Loading...
HomeMy WebLinkAbout11-09-2015 Council Meeting MinutesCOUNCIL MINUTES November 9, 2015 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE : November 9, 2015 6 TIME STARTED : 6:30 p.m. 7 TIME ENDED : 7:30 p.m. 8 MEMBERS PRESENT : Council Member Stoesz, Kusterman, 9 Roeser, and Mayor Reinert 10 MEMBERS ABSENT : Council Member Rafferty 11 12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 13 Grochala; City Engineer Diana Hankee; Finance Director Sarah Cotton; Public Services Director Rick 14 DeGardner; Chief of Police John Swenson; and City Clerk Julie Bartell 15 16 PUBLIC COMMENT 17 18 No one was present to address the council regarding a matter not on the agenda. 19 20 SETTING THE AGENDA 21 22 The agenda was amended to add a special presentation from the Lino Lakes Ambassadors. 23 24 SPECIAL PRESENTATION 25 26 Lino Lakes Ambassadors — Introduction of 2015-2016 Ambassadors 27 28 CONSENT AGENDA 29 30 Council Member Kusteliiian moved to approve Consent Agenda Items 1A, 1D and 1E, as presented. 31 Council Member Stoesz seconded the motion. Motion carried on a voice vote. 32 33 Council Member Stoesz moved to approve Consent Agenda Items 1B and 1C as presented. Council 34 Member Roeser seconded the motion. Motion carried on a voice vote; Council Member Kusterman 35 abstained. 36 37 ITEM ACTION 38 39 Consideration of Expenditures: 40 41 November 9, 2015 (Check No. 102533 - 42 102621, $948,473.59) Approved 43 44 Centennial Fire District (Check No. 7183- 45 7194, $5,694.64) Approved 1 COUNCIL MINUTES November 9, 2015 APPROVED 46 47 October 26, 2015 Council Work Session 48 Minutes Approved 49 50 October 26, 2015 City Council Meeting 51 Minutes Approved 52 53 City Expenditure: Check #102455 for Centennial 54 Fire District Approved 55 56 Application for Exempt Permit for Lawful Gambling 57 Conducted by Knights of Columbus #9905 Approved 58 59 FINANCE DEPARTMENT REPORT 60 61 2A) Consider First Reading of Ordinance No. 12-15, Establishing the 2016 City Fee Schedule 62 - Finance Director Cotton reviewed her written report requesting approval of the 1' reading of 63 Ordinance No. 12-15, the city fee schedule for 2016. The changes recommended by staff are 64 highlighted in the ordinance. 65 66 Council Member Stoesz noted that he's seen other cities include a fee for special council meetings, 67 such as a case when a meeting is called for a specific action that benefits one person. He had asked 68 staff about adding that to the Lino Lakes schedule. Ms. Cotton responded that, in checking with other 69 cities, that type of fee is rarely used. Mayor Reinert suggested, if it becomes necessary, the city can 70 add it. 71 72 Council Member Stoesz said he has also asked staff to look at cleaning up the schedule and removing 73 obsolete items such as copying of books. Also he suggests a higher cost for color copies than black 74 and white. Staff will investigate. 75 76 Council Member Stoesz moved to approve the 1st Reading of Ordinance No. 12-15, with a direction 77 that staff review certain fees before the council considers 2nd reading. Council Member Roeser 78 seconded the motion. Motion carried on a voice vote. 79 80 ADMINISTRATION DEPARTMENT REPORT 81 82 3A) Resolution No. 15-129, Supporting Lino Lakes as a Beyond the Yellow Ribbon 83 Community — Administrator Karlson explained that the resolution supports the city becoming a 84 community designated as Yellow Ribbon, meaning there is extra support available to military families 85 through awareness and connections to services. A group of leaders from the community, including 86 council members, have already met kicking off the process and gaining support. 87 88 Council Member Kusterman asked how people can learn more about the program. Administrator 89 Karlson explained that it's early in the process for this city but more information will be coming 90 down the line. Mayor Reinert added that the program brings community organizations together to 2 COUNCIL MINUTES November 9, 2015 APPROVED 91 help military families because when someone is deployed, families sometimes need that help. The 92 City of Hugo has been participating for some time. Mayor Reinert said he's happy to have the 93 involvement of so many including the American Legion, the Rotary, Anoka County Commissioner 94 Sivarajah and others. He suggests that if people want to be involved, people can contact him or the 95 American Legion to speak with the co-chairs there. 96 97 Council Member Kusterman moved to approve Resolution No. 15-129 as presented. Council 98 Member Roeser seconded the motion. Motion carried on a voice vote. 99 100 3B) Appointment of Recreation Supervisor — Administrator Karlson said the council is being 101 asked to approve the appointment of Megan Brang to this open position. He briefly outlined the 102 application and hiring process. 103 104 Council Member Stoesz suggested that he wants to understand how much activity is involved in this 105 position, especially with the winter months upon us; perhaps a delayed hiring would be appropriate. 106 Director DeGardner remarked that the council was informed in a Council Update that this position 107 would be filled. He explained that the position is very necessary and there has been difficulty getting 108 things done since Ms. Mozingo vacated the position — there are a lot of upcoming events. The mayor 109 suggested that the council receive more information from staff on the duties of this position. Council 110 Member Roeser suggested that he would have preferred to discuss filling the position and the duties 111 of the position at a work session; there may be other ways to accomplish the work. Council Member 112 Stoesz suggested a future work session discussion about the common work of the YMCA and the 113 Parks and Recreation Division and how volunteers can be brought in. Mayor Reinert suggested that 114 the council receive more information also on the entire Parks and Recreation Program. Council 115 Member Roeser suggested also that a policy be explored that allows the council to look at vacant 116 positions before the hiring process begins. 