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Home My WebLink About02-08-2016 Council Work Session Minutes1 2 3 C� 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 29 30 31 32 33 fcL! 35 36 37 38 39 41 42 43 44 LR COUNCIL MINUTES DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT February 8, 2016 APPRO VED CITY OF LINO LAKES MINUTES February 8, 2016 1*30 p.m. . 7:20 p.m. Council Member Rafferty, Kusterman, Maher, Manthey, and Mayor Reinert none Staff members present: City Administrator Jeff Karlson; Community Development Director Michael Grochala; Director of Public Safety John Swenson; Deputy Director of Public Safety — Fire, Dan D'Allier; Public Services Director Rick DeGardner; and City Clerk Julie Bartell PUBLIC COMMENT No one was present to address the council regarding a matter not on the agenda. SETTING THE AGENDA The agenda was approved as presented. CONSENT AGENDA Council Member Rafferty moved to approve the Consent Agenda, Items lA through lE, as presented. Council Member Maher seconded the motion. Motion carried on a voice vote. ITEM ACTION Consideration of Expenditures: February 8, 2016 (Check No. 103098 — 103179, $548,676.20); Approved Centennial Fire District (Check No. 7274- 7294, $81,855.72) Approved January 25, 2016 Council Work Session Minutes Approved January 25, 2016 City Council Meeting Minutes Approved January 25, 2016 Closed Council Meeting Approved 2016 Advisory Board Appointments Approved 1 COUNCIL MINUTES DRAFT February 8, 2016 46 FINANCE DEPARTMENT REPORT 47 48 There was no report from the Finance Department. 49 5o ADMINISTRATION DEPARTMENT REPORT 51 52 3A) Consider Appointment of Recreation Supervisor. Administrator Karlson reviewed his 53 written request to approve the appointment of Alisha Lukin-Sobolewski as Recreation Supervisor. 54 She has received and accepted a conditional job offer and staff is awaiting the results of a background 55 check. He is confident she will be a good fit for the position. 56 57 Council Member Kusterman moved to approve the appointment of Alisha Lukin-Sobolewski to the 58 position of Recreation Supervisor. Council Member Maher seconded the motion. Motion carried on 59 a voice vote. 60 61 313) Consider Approval of Charter Commission's Request for League of Minnesota Cities 62 (LMC) Assistance — Administrator Karlson reviewed the request of the Charter Commission to 63 receive council authority to hire the LMC as they continue to discuss a proposed charter amendment 64 regarding wards. 65 66 Council Member Rafferty clarified that the assistance would be related only to work on a ward 67 amendment. 68 69 Mayor Reinert noted that the council has discussed this matter with some Commission members at a 7o recent work session. Although he doesn't support an amendment to add wards to the city, he thinks 71 this will be an opportunity for the two groups (council and charter commission) to have discussion 72 together. Bringing forward an amendment proposal is certainly within the authority of the 73 commission so the request for assistance from the LMC is appropriate. 74 75 Council Member Rafferty moved to approve the request of the Lino Lakes Charter Commission to 76 receive and pay for assistance from the LMC Charter Assistance Program in drafting an amendment 77 to the City Charter regarding wards. Council Member Maher seconded the motion. 78 79 Council Member Kusterman noted that he understands the amendment itself is about city governance 80 and although he doesn't agree with enacting a ward system for a city this size, he respects that it is a 81 decision that can be made by the voters. 82 83 Council Member Manthey added that with a number of new members on the Charter Commission, he 84 hopes they will be able to have a full and studious discussion of the matter. 85 86 The motion was adopted on a voice vote. 87 88 PUBLIC SAFETY DEPARTMENT REPORT 89 2 COUNCIL MINUTES February 8, 2016 DRAFT 90 4A) Consider Public Safety Vehicle Capital Replacement Plan — Fire Division — Public Safety 91 Director Swenson briefly reviewed his written staff report outlining the department's proposal for a 92 capital replacement plan for the city's fire division. The council has discussed the plan at several 93 work sessions. He pointed out that the department's preference for the plan remains to be to purchase 94 in 2016 two Ford F550 chassis and to outfit both chassis as light rescue / mini pumpers. 95 96 Mayor Reinert noted council discussions about both the equipment and the purchase schedule. He 97 understands that the purchase of the two trucks is intended to extend the life of the larger fire 98 vehicles. He also understands that it would work well to have two similar pumper vehicles so that 99 fire staff has the same familiarity with both. There is funding available from the Centennial Fire 100 District capital fund that is being distributed and of which the city will receive seventy percent. 101 Those things being said, he is somewhat uncomfortable with a huge purchase right now. The pumper 102 trucks are recognized as "rock stars" in the industry right now and but he'd prefer that the city have 103 one of the trucks, try it out and ensure it works well for the department. One option is to purchase 104 two of the chassis and outfit only one of them; the remaining chassis is then available to be outfitted 105 in the future or sold. 106 107 Council Member Manthey asked staff for an explanation of any implications of waiting to purchase 108 the vehicles. Is there any concern about being able to provide services to the community without the 109 new trucks? Public Safety Director Swenson said there is absolutely no concern about the services of 110 the department without the new equipment however, the idea is to maximize the life of all the 111 equipment. 