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HomeMy WebLinkAbout04-13-2015 Council Meeting MinutesCOUNCIL MINUTES April 13, 2015 APPROVED CITY OF LINO LAKES 2 MINUTES 3 4 DATE : April 13, 2015 5 TIME STARTED : 6:30 p.m. 6 TIME ENDED : 7:55 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, Kusterman, Rafferty, 8 Roeser, and Mayor Reinert 9 MEMBERS ABSENT : none 10 11 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 12 Grochala; City Engineer Diane Hankee; and City Clerk Julie Bartell 13 14 PUBLIC COMMENT 15 16 No one was present to address the council regarding a matter not on the agenda. 17 18 Mayor Reinert announced the opening of a new restaurant, Fiesta Cancun Mexican Grill and Bar at 19 7090 21' Avenue North. Representatives of the restaurant were introduced and reviewed their menu. 20 21 SETTING THE AGENDA 22 23 The agenda was approved as presented. 24 25 CONSENT AGENDA 26 27 Council Member Roeser moved to approve the Consent Agenda, Items la through 1F, as presented. 28 Council Member Stoesz seconded the motion. Motion carried on a voice vote. 29 30 ITEM ACTION 31 32 Consideration of Expenditures: 33 34 April 13, 2015 (Check No. 100059-100157, $405,593.45) Approved 35 36 Centennial Fire District ($51,505.00) Approved 37 38 March 23, 2015 Council Work Session Minutes Approved 39 40 March 23, 2015 Council Meeting Minutes Approved 41 42 Application for Exempt Permit from Lawful Gambling 43 License for the Lino Lakes Lions Club Approved 44 45 March 16, 2015 Special Joint Meeting Minutes Approved 1 COUNCIL MINUTES April 13, 2015 APPROVED 46 47 Resolution No. 15-38, Authorizing issuance of a Special 48 Event Permit for Hammerheart Brewing Company Approved 49 50 FINANCE DEPARTMENT REPORT 51 52 There was no report from the Finance Department. 53 54 ADMINISTRATION DEPARTMENT REPORT 55 56 3A) Resolution No. 15-34, Approving new On -Sale and Sunday Sales Liquor License for 57 Fiesta Cancun Mexican Grill and Bar — City Clerk Bartell reported that a new restaurant will be 58 opening soon at 7090 20th Avenue N and the owner has applied for a liquor license, including Sunday 59 Sales. The application process has been completed, related fees have been paid and the applicant has 60 passed the required background check. Representatives of the restaurant were present. 61 62 Council Member Roeser moved to approve Resolution No. 15-34 as presented. Council Member 63 Stoesz seconded the motion. Motion carried on a voice vote. 64 65 3B) Resolution No. 15-07, Establishing the 2015 Compensation Plan for Non -Union 66 Employees- Administrator Karlson reviewed his written report including a resolution approving a 67 two percent salary increase for the city's non-union employees. He noted that he is proposing an 68 additional increase in salary for two positions but the council has requested further review on that 69 matter; in the meantime, he feels it is appropriate to forward the overall two -percent recommendation 70 and make a decision beyond that later. 71 72 The mayor noted that the point system used by the city to set appropriate salaries indicates that some 73 of these salaries may be too high and others too low. Since that could involve a salary freeze, he isn't 74 certain it is appropriate to approve a two -percent increase across the board. The council discussed 75 tabling the matter as they await additional information since the increases would be retroactive. 76 Administrator Karlson indicated that he has been waiting for two months for a Springsted 77 representative to be available for a council work session so the council can have the additional 78 review; he feels it is important to have an expert in the field present for the discussion and he will 79 schedule that for May. In the meantime he wouldn't recommend approving an increase for only some 80 of the non-union positions. 81 82 Council Member Roeser moved to postpone the resolution to no later than the May 26 city council 83 meeting. Council Member Kusterman seconded the motion. Motion carried on a voice vote. 84 85 PUBLIC SAFETY DEPARTMENT REPORT 86 87 4A) Authorization to Hire Paid On -Call Fire Personnel — Administration Karlson reviewed 88 Police Chief Swenson's written request to hire one Paid On -Call Firefighter. Applicant Derek 89 Sadowski has passed through the hiring process and is prepared to enter training. 90 2 COUNCIL MINUTES April 13, 2015 APPROVED 91 Council Member Kusterman moved to approve the hire of Derek Sadowski as a Paid On -Call 92 Firefighter effective April 14, 2015. Council Member Roeser seconded the motion. Motion carried 93 on a voice vote. 94 95 4B) Public Safety Department Update — Administrator Karlson provided the following update: 96 - New Fire Station — awaiting permit from Rice Creek Watershed District (RCWD) to 97 commence construction activities; 98 Training — fifteen firefighters have full certification; seventeen individuals are currently 99 enrolled in training; seven individuals have applied and are under consideration for hire; 100 Fire Equipment — the city has taken possession of the two trucks purchased from the City of 101 Woodbury and they are currently being outfitted and labeled and will be available for 102 firefighter training in May; he noted thanks to the Cities of Woodbury and White Bear Lake 103 for storing the trucks. 