117 118 Council Member Kusterman moved to approve the hiring of Megan Brang as recommended. Council 119 Member Roeser seconded the motion. Motion carried on a voice vote. 120 121 PUBLIC SAFETY DEPARTMENT REPORT 122 123 4A) Public Safety Department Update- Public Safety Director Swenson reported on the 124 following: 125 - Fire Station #2 — the construction of the station is finishing up and will be mostly done by 126 November 23 and on track to meet substantial completion for take over on December 4. 127 - Fire Personnel — there are 32 fully certified firefighters and seven additional in the training 128 process; ongoing training of staff continues with weekly sessions; 129 - Turn Out Gear — will be issured to firefighters next month and SCBA following shortly 130 thereafter; 131 - Fire Event — Current staff responded to a recent fire in the city and was able to use a fire 132 extinguisher and garden hose to put out a lawn mower fire before the fire department 133 responded. 134 3 COUNCIL MINUTES November 9, 2015 APPROVED 135 Mayor Reinert offered praise to the Chief for his work and to the firefighters. He noted that the 136 ambulance service that serves the city may be locating a vehicle at the new station on occasion. 137 138 PUBLIC SERVICES DEPARTMENT REPORT 139 140 There was no report from the Public Services Department. 141 142 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 143 144 6A) Resolution No. 15-128, Adopting Assessments, 2015 Individual Property Which 145 Requested Connection to City Utilities — City Engineer Hankee reported that the resolution would 146 add one individual property to the list for assessing the cost of connection to city utilities, at the 147 request of the property owner. 148 149 Council Member Kusterman moved to approve Resolution No. 15-128 as presented. Council 150 Member Roeser seconded the motion. Motion carried on a voice vote. 151 152 6B) 2nd Reading of Ordinance No. 11-15, Vacating Drainage and Utility Easement, Outlot C 153 and Outlot D of NorthPointe — Community Development Director Grochala presented the ordinance 154 for 2nd Reading and adoption. The ordinance deals with overlapping easements and will clear the title 155 for the property, at the request of the developer. Staff is supportive of the change. 156 157 Council Member Kusterman moved to waive the full reading of Ordinance No. 11-15. Council 158 Member Roeser seconded the motion. Motion carried on a voice vote. 159 160 Council Member Kusteintan moved to approve the 2nd Reading and Adoption of Ordinance No. 11-15 161 as presented. Council Member Roeser seconded the motion. Motion carried: Yeas, 4; Nays none. 162 Council Member Rafferty was absent. 163 164 6C) Consider 1st Reading of Ordinance No. 10-15, Amendment to Chapter 1103: Floodplain 165 Management — Katy Thompson, WSB and Associates, reviewed the written report. She noted that 166 the report includes a summary of proposed changes to the ordinance language and that the changes 167 have been reviewed by city staff and the Planning and Zoning Board. The reason that the language 168 should be updated is that FEMA has updated certain standards. 169 170 The mayor asked about the standard of changes. Ms. Thompson explained that the DNR has defined 171 a floodplain differently but it isn't a change in delineation. The mayor asked if the regulations will be 172 more encumbering for building and property owners and Ms. Thompson said no. 173 174 Council Member Kusterman asked if the regulations will in any way prevent people from challenging 175 FEMA on their determinations and Ms. Thompson said no and in fact the appeal process to FEMA 176 remains intact and further individuals wouldn't be able to purchase flood insurance from FEMA if the 177 city's ordinance language isn't updated. 178 4 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 COUNCIL MINUTES November 9, 2015 APPROVED Council Member Roeser moved to approve the 1St Reading of Ordinance No. 10-15 as presented. Council Member Kusterman seconded the motion. Motion carried on voice vote. 6D) Resolution No. 15-120, Approving the Joint Powers Agreement between the City of Lino Lakes and the City of Centerville regarding Maintenance of West Cedar Street — City Engineer Hankee explained that the joint powers agreement relates to maintenance on a certain area of Cedar Street. Council Member Kusterman moved to approve Resolution No. 15-120 as presented. Council Member Stoesz seconded the motion. Motion carried on a voice vote. 6E) Resolution No. 15-130, Amending Special Assessments, NorthPointe Development — City Engineer Hankee explained that staff is requesting an amendment to a previous assessment action adding parcels that prepaid. The updated assessment roll is included in the report. Council Member Roeser moved to approve Resolution No. 15-130 as presented. Council Member Kusterman seconded the motion. Motion carried on a voice vote. 6F) Resolution No. 15-131, Adopting Special Assessment, Isabell Estates — City Engineer Hankee reported that the resolution provides for assessment for the Isabell Estates project. Council Member Roeser moved to approve Resolution No. 15-131 as presented. Council Member Stoesz seconded the motion. Motion carried on a voice vote. UNFINISHED BUSINESS There was no Unfinished Business. NEW BUSINESS There was no New Business. COMMUNITY EVENTS MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, November 21 from 10:00 a.m. to 2:00 p.m. See city website for a list of accepted items. COMMUNITY CALENDAR Community Calendar — A Look Ahead November 9, 2015 through November 22, 2015 Monday, November 23 6:00 pm, Community Room Council Work Session - Monday, November 23 6:30 pm, Council Chambers City Council Meeting 5 COUNCIL MINUTES APPROVED November 9, 2015 224 225 ADJOURN 226 227 There being no further business, Council Member Kusterman moved to adjourn at 7:30 p.m. Council 228 Member Stoesz seconded the motion. Motion carried on a voice vote. 229 230 These minutes were considered and approved at the regular Council Meeting, December 7, 2015. 231 232 233 234 �� 235 Ju, e : artell, City Cle k Jeff R: n:'� ayor 236 6