorney Use of Fund Reserves Lease Revenue - New Creations 323,000 1,011,590 (83, 772) (75, 000) (25, 000) (50, 000) (10, 000) (100, 000) (8,900) 658,918 Fleet - Temporaries Fleet - Fuel Others - Contingency - Fire Office Equipment Revolving Fund Transfer from Office Equip Revolv Fund ACE Revenues Building & Mechancial Permit Revenues Municipal State Aid Revenues Police - Overtime Admin - Salary/Benefit Adj Recreation - Salary/Benefit Adj 423,000 658,918 (30, 428) (20, 000) (50, 000) 25,000 (100, 000) (25, 000) (10,000) — (5,000)— (3,068) (39,273)- (23,065)- 378,084 39,273)•(23,065)- 378,084 423,000 100,000 378,084 12/3/2015 Base Budget Chances 2016 GENERAL FUND FORECAST GAP ANALYSIS 12/7/2015 Chances Affecting 2016 Budget Preliminary Gap Revisions Revisions Revisions Revisions Levy Revisions Revisions Current 8/10/2015 8/17/2015 8/24/2015 9/10/2015 9/28/2015 Gap 11/16/2015 11/23/2015 Gap Salary/Benefit Adjustments 473,728 (48,269) 425,459 (83,772) (95,834) 245,853 Comprehensive Plan Update 25,000 25,000 25,000 Emerald Ash Borer Tree Replacement Program 5,000 5,000 5,000 Supplies, Services & Contractaul - Streets 37,665 3705 37,665 Supplies, Services & Contractual - Fleet 112,600 (48,000) 64,500 (20,000) 44,500 Supplies, Services & Contractual - Buildings 100,263 (21,000) 79,253 79,253 Supplies, Services & Contractual - Parks 13,500 13,500 13,500 Supplies, Services & Contractual Fire (566,109) (56,500) (622,609) (622,609) Other Supplies, Services & Contractual 53,935 1,500 (37,935) 17,500 (10,000) 7,500 Street Maint. - Sealcoaling & Overlay 25,725 (25,725) - - Contingency - Fire 125,500 125,500 (50,000) 75,500 Office Equipment Replacement (25,000) 25,000 - Contingency (50,000) (50,000) Total Expenditures/Uses 281,197 1,500 (63,660) (48,269) 170,768 (168,772) (140,834) (138,838) Revenues/Sources Use of Reserves - 2015 Budget Surplus 170,000 (323,000) (153,000) (100600) (253,000) Transfer from Closed Bond Fund - 2015 480,894 (110,000) 47,848 (949,438) (530,696) 352,672 280,834 102,810 Transfer from Office Equipment Revolving Fund - 2015 (100,000) (100,000) Other Revenue Impacts (248,288) (248,288) (8,900) (40,000) (287,188) Total Revenues/Sources 402,606 (433,000) 47,848 (949,438) (931,984) 243,772 140,834 (647,378) Total Changes to Base Budget --..683,803 - ` 1,600 •'. (496,660) I-:.(421) .(948,438) "(761,216) • - 76,000 .. • (686,216)_ NeW Budget Requests Personnel (Salary and Benefits) 4 Patrol Officers 331,306 (248,446) 82,860 82,860 Fire Inspector 50% 43,737 43,737 43,737 Building inspector 60% 42,513 42,513 42,513 Total Personnel 417,656 (248,446) - - 169,110 - 169,110 Capital Expenditures Capital Outlay - Police & Fire 36,600 36,600 36,600 Capital Outlay - Parks 75,000 75,000 (75,000) - Capital Outlay - Solid Waste 8,500 8,500 8,500 Total Capital 120,100 - 