112 113 Staff reviewed the cost of the options presented in the report. There could be a small increase in the 114 cost of outfitting a second truck in the future rather than this year. 115 116 Council Member Maher asked how the provision of one fully outfitted truck rather than two changes 117 the department's plans and Director Swenson explained that there are some implications as far as 118 training since personnel from both stations should receive training; it is doable with one truck. 119 120 Council Member Rafferty stated that he thinks it's important to get one truck and then analyze the 121 situation. He has done research with other cities who have the pumper vehicle or are looking to 122 purchase it and he would still prefer a cautious approach. 123 124 Council Member Manthey noted that he hears staff saying that they are pushing out the replacement 125 of the larger fire vehicles based on having the new pumper trucks in the fleet. He wonders if, that 126 means that staff is changing the capital plan to reflect a change (regarding replacement of the larger 127 trucks)? Director Swenson said that staff will have to review that as they continue to look at the 128 equipment status. 129 130 Council Member Kusterman moved to approve the replacement option that includes the purchase of 131 two Ford F550 chassis and outfitting one chassis as light rescue / mini pumper. Council Member 132 Maher seconded the motion. 133 3 COUNCIL MINUTES February 8, 2016 DRAFT 134 Director Swenson asked for clarification regarding his previous intent to sell some fire equipment if 135 the department feels it isn't needed. The council had earlier indicated they did not want to sell any 136 equipment right away and he would like to clarify that is still the case. 137 138 Mayor Reinert suggested that it would premature to sell equipment at this point. Council Member 139 Manthey agreed. 140 141 The motion was adopted on a voice vote. Council Member Manthey voted no. 142 143 PUBLIC SERVICES DEPARTMENT REPORT 144 145 5A) Consider Resolution No. 16-07 Awarding Bid for Water Tower #1 Reconditioning 146 Project- Public Services Director DeGardner reviewed his written report, highlighting the process the 147 city has used to receive bids for the water tower project. He noted the low bidder and the amount of 148 their bid. He is recommending against the one alternate included in the bid process that relates to not 149 including a multi -color logo on the tower. Staff has checked on past work of the low bidder and has 150 found they have performed satisfactorily on other similar projects. Council Member Manthey asked 151 if staff has checked to make sure there won't be large overages in the project and Mr. DeGardner 152 explained that the specifications for the project were developed in detail and that should ensure that 153 unexpected costs don't develop. Council Member Kusterman asked about the timing of the bid 154 process; could that be the reason the city only received three bids. Mr. DeGardner explained that the 155 number of bids has to do with the project schedule; the City prefers to have this project underway in 156 the spring so as to avoid running into the high water usage season and some companies were 157 obviously already booked for spring projects. 158 159 Council Member Maher moved to approve Resolution No. 16-07 as presented. Council Member 160 Manthey seconded the motion. Motion carried on a voice vote. 161 162 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 163 164 6A) Consideration of Resolution No. 16-08, Approving a Local Surface Water Management 165 Plan- Community Development Director Grochala reviewed his written report requesting 166 authorization to distribute the draft Local Surface Water Management Plan for review in accordance 167 with Minnesota Statutes. He reviewed the purpose of the plan, the types of review that the plan has 168 already received, and the implications that the NE drainage study has had upon the process. The 169 schedule for moving ahead with the plan is outlined in the staff report. 170 171 Council Member Kusterman moved to approve Resolution No. 16-08 as presented. Council Member 172 Maher seconded the motion. Motion carried on a voice vote. 173 174 UNFINISHED BUSINESS 175 176 There was no Unfinished Business, 177 178 NEW BUSINESS 0 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 204 205 206 207 208 209 210 COUNCIL MINUTES February 8, 2016 DRAFT There was no New Business. COMMUNITY EVENTS MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, February 20 from 10:00 a.m. to 2:00 p.m. Please see the city website for updated pricing. COMMUNITY CALENDAR Community Calendar - A Look Ahead February 8, 2016 through February 22, 2016 Wednesday, February 10 6:30 pm, Council Chambers Planning & Zoning Monday, February 15 CLOSED PRESIDENTS' DAY Monday, February 22 6:00 pm, Community Room Council Work Session _- Monday, February 22 6:30 pm, Council Chambers City Council Meeting There being no further business, Council Member Maher moved to adjourn at 7:20 p.m. Council Member Rafferty seconded the motion. Motion carried on a voice vote. These minutes were considered and approved at the regular Cour�ciJ-Meting, F ruary 22, 2016. f — Jeff in , Mayor