HomeMy WebLinkAbout01-11-2016 Council Work Session MinutesCOUNCIL MINUTES
January 11, 2016
APPROVED
1 CITY OF LINO LAKES
2 MINUTES
3
4 DATE January 11, 2016
5 TIME STARTED 6:30 p.m.
6 TIME ENDED 7:00 p.m.
7 MEMBERS PRESENT Council Member Kusterman, Rafferty,
8 Maher, Manthey, and Mayor Reinert
9 MEMBERS ABSENT none
10
11 Staff members present: City Administrator Jeff Karlson; Director of Public Safety John Swenson;
12 Finance Director Sarah Cotton; and City Clerk Julie Bartell
13
14 PUBLIC COMMENT
15
16 No one was present to address the council regarding a matter not on the agenda.
17
18 SETTING THE AGENDA
19
20 The agenda was approved as presented.
21
22 CONSENT AGENDA
23
24 Council Member Rafferty moved to approve Consent Agenda Item 1 A as presented. Council
25 Member Maher seconded the motion. Motion carried on a voice vote.
26
27 Council Member Rafferty moved to approve Consent Agenda Items 1 B and 1 C as presented. Council
28 Member Kusterman seconded the motion. Motion carried on a voice vote. Council Members Maher
29 and Manthey abstained from voting.
30
31 ITEM ACTION
32
33 Consideration of Expenditures:
34
35 January 11, 2016 (Check No. 102945 —
36 103009, $5365034090) Approved
MA
38 Centennial Fire District (Check No. 7236 -
39 7263 and Visa pmt, $3,413.87) Approved
40
41 December 28, 2015 Council Work Session
42 Minutes Approved
43
44 December 28, 2015 City Council Meeting
45 Minutes Approved
COUNCIL MINUTES
January 11, 2016
APPROVED
46 FINANCE DEPARTMENT REPORT
47
48 2A) Resolution No. 16-01, Authorizing Issuance of 2016 Certificates of Indebtedness- Finance
49 Director Cotton reviewed her written staff report outlining the council's review of the 2016 Capital
50 Replacement schedule and budget and funding plans for equipment purchases. The resolution before
51 the council will provide for the issuance of certificates to fund the purchase of equipment and the
52 city's Area and Unit Fund will be the source of financing. A special levy will ultimately repay that
53 fund.
54
55 Council Member Rafferty received a review of the location of new and replacement emergency sirens
56 in the city.
57
58 Council Member Kusterman clarified that the police cars that will be purchased are actually SUVs.
59
60 Council Member Kusterman moved to approve Resolution No. 16-01 as presented. Council Member
61 Manthey seconded the motion. Motion carried on a voice vote.
62
63 ADMINISTRATION DEPARTMENT REPORT
64
65 3A) Approval of Annual Appointments — Administrator Karlson noted the list before the council
66 listing appointments reviewed and approved by the council at the beginning of each year. The list
67 was fully reviewed at the recent work session.
68
69 Council Member Kusterman remarked that the list notes that the city will be going out for REP for
70 auditor services yet he recalls that was done within the past couple years. Administrator Karlson
71 clarified that the review did not get done. The city intends to continue the services of Clifton Larson
72 Allen for 2016 and look at an RFP for services beginning in 2017.
73
74 Council Member Kusterman moved to approve the list as presented. Council Member Maher
75 seconded the motion. Motion carried on a voice vote.
76
77 PUBLIC SAFETY DEPARTMENT REPORT
78
79 4A) Authorization to Enter into a Memorandum of Understanding with the City of Fridley -
80 Public Safety Director Swenson reported that the agreement would allow the Public Safety division to
81 seek grant funds through a colaboration with other fire agencies. There are eight agencies who
82 would participate in the effort. The grant would involve a ten percent local match, equaling about
83 $6,000 for the City. If the grant request is successful, the funds would be used to link all training
84 facilities with video conferencing to improve and increase the training process. For the City the
85 system would be installed in all three fire facilities — City Hall and Stations 1 and 2.
86
87 Council Member Maher asked about the schedule and Director Swenson explained that he expects to
88 hear about the grant sometimes in 2016 and then he isn't sure how long before it would be installed.
89
2
COUNCIL MINUTES
January 11, 2016
APPROVED
90 Council Member Manthey asked if all the other cities have signed on and Director Swenson said he
91 isn't sure but the deadline for the grant is the end of January.
92
93 Council Member Kusterman asked about a breakdown of how the grant funds would be spent.
94
95 Council Member Kusterman moved to authorize the proper city officers to execute the Memorandum
96 of Understanding as recommended. Council Member Maher seconded the motion. Motion carried
97 on a voice vote.
98
99 411) Public Safety Department Update — Public Safety Director Swenson updated the council:
100
lol - Fire Services —The department is responding as the primary agency at this point and
102 everything is going well. Centennial Fire District (CFD) is on auto aid, meaning they are
103. paged for emergencies also but are not the primary responder;
104 - CFD Assets — the process to transfer assets as previously decided is underway and moving
105 forward;
106 - Police — One vacant police officer position is in the process of being filled;
107 - Fire Personnel — There are currently 39 trained fire fighters in place and one additional in
108 training; there are three individuals with job offers and three applicants awaiting the interview
109 process.
110 - Fire Permit Process — the permitting process for open burning is being handled at the Public
III Safety Department window.
112
113 The council heard about the calls answered by the department so far. Mayor Reinert noted that the
114 service will be one hundred percent on line as of January 30.
115
116 PUBLIC SERVICES DEPARTMENT REPORT
117
118 There was no report from the Public Services Department.
119
120 COMMUNITY DEVELOPMENT DEPARTMENT REPORT
121
122 There was no report from the Community Development Department.
123
124 UNFINISHED BUSINESS
125
126 There was no Unfinished Business.
127
128 NEW BUSINESS
129
130 Flood Plain Map Changes — Mayor Reinert noted that some changes have recently been implemented
131 by FEMA regarding the flood plain map and some of those changes impact the city. He's heard
132 about a couple of city residents being contacted by their insurance companies about now being
133 located in a flood plain. He wants residents to know that there is a process available through FEMA
134 to request a map change and avoid flood insurance if that is desired.
�3
COUNCIL MINUTES
January 11, 2016
135
136 COMMUNITY EVENTS
137
138 YELLOW RIBBON COMMUNITY — Mayor Reinert announced a tentative date of February 18 for
139 the monthly dinner for the network working on getting the City established as a Yellow Ribbon
140 Community. The dinner will be held at St. Joseph's Church.
141
142 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, January 16
143 from 10:00 a.m. to 2:00 p.m.
144
145 COMMUNITY CALENDAR
146
147
148
149
150
151
152
153
Wednesday, January 13
4- Monday, January 18
Monday, January 25
Monday, January 25
Community Calendar —A LookAltead
January 11, 2016 through January 24, 2016
6:30 pm, Council Chamber
CITY HALL CLOSED
6:00 pm, Community Room
6:30 pm, Council Chambers
Planning &Zoning
Martin Luther King
Council Work Session
City Council Meeting
154
155 ADJOURN
156
157 There being no further business, Council Member Maher moved to adjourn at 7:00 p.m. Council
158 Member Manthey seconded the motion. Motion carried on a voice vote.
159
160 These minutes were considered and approved at the regular Council Meeting, January 25, 2016.
17.'fl
17.Td
Bartell, City
166