120,100 (75,000) 46,100 Total New Budget Requests - 537,656 (248,446) .289,210 -' (75,000) -`-214,210 Total Operating Gap to date 1,221,469 (248,946) (496,660) (421) (949,438) (472,008) +- (472,006) 12/7/2015 City Hall ID# COMPUTER REPLACEMENT SCHEDULE PURCH LIFE 2013 2014 2015 2016 2017 2018 2019 1 Admin Laptop #2 LLMOBILE801 2/2015 4 YRS X X 2 Admin Laptop Win 7 LLMOBILE 302 5/2013 4 YRS X X 3 Sarah Cotton LLMOBILE 401 4/2014 4 YRS X 4 Brian Hronski LLWS402 2/2014 4 YRS X 5 r BrettinHankee LL W90355042/20112/2015 4 YRS X X 6 Diane Hank LLWS504 2/2015 4YRS X 7 Heather Robinson LLWS503 2/2015 4 YRS X X 8 Finance Server LLAPP1 4/2006 4 YRS X 9 Georgia Woltjer LLWS404 2/2014 4 YRS X 10 -HVAC Monitor LLWS112 12/2011 INHERITED X 11 Jeff Karison LLMOBILE201 4/2012 4 YRS X 12 Julie Bartell LLWS405 2/2014 4 YRS X 13 Recycling Intern LLMOBILE402 6/2014 4 YRS X ;< 14 Katie Larsen LLMOBILE 301 1/2013 4 YRS X X 15 Lisa Hogstad LLWS401 2/2014 4 YRS X X 16 Lynn Francis LLWS409 4/2014 14 YRS X 17 Main Server LLFS201 7/2012 4 YRS X 18 Marty Aslesen LLWS501 2/2015 4 YRS X X 19 Mary Fogarty LLWS301 5/2013 4 YRS X X 20 Michael Grochala LLMOBILE 203 6/2012 4 YRS X 21 Mike Hoffman LLPW902 il�''12009- INHERITED X 22 Nicole DeDeyn LLWS505 1/2015 4YRS X X 23 Patrick Moonen LLWS302 5/2013 4 YRS X X 24 Paula Schloer LLWS407 2/2014 4 YRS X 25 Building Inspector LLWS111 12/2011 INHERITED X X 26 Rick DeGardner LLMOBILE 202 4/2012 4 YRS X 27 Megan Brang LLWS502 2/2015 4 YRS X X 28 Tim Hillesheim LLPW901 2//2009 INHERITED X 29 Tim Payne LLPW801 7/2008 4YRS X X 30 Tracy Thoma LLWS408 4/14 4 YRS X 31 LLutilities SCADA 11/1/2013 4 YRS X X 32 Utility AutoVu Laptop LLMOBILE04 4/2007 ??? ??? ??? ??? ??? supplied by Vender Front Desk LLWSO4 4/17/2006 4 YRS X PW Shop PC LLPW803 7/2008 INHERITED latec1 wk. sit 1,2-17115- 2013 ,Z/71ts Ordered 12/2015 - taking off inherited list Win 7 pc need to rebuild a new replacement for him need to rebuild a new replacement for him Still yet to order Will Not Replace Will Not Replace need to replace 2015 2015 = 7 ordered 2015 = 1 Tim Payne yet to order 2015 = 4 to inherit 2016=4 l 2017 = 6 'o) l ti 2019 = 8 1 2 3 4 5 6 7 8 9 10 11 12 13 14 1 2 IPAD Air 1 BOUGHT NAME FA # Email address Version Model Serial# Wi-Fi Address Agreement Signed LLIPAD401 1/4/14 Julie Bartell 2695 julie.bartell@ci.lino-lakes.mn.us 16GB 7.0.3(116511) MD785LL/A DMPLD15QFK10 B8:E8:56:62:C8:A7 8/15/2012 LLIPAD402 1/4/14 Bill Kusterman 2696 bill.kusterman@ci.lino-lakes.mn.us . 