104 105 Mayor Reinert added, regarding firefighter pensions, the Minnesota Legislature has agreed to an 106 amendment that will allow the transfer of fire pensions and he is glad that the City led the discussion 107 on that. He feels that the City has attempted to work out that situation for the fire personnel (to allow 108 for the transfer of pensions). He's happy that the City fire department will be going to the PERA 109 sponsored plan since that does have some portability built in. 110 111 Council Member Rafferty suggested it would be nice for the council to have the opportunity to see the 112 new fire trucks when they are ready. 113 114 Council Member Kusterman asked if the RCWD approval is a rubber stamp and Community 115 Development Director Grochala said not exactly; staff is working through requirements with them on 116 a couple of components. 117 118 PUBLIC SERVICES DEPARTMENT REPORT 119 120 There was no report from the Public Services Department. 121 122 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 123 124 Note — Item 6A had been deleted from the agenda. 125 126 6B) Consider Resolution No. 15-41, Approving Subordination Agreement and Granting a 127 Conservation Easement to the State of Minnesota, Wollan Park Wetland Bank — Community 128 Development Director Grochala explained that the city has planned and has been working to establish a 129 wetland complex on 17 acres of the high quality wetland within the Wollan Park residential subdivision. 130 Staff has been working the project through the necessary approval process, is finishing up restoration 131 efforts and is ready to establish the necessary easement. The area will provide high value wetland bank 132 credits that can be sold in the future through the state wetland bank system. 133 134 Council Member Kusterman moved to approve Resolution No. 15-41 as presented. Council 135 Member Roeser seconded the motion. Motion carried on a voice vote. 3 COUNCIL MINUTES April 13, 2015 APPROVED 136 137 6C) Consider Resolution No. 15-40, Approving a Stormwater Facilities Maintenance Agreement 138 with RCWD, Lino Lakes Fire Station- Community Development Director Grochala explained that the 139 new fire station project will include stoliiiwater facilities thus requiring a stormwater maintenance plan. 140 The resolution before the council authorizes execution of an agreement for stormwater maintenance with 141 the Rice Creek Watershed District. 142 143 Council Member Kusterman moved to approve Resolution No. 15-40 as presented. Council 144 Member Roeser seconded the motion. Motion carried on a voice vote. 145 146 6D) Consider Resolution No. 15-33, Accepting Roadway, Drainage and Utility Easement from 147 Comcast CCH Subsidiary Holdings, Inc. Relating to Saddle Club First Addition - Community 148 Development Director Grochala explained that staff is requesting council authorization to accept an 149 easement from Comcast to facilitate street and utility improvements for the Saddle Club development. 150 The cost will be borne by the developer but the city needs to provide acceptance. Council Member 151 Roeser asked if the project will include a recreational trail and Mr. Grochala responded that a trail is part 152 of the development but not in the area of this easement; new trail is planned to link with the existing trail 153 system. Council Member Stoesz noted that Comcast is planning to leave the state and asked if that 154 could have an impact on this agreement. Mr. Grochala said this agreement should be in place before any 155 change occurs. 156 157 Council Member Rafferty moved to approve Resolution No. 15-33 as presented. Council Member 158 Stoesz seconded the motion. Motion carried on a voice vote. 159 160 6E) Consider Resolution No. 15-35, Accepting bids and Awarding a Construction Contract, 161 Birch Street & Centerville Road Street and Trunk Utility Improvements - City Engineer Hankee 162 reviewed her written report requesting authorization to accept the low bid received for street and trunk 163 utility improvements at Birch Street and Centerville Road. The bid received is under the engineer's 164 estimate and engineering fees are also lower than expected. She noted the proposed project completion 165 date. Mayor Reinert said he is glad to hear about the savings and he is wondering if the engineer 166 anticipates any challenges with this project. Ms Hankee noted that there will be some directional 167 drilling required and also some road closure will be involved, of which area residents will be informed. 168 Council Member Rafferty asked if the bid price covers the unforeseen and Ms. Hankee said the project 169 budget includes nonnal contingencies. 