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HomeMy WebLinkAbout03-23-2015 Council Meeting MinutesCOUNCIL MINUTES March 23, 2015 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE : March 23, 2015 6 TIME STARTED : 6:30 p.m. 7 TIME ENDED : 7:25 p.m. 8 MEMBERS PRESENT : Council Member Stoesz, Kusterman, Rafferty, 9 Roeser, and Mayor Reinert 10 MEMBERS ABSENT : none 11 12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 13 Grochala; Chief of Police John Swenson; Brian Bourassa of WSB (representing the city engineer), 14 Finance Director Al Rolek; and City Clerk Julie Bartell 15 16 PUBLIC COMMENT 17 18 Jamie Rooney, 7966 Highland Drive, announced the Chain of Lakes Rotary Club's 4th Annual 19 Chain of Giving Event at St. Joseph's on April 18. She also noted that the Rotary Club would like 20 the community to become a Yellow Ribbon Community; they'd like the council to begin that process. 21 It is a support program for military families. Mayor Reinert remarked that he has learned about the 22 Yellow Ribbon Community program from the Lino Lakes Public Safety Department and he doesn't 23 see why the council wouldn't support becoming a part. The city will find out about the steps needed 24 and the council will consider a resolution if necessary. 25 26 SETTING THE AGENDA 27 28 The agenda was approved as presented. 29 30 CONSENT AGENDA 31 32 Council Member Stoesz asked about an item on the Fire Expenditures list for the payment of costs for 33 marketing (website). Administrator Karlson explained that it is an annual expenditure paid through 34 grant funds. 35 36 Council Member Stoesz moved to approve Consent Agenda Items 1A, 1D and 1E. Council Member 37 Rafferty seconded the motion. Motion carried on a voice vote. 38 39 Council Member Rafferty moved to approve Consent Agenda Items 1B and 1C as presented. 40 Council Member Kusterman seconded the motion. Motion carried on a voice vote; Council Member 41 Stoesz abstained. 42 43 ITEM ACTION 44 45 Consideration of Expenditures: 1 COUNCIL MINUTES March 23, 2015 APPROVED 46 47 March 23, 2015 (Check No. 99954 —100058, 48 $302,877.72) Approved 49 50 Centennial Fire District (Check No. 6804 - 6844, 51 $55,938.90) Approved 52 53 March 2, 2015 Council Work Session 54 Minutes Approved 55 56 March 9, 2015 City Council Meeting Minutes Approved 57 58 Resolution No. 15-27, Application for a Temporary 59 On -Sale Liquor License for the Chain of Lakes Rotary 60 Club Approved 61 62 Resolution No. 15-28, Peddler License for Pro Star 63 Tree Care Approved 64 65 FINANCE DEPARTMENT REPORT 66 67 2A) Public Hearing on Approving a Tax Abatement; Consider Resolution No. 15-30 68 Approving Property Tax Abatement Related to Fire Hall and Public Infrastructure 69 Improvements in the City of Lino Lakes- Finance Director Rolek explained that the tax abatement 70 process is being recommended to finance improvements related to roadway sewer services around the 71 new fire station. The council has reviewed the abatement process with the city's financial adviser, 72 Springsted, Inc., and it is now time to hold a public hearing and consider approval of the abatement. 73 Ms. Terri Heaton of Springsted, Inc., reviewed how abatement financing would be used and the 74 amount recommended. She explained the rules under which abatement can be used and pointed out 75 that this proposed project does qualify. Council Member Stoesz clarified that the abatement 76 wouldn't hinder the county or school district to do financing in the near future. 77 78 Mayor Reinert opened the public hearing. There being no one present wishing to speak, the public 79 hearing was closed. 80 81 Council Member Kusterman moved to approve Resolution No. 15-30 as presented. Council Member 82 Roeser seconded the motion. Motion carried on a voice vote. 83 84 2B) Resolution No. 15-31, Providing for the Issuance and Sale of General Obligation Bonds, 85 Series 2015A, in the Proposed Aggregate Principal Amount of $3,645,000- Finance Director 86 Rolek reviewed his written report, noting that a General Obligation bond issuance is proposed to the 87 council in order to finance improvements. The improvement projects are the roadway and sewer 88 improvements planned around the new fire station facility and also the street reconstruction project 89 that was approved by voters in 2014 (Shenandoah area). Ms. Terri Heaton of Springsted, Inc, the 90 city's financial advisors, reviewed the proposed sale, noting that combining the sale of bonds for the 2 COUNCIL MINUTES March 23, 2015 APPROVED 91 two projects is sensible. The mayor noted that the proposed sale was fully discussed at the council 92 work session. 93 94 Council Member Roeser moved to approve Resolution No. 1 5-3 1 as presented. Council Member 95 Kusterman seconded the motion. Motion carried on a voice vote. 96 97 2C) Resolution No. 15-32, Approving the Issuance of Lease Revenue Bonds, Series 2015A, by 98 the Lino Lakes Economic Development Authority in the Maximum Aggregate Principal 99 Amount of $4,885,000 — Finance Director Rolek explained that the council has previously authorized 100 the construction of a new fire station in the city and has received the recommendation of Springsted, 101 Inc. to finance that construction through the use of lease revenue bonds issued through the city's 102 Economic Development Authority (EDA). The EDA met early in the evening and took action to 103 issue the bonds. There is a resolution before the council further authorizing that issuance. Ms. 104 Heaton of Springsted, Inc. reviewed some PowerPoint information outlining the proposed lease 105 revenue bonds and the process for consideration. Mayor Reinert noted that the city will be acting 106 quickly to issue these bonds since the market interest rate is currently low. He noted that the amount 107 of the issuance was reduced and the cost will probably be even less yet since there are still 108 contingencies included that most likely won't be spent. The mayor also noted that the plans for the 109 facility include a training function that increases the cost but that should, in the long run, serve the 110 city well by keeping fire fighters in the city for their training and possibility bring in revenue for 111 training personnel from other departments. 