HomeMy WebLinkAbout2015-095 Council Resolution`.� CITY OF LINO LAKES
RESOLUTION NO. 15-95
RESOLUTION AUTHORIZING PROFESSIONAL SERVICES AGREEMENT FOR
PROPERTY ACQUISITION
AQUA LANE TRUNK WATER MAIN IMPROVEMENTS
WHEREAS, the City's Comprehensive Plan identifies the need for improvements to the
municipal water system to enhance and provide redundancy to the City's fire protection, water
volume, and flow; and
WHEREAS, the extension of water main from Aqua Lane to Black Duck Drive has been
identified as a necessary extension of the City's trunk water system; and
WHEREAS, the City Council adopted Resolution No. 15-29 on March 23, 2015 authorizing
preparation of plans and specification; and
WHEREA, construction of the proposed improvements will require the acquisition of permanent
and temporary easements;
NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Lino Lakes that
City staff is authorized to execute a Professional Services Agreement with WSB and Associates,
Inc., in the amount of $23,350.00 for property acquisition services.
Adopted by the Council of the City of Lino Lakes this 14th day of September, 2015.
The motion for the adoption of the foregoing resolution was introduced by Council Member
RnPser and was duly seconded by Council Member Kusterman and
upon vote being taken thereon, the following voted in favor thereof:
Roeser, Kusterman, Stoesz, Reinert
The following voted against same:
none (Absent - Rafferty)
ATTEST:
e Bartell, Ci Cler
Jeff Reine a or
Whereupon said resolution was declared duly passed and adopted.
3
CITY COUNCIL
AGENDA ITEM 6E
STAFF ORIGINATOR: Michael Grochala
MEETING DATE: March 23, 2015
TOPIC: Consider Resolution No. 15-95, Authorizing
Professional Services Agreement for Easement
Acquisition, Aqua Lane Trunk Water Main
Improvements
VOTE REQUIRED: Simple Majority
INTRODUCTION
Staff is requesting council approval of a Professional Services Agreement with WSB &
Associates for Easement Acquisition related to the Aqua Lane Trunk Water Main Improvements.
BACKGROUND
The 2030 Comprehensive Plan identifies trunk water main improvements to strengthen the City's
municipal water system. The proposed Aqua Lane Trunk Water Main project will extend the
existing trunk water main along Aqua Lane and connect with water main extended north of
Black Duck Drive. This project is a critical component of our system that completes a major
loop and provides redundancy between Tower No. 1 and the well fields located in the southern
part of the city. This connection is currently served solely by an existing trunk line along
Hodgson Road.
The City Council authorized preparation of plans and specifications in March of 2015
(Resolution No. 15-29). Construction of the improvements will require acquisition of easements
through the Rice Creek Chain of Lakes Regional Park. Approximately 19 parcels are effected by
the proposed watermain alignment. Each of the parcels are owned by Anoka County.
The City Engineer, WSB and Associates, has submitted a proposal to provide the required
acquisition services including title work, surveying, and document preparation for a fee of
$23,350.00. Funding for the project is provided from Trunk Utility Area and Unit Fund.
RECOMMENDATION
Staff is recommending approval of Resolution No. 15-95 authorizing Professional Services
Agreement with WSB & Associates.
\-.. ATTACHMENTS
1. Resolution No. 15-95
2. Project Location Map
3. WSB Proposal
2
'Legend
Water Network Structures
Structure Type
closed Storage Facility
Ell Meter Station
Production Well
— Abandoned Water Mains
—Active Water Mains
Eri
Aqua Lane Trunk
Water Main Improvement
WSB
4111111111111111111111
, engineering° planning- environmental. construction
July 7, 2015
Mr. Michael Grochala
City of Lino Lakes
600 Town Center Parkway
Lino Lakes, MN 55014
Re: Proposal for Professional Services — Acquisition and Relocation
Trunk Watermain Project - Aqua Lane
City of Lino Lakes, MN
Dear Michael:
477 Temperance Street
St. Paul, MN 55101
Tel: 651-286-8450
Fax: 651-286-8488
Per your request, WSB and Associates is submitting this proposal for professional services related to the
acquisition easements for the Trunk Watermain Project. Construction for the project is scheduled to
begin late fall of 2015.
Scope of Services
The proposed scope for acquisition services includes the following:
1. Project Management - WSB & Associates, Inc. will coordinate with the survey team and sub -
consultants providing the title reports ensuring these tasks are completed in a timely manner to
maintain the project schedule. The project manager will supervise the required acquisition tasks,
provide status reports and provide a detailed contact log for the impacted parcel.
2. Acquisition Services — Based on Anoka County donating the necessary easements on the 19
County owned, WSB will be preparing the offer and waiver of compensation letter, the
memorandum of agreement, and easement agreements.
3. Survey — WSB staff will prepare the base map which will include spotting all plats and existing
easements for the entire project. Our staff will provide legal descriptions and parcel sketches for
the acquisition areas for the project.
Sub -Consultant:
1. Title Reports — O & E Reports will be provided for the parcels impacted as part of the project. If
the City elects to purchase title commitments and the insurance for these commitments, that
would be a costs paid directly by the City and is not included as part of this estimate.
ASSUMPTIONS
1. This estimate assumes 0 & E title reports will be needed on the 19 parcels owned by Anoka
County.
2. This estimate assumes Anoka County will be donating the easements, and that no Minimum
Damage Assessments will be needed for the parcels owned by Anoka County.
3. The proposed alignment will be designed to avoid all private property.
4. Acquisition services are estimated through the title and possession date of November 1, 2015. If
additional negotiation is required past the title and possession date, this will be provided at our
per hour fee if our contract amount has already been exhausted in negotiations.
5. Staking the easement area is not included in this estimate.
Equal Opportunity Employer
wsbeng.com
July 7, 2015
Page 2
CITY TASKS:
• City Attorney will provide template of Conveyance and mortgage release documents.
• Record Conveyance documents
FEE PROPOSAL
The cost to provide the scope of services outlined in this proposal is an estimated fee of $23,350.00.
Our proposed fee for each of the tasks is as follows:
WSB Professional Services
Project Management $ 500.00
Acquisition Services $ 6,000.00
Survey Services $13,050.00
Total Estimate for WSB Professional Services $19,550.00
*The estimate above includes overhead and profit and all costs associated with word processing, vehicle
mileage, cell phones, reproduction of common correspondence and mailing.
Sub -Consultant Services
Title Work $ 3,800.00
Total Estimate for Professional Services $23,350.00
Summary
If this proposal is acceptable to you, please have the City block of this letter signed and return a copy to
WSB. Receipt of an executed copy will be WSB's authorization to proceed.
We sincerely appreciate the opportunity to continue to working with the City of Lino Lakes and look
forward to assisting the City with the completion of this project. If you have any questions, please call
me at 651-286-8455.
Sincerely,
WSB & Associates, Inc.
Benjamin Barker
Right of Way Specialist
ACCEPTED BY:
City of Lino Lakes, MN
Name
Title
Date