170 171 Council Member Rafferty moved to approve Resolution No. 15-35 as presented. Council Member 172 Stoesz seconded the motion. Motion carried on a voice vote. 173 174 175 6F) Consider Resolution No. 15-36, Accepting bids and Awarding a Construction Contract, 176 2015 Reconstruction Project Shenandoah Neighborhood - City Engineer Hankee reported that bids 177 were received for the reconstruction project. She noted the range of the bids received, the low bidder 178 and the engineer's estimate for the project (under the low bid) as well as the overall project budget. The 179 project costs will be under the voter approved referendum amount. The project will include a city 180 sponsored extension of the water main. The city website will be updated weekly with information on 4 COUNCIL MINUTES April 13, 2015 APPROVED 181 the project. The project will be two -phased. She noted a grant of $25,000 received from the 182 Metropolitan Council to reduce inflow to the sewer system. Mayor Reinert said that it is great that the 183 project will be under budget and that Hokah Drive will get concrete curb and gutter too. Council 184 Member Stoesz asked if the contractor for the project (the low bidder) will be coming before the council 185 and Ms. Hankee explained that it isn't typical for the contractor to do so but she assured council 186 members that staff will keep the coucnil and the residents well informed. Council Member Rafferty said 187 he understands it is the intent of staff to get the project going early in the season; what about school 188 buses? Engineer Hankee noted that there is awareness of the school bus schedule; what work can be 189 done early, will be. 190 191 Council Member Kusterman moved to approve Resolution No. 15-36 as presented. Council 192 Member Roeser seconded the motion. Motion carried on a voice vote. 193 194 6G) Consider Resolution No. 15-37, Approving the Exchange of an Easement for Fee Title to 195 NSP Right -of -Way — Community Development Director Grochala explained that staff is requesting 196 authorization for an easement exchange with NSP. This involves some land owned by NSP that runs 197 across the city owned land at Centerville Road and Birch Street. Staff has worked out an agreement to 198 receive fee title to the NSP property and allow them a utility easement. Council Member Stoesz noted 199 some concern that the agreement allows "towers" and Mr. Grochala said he is comfortable with what is 200 allowed in the agreement which has been reviewed by the city attorney. 201 202 Council Member Kusterman moved to approve Resolution No. 15-37 as presented. Council 203 Member Roeser seconded the motion. Motion carried on a voice vote. 204 205 6)H Consider Resolution No. 15-39, Relating to the Proffered Settlement Agreement by the 206 White Bear Lake Restoration Association Relating to Regionalization of Municipal Drinking 207 Water Supplies — Community Development Director Grochala explained that staff is bringing forward a 208 resolution supporting a position in opposition to the Department of Natural Resources and White Bear 209 Lake Restoration Association Settlement Agreement. He explained that there are several components of 210 the agreement that could impact the city and neighboring cities. So, with other cities in the area, staff 211 recommends that the council approve this resolution agreeing on a position. 212 213 Mayor Reinert said he agrees with the resolution. Council Member Roeser noted that he attended the 214 recent meeting held in Hugo to discuss this subject and heard the concern among cities. It is important 215 to be on guard in this situation and that is what this resolution pronounces. 216 217 Council Member Kusterman moved to approve Resolution No. 15-39 as presented. Council 218 Member Roeser seconded the motion. Motion carried on a voice vote. 219 220 UNFINISHED BUSINESS 221 222 There was no Unfinished Business. 223 224 NEW BUSINESS 225 5 226 227 228 229 230 231 232 COUNCIL MINUTES APPROVED There was no New Business. COMMUNITY EVENTS April 13, 2015 4th ANNUAL CHAIN OF GIVING FUNDRAISER EVENT will be held at St. Joseph's Church on Saturday, April 18, 2015 6:00 — 9:00 p.m. Event supports military families and Centennial High School Strive Scholarships. For more information contact the Lino Lakes Rotary at 651-747-1563. 233 EARTH DAY CELEBRRATION will be celebrated in Lino Lakes the morning of Saturday, April 234 25, 2015. We are looking for volunteers to help to help pick up trash from City parks and trails. If 235 you interested in a project, call KC Kye at 651-982-2423. Wargo Nature Center Main Event is 12:30 236 — 3:00. Includes climbing wall, bouncy house, popcorn, informational tables, Healthy Living, 237 Organics, etc. 238 COMMUNITY CALENDAR 239 240 241 242 243 244 245 246 247 248 249 250 251 252 253 25`4- 255 Juli 256 41- Monday, April 27 Monday, April 27 Monday, April 27 Community Calendar — A Look Ahead April 13, 2015 through April 27, 2015 6:00 pm, Community Room Council Work Session 6:00 pm, Council Chambers Board of Appeal 6:30 pm, Council Chambers City Council Meeting ADJOURN There being no further business, Council Member Rafferty moved to adjourn at 7:55 p.m. Council Member Stoesz seconded the motion. Motion carried on a voice vote. These minutes were considered and approved at the regular e Bartell, City Cle k 6 uncil Meetin pril 27, 2015. Jeff Re' e , 7 ayor