112 113 Council Member Rafferty offered thanks to staff for giving the council the information needed to put 114 together a good proposal. Council Member Kusterman added his thanks to Mr. Rolek and Ms. 115 Heaton for putting together the financing package. 116 117 Council Member Rafferty moved to approve Resolution No. 15-32, amended to reflect an issuance 118 amount of $4,885,000. Council Member Stoesz seconded the motion. Motion carried on a voice 119 vote. 120 121 ADMINISTRATION DEPARTMENT REPORT 122 123 3A) Consider Approval of Labor Agreement with LELS, Local 260- Administrator Karlson 124 reviewed the terms of the proposed labor agreement that has been reached through negotiations. It is 125 a one-year agreement. Mayor Reinert noted that he is happy to have all the city's labor agreements 126 settled this early in the year. 127 128 Council Member Rafferty moved to approve the agreement as proposed. Council Member Stoesz 129 seconded the motion. Motion carried on a voice vote. 130 131 PUBLIC SAFETY DEPARTMENT REPORT 132 133 4A) Authorize to Hire Paid On -Call Fire Personnel- Police Chief Swenson explained that he is 134 requesting council authorization to hire two individuals. They have both been through the 3 COUNCIL MINUTES March 23, 2015 APPROVED 135 department's very comprehensive hiring process. He gave background information on each 136 individual and asked that they be hired effective April 8. 137 138 Council Member Kusterman moved to approve the hiring of James Chapman and Ian Kapets as 139 recommended. Council Member Roeser seconded the motion. Motion carried on a voice vote. 140 141 4B) Public Safety Department Update — Chief Swenson's update included the following 142 highlights: 143 144 An open house is planned for March 24; staff and gear will be on hand; 145 - The fire department is currently on pace to have 33 fully trained firefighters by the end of 146 August; 147 Training for the first group of trainees has reached the exam stage and will be concluded soon; 148 the second group has begun their evening training schedule and are about half way through the 149 course; a third group of about 14 will begin training on April 8; 150 The new fire trucks will be received on April 1; one will be stored in the city of White Bear 151 Lake and the other will stay stored in Woodbury. 152 153 Mayor Reinert noted that it's good to see neighboring departments cooperating with efforts (storage 154 of fire vehicles). 155 156 PUBLIC SERVICES DEPARTMENT REPORT 157 158 There was no report from the Public Services Department. 159 160 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 161 162 6A) Resolution No. 15-29, Authorizing Plans and Specifications for the Aqua Lane Trunk 163 Water Main Improvements- Community Development Director Grochala reviewed his written 164 report. This project represents needed improvements to the city's trunk water main system and will 165 provide connectivity. The city's engineering consultant, WSB, proposes to do the final project 166 design. 167 168 Council Member Kusterman moved to approve Resolution No. 15-29 as presented. Council Member 169 Roeser seconded the motion. Motion carried on a voice vote. 170 171 UNFINISHED BUSINESS 172 173 There was no Unfinished Business. 174 175 NEW BUSINESS 176 177 There was no New Business. 178 179 4 180 181 182 183 184 185 COUNCIL MINUTES March 23, 2015 APPROVED COMMUNITY EVENTS FREE - SPRING FLING will be kicking off spring with a special egg hunt. Children 10 and under can participate. Registration is required. The event will be held at the Lino Lakes Senior Center on Friday, March 27, 2015 6:30 - 8:00 p.m. For more information contact Lino Lakes Park & Recreation at 651-982-2440. 186 4th ANNUAL CHAIN OF GIVING FUNDRAISER EVENT will be held at St. Joseph's Church on 187 Saturday, April 18, 2015 6:00 - 9:00 p.m. Event supports military families and Centennial High 188 School Strive Scholarships. For more information contact the Lino Lakes Rotary at 651-747-1563. 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 211 211 212 COMMUNITY CALENDAR Wednesday, March 25 • Thursday, April 2 4 Monday, April 6 • Monday, April 6 • Wednesday, April 8 Thursday, April 9 4. Monday, April 13 Community Calendar — A Look Ahead March 24, 2015 through April 13, 2015 6:30 pm, Council Chambers Environmental Board 8:00 am, Community Room EDAC 6:00 pm, Community Room Council Work Session 6:30 pm, Council Chambers Park Board 6:30 pm, Council Chambers Planning & Zoning 6:30 pm, Community Room Charter Commission 6:30 pm, Council Chambers City Council Meeting ADJOURN There being no further business, Council Member Rafferty moved to adjourn at 7:25 p.m. Council Member Stoesz seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Co • ' eetin Julia ' e Bartell, City lerk Jeff e inert, Mayor Aril 13, 2014. 5