16GB 7.0.4(11 B554a) MD785LL/A DMPLV987FK10 AC:CF:5C:3E:68:D1 7/24/2012 LLIPAD403 1/4/14 Mike Grochala 2697 michael.grochalaOci.lino-Iakes.mn.us 16GB 7.0.4(116554a) MD785LL/A DMOLV9A7FK10 AC:CF:5C:43:74:96 7/24/2012 LLIPAD404 1/4/14 Jeff Karlson 2698 jeff.karlson@ci.lino-lakes.mn.us 16GB 7.0.4(11 B554a) MD785LL/A DMPLV6M7FK10 AC:CF:5C:3B:5B:4F 7/24/2012 LLIPAD405 1/4/14 Rob Rafferty 2699 rraffert(@rrtlarchitects.com 16GB 7.0.4(116554a) MD785LL/A DMTLVKH5FK10 AC:CF:5C:73:4E:46 7/20/2012 LLIPAD406 1/4/14 Jeff Reinert 2700 Jeff@maildyne.com 64GB 7.0.4(116554a) MD787LL/A DLPMTN4QFK12 AC:CF:5C:24:3D:30 8/6/2012 LLIPAD407 1/4/14 Sarah Cotton 2701 sarah.cotton(a)ci.lino-lakes.mn.us 16GB 7.0.3(116511) MD785LL/A DMPLHGYKFK10 B8:E8:56:BC:B7:1F LLIPAD408 1/4/14 Dale Stoesz 2702 linolakes@stoesz.com 16GB 7.0.4(116554a) MD785LL/A DMRLVNRAFK10 AC:CF:5C:6C:FF:DD 8/8/2012 LLIPAD09 6/9/14 Public Services 1 2767 i - 16GB 8.1 (12B410) ME993LL/A DMPMLSXCF4YD C8:F6:50:BA:D0:36 N/A City use LLIPAD10 6/5/14 Public Services 2 2768 - 16GB 8.1 (126410) ME993LL/A DMPMLVE9F4YD C8:F6:50:BC:55:C4 N/A City use LLIPAD411 10/24/14 Public Services 3 2769 tim.hillesneim@ci.lino-lakes.mn.us 16GB 8.1 (126410) ME993LL/A DLXMX7CYF4YD 78:FD:94:55:BA:D5 N/A City use LLIPAD412 10/24/14 Public Services 4 2770 games.snelley(a)ci.lino-lakes.mn.us 16GB 8.1 (126410) ME993LL/A DMPN61XZF4YD 2C:FO:EE:4E:91:AF N/A City use LLIPAD413 10/24/14 Public Services 5 2771 tim.budig(7o ci.lino-lakes.mn.us 16GB 8.1 (126410) ME993LL/A DMPNJ4NKF4YD C8:85:50:1A:DD:70 N/A City use LLIPAD501 5/26/15 Public Services 6 shawn.poundstone@ci.lino-lakes.mn.us 16Gb 8.2 (12D508 ME993LL/B DMPPK1XEF4YD A8:56:78:82:96:01 N/A City use 1 iPad 3 NAME FA # Email address Version Model Serial# Wi-Fi Address Agreement Sioned LLIPAD202 Rick DeGardner 2587 rick.degardner(o�ci.lino-lakes.mn.us 16GB 5.1.1 (9B206) MC705LL DYVHPZW4DJ8T 64:20:0C:87:CB:90 7/24/2012 LLIPAD208 Dave Roeser 2593 droeser@comcast.com 16GB 5.1,1 (96206) MC705LL DMQHT477DJ8T 64:20:OC:D4:5E:E7 7/24/2012 I2 7-( WS - Item WORK SESSION STAFF REPORT Work Session Item Date: December 7, 2015 To: Mayor and Council Members From: Sarah Cotton, Finance Director Re: Tablet Replacement Background Staff has been researching options for replacement of the tablets utilized by City Council and staff. Tablets are currently on a 2 -year replacement schedule and were last replaced in January of 2014. The two options researched by staff include the iPad Pro and the Microsoft Surface Pro 4. In the event, a Microsoft Surface Pro was purchased for a member of staff, the Surface Pro would replace the staff members tablet and the desktop solution currently being utilized. The funding source for this purchase would be the City's Office Equipment Revolving Fund. iPad 32 GB iPad Pro - $799 Operating System: iOS 9 Display: 12.9 -inch Smart Keyboard - $169 Total Cost Per Unit - $968 Microsoft Surface Pro 256GB Microsoft Surface Pro 4 i5 8GB RAM - $1,208 Operating System: Windows 10 Pro Display: 12.3inch Surface Pro Type Cover - $96 Surface Dock - $148 Total Cost Per Unit - $1,452 Requested Council Action For